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Oce 3165, Operator'S Manual

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59

Océ 3165

Key Operator Manual

Chapter 4
Maintenance

Regular maintenance activities such as refilling paper can
be done by the users themselves. These tasks are described
in the Océ 3165 User Manual.
However, special maintenance, such as refilling toner,
should only be done by the key operator. Supplies can be
obtained through the local service organisation.

Summary of Contents for 3165

Page 1: ...Key Operator Manual Oc 3165...

Page 2: ...perator of the Oc 3165 The introduction chapter 1 contains a general description of the tasks for configuring and maintaining the copier and how to access the key operator mode It is however recommend...

Page 3: ...me 23 Defining paper trays for reports 24 Linking paper trays 25 Defining user permissions 26 Access to paper trays and stapler 26 Access to special feeder 27 Defining access control and accounting 28...

Page 4: ...unt number 51 Changing the sort order of print accounts 52 Resetting account counters 53 Freezing and re opening accounts 54 Deleting an account 55 Deleting all accounts 56 Printing account informatio...

Page 5: ...165 Digital Copier 85 Safety data sheet Oc 3165 Network Copier 86 Safety data sheet Oc Master 87 Safety data sheet Oc F11 toner 89 EPA Energy Star 91 Removal of the Nickel Cadmium battery 93 Appendix...

Page 6: ...6 Oc 3165 Key Operator Manual...

Page 7: ...Chapter 1 Introduction This chapter describes the tasks required of persons in charge of managing and maintaining the Oc 3165 It also informs you about how to switch on and off the Oc 3165 and how to...

Page 8: ...on department the central operator prints files of other users using the Job SubmitIT application This configuration is referred to as the Oc 3165 PRO In such a central reproduction environment the ce...

Page 9: ...ng the Job SubmitIT application See chapter 4 daily maintenance such as reloading paper and staples refilling toner and emptying the staple tray See chapter 4 error handling and calling the service or...

Page 10: ...king of paper trays Call key operator to load paper Call key operator to refill staples Enable disable use of special feeder Accounting system for copying and or printing Copy charge device for copyin...

Page 11: ...ust switch it off using the key switch If you do this you will be the only one who can switch the copier on again Switching on 1 If available insert the key into the key switch turn it to the right in...

Page 12: ...12 Oc 3165 Key Operator Manual 2 If available insert the key into the key switch and turn it to the left 3 Press the green on off button on the Oc 3165 4 If available remove the key...

Page 13: ...applied after quitting the key operator system Note When the machine has an error for which you need to call the service technician you cannot use the key operator mode Accessing the key operator syst...

Page 14: ...tons in the key operator system Both functions and subsections can be selected by means of the card selection button When you use the arrow buttons to select a setting for a function you will see that...

Page 15: ...C You are advised to keep the DAC switched on as some of its activities take place during the night Only occasionally you may be required to switch it off Before you can switch off the DAC you must fi...

Page 16: ...nds for the DAC to shut down 6 Insert the key into the DAC and turn it counter clockwise to vertical position 7 Press the on off switch on the DAC to switch it off 8 Turn the key clockwise into horizo...

Page 17: ...anagement Initially the Oc 3165 will be configured by the Oc service engineer based on company specific requirements This chapter contains all the information required to adjust the Oc 3165 general co...

Page 18: ...ing of the Copy function is default set for 2 sided to comply with the EPA Energy Star criteria see page 74 A list of these default factory settings is included in appendix A of the User Manual You ca...

Page 19: ...defaults as default see figure 7 4 Press start to confirm the modified settings 5 Quit the key operator system Changing the standard margin shift The standard or default margin setting i e the distanc...

Page 20: ...ce of all possible languages To select the required language follow the procedure below Selecting a language 1 Access the key operator system see page 13 2 Open the Basic section 3 Press the function...

Page 21: ...opying you should set the initial operating mode to copying Note Depending on the selected mode you may want to change the time delay for printing see Defining the time delay for print jobs on page 36...

Page 22: ...new action by the user The reset time is 60 seconds by factory default but can be changed to any other time between 10 seconds and 5 minutes When No reset is selected settings remain valid until a us...

Page 23: ...page 91 This setting can be changed to any time between 10 minutes and 4 hours Changing the automatic switch off time 1 Access the key operator system see page 13 2 Open the Machine section and select...

Page 24: ...matically The paper trays for covers separation sheets or appendices can be set in the Machine section For each selectable tray the currently available paper size and orientation in that tray is also...

Page 25: ...this is called continuous copying By default Link paper trays is set to None This setting may be changed to link tray 4 to All trays a single tray or two additional trays Linking paper trays 1 Access...

Page 26: ...per jams in the finisher and original feeder It also means that users cannot refill the staple or solve staple jams Note If you actually lock the door please remove the Oc 3165 User Manual from its ho...

Page 27: ...ial feeder Additionally the use of the special feeder can be denied which means that users will not be able to use special copy materials or paper sizes which are not available in the paper trays 16 A...

Page 28: ...ng system an external copy charge device a device connected to the Oc 3165 enabling you to charge copying by means of a coin a credit card or a PIN code may be used Before you can use such an external...

Page 29: ...on page 47 Access copier on Users must first enter a valid PIN code before they are allowed to use the Oc 3165 for copying or for printing documents stored in their mailbox Copies are booked on the ac...

Page 30: ...charge device then enter their PIN code to access their mailbox The print costs are booked on the copy charge device To print jobs directly users must have an account in their user name In that case...

Page 31: ...s 1 or 2 copies 2 sided copies can be charged as 1 or 2 copies If your external copy charge device has these options there is no need to make these selections on your copier unless it is a device with...

Page 32: ...n users are forced to walk up to the Oc 3165 to actually print their documents However users without an Oc 3165 printer driver can use all functionality the Oc 3165 has to offer Note When access contr...

Page 33: ...n takes place when the DAC is switched on again 20 The Save jobs in mailbox function To specify for how long mailbox jobs are to be saved select one of the following Until tonight At midnight all jobs...

Page 34: ...or jobs in mailboxes 1 Access the key operator system see page 13 2 Open the Printing section and select DAC control settings 3 Use the arrow buttons to select the required storage time for the Save j...

Page 35: ...inted until you switch automatic printing on again Stopping and restarting automatic printing 1 Access the key operator system see page 13 2 In the Basic section press the function button Automatic pr...

Page 36: ...ill be shown on the display counting down These times are only applied when the machine is in use for a copy job or a mailbox job Between two automatic print jobs the machine will not wait You may dec...

Page 37: ...you can move in steps of 10 seconds at a time with the up and down arrow buttons in steps of 1 second at a time 4 Press the Release time for printing function button The announcement duration can now...

Page 38: ...the key operator s extension number 1 Access the key operator system see page 13 2 Open the Machine section and select Error info settings 3 Press the function button Change phone number 23 The Chang...

Page 39: ...ion is also available on Digital Copiers Printing the Network Copier configuration report The configuration report lists all information regarding the hardware and software configuration of this parti...

Page 40: ...s whether there is a shift in volume from copy to print jobs This function however is only available on a Network Copier The number of prints counted consist of all pages generated via the DAC print j...

Page 41: ...of 16 Mb To find out how much copier memory you have on your Oc 3165 you must display the copier memory size Displaying the size of the copier memory 1 Access the key operator system see page 13 2 In...

Page 42: ...42 Oc 3165 Key Operator Manual...

Page 43: ...65 Key Operator Manual Chapter 3 Account Management The internal accounting system enables you to check register and if necessary deny access to the Oc 3165 Some functions are related to Network Copie...

Page 44: ...u can inspect a specific account and record how many copies and or prints have been made You can add freeze or remove accounts change the account PIN code and reset the copy counter for all accounts B...

Page 45: ...any user can print documents from any mailbox belonging to users without a PIN code By assigning a PIN code to printer user accounts the users mailboxes are also protected If access control for copyi...

Page 46: ...which is automatically assigned or limit the number of copies to be made on a specific account For details refer to Changing accounts on page 49 Opening print accounts For a user to print documents h...

Page 47: ...active and you need to get access to the key operator system you will need to get into the copy mode first All printed pages generated by the system reports error pages etc are registered on the key...

Page 48: ...arrow buttons to scroll through the list and previous next account and previous next screen or go to a specific account press the Go to account function enter the account number and press start to co...

Page 49: ...If the limit has been reached the users can make no more copies on this account until you reset the copy counter or set a new limit 29 Changing the account limit Changing the copy limit 1 Access the...

Page 50: ...gning a PIN code 1 Access the key operator system see note on page 13 2 Open the Accounting section and select List of accounts settings 3 Press the Go to account function enter the account number and...

Page 51: ...2 Open the Accounting section and select List of accounts settings 3 Press the Go to account function enter the account number and press start to confirm or use the arrow buttons to go to the account...

Page 52: ...s without a user name accounts for copying only will still be displayed in order of account number at the end of the list of accounts with user names 32 Sorting accounts by user names Changing the sor...

Page 53: ...py counter 1 Access the key operator system see page 13 2 Open the Accounting section and select Account settings 3 Use the arrow buttons to go to the account to be changed 4 Press the function button...

Page 54: ...ation instead of the for open or for frozen the account status shows a question mark This means the account is closed but may be opened by the key operator 34 Change account status function Changing t...

Page 55: ...umber see Opening accounts on page 45 35 The Delete account function Deleting an account 1 Access the key operator system see note on page 13 2 Open the Accounting section and select Account settings...

Page 56: ...closing all accounts at once Note System accounts can never be deleted Deleting ALL accounts 1 Open the Accounting section and select Data base 2 Press the function button Delete ALL accounts to delet...

Page 57: ...Network Copier configurations The costs involved in printing this report are booked on the system account Key Operator Printing account information 1 Access the key operator system see page 13 2 Open...

Page 58: ...1 Place a 3 5 floppy disk into the disk drive of the DAC 2 Access the key operator system see page 13 3 Open the Accounting section and select Data base 4 Press the function button Disk to select Save...

Page 59: ...ivities such as refilling paper can be done by the users themselves These tasks are described in the Oc 3165 User Manual However special maintenance such as refilling toner should only be done by the...

Page 60: ...r machine version If you do not know which type of stapler you have in your Oc 3165 follow steps 1 through 3 in the procedure below and check if the lid of the stapler looks like the one in figure 41...

Page 61: ...over 4 Unlatch the stapler cover by loosening the screw with a coin or a screwdriver see action 1 in figure 41 Once the screw is loosened you can slide the latch to the rear 41 Unlatching and opening...

Page 62: ...that the first strip of staples does not slide out of the staple cartridge 9 Close the stapler and lock it by means of the latch and the screw 10 Close the top cover 11 Slide the frame to the left unt...

Page 63: ...tapler version 1 Open the paper compartment door 2 Slide the frame to the right with the blue handle marked A 44 Sliding the frame of the paper compartment to the right 3 Open the top cover of the fin...

Page 64: ...6 6 Remove the empty staple cartridge by pulling it up see figure 47 47 Removing the staple cartridge 7 Remove any remaining staples from the stapler anvil 8 Place a new cartridge by pushing it downwa...

Page 65: ...diminish Attention Do not add toner unless the copier asks you to The default toner used in the Oc 3165 is F11 But some machines have been designed to operate with the F3 toner Contact Oc Service to...

Page 66: ...and open the cover of the toner reservoir by pulling it towards you see action 2 49 Opening the cover of the toner reservoir 3 Open the black lid of the fill hole 4 Tap the bottle firmly 5 times then...

Page 67: ...le will be collected next time the Oc service engineer visits Attention If you have accidentally spilt some toner refer to the safety data sheet for Oc toner in appendix A for information about dispos...

Page 68: ...n Toner registration 15 Press start to indicate that you have added one bottle of toner Note The arrow buttons can be used to indicate that between 1 and 4 bottles have been added This is reserved for...

Page 69: ...copying them The staples are collected in a small staple tray You will need to empty this tray occasionally Emptying the staple tray 1 Take the tray out of its holder see figure 53 making sure that no...

Page 70: ...70 Oc 3165 Key Operator Manual...

Page 71: ...Chapter 5 Error handling This chapter contains information on how to proceed when a problem arises and assistance from the key operator is required For information on how to solve paper jams please re...

Page 72: ...lve the problem As procedures to clear jammed staples differ for each of the above mentioned types of staplers follow the procedure relevant for your stapler version Clearing a staple jam 35 sheet sta...

Page 73: ...of paper 8 Push the upper bracket backwards action 1 in figure 56 and move the lower green bracket up to unlock the staple strip action 2 in figure 56 56 Unlocking the staple cartridge during a staple...

Page 74: ...ear the staple mechanism click Repeat this manual stapling 4 to 6 times until a staple is inserted through the paper The stapler is now ready for operation Clearing a staple jam 50 sheet stapler 1 Ope...

Page 75: ...from the staple cartridge by sliding it outward 13 Return the cartridge by pushing it downwards until it clicks into place Ensure that the first strip of staples does not slide out of the staple cart...

Page 76: ...ain automatically Unfinished print jobs at shutdown time will be recovered 59 Restart DAC function Attention Do not attempt to reboot the DAC by switching it off and on again Restarting the DAC 1 Acce...

Page 77: ...s occurred It is also possible that the Oc service technician requests you to do so in order to perform service 60 Remove all jobs function Removing all print jobs 1 Access the key operator mode see p...

Page 78: ...en created Clean up the data base by deleting accounts which are no longer needed If that does not solve your problem contact Oc User has insufficient access permission to print The job is stored in a...

Page 79: ...ack of the total number of prints and copies the Oc 3165 has made Note There is also a copy counter in the key operator system but this counter only registers the number of copies made since the last...

Page 80: ...door Printing the sysem log file Network Copiers only 1 Access the key operator mode see page 13 2 Open the Printing section and select Reports 3 Press the Print system log file function button 62 Pri...

Page 81: ...81 Oc 3165 Key Operator Manual Appendix A Safety information...

Page 82: ...hat the mains power point has the right fuse capacity See the Oc 3165 safety data sheet in this appendix for information about maximum current Do not bridge any mechanical or electrical circuit breake...

Page 83: ...insufficiently ventilated See the Oc 3165 safety data sheet in this appendix for information about space and ventilation requirements General Always use materials recommended by Oc and developed for...

Page 84: ...led to the best of our knowledge as a compact guide to safe handling of this product We reserve the right to revise safety data sheets as new information becomes available It is the user s responsibil...

Page 85: ...diation Below the Threshold Limit V alue for UV radiation TL V list of ACGIH Heat emission Standby 600 W controller 32 W in operation 2000 W controller 40 W Ozone emission 0 01 mg min at continuous op...

Page 86: ...ption Electrostatic copying machine conso powder toner automatic duplexing Max process speed 62 A4 copies min or 30 A3 copies m Dimensions Width 1622 mm Depth 885 mm Height 1280 mm Weight 413 kg Volta...

Page 87: ...se 4 First aid measures Eyes contact Not Applicable N A Skin contact N A Inhalation N A Ingestion N A For any medical advice take along this material safety data sheet 5 Fire fighting measures Flash p...

Page 88: ...11 Toxicological information 12 Ecological information This product is not biodegradable The ingredients are not classified as ecologically hazardous No adverse environmental aspects are expected 13 D...

Page 89: ...Inhalation Clean nose mouth throat Cough up Fresh air Ingestion Rinse mouth with water If large quantity swallowed seek medical advice For any medical advice take along this material safety data sheet...

Page 90: ...al effects are expected 13 Disposal considerations Pack waste dustproof to prevent dusting With due observance of local laws and regulations dispose of by burial in a sanitary landfill or incineration...

Page 91: ...hipped with the auto off default time set at 90 minutes which means that the copier automatically switches itself off 90 minutes after the last copy is made1 The auto off default time can be adjusted...

Page 92: ...o benefits the environment This copier is designed to use recycled paper Product literature on recommended types of recycled copier paper can be obtained from your local Oc company or Oc Headquarters...

Page 93: ...l also take care of removal and disposal of the battery from machines not covered under a maintenance contract If you choose to remove the battery without the assistance of Oc the battery must be remo...

Page 94: ...the printed board under the operating panel see figure 64 4 Unscrew the cover of the printed board 5 Loosen the connectors 6 Unscrew the printed board 7 Remove the blue plastic battery holder from the...

Page 95: ...95 Oc 3165 Key Operator Manual Appendix B Miscellaneous...

Page 96: ...ies of numbered steps that take you step by step through all phases of performing the operation Figures and tables Figures and tables are titled and numbered sequentially throughout this manual Figure...

Page 97: ...nient in size readability and arrangement page layout chapter order etc Yes No Could you find the information you were looking for Always Most of the times Sometimes Not at all What did you use to fin...

Page 98: ...heet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Nederland B V For the attention...

Page 99: ...s r o K Rys nce 16 14754 Praha 4 Czech Republic Oc Danmark A S Kornmarksvej 6 2605 Brondby Denmark Oc France S A 32 Avenue du Pav Neuf 93882 Noisy le grand Cedex France Oc Deutschland GmbH Postfach 10...

Page 100: ...Margateo Districentre Clementi West Distripark Singapore 129808 Oc Espa a SA Business Park MAS BLAU Osona 2 08820 El Prat del Llobregat Barcelona Spain Oc Svenska AB P O box 1231 164 28 Kista Sweden O...

Page 101: ...ge account number 51 change limit 49 change phone number 38 change PIN code 50 change status 54 charges for blank pages 31 charges per 2 sided copy 31 charges per A3 copy 31 close account 55 company s...

Page 102: ...tor s phone nr 38 key switch 11 DAC 15 L language selection 20 link paper trays 25 locked doors 26 locked on off switch 11 locked special feeder 27 M margin shift O Oc default settings 18 open account...

Page 103: ...standard margin shift 19 staple jam in 50 sheet stapler 74 staple tray 69 staples jam in 35 sheet stapler 72 refill 35 sheet stapler 60 switch off time 23 switching on off automatic 11 copier 11 DAC...

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