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Using My Address Book when sending a document

10-10

d-Color MF360/280/220

10.4

Using My Address Book when sending a document

Use My Address Book to specify a destination when sending a document using the Scan/Fax functions, or
sending a document in a User Box.

10.4.1

Specifying destinations

When the My Address function is available, the following screen appears when specifying an address.

Addresses registered in My Address Book appears by address type. Select the desired destination.

To select an address registered in the public address book, press [Public].

10.4.2

Searching for destinations

If a desired address is not found, you can search for it. In the screen for specifying a destination, press
[Search].

To search for destinations based on the registered address type, press [Address Type].

To search for destinations based on the name and a part of registration contents, press [Detail Search].

Summary of Contents for d-Color MF 220

Page 1: ...552604en GB d Color MF220 d Color MF280 d Color MF360 ADVANCED FUNCTION OPERATIONS ...

Page 2: ...ould compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in compliance with the warnings provided in the User s Manual supplied with the product replacement of original components or accessories with others of a type not approved by the manufacturer or performed by un...

Page 3: ...anded 3 3 3 1 2 Application Menu 3 4 3 2 Customizing the application keys 1 and 2 3 5 3 2 1 Application Key Settings 3 5 4 Web Browser Function 4 1 Overview 4 3 4 1 1 Available operations with the Web Browser function 4 3 4 1 2 Specifications 4 4 Specifications for Web Browser 4 4 Restrictions on Flash Player 4 4 4 2 Displaying Web Browser 4 5 4 3 Configuring settings to enable use of the Web brow...

Page 4: ...ile 4 18 4 7 2 Displaying a document file 4 20 4 7 3 Saving a document file 4 21 5 Web Connection Web Browser Function 5 1 Using Web Connection 5 3 5 1 1 Prior check 5 3 5 1 2 How to access 5 3 5 2 Screen components 5 4 5 3 Logging in and logging out 5 5 5 3 1 Login 5 5 5 3 2 Logout 5 5 5 4 Using the User Box function 5 6 5 4 1 Open User Box 5 6 Open User Box 5 6 File List 5 7 5 4 2 Document opera...

Page 5: ...rview 7 3 Available operations with the PDF processing function 7 3 7 2 PDF document properties 7 4 7 3 Encrypting PDF document and adding digital signature 7 5 7 3 1 Password based encryption 7 5 7 3 2 Digital ID based encryption 7 6 7 4 Direct Print 7 8 8 Searchable PDF function 8 1 Overview 8 3 Precautions when creating searchable PDF files 8 3 8 2 Configuring the OCR operation setting 8 4 OCR ...

Page 6: ...ngs 9 15 10 My Address function 10 1 Overview 10 3 10 1 1 Classification of address books 10 3 Public address book 10 3 My Address Book 10 3 10 1 2 My Address Book acquisition procedure 10 4 10 1 3 Restrictions on using the My Address function 10 4 10 2 Registering and editing a destination 10 5 10 2 1 Address Book 10 5 10 2 2 Group 10 6 10 3 Copying destinations between address books 10 8 10 3 1 ...

Page 7: ...1 Introduction ...

Page 8: ......

Page 9: ...he settings of this machine Specifications of originals and copy paper Copy function Maintaining this machine Troubleshooting User s Guide Enlarge Display Operations This manual describes details on operating procedures of the enlarge display mode Copy function Scanning function G3 fax function Network fax function User s Guide Print Operations This manual describes details on printer functions Pr...

Page 10: ...ice representative 1 2 Use conditions Enabling i Option LK 101 v2 allows you to access the Internet from the Control Panel of the MFP Users will bear a responsibility for contents accessed downloaded and uploaded using Web Browser in the MFP and other communicated contents Users shall conform to the company rules and laws of the country where this machine is used Olivetti S p A and its group busin...

Page 11: ...andling that may cause injury or property damage NOTICE This symbol indicates a risk that may result in damage to this machine or documents Follow the instructions to avoid property damage Procedural instruction 0 This check mark indicates an option that is required in order to use conditions or functions that are pre requisite for a procedure 1 This format number 1 represents the first step 2 Thi...

Page 12: ...control panel part names product names and option names are indicated in bold text 1 3 2 Document and paper indications Paper size The following explains the indication for documents and paper de scribed in this manual When indicating the document or paper size the Y side represents the width and the X side the length Paper indication w indicates the paper size with the length X being longer than ...

Page 13: ...2 Overview ...

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Page 15: ...e following table shows the supported functions for the license kits and applications 2 1 2 Key layout after the function is expanded Adding the Web Browser function Image Panel function or My Panel function changes the usage of the User Box Fax Scan and Copy keys on the Control Panel The User Box key functions as an Application Menu and the Fax Scan and Copy keys function as application keys Pres...

Page 16: ...istered photo data is applied to the address list of Image Panel p 6 3 PDF processing This function can be used by registering i Option LK 102 in the MFP Performs password or digital ID based encryption of PDF adds a digital signature and configures property settings when distributing docu ments in the PDF format using the scan or User Box function p 7 3 Searchable PDF This function is available w...

Page 17: ...3 Assigning Application Keys ...

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Page 19: ...is used in connection with the My Panel Manager No Name Description 1 Application menu Press this key to display the Application Menu You cannot assign a dif ferent function to this key If a function is added attach a Application Menu sticker included in the Upgrade Kit UK 203 to change the key name on the Control Panel For details refer to page 3 4 2 Application key 1 The fax scan function is ass...

Page 20: ... a desired one from the Application Menu 3 Application key 2 The copy function is assigned by default The administrator can assign a different function to this key If the function assigned to the key is changed attach a sticker describing the new function included in the Upgrade Kit UK 203 to change the key name on the Control Panel For details on assigning a function refer to page 3 5 No Name Des...

Page 21: ... be changed 3 2 1 Application Key Settings To assign a function to the application keys 1 and 2 use Application Key Settings 1 Press Utility Counter to display Utility 2 Press Administrator Settings 3 Enter the administrator password and then press OK 4 Press System Settings 5 In System Settings 2 2 press Application Key Settings 6 Select an application key Key 1 or Key 2 to which you assign a fun...

Page 22: ...Customizing the application keys 1 and 2 3 3 6 d Color MF360 280 220 3 2 7 Select a function to be assigned 8 Press OK The function is assigned to the application key ...

Page 23: ...4 Web Browser Function ...

Page 24: ......

Page 25: ...ction The Web Browser function allows you to perform the following operations Displaying and printing Web contents on the Internet or intranet Displaying printing and saving a document file on the Internet or intranet Sharing documents in the User Box of MFPs on the network using Web Connection When the My Panel function is available you can personalize the user operation environment of the Web br...

Page 26: ...rted The function to communicate data in real time using the Flash Media Server is not supported The XMLSocket based communication function is not supported Item Specifications Browser engine NetFront Supported protocols HTTP HTTP 0 9 1 0 1 1 HTTPS TCP IP Supported markup language HTML 4 01 XHTML 1 1 Basic Supported style sheet Part of CSS1 and 2 Supported script lan guage Part of JavaScript 1 5 E...

Page 27: ...ser presses Web Browser the Web browser setting and information related to the user is downloaded to the MFP from the server If the user has specified a personal home page that page is displayed When the Web browser starts you can specify whether to display the home page or the last page that was visited For details refer to page 4 17 d Reference For details on the Application Menu refer to page 3...

Page 28: ...r 4 3 1 Restricting the use of the Web browser in the MFP If you do not want to allow use of the Web browser you can restrict its use without disabling the license kit Web Browser Setting 1 Press Utility Counter to display Utility 2 Press Administrator Settings 3 Enter the administrator password and then press OK 4 Press Network Settings 5 In Network Settings 2 2 press Web Browser Setting 6 Select...

Page 29: ...n Function Permission 3 3 specify Web Browser to Restrict and press OK Reference This setting is not available if Invalid is specified in Administrator Settings ö Network Set tings ö Web Browser Setting Configuring the function permission of the public user is available when public user access is allowed in Administrator Settings ö User Authentication Account Track ö General Settings ö Public User...

Page 30: ...om the Web browser The administrator can restrict the use of files saved in the HDD of the MFP from the Web browser as required Reference For details on the application that interacts with the Web browser contact your service representative Web browser contents access 1 Press Utility Counter to display Utility 2 Press Administrator Settings 3 Enter the administrator password and then press OK 4 Pr...

Page 31: ... Web Browser settings It is always displayed on the Web Browser screen For details refer to page 4 12 2 Scroll bar Appears on the right of the screen when all display contents are not dis played vertically in one screen Appears at the bottom of the screen when all display contents are not dis played horizontally in one screen 3 Window When multiple windows are displayed you can switch the window u...

Page 32: ...on using the Keypad You can use the Keypad in the Control Panel to enter numeric values or select items in the list 4 4 3 How to enter text If you need to enter characters press the entry form in the dialog box or contents The keyboard screen ap pears Entering text Press the character you want to enter in the keyboard screen To enter uppercase letters or symbols press Shift You can also enter numb...

Page 33: ... Scroll the screen horizontally and ver tically when browsing it The layout may be changed depending on the page to be displayed d Reference For details on changing the display mode refer to page 4 16 4 4 5 Specifying speaker volume When the optional local connection kit is installed in the MFP sound from Web pages or Flash contents can be output through the speaker in the local connection kit If ...

Page 34: ...gistered as the home For details on changing the home page refer to page 4 16 Favorites List Displays the list of registered favorites For details refer to page 4 13 Favorites Add Adds the URL of the currently displayed page to the favorites Add ing a URL to the favorites requires the administrator authority For details refer to page 4 13 Address Brings you to the screen to enter a URL For details...

Page 35: ...stered with the title previously given to the contents To change the title press the entry form for the title on the registration screen and then change the title Reference For users using the Web browser by linking to My Panel administrator authority is not required My Pan el can hold up to 20 favorites for each user Item Description List View Thumbnail View Switches the favorites display between...

Page 36: ...istory to display the display history screen From the list of display history select a page to be dis played again The MFP can hold up to 100 display history records Reference If the user is using the Web browser linked to My Panel the list of display history records for the user who is managed in the server is displayed My Panel can hold up to 20 display history records for each user Display Hist...

Page 37: ...unch settings are available only if the punch kit is installed on the optional finisher The Fold and Center Staple Fold functions can be used when a saddle stitcher is installed on the op tional finisher 4 5 7 Menu Press Menu to configure the Web Browser settings There are two types of menus one for the user and one for the administrator For details refer to page 4 16 Item Description Color Specif...

Page 38: ... Memo Saves the displayed page as it is Zoom Display Press Zoom Display to display the key to enlarge or reduce the page display size Press the key to adjust the page display size Item Description Display Mode Select the display mode for Web Browser from Normal Just Fit Rendering and Smart Fit Rendering For details refer to page 4 11 Encoding Specify the encode type to be used when displaying cont...

Page 39: ...t selectable when only one window is open Item Description Startup Settings Specify whether to display the page registered as the home page or the last page being displayed when you exited Web Browser previously at the startup of Web Browser Security Configure settings to use SSL TLS display the root certificate or CA certifi cate or import the client certificate Cookies Configure settings to rece...

Page 40: ...screen of the document file 4 7 1 Printing a document file Press Print to display the Print screen Configure the print settings and then press Start or the Start key on the control panel The document file is downloaded and printed Item Description Color Specify whether to print originals in color or black and white Paper Select the size of paper for printing Simplex Duplex Select whether to print ...

Page 41: ... is encrypted it is saved in the Encryption PDF User Box without being printed The setting value of Finishing varies depending on which options are installed The Staple settings are available only if the optional finisher is installed The Punch settings are available only if the punch kit is installed on the optional finisher The Fold and Center Staple Fold functions can be used when a saddle stit...

Page 42: ...you back to the top page Brings you back to the previous page Brings you to the next page Brings you to the last page Rotates the display 90 degrees clockwise Increases the zoom ratio Reduces the zoom ratio Displays according to the width of the display area Displays the entire page Select the User Box to save the document file Configure the print settings and print the document file Displays the ...

Page 43: ...x to save the file press OK and then Start or Start Then the document file is saved in the User Box Reference To save a document file to a User Box you must register the User Box in the MFP in advance For de tails refer to the User s Guide Box Operations When printing a document file full color that was saved in a User Box from the Web browser you can not specify Zoom or Combine ...

Page 44: ...Printing displaying or saving a document file 4 4 22 d Color MF360 280 220 4 7 ...

Page 45: ...5 Web Connection Web Browser Function ...

Page 46: ......

Page 47: ...ay not appear in Web Connection screens because older versions of pages are saved in the cache for the Web browser In addition problems may occur when the cache is used When using Web Connection disable the cache for the Web browser Reference Changing the cache settings requires the administrator authority 1 Press Menu on the toolbar of the Web browser 2 Press Administrator 3 Enter the administrat...

Page 48: ... Name Description 1 Login user name Displays the icon of the current mode and the name of the user who is logged on public registered user or account 2 Logout Press this button to log out from the current mode 3 Help Press this button to reference the online manual 4 Contents display Displays the contents of Web Connection 1 2 3 4 ...

Page 49: ...e Web Connection using the Web Browser installed in the MFP its administrator mode is not available 5 3 1 Login Select whether to log in as a public user or registered user If External Server Authentication is selected select an external authentication server Enter the required information and press Login Select a display language if necessary Reference The User Boxes that can be accessed vary dep...

Page 50: ...Name at User Box List Alternatively directly enter a User Box number User Box Number and User Box password User Box Password and then press OK Reference When you select a User Box name User Box Name with a password specified in User Box List a screen for entering the password appears Open User Box User Box List Item Description User Box Number Enter the User Box number to be opened User Box Passwo...

Page 51: ...pecify operation Select an operation For details refer to page 5 8 Changes the display Press this button to display the Select check box beside all documents with which the selected operation can be performed Select Displays a check box beside all documents with which the selected operation can be performed Thumbnail Displays thumbnail images of the document Document Name Displays the name of the ...

Page 52: ...rations A selected document can be printed or deleted Printing a document 1 Select Print from Specify operation and then press Changes the display A check box appears beside all printable documents 2 Select the check box for the document to be printed and then press Print Setting ...

Page 53: ...e In Change order you can change the print order when printing multiple documents 4 Press Open File If the download is complete the PDF file will be displayed in the panel 5 Press 6 Configure print settings and then press Start or the Start key on the control panel Deleting a document 1 Select Delete from Specify operation and then press Changes the display A check box appears beside the documents...

Page 54: ... 220 5 4 2 Select the check box for the document to be deleted and then press Delete Select the Check Uncheck applied to all the documents check box to select all documents 3 Check the document name to be deleted and then press OK The document is deleted ...

Page 55: ...6 Image Panel ...

Page 56: ......

Page 57: ...workflow into three processes reading a document editing a docu ment and specifying a destination which can be operated on one screen This allows you to easily under stand the entire operation workflow and operation in progress Image Panel focuses on operability Therefore the functions available in Image Panel are limited compared with the conventional panel When the My Panel and My Address functi...

Page 58: ...Image Panel 6 6 4 d Color MF360 280 220 6 2 6 2 Displaying the Image Panel In Application Menu press Image Panel to display the Image Panel top screen d Reference For details on the Application Menu refer to page 3 4 ...

Page 59: ...bnail view or list view 4 List Display Thumb nail View switching Switches the desktop area display between the list display and thumbnail view 5 Message area Displays an auxiliary message such as operating instructions 6 Status area Displays the date and current time If an alert occurs an alert icon appears 7 Edit tool area Edit the page combine and change settings of the document after it is scan...

Page 60: ...t and select the document you want to retrieve For details refer to page 6 9 To use a document saved in an external memory select External Memory from Document Source List and select the document you want to retrieve For details refer to page 6 10 To use data saved in a cellular phone or PDA select Mobile from Document Source List For details refer to page 6 11 Select Scan Select Document Source L...

Page 61: ... appears For details refer to page 6 17 Press Start to send the document To send data from a cellular phone or PDA press Start to display a PIN code Enter the PIN code in the cellular phone or PDA to send data to the MFP Data is sent to the specified destination For de tails refer to page 6 18 ...

Page 62: ...age if JPEG is selected for file type To send divided files by attaching them to an E mail specify E mail Attach ment Method Select All Files Sent as one 1 E mail to attach all divided files to one E mail message Select One 1 File per E Mail to send E mail messag es for each divided file Selecting Compact PDF for file type allows you to specify Outline PDF If i Option LK 102 is registered in the M...

Page 63: ...er Box can be selected Up to 10 documents can be retrieved from a User Box at one time If a User Box is specified as a destination you cannot retrieve more than one document If Print is specified as a destination you cannot retrieve more than one document You cannot specify the User Box from which you retrieved the document as the destination Item Description Edit Name Press this button to change ...

Page 64: ...r Box Settings ö External Memory Function Settings set External Memory Document Scan to ON To ad ditionally perform user authentication in Administrator Settings ö User Authentication Account Track ö User Authentication Settings ö User Registration set Function Permission ö External Memory Document Scan to Allow for each user The available file formats are PDF TIFF JPEG and XPS Up to 200 documents...

Page 65: ... Box and register the User Box in the address book in advance If other than Print or a User Box is specified as a destination you cannot select Mobile This machine supports RepliGo version 2 1 0 9 To print an XHTML file since a linked file is retrieved using the WebDAV client function you must con figure the following settings in the MFP in advance Set Administrator Settings ö Network Settings ö W...

Page 66: ...e Sheet Cover Chapter Insert Edit the pages of a selected document You can rotate the page that has been scanned in the wrong direction or delete an unnecessary page For a document consisting of multiple pages you can move pages to change the page order Also you can pre view the pages to check the page content Reference If you have selected multiple documents the edit page function is not availabl...

Page 67: ...of a combined document Up to 10 documents can be combined at one time You cannot combine a scanned document with a document retrieved from a User Box Rotate Page Press this button to rotate the selected page The allowable rotation angles are left 90 degrees right 90 degrees and 180 degrees Move Page Press this button to change the order by moving the selected page While checking the thumbnail imag...

Page 68: ...mat for sending data from PDF Compact PDF TIFF JPEG XPS and Compact XPS Select whether to save the whole scanned pages as one file or to divide a file in specified number of pages in order to save data You cannot select Multi Page if JPEG is selected for file type To send divided files by attaching them to an E mail specify E mail Attach ment Method Select All Files Sent as one 1 E mail to attach ...

Page 69: ...one PDA Setting ö Print Reference The setting value of Finishing varies depending on which option is installed The Staple settings are available only if the optional finisher is installed The Punch settings are available only if the punch kit is installed on the optional finisher Continuous Print is displayed when multiple documents are combined using the editing tool and then Print is selected as...

Page 70: ...mote Address Setting E mail addresses for which a certificate is registered are displayed with a key icon You can only specify User Boxes as an address book destination of a document retrieved from an ex ternal memory or a document saved in a cellular phone or PDA Saving a document in an external memory Select External Memory from Destination List and press OK Reference To save data in an external...

Page 71: ...tion 1 Dest Settings icon Press the Dest Settings icon to display the Check Send To screen where you can check the list of specified destinations 2 Destination icon Displays the icons for destinations Press the icon for the desired destination to display the Check Send To screen where you can check the detail information of the destination 1 2 Item Description Remote Address Set tings Press this b...

Page 72: ...P to send data in the cellular phone or PDA Then enter the PIN code to send data to the MFP Reference You can only specify either Print or a User Box as a destination for sending data from a cellular phone or PDA Also you can specify only one User Box as a destination To save a document in a User Box you must create a User Box and register the User Box in the address book in advance For details on...

Page 73: ...photo data is applied to the Destination List of Image Panel d Reference For details on Web Connection refer to the User s Guide Network Administrator 6 4 1 Specifications of photo data The specifications for registerable photo data are as shown below Reference Photo data is not enlarged or reduced during photo data registration process Item Specifications File Type BMP format 24 bit color uncompr...

Page 74: ...tinations in advance When the My Address function is available you can add photo data to one touch destinations in My Address Book Photo data can be registered in My Address Book only when you log in as a registered user 1 Log in to the user mode or administrator mode 2 Select Store Address 3 Select Photo Icon 4 Select the one touch destination to which you want to add photo data and then click Ed...

Page 75: ...21 6 4 Registering a photo in the address book 6 5 Select Register Photo 6 Click Browse and then specify the folder where the photo data you want to add is saved 7 Press OK The photo data is added to the one touch destination ...

Page 76: ...ils on the My Panel function refer to page 9 3 For details on the My Address function refer to page 10 3 6 5 1 Customizing the Read Data area Shortcut icons for frequently used User Boxes can be registered in the Read Data area 1 In Data Source press Document Source List 2 Press Customize Basic Screen 3 Select the User Box you want to register in the basic screen and select the location in the Rea...

Page 77: ...on area 1 Press Destination List in the Data Destination area 2 Press Customize Basic Screen 3 Select the destination you want to register in the basic screen and select the location in the Document Destination area If you have selected a location that is already registered in the basic screen the data is overwritten You cannot register a destination that is already registered in the basic screen ...

Page 78: ... d Color MF360 280 220 6 5 4 Press OK A shortcut icon is registered 6 5 3 Deleting a registered shortcut icon 1 Press Customize Basic Screen 2 Select an icon you want to delete 3 Press Delete 4 Press OK The shortcut icon is deleted ...

Page 79: ...7 PDF Processing Function ...

Page 80: ......

Page 81: ...ssing function allows you to perform the following operations Configuring the PDF document property settings when distributing it with the scan or User Box function p 7 4 Encrypting a PDF document using a password or digital ID public key when distributing it with the scan or User Box function p 7 5 Adding a digital signature when distributing an encrypted PDF document p 7 5 An AES encrypted PDF d...

Page 82: ...document in a User Box in the PDF format to other device using Web Connection you can configure the PDF document property settings Item Description Title If No is selected for Apply file name specify the title of the PDF document up to 64 characters Apply file name Specify whether to apply the file name as the name of the PDF document Author Enter the author of the PDF document up to 64 characters...

Page 83: ...ct an encryption target Selecting Other than Metadata excludes the item specified in PDF Document Properties from the encryption target Selecting Other than Metadata does not allow you to select Low Level for Encryption Level Encryption Type Select Password Signature When a device certificate has been registered in the MFP specify whether to add a digital signature For details on registering a dev...

Page 84: ...ng in form fields and signing to insert delete or ro tate the page enter information in the form and add a digital signature Configure this setting for encryption at a lower security level Select Any except extracting pages to edit a document create the form field and enter information to it add comments and add a digital signature Item Description Encryption Target Select an encryption target Sel...

Page 85: ...el for Encryption Level High Level 1 RC4 encoding method 128 bit key length supported by Acrobat 5 0 or later High Level 2 AES encoding method 128 bit key length supported by Acrobat 7 0 or later Item Description Printing Allowed Specify whether to permit printing of a PDF document Enable copying of text images and other content Specify whether to enable copying of text images and other content Ch...

Page 86: ...rinted in the direct print mode User Web Connection to print documents in the direct print mode Log in as a public user or registered user and then select Direct Print Click Browse to locate the file and then click OK d Reference For details on Web Connection refer to the User s Guide Print Operations ...

Page 87: ...8 Searchable PDF function ...

Page 88: ......

Page 89: ...ference This function is available when i Option LK 105 is registered with the MFP For details on the scan function refer to the User s Guide Network Scan Fax Network Fax Operations For details on User Box functions refer to the User s Guide Box Operations Precautions when creating searchable PDF files Depending on the original condition there may be some problems recognizing the text the text may...

Page 90: ...cessing OCR Operation Setting 1 Press Utility Counter 2 Press User Settings 3 Press Scan Fax Settings 4 In Scan Fax Settings 2 2 press OCR Operation Setting 5 Select the OCR operation and press OK Prioritize Quality Give priority to recognition accuracy of originals Also inclination of the original is adjusted automatically Prioritize Speed Give priority to OCR processing speed Inclination of the ...

Page 91: ... the following settings are specified Adjust Rotation cannot be set to Adjust in the settings for encryp tion using a digital ID Encryption Type Digital ID Encryption Level High Level 2 Encryption Target Other than Metadata Signature Yes For details on encrypting a document using the digital ID refer to page 7 6 For Japanese Chinese Korean and Taiwanese the text direction vertical or horizontal wr...

Page 92: ...Configuring the searchable PDF setting 8 8 6 d Color MF360 280 220 8 3 ...

Page 93: ...9 My Panel Function ...

Page 94: ......

Page 95: ...ecification of a measurement unit to be displayed when entering numbers Initial display settings for the basic screen of the Copy function and registration of short cut keys and setting value keys to be arranged in the basic screen Initial display settings for the basic screen of the fax scan function and registration of shortcut keys Initial display settings for the basic screen of the User Box f...

Page 96: ...following are restrictions on the use of My Panel Registering editing and deleting My Panel are available only for the user who owns the My Panel The administrator of the MFP cannot operate My Panel When you access My Panel for the first time the language measurement unit and color selection set tings comply with the settings in the MFP When you access My Panel for the first time the main menu of ...

Page 97: ...n Menu refer to page 9 14 9 2 2 Displaying Main Menu When using the My Panel function you can change the initial screen to be displayed after user authentication is succeeded To display Main Menu for My Panel from a different initial screen use the Application Menu In Application Menu press My Panel to display Main Menu of My Panel d Reference The initial screen displayed after user authentication...

Page 98: ...ng value keys to be arranged in the basic screen For details refer to page 9 9 Scan Fax Settings Initial display settings for the basic screen of the fax scan function and regis tration of shortcut keys For details refer to page 9 10 User Box Settings Configure initial display settings for the basic screen of the User Box function and register shortcut keys For details refer to page 9 12 Color Sel...

Page 99: ...g My Panel 9 9 3 2 Displaying My Panel Settings When the My Panel function is available My Panel Settings appears in Utility 1 Log in as a registered user 2 Press Utility Counter 3 Press My Panel Settings The My Panel Settings screen appears ...

Page 100: ...Panel 9 9 8 d Color MF360 280 220 9 3 9 3 3 Language Setting Select a language to be used on My Panel from the languages available on the MFP 9 3 4 Measurement Unit Settings Select a length unit to be used on My Panel ...

Page 101: ...or the basic screen in the copy mode Basic displays normal basic display Quick Copy displays the setting items of basic settings screen in a single screen It can be used to specify multiple setting at one time Shortcut Key 1 Shortcut Key 2 Lay out shortcut keys for frequently used copy application functions on the basic screen Up to two shortcut keys can be laid out Reference When the optional Ima...

Page 102: ...opy settings easily only by pressing the key You can arrange up to four keys d Reference To arrange a copy program in the basic screen you must register the copy program in advance For details on how to register a copy program refer to the User s Guide Copy Operations 9 3 6 Scan Fax Settings Configure initial display settings for the basic screen of the fax scan function and register shortcut keys...

Page 103: ...ult My Address Book is selected d Reference For details on the My Address function refer to page 10 3 Shortcut Key 1 Shortcut Key 2 Lay out shortcut keys for frequently used fax scan application functions on the basic screen Up to two short cut keys can be laid out Reference When the optional Image Controller IC 412 is installed only one shortcut key can be programmed for the basic screen ...

Page 104: ...splaying an address book by address type specify an address type to be displayed by default 9 3 7 User Box Settings Configure initial display settings for the basic screen of the User Box function and register shortcut keys Default Tab Configure the default display settings for the basic screen after User Box is pressed on the Control Panel in the User Box mode ...

Page 105: ...xes frequently used when using a User Box document on the basic screen Up to two shortcut keys can be laid out Reference When the optional Image Controller IC 412 is installed only one shortcut key can be programmed for the basic screen 9 3 8 Color Selection Settings Select a color for the selected buttons on My Panel ...

Page 106: ...ction Set tings Register shortcut keys in Copy Function Settings for each of Color Paper Setting Zoom Duplex Combine and Finishing Scan Fax Function Settings Register shortcut keys in Scan Fax Function Settings for each of Scan Set tings Original Settings and Comm Settings Copy Program Set tings Register a shortcut key to the copier setting memory copy program regis tered in the MFP Press Icon in ...

Page 107: ...cify the initial screen to be displayed after user authentication is succeeded By default the My Panel main menu is displayed as the initial screen Reference Shortcut key for the Web Browser or Image Panel functions can be registered in the initial screen only when its function is enabled ...

Page 108: ...Customizing My Panel 9 9 16 d Color MF360 280 220 9 3 ...

Page 109: ...10 My Address function ...

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Page 111: ...ers to an address book accessible to anyone registered in the main unit of the MFP selected by the user The public address book is provided with the following features In the public address book one touch destinations groups and programs can be registered Since the public address book is registered in the main unit of the MFP available destinations depend on the selected MFP The user or administra...

Page 112: ...00 one touch destinations per group If the number of registered destinations in My Address Book exceeds the maximum value a new des tination cannot be registered Program cannot be registered in My Address Book Destination search by index is not possible in My Address Book User Box is available only on the MFPs with registered destinations Depending on the MFP settings or options installed in the M...

Page 113: ...ook Frequently used fax numbers and E mail addresses and registered User Boxes can be registered as one touch destinations Up to 100 one touch destinations can be registered in My Address Book 1 Log in as a registered user 2 Press Utility Counter 3 Press One Touch User Box Registration 4 Press Create One Touch Destination 5 Press Address Book Personal To add one touch destinations to the shared ad...

Page 114: ...egistered as a group In My Ad dress Book up to 10 groups up to 100 one touch destinations per group can be registered 1 Log in as a registered user 2 Press Utility Counter 3 Press One Touch User Box Registration 4 Press Create One Touch Destination 5 Press Group A list of groups appears 6 Press Personal and then press New To edit a registered group select the group and then press Edit To delete a ...

Page 115: ... registration destination and then configure settings for required items Select Select Group The addresses registered in My Address Book are displayed Select one touch destination to be grouped d Reference For details on registration contents of the group refer to the User s Guide Network Scan Fax Network Fax Operations ...

Page 116: ...ess Book 10 3 1 Copying destinations from the public address book to My Address Book Addresses registered in the public address book can be copied to My Address Book 1 Display Create One Touch Destination 2 Press Address Book Public 3 Select the type of address to be copied A list of registered address books of the selected address type appears 4 Select an address to be copied and then press Copy ...

Page 117: ...stinations registered in My Address Book can be copied to the public address book 1 Display Create One Touch Destination 2 Press Address Book Personal A list of personal one touch destinations appears 3 Select an address to be copied and then press Copy to Shared Addr 4 Select Yes on the confirmation screen and then press OK The selected address is copied ...

Page 118: ...ollowing screen appears when specifying an address Addresses registered in My Address Book appears by address type Select the desired destination To select an address registered in the public address book press Public 10 4 2 Searching for destinations If a desired address is not found you can search for it In the screen for specifying a destination press Search To search for destinations based on ...

Page 119: ...11 Index ...

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Page 121: ...book 10 3 10 10 My address book acquisition 10 4 My panel 2 4 9 3 9 5 My panel settings 9 6 O OCR 8 4 Opening user boxes 5 6 Operating web browser 4 10 P PDF processing 2 4 7 3 Photo 6 19 PIN code 6 18 Print 6 15 Printing 4 18 5 8 Public address book 10 3 R Restriction of web browser 4 6 Restrictions on my address 10 4 Restrictions on my panel 9 4 S Saving 4 21 Scanning 6 8 Screen components of im...

Page 122: ...irect Print 7 8 Display 4 16 Document Settings 6 14 Document Source List 6 9 Document Page 6 12 6 13 6 14 E Encryption 7 5 External memory 6 10 6 16 F Favorites Add 4 13 Favorites List 4 13 Function Permission 4 7 G Group 10 6 H History 4 14 I Initial Screen Settings 9 15 L Language Setting 9 8 M Main Menu Settings 9 14 Manage windows 4 17 Measurement Unit Settings 9 8 Menu 4 16 My Panel Settings ...

Page 123: ...n you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar to the one purchased to our dealer for disposal The crossed dustbin symbol on the device means that when it to be disposed of the device is to be taken to the equipped waste collection centres and is ...

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Olivetti d-Color MF 220, Advanced Manual

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Summary of Contents for d-Color MF 220

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