Oce 3165, Operator'S Manual

Page: 29 / 103

Configuration management 29
Activating/deactivating access control
Access control can be activated or deactivated separately for copy jobs or print
jobs. By opening accounts for specific users/departments and assigning a
unique PIN code for each account you open, you determine in fact which users
have access to the copy facility of the Océ 3165. For copying an account with
a PIN code is required, whereas for printing an account in the user name of
each person is needed, with or without a PIN code. See ‘Opening accounts’ on
page 45.
Before you can allow access for specific users only, you must first activate
access control. The activation or deactivation of access control results in the
following:
Access copier = off
Any user can freely use the Océ 3165 for copying. Each
copy made by any user is booked on a special system account named
‘copieruser’. For more information about system accounts refer to ‘Displaying
account information’ on page 47.
Access copier = on
Users must first enter a valid PIN code before they are
allowed to use the Océ 3165 for copying or for printing documents stored in
their mailbox. Copies are booked on the account belonging to the entered PIN
code.
Access printer = off
Any user can freely use the Océ 3165 for printing
documents. Mailboxes are not protected. When someone who has never used
the Océ 3165 before sends a document for printing, a new account is
automatically created in his/her user name. Costs are booked on that account.
By adding a PIN code to a user name, that user’s mailbox is protected.
Access printer = on
Only users who have an account in their user name are
allowed to print. If they have a PIN code as well, the contents of their mailbox
is private. Users without an account and who send an automatic print job are
informed of their insufficient access permission by a printed error page. Their
documents are stored in a mailbox to be retrieved by the person in charge of
accounting using the master PIN code. With this master PIN code for
accounting, any document in any mailbox can be printed, except security print
documents.