Oce 3165, Operator'S Manual

Page: 45 / 103

Account Management 45
Opening accounts
Having activated the access control for copying and/or printing (see ‘Defining
access control and accounting’ on page 28), you must first open an appropriate
number of accounts:
■
for copying, users need an account number and a PIN code
■
for printing, users need at least an account number and a user name.
However, printer users can also print documents to their mailbox. To print
these documents, when copy control is active, they need a PIN code to access
the Network Copier. If copy control is ‘off’, any user can print documents from
any mailbox belonging to users without a PIN code. By assigning a PIN code
to printer user accounts, the users’ mailboxes are also protected. If access
control for copying is ‘off’, they are asked for their PIN code when they try to
open their mailbox.
So, accounts with an account number, a PIN code and a user name can be used
both to copy and to print.
Opening copy accounts
For a user to make copies, he/she must have an account number and a PIN
code. When opening an account, a unique PIN code is automatically assigned
to this account, the account status is open, an unlimited number of copies and
prints can be made and the copy counter is set to zero. See figure 27.
[27] A newly created copy account