Lexmark X642E - X642E Page 89 Manual Download

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Help Pages

Using MFP menus

Help Pages

These menu items are used to print some or all of the resident

Help

Pages

. These pages contain information about MFP

settings for copy, fax, e-mail, and FTP, and ordering supplies.

If the LCD is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian, the document
prints in English.

The

Help

menu pages can be printed in the following languages from the

Software and Documentation

CD.

English

Spanish

Dutch

Polish

Brazilian Portuguese

Italian

Finnish

Russian

French

Danish

Norwegian

Swedish

German

Menu item

Purpose

Values and descriptions

Print all guides

Prints all

Help

Pages

topics.

After selecting this menu item, the

Help Pages

print, and the

MFP returns to

Ready

Copy guide

Prints the Copy guide on making
copies and changing settings.

E-mail guide

Prints the E-mail guide on
sending jobs to addresses, using
shortcut numbers, and using
address books.

Fax guide

Prints the Fax guide on typing
fax numbers, using shortcut
numbers, and faxing to one or
more recipients.

FTP guide

Prints the FTP guide on
scanning items to send to an
FTP site.

Information guide

Prints the Information guide.

Print defects
guide

Prints the Print defects guide,
which aids in resolving repeating
defects for copy or print.

Supplies guide

Prints the Supplies guide, which
is about ordering supplies.

Summary of Contents for X642E - X642E

Page 1: ...e May 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 ...

Page 2: ...ellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility Lexmark and Lexmark with diamond design MarkNet MarkTrack and MarkVision are trademarks of Lexmark International Inc registered in the United States and or other countries PC...

Page 3: ...ult Source 19 Paper Size Type 19 Configure MP 22 Envelope Enhance 22 Substitute Size 23 Paper Weight 24 Paper Loading 25 Custom Types 25 Custom Names 25 Universal Setup 26 Reports 26 Network Ports 28 TCP IP 28 IPv6 30 E mail Server Setup 31 Wireless 33 Standard Network or Network x 33 Standard USB or USB x 34 Parallel x 36 Serial x 38 NetWare 40 AppleTalk 40 LexLink 41 Settings 41 General Settings...

Page 4: ... 2 Understanding MFP messages 91 Status messages 91 Fax status messages 95 Cancel jobs messages 95 Password and PIN messages 95 Copy e mail fax FTP and scan button messages 96 Attendance messages 96 Functions disabled transitional messages 111 Index 112 ...

Page 5: ...ication or print driver apply only to the job being sent to the MFP Changes made to print settings from an application override changes made from the control panel If a setting cannot be changed from the application use the MFP control panel MarkVision Professional or the Embedded Web Server EWS pages Changing a setting from any of these makes that setting the user default The MFP control panel co...

Page 6: ...rofile List menu item to access shortcuts 5 Dial Pause Cause a two or three second dial pause in a fax number The button only functions within the Fax menu or with fax functions Redial a fax number from the home screen When outside of the Fax menu fax function or home screen an error beep sounds if Dial Pause is pressed When sending a fax in the Fax To field a Dial Pause press is represented by a ...

Page 7: ... delete the right most digit of a number entered manually It also deletes an entire shortcut entry Once an entire line is deleted another press of Backspace causes the cursor to move up one line Within the E mail Destination List press Backspace to delete the character to the left of the cursor If the entry is in a shortcut the entire entry is deleted 10 Asterisk is used as part of a fax number or...

Page 8: ... when there is a home screen continuation to another screen or another level to the home screen To access the next screen touch the down arrow When the next screen is presented the up arrow would be active in order to return to the first screen When a button or arrow is inactive it appears faded or grayed out For more information on grayed out buttons see Grayed out button Copy FTP Fax Ready Statu...

Page 9: ...or Busy Shows MFP conditions such as Toner Low Shows intervention messages to give instructions on what the user should do so the MFP can continue processing such as Close door or insert print cartridge See the Note in Sample screen three for another status message bar purpose Note The bar is capable of showing only two lines of messages Navigation bar The navigation bar is the area under the stat...

Page 10: ...Down arrow Access the next screen down since the entire screen contents cannot be shown in one view Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last screen of the listing the down arrow is gray to indicate ...

Page 11: ...ear on the home screen They are Button Button name Function Release Held Faxes or Held Faxes if in Manual Mode There are held faxes with a scheduled hold time previously set To access the list of held faxes touch this button Held Jobs Open a screen containing all the held jobs containers Release Held Faxes Held Jobs ...

Page 12: ... for information on the buttons shown in Sample screen one Sample screen two If the Select button is touched beside Scale Darkness the following screen appears For more information on the Select button see Select See Other LCD touch screen buttons for information on the buttons shown in Sample screen two Copy To Letter 8 5 x 11 in Plain Paper Sides Duplex Collate Scale Darkness Print 1 Sided Print...

Page 13: ...n It shows the number of menu items shown on the screen and how many are available The message Displaying 1 4 5 means menu items one through four are shown on this screen but the fifth menu item is on a continuation screen Touch the down arrow to see the fifth menu item See Other LCD touch screen buttons for information on the buttons shown in Sample screen three Copy from Executive 7 25 x 10 5 in...

Page 14: ... text field on the left Right arrow Touch the right arrow button to scroll right to Reach an increased value See a full text field on the right Down arrow Touch the down arrow to move down to the next item in a list such as a list of menu items or values The down arrow does not appear on a screen with a short listing It only appears if the entire listing cannot be seen on one screen On the last sc...

Page 15: ...h a radio button to select it The radio button center changes color to show that it is selected In Other LCD touch screen buttons the only paper size selected is Legal Back Touch Back to return to the previous screen without saving any settings on the current screen Button Button name Function or description Back ...

Page 16: ... new screen appears 5 Touch Plain Paper for the type of print media needed 6 Touch Continue The Copy screen returns to allow other selections besides Copy to The other settings available on the Copy screen are Duplex Scale Darkness Collate and Copies Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job C...

Page 17: ... the current user default setting To save the value as the new user default setting touch Submit For information on user default settings see page 18 Feature Feature name Description Attendance message alert If an attendance message occurs which closes a function such as copy or fax then a blinking red exclamation point appears over the function button on the home screen This feature indicates an ...

Page 18: ...rarchy so that it is structured menu menu item menu item there can be several more menu items under a menu item and values Click any of the following menus or menu items listed for more information Paper Menu Default Source Paper Size Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup Network Ports TCP IP IPv6 E mai...

Page 19: ...set the sources are automatically linked When one source is empty print media automatically feeds from the next linked source Tray 1 is the factory default setting x represents the tray number such as Tray 1 for the standard tray and Tray 2 to Tray 5 for an optional tray Note The MP Feeder value which stands for the multipurpose feeder is shown only when Configure MP is set to Cassette For more in...

Page 20: ...stom Type 3 Tray 4 Custom Type 4 Tray 5 Custom Type 5 MP Feeder Size Identifies the size of print media inserted in the multipurpose feeder A4 non US A5 JIS B5 Letter US Legal Executive Folio Statement Universal 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope The multipurpose feeder only appears on the LCD when Configure MP is set to Cassette Note For more ...

Page 21: ...re custom types share the same name the name only appears once in the Envelope Feeder Type value list Manual Paper Size Identifies the print media size being manually loaded A4 non US A5 JIS B5 Letter US Legal Executive Folio Statement Universal Manual Paper Type Identifies the print media type being manually loaded Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted...

Page 22: ...envelope conditioning Menu item Purpose Values and descriptions Configure MP Determines when the MFP selects print media loaded in the multipurpose feeder Cassette The MFP treats the multipurpose feeder like any other tray If a print job requests a size or type that is only loaded in the multipurpose feeder the MFP pulls print media from the multipurpose feeder for the job Manual The MFP treats th...

Page 23: ...is not loaded Off The MFP prompts the user to load the requested paper size No size substitutions are allowed Statement A5 Prints A5 size jobs on statement size paper if only statement size paper is loaded and prints statement size jobs on A5 paper if only A5 paper is loaded Letter A4 Prints A4 size jobs on letter size paper if only letter size paper is loaded and prints letter size jobs on A4 siz...

Page 24: ... and descriptions Plain Weight Identifies the relative weight of the print media loaded in a specific source and ensures the toner adheres properly to the printed page Light Normal Heavy Note Card Stock is shown on the LCD only if it is supported in a specified source Card Stock Weight Transparency Weight Labels Weight Bond Weight Envelope Weight Letterhead Weight Preprinted Weight Colored Weight ...

Page 25: ...icates that duplex printing is turned off Labels Loading Bond Loading Letterhead Loading Preprinted Loading Colored Loading Vinyl Labels Loading Duplex Off Shown if vinyl labels are supported in the specified source Custom x Loading Properly handles preprinted custom paper whether the job is a duplex job two sided or a simplex job single sided x represents 1 6 Duplex Off Shown if the custom type i...

Page 26: ...nal default Portrait Width Sets the portrait width of the universal media Note If the value set exceeds the maximum width the MFP uses the maximum value allowed in inches or millimeters 3 14 17 inches in 0 01 inch increments 76 360 mm in 1 mm increments Shows either inches or millimeters from the Units of Measure setting 8 5 inches is the US default and 216 mm is the international default Portrait...

Page 27: ...s a list of pending fax jobs along with the most recent 200 fax tasks completed Note The menu item only appears when Enable Job Log is on Fax Call Log Prints a list of the last 100 fax calls made or answered by the MFP Note The menu item only appears when Enable Call Log is on E mail Shortcuts Prints a list of the e mail shortcuts Fax Shortcuts Prints a list of the fax shortcuts FTP Shortcuts Prin...

Page 28: ...ication for the sub network gateway 4 field IP address Display only Set static IP address link Link to the page to set a static IP address Changing the IP address sets DHCP BOOTP and RARP to Off Enable DHCP DHCP is Dynamic Host Configuration Protocol The network automatically assigns a number for the network information On Off Enable RARP RARP is Reverse Address Resolution Protocol On Off Enable B...

Page 29: ...s really based on IP addresses Each time a domain name is used a DNS service must translate the name into the corresponding IP address 4 field IP address Backup DNS Server Address This is used if the DNS Server Address is not available 4 field IP address Domain Search Order Defines the search order of the domains text entry field The search order is given in a comma delimited list such as myserver...

Page 30: ... LPD Banner Page On Off LPD Trailer Page On Off LPD Carriage Return Conversion On Off Menu item Purpose Values and descriptions IPv6 Sets the network to IPv6 Internet Protocol Version 6 Enable IPv6 On Off Auto Configuration On Off Hostname text entry field Address text entry field Router Address text entry field Enable DHCPv6 On Off Menu item Purpose Values and descriptions ...

Page 31: ...his is a required item Subject text entry The text entry field is limited to 255 characters Max e mail size Specifies the maximum e mail size in kilobytes E mail above the specified size is not sent numeric entry 0 65535 Specify 0 zero for no limit Size error message Sends a message when an e mail is greater than the configured size limit of 1024 characters text entry Limit destinations Sends an e...

Page 32: ...name asterisk colon question mark less than symbol greater than symbol vertical bar Base file name Specifies the base file name A timestamp is added to the end of the base file name text entry image The default value is the following word image Note There is a 53 character limit for the base file name The following characters or symbols are invalid asterisk colon question mark less than symbol gre...

Page 33: ...or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off PS SmartSwitch Configures the MFP so it automatically switches to PostScript emulation when a print job received through the network port requires it regardless of the default printer language On The MFP examines data on the network interface connection and selects PostScript emulation if the data indicates t...

Page 34: ...rs PostScript print jobs using the standard protocol Auto The MFP processes print jobs from computers using either Windows or Macintosh operating systems Menu item Purpose Values and descriptions PCL SmartSwitch Configures the MFP so it automatically switches to PCL emulation when a print job received through the USB port requires it regardless of the default printer language On The MFP examines t...

Page 35: ...he USB Buffer size recommended setting 3KB to maximum size allowed 1KB increments The user specifies the USB Buffer size The maximum size depends on the amount of memory in the MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the USB Buffer size disable or reduce the size of the parallel serial and network buffers Mac Binary PS Configur...

Page 36: ...rinter language specified in the Setup Menu if PCL SmartSwitch is Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Note Changing this menu item automatically resets the MFP It is reset to configure memory and any permanent resources such as fonts or macros ...

Page 37: ...pled on the leading or trailing edge of strobe This menu item only appears when the associated parallel port supports this feature On Samples parallel port data on the leading edge of strobe Off Samples parallel port data on the trailing edge of strobe Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs On The MFP processes raw binary PostScript print jobs from compu...

Page 38: ...martSwitch is Off NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Note Changing this menu item automatically resets the MFP It is reset to configure memory and any permanent resources such as fonts or macros are lost On The MFP performs NPA processing If data ...

Page 39: ...tion 3 menus 1200 2400 4800 9600 19200 38400 57600 115200 138200 172800 230400 345600 Data Bits Specifies the number of data bits that are sent in each transmission frame 7 8 Parity Sets the parity for serial input and output data frames Even Odd None Ignore Honor DSR Determines whether the MFP uses the Data Set Ready DSR signal DSR is one of the handshaking signals for most serial interface cable...

Page 40: ... Off On Off IPX Frame Types which allow the adapter to initiate conversations are used Ethernet 802 3 Sets the Ethernet 802 3 value On or Off On Off Ethernet Type II Sets the Ethernet Type II value On or Off On Off Ethernet SNAP Sets the Ethernet SNAP value On or Off On Off Packet Burst Sets the Packet Burst value On or Off On Off NSQ GSQ Mode Sets the NSQ GSQ Mode value On or Off On Off This is t...

Page 41: ...ereafter select Nickname to show the LexLink nickname on the LCD Activate Activates or deactivates the LexLink feature On Off On Activates the LexLink feature Off Deactivates the LexLink feature Menu item Purpose Values and descriptions Display Language Determines the language of the text on the control panel LCD English English Français French Deutsch German Italiano Italian Español Spanish Dansk...

Page 42: ... field is null or empty the associated Custom Key does not appear on the keyboard General Defaults Specifies the defaults based on geographical location U S Setting the menu item to one of the values affects these settings Tray x where x is the number of the tray MP Feeder and Manual Pap Letter A4 Manual Env 10 Envelope DL Envelope MP Feeder Paper Size Copy Original Size Fax Send Original Size E m...

Page 43: ... the Bookmarks container is not shown in Held Jobs Web Page Refresh Rate 30 300 120 The range is in seconds Contact Name text field NULL Location text field NULL Alarms Controls whether the MFP sounds an alarm when the device requires operator intervention Alarm Control Off Single Continuous Alarm Control sets the function of each alarm Off The MFP does not sound an alarm Single The MFP sounds thr...

Page 44: ...is in Power Saver Mode it is still ready to receive print jobs Disabled Disables Power Saver Mode Disabled is not available if Energy Conserve is set to On 2 240 60 Specifies the amount of time after exiting Standby Mode or after finishing a print job before the MFP goes into Power Saver mode For example select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job This use...

Page 45: ...d pages or waits until the entire page is processed and ready to be printed Auto Continue Disabled 5 255 Lets the MFP automatically continue from certain offline situations when not resolved within the specified time period Disabled Disables Auto Continue 5 255 Specifies the amount of time in seconds that the MFP waits Jam Recovery On Off Auto Specifies whether the MFP reprints jammed pages On The...

Page 46: ...age rather than the temporary storage that RAM provides The resources remain in the flash memory even when the MFP is turned off Note This menu item is not available from the LCD It is only available on the MFP Embedded Web Server RAM All downloaded resources are automatically stored in printer memory RAM Flash All downloaded resources are automatically stored in flash memory Note Flash appears as...

Page 47: ...re deleted Resources residing in flash memory are unaffected Do Not Restore User defined settings remain Menu item Purpose Values and descriptions Content Specifies the type of content contained in the copy job Text The copy job contains mostly text or line art Text Photo The copy job contains a mixture of text and graphics Photograph The copy job is a high quality photograph or high quality inkje...

Page 48: ... from the print job onto one printed page with portrait orientation 2 on 1 Landscape Places the images of two pages from the print job onto one printed page with landscape orientation 4 on 1 Portrait Places the images of four pages from the print job onto one printed page with portrait orientation 4 on 1 Landscape Places the images of four pages from the print job onto one printed page with landsc...

Page 49: ...nly two optional drawers are installed Tray 2 and Tray 3 appear in the values list Only one of the values can be the specified print media source at one time An envelope feeder cannot be a value even if one is installed Transparency Separators Places a sheet of paper between transparencies On Off Select On to have sheets placed between transparencies Select Off to not have sheets placed between tr...

Page 50: ...MFP may be used as a copier to copy a page or document On Interrupts the print job at the next page Off Interrupts the print job at the next job boundary which means between incoming individual print jobs Background Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast us...

Page 51: ...descriptions Fax Mode Sets which fax method or mode is used Analog Fax Server If the MFP does not have a modem this menu item does not appear Analog Fax Setup Specifies the link to analog fax setup With analog fax the fax method is by a telephone line link General Fax Setting If the MFP does not have a modem Fax Setup link does not appear Fax Server Setup Specifies the link for fax server setup Th...

Page 52: ...swer an incoming fax job and to dial a fax number Note Touch 0 on the numeric keypad to go directly to the Manual Fax function On Off Memory Use Defines the amount of non volatile memory used in relation to fax for a fax job The default setting splits an equal amount of memory between sending and receiving fax jobs However when one of the values is set then the memory is not set equally All receiv...

Page 53: ...re tabs at the top of the screen used to access the other screens The screen shown here has letters and some punctuation symbols To reach the screen with numbers for instance touch the tab at the top of the keyboard which shows 123 Shortcut Name Enter abc 123 a b d c e f g a i k j l m n h p r q s t u o v x w y z Space ...

Page 54: ...t or line art Text Photo The fax job contains a mixture of text and images Photograph The fax job contains only images Darkness Specifies the level of darkness for the fax job 1 9 5 A graphic representation depicts the values As the right or left scroll button is touched the asterisk moves back and forth on the line 1 is next to the and 9 is next to the As shown 5 is the current value Dial Prefix ...

Page 55: ... noise sounds for each number dialed Background Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background Removal to the maximum allowed Contrast Specifies the contrast used for the scan job The default is dependent on the Content menu item If the Content menu item is reset from the default setting then the default for Contrast is reset ...

Page 56: ...a for the MFP to print an incoming fax Auto The print media source is automatically selected by the MFP Tray x The standard tray Tray 1 or Tray x which is one tray Tray 2 Tray 5 based on how many optional drawers are installed and based on which one is specified as the print media source MP Feeder The multipurpose feeder is the specified print media source Duplex Sets duplex printing two sided pri...

Page 57: ...ies the print media source selected to supply print media for the MFP to print a log of all sent and received faxes Envelopes do not apply Note This menu item applies to all scan functions Tray 1 Tray 1 the standard tray is the specified print media source Manual Feeder The multipurpose feeder is the specified print media source Tray x if one or more optional drawers are installed x is one tray of...

Page 58: ...low High The speaker volume is high Ringer Volume Sets the MFP fax speaker ringer volume On The speaker volume is on Off The speaker volume is off Menu item Purpose Values and descriptions Single Ring Answers calls with a single ring pattern On The single ring pattern is set on Off The single ring pattern is set off Double Ring Answers calls with a double ring pattern On The double ring pattern is...

Page 59: ...mages Photo The fax job contains only images Fax Resolution Defines quality in dots per inch dpi A higher resolution gives greater print quality but it increases the fax transmission time for outgoing faxes Standard Fine Super Fine Ultra Fine Standard is suitable for most documents Use Fine for documents with small print Use Super Fine for documents with fine detail Use Ultra Fine for documents wi...

Page 60: ...lio 8 5 x 13 in Statement 5 5 x 8 5 in Mixed Letter Legal Denotes a country region specific factory default value 8 5 in supports Mixed Letter Legal Use Multi page TIFF Indicates that the jobs are multiple page Tagged Image File Format jobs This menu item applies to all scan functions On Multiple page TIFF files are created Select the check box to turn it on Off One TIFF file is created for each p...

Page 61: ...e in the e mail job Color Sends the e mail job with a color image enclosed Resolution Specifies the resolution of the e mail in dots per inch dpi Resolution is limited by the value set for the Color menu item If this value is set to Color and Resolution is set to 400 or 600 dpi the configuration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution is ...

Page 62: ...10 mm JIS B5 182 x 257 mm Folio 8 5 x 13 in Statement 5 5 x 8 5 in 3 x 5 in 4 x 6 in Business Card Mixed Letter Legal Denotes a country region specific factory default value Photo JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of the image This menu item applies to all scan functions 5 90 50 A 5 setting gives a smaller file size but the quality of the ...

Page 63: ...s list based on whether the same number of optional drawers are installed For example if only two optional drawers are installed Tray 2 and Tray 3 appear in the values list Only one tray is the specified print media source E mail Bit Depth Enables the Mixed mode to have smaller file sizes by using 1 bit images when Color is set to Off 1 bit 8 bit Allow Save as shortcut Allows saving of e mail addr...

Page 64: ...ration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution is reduced to 300 dpi 75 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 600 dpi are available for Gray 75 300 are available for Color See Color listed previously Darkness Specifies the level of darkness for the FTP as a graphic representation of a page that uses a fill pattern to indicate var...

Page 65: ...ge This menu item applies to Text and Text Photo and all scan functions 5 90 75 A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best image quality but the file size is very large Use Multi Page TIFF Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to FTP job either one TIFF file is created c...

Page 66: ...than symbol greater than symbol vertical bar A time stamp is added to the end of the base file name Allow Save as Shortcut Allows saving of FTP addresses as shortcuts Yes No When it is set to No the Save as Shortcut button does not appear on the FTP Destination screen Background Removal Adjusts the amount of background visible on a copy 4 to 4 0 4 sets Background Removal to off 4 sets Background R...

Page 67: ...the configuration is allowed but it is not seen in the normal workflow so the combinations are invalid The resolution is reduced to 300 dpi 75 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 600 dpi are available for Gray 75 300 are available for Color See Color listed previously Darkness Specifies the level of darkness for the scan job as a graphic representation of a page that uses a fill pattern...

Page 68: ...A 5 setting gives a smaller file size but the quality of the image is lessened A 90 setting gives the best image quality but the file size is very large Use multi page TIFF Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to FTP job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for eac...

Page 69: ...on the Content menu item For more information see Content If Content is mono text the Contrast default value is 5 The default is 0 for items other than mono text Any reset of the Content value resets the default of the Best for content value Shadow Detail Adjusts the amount of shadow detail visible on a copy 4 to 4 0 4 preserves the least amount of shadow detail 4 preserves the most shadow detail ...

Page 70: ...tation and left edge for landscape orientation The following illustration shows short edge binding for portrait and landscape pages Copies Sets the number of copies needed as the MFP user default value 1 999 1 Values selected from the application or printer driver always override values selected from the LCD Blank Pages Specifies whether to include application generated blank pages as part of the ...

Page 71: ... If Collation is On a blank page is inserted between each collated copy of the job Between Jobs Inserts a blank sheet between jobs Between Pages Inserts a blank sheet between each page of a job This is useful when printing transparencies or wanting to insert blank pages in a document for notes Separator Source Specifies the source that holds separator sheets Only installed sources are shown in the...

Page 72: ... the orientation of a multiple page sheet Auto Lets the MFP choose between portrait and landscape orientation Long Edge Sets the long edge of the print media as the top of the page landscape For more information see Duplex Bind on page 70 Short Edge Sets the short edge of the print media as the top of the page portrait For more information see Duplex Bind on page 70 Multipage Border Prints a borde...

Page 73: ...bar as shown 1 10 8 Select a lower value for finer line width lighter grayscale images and to lighten printed output Select a higher value for bolder line widths or darker grayscale images Select 10 for very bold text Select a value less than 7 to conserve toner Brightness Adjusts the gray value of printed images 6 to 6 0 6 is the maximum decrease 6 is the maximum increase Contrast Adjusts the con...

Page 74: ... Touch Activate Hex Trace to enter Hex Trace mode To exit Hex Trace mode turn the MFP off wait 15 seconds and then turn the MFP on Coverage Estimator Provides an estimate of the percentage of coverage of cyan magenta yellow and black on a page The estimate is printed on a separator page Off Percent coverage is not printed On Prints the estimated percentage of coverage for each color on the page Me...

Page 75: ... Note The Whole Page setting only affects pages printed using PCL 5 interpreter This setting has no effect on pages printed using the PCL XL or PostScript interpreters If attempting to print any data in the non printable area defined by Normal Print Area the MFP clips the image at the boundary defined by the Normal defined printable area Factory Defaults Returns printer settings to the factory def...

Page 76: ...font before searching the flash memory Flash Disk The MFP searches the flash memory for the requested font before searching the printer memory Menu item Purpose Values and descriptions Font Source Determines the set of fonts shown in the Font Name menu item Resident Shows all fonts resident in printer RAM when the MFP ships from the factory Flash Shows all fonts stored in flash memory Download Sho...

Page 77: ...he paper For more information about short and long edges see Duplex Bind on page 70 Determines the number of lines that print on each page Lines per Page 1 255 60 US 64 non US The MFP sets the amount of space between each line vertical line spacing based on the Lines per Page Paper Size and Orientation menu items Select the correct Paper Size and Orientation before changing Lines per Page Sets the...

Page 78: ...L interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Env Feeder Off None 0 199 Off The MFP uses factory default source assignments None The source ignores the Select Paper Feed command None appears only if it is the current default None must be selected by the PCL interpreter 0 199 Select a numeric value to assign a custom value to a source Assign Manual Paper Off...

Page 79: ...All possible options appear even if they are not installed Restore Defaults On Off Select On to return all source assignments to factory default values Menu item Purpose Values and descriptions Scale to Fit Scales page content to fit the selected print media size On Off Yes Scales the page to fit the selected print media No Does not scale the page printed text or graphics are cropped if they are l...

Page 80: ...t Select point sizes from 1 to 255 points in 1 point increments Scale Scales the default font for HTML documents 1 400 100 Select scale sizes from 1 to 400 in 1 increments Orientation Sets the page orientation for HTML documents Portrait Landscape Portrait Prints text and graphics parallel to the short edge of the paper Landscape Prints text and graphics parallel to the long edge of the paper For ...

Page 81: ...cape image rotated 180 degrees For more information about short and long edges see Duplex Bind on page 70 Menu item Purpose Values and descriptions Authentication Method Authentication disabled Internal NTLM Kerberos 5 LDAP LDAP GSSAPI If Authentication disabled is selected Function Access settings requiring user IDs or passwords are ignored For more information see Function Access Note For LDAP a...

Page 82: ...sages E mail Access No authentication required Require User ID only Require User ID and Password Function disabled If Function Disabled is selected the menu item does not appear on the LCD For more information see Functions disabled transitional messages FTP Access No authentication required Require User ID only Require User ID and Password Function disabled This menu item and its values control a...

Page 83: ...uses any file on the Flash Drive to be unprintable When the file is selected for printing an unrecognized file screen appears The only choice is to delete the file Selecting Require User ID only or Require User ID and Password causes the authentication screen to appear when the Print button is touched The user must log on before printing takes place If Function Disabled is selected the menu item d...

Page 84: ...e and Time Security is protected when a password is set If both the Advanced and User Passwords are set only the Advanced Password is valid for security Network Ports Not protected Accept Advanced Password only Accept Advanced or User Passwords Protection is not applied unless the password is set meaning that the password field cannot be a null field Shortcuts Not protected Accept Advanced Passwor...

Page 85: ...in Name Domain PDC Name Domain Name Enter the text entry for the domain name The factory default for the variable domain name is domain Use the virtual alphanumeric keyboard to enter the text Domain PDC Name Enter the text entry for the domain PDC name The factory default for the Domain PDC Name variable is an asterisk Use the virtual alphanumeric keyboard to enter the text Note Other pop up messa...

Page 86: ...ssword must be a minimum of 8 characters Reenter Password text entry This entry must match the Password field or an error pop up message appears Password and Reenter Password did not match Menu item Values and descriptions Pop up message Password text entry The range for a password is 8 127 characters If a password less than eight characters is entered a pop up message appears to instruct the user...

Page 87: ... Japan Current Date and Time This is a display item only YYYY MM DD HH MM The current year month date hour and minute appear Year Allows a manual change to the year 2003 2028 Year is expressed in one year increments Month Allows a manual change to the month January February March April May June July August September October November December Day Allows a manual change to the date 1 31 Day is expre...

Page 88: ...On Off The default value depends on the date and time Note Once this value is changed change DST mode to Manual Time Server IP None Time Server Name 4 field IP address Any manual entries in this field are overridden by DHCP values For DHCP values see Enable DHCP Allow NTP Broadcast On Off Select the check box for On Clear the check box for Off Menu item Purpose Values and descriptions ...

Page 89: ... item Purpose Values and descriptions Print all guides Prints all Help Pages menu topics After selecting this menu item the Help Pages print and the MFP returns to Ready Copy guide Prints the Copy guide on making copies and changing settings E mail guide Prints the E mail guide on sending jobs to addresses using shortcut numbers and using address books Fax guide Prints the Fax guide on typing fax ...

Page 90: ...es at once select Delete List Select the radio button beside the one listing needed and it changes from an unselected radio button to a selected radio button as shown by the changed color in the center Delete Entry is now active Select Delete Entry to delete the selected entry To delete an entire list of entries select Delete List Managing shortcuts for Fax E mail and Profile works in the same man...

Page 91: ... flushes corrupted data and discards the current print job Wait for the message to clear Formatting Flash DO NOT POWER OFF The MFP is formatting the flash memory Warning Do not turn the MFP off while this message is displayed Wait for the message to clear Hex Trace The MFP is in Hex Trace mode Hex Trace isolates the source of a print job problem When Hex Trace is active all data sent to the MFP pr...

Page 92: ... Ready message Power Saver The MFP is ready to receive and process data It is reducing its electricity consumption while idle If the MFP remains inactive for the period of time specified in the Power Saver menu item 60 minutes is the factory default the Power Saver message replaces the Ready message Send a job to print Press any control panel button Printing The MFP is printing a job Printing page...

Page 93: ...storing Factory Defaults The MFP is restoring the factory default printer settings Wait for the message to clear Note When factory default settings are restored All downloaded resources fonts macros symbol sets in the print memory are deleted All menu settings from the LCD return to the factory default setting except The Display Language setting in the Setup Menu All settings in the Parallel Menu ...

Page 94: ... Settings Page also Insert the tray to clear the message Waiting The MFP receives a page of data to print but waits for an End of Job command a Form Feed command or additional data Press Stop Touch Continue to print the contents of the buffer Cancel the current job Wait for the message to clear Message Meaning Action ...

Page 95: ...e MFP receives page n of the fax job where n is the number of the page received Sending page n The MFP sends page n of the fax job where n is the number of the page sent Set clock The Real Time Clock is not set This message appears if no other fax status message appears It remains until the clock is set Set the clock Waiting for redial The MFP is waiting to redial the fax number Message Meaning De...

Page 96: ...he print job The formatted page prints as is on the print media installed in the tray This may cause clipping of text or images Touch Use current src to ignore the message and print on the print media loaded in the tray Touch Continue which continues the job if the correct size and type are loaded in the tray and this size and type are specified in the Paper Menu using the LCD which is ignored if ...

Page 97: ...s the number of the tray The message clears once communication is re established If the cause is a hardware failure turn the MFP off wait 10 seconds and then turn the MFP on If the error recurs turn the MFP off and remove the offending tray Touch Continue to reconfigure the MFP to not have tray x Tray x and all trays installed below it are ignored Clean scanner backing strip During a scanner calib...

Page 98: ...s active and a page has scanned completely but it has not fully exited the ADF Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page Touch Scan from flatbed if page jam ...

Page 99: ...sts for additional pages are automatically overridden and print media is selected from an automatic source Touch Cancel Job to cancel the current job if needed Load Manual Feeder with Custom Type Name Occurs when the MFP receives a manual feed request that specific print media be loaded into the multipurpose feeder The print media is previously defined as a custom type from Custom 1 through Custom...

Page 100: ... Continue Load the specified source that is set for the requested size Touch Cancel Job to cancel the current job if needed Load src with type size Occurs when the MFP requests that a specific media source be loaded with a specific type and size as specified in the Paper Menu but the current source contains an incorrect media size and type Touch Continue Load the specified source that is set for t...

Page 101: ...ver there is no original document in the ADF Page level recovery is active Replace wiper The MFP detects that the fuser wiper needs replacing 1 Replace the fuser wiper 2 Touch Continue to clear the message Touch Ignore to clear the message but at the next power on the message appears again Scan Document Too Long The scan job exceeds the maximum number of pages Note The scanner finishes scanning cu...

Page 102: ...el the current job if needed 35 Insufficient memory to support Resource Save feature The MFP lacks the memory needed to enable Resource Save This message usually indicates too much memory is allocated for one or more of the MFP link buffers Touch Continue to disable Resource Save and continue printing Install additional memory 37 Insufficient memory for Flash Memory Defragment operation The MFP ca...

Page 103: ... an installed print cartridge has a region that differs from the MFP region x and y can have the following values 0 Worldwide region 1 Americas 2 EMEA 3 Asia 4 Latin America 9 Undefined region Replace the print cartridge with one that has a proper region 50 PPDS font error The MFP has received a request for a font that is not installed when formatting PPDS print data Touch Continue to clear the me...

Page 104: ...e error The MFP firmware detects an installed network port but cannot establish communication with it Touch Continue to clear the message and continue printing The job may not print correctly The MFP disables attempts to communicate through the network interface No data may be sent or received Reset the MFP Program new firmware for the network interface 55 Unsupported option in slot x The MFP dete...

Page 105: ...e MFP Remove the optional envelope feeder The MFP ceases normal functions until the optional envelope feeder is removed Touch Continue to clear the message once the optional envelope feeder is removed 59 Incompatible tray x An unsupported optional drawer and its matching tray are attached to the MFP Remove the optional drawer The MFP ceases normal functions until the optional drawer is removed Tou...

Page 106: ...e job resumes printing 231 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name 1 Open the duplex unit cover 2 Clear the jam and close the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 231 yy Paper jam x pages jammed Leave paper in bin There are multiple jams x indicates the number of ...

Page 107: ...the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 237 yy Paper jam check area name Leave paper in bin There is a single jam in the specified area indicated by area name 1 Open the duplex unit cover 2 Clear the jam and close the duplex unit 3 Touch Continue If all print media is cleared from the path the job resumes printing 237 yy Paper jam x pag...

Page 108: ...all originals from the scanner The scanner detects an original document at the automatic document feeder ADF feed sensor while it is idle This is a type of jam Job level recovery is active Remove all original documents from the ADF to clear the jam The message clears and job recovery completes 290 00 Scanner jam remove jammed originals from the scanner The scanner detects an original document at t...

Page 109: ...ery completes 291 01 Scanner jam remove jammed originals from the scanner The scanner detects an original document jam at the first scanning sensor Page level recovery is active Clear the jam from the scanner to clear the message Page recovery completes 291 02 Scanner jam remove all originals from the scanner The scanner detects an original document jam at the second scanning sensor Job level reco...

Page 110: ...ctive Remove all original documents from the ADF to clear the jam The message clears 294 00 Scanner jam remove jammed originals from the scanner The scanner detects a jam at the ADF exit sensor while the scanner is idle Page level recovery is active Remove all original documents from the ADF The message clears 294 01 Scanner jam remove all originals from the scanner The scanner detects a jam at th...

Page 111: ...ged 1 Turn the MFP off 2 Plug the back side scanner cable into its connector 3 Turn the MFP on Occurrence Message Information A function is disabled A user enters a shortcut for the function Function name turned off by system administrator The message appears for 3 seconds and then the previous screen appears The message appears when any menu item is set to the Disabled value by the system support...

Page 112: ...Content 54 Contrast 55 Darkness 54 Dial Mode 55 Dial Prefix 54 Driver to Fax 55 Enable ECM 55 Enable Fax Scans 55 Original Size 54 Redial Frequency 54 Resolution 54 Scan edge to edge 55 Shadow detail 55 General Fax Settings 52 Caller ID 52 Cancel Faxes 52 Enable Manual Fax 52 Memory Use 52 Station ID 52 Station Name 52 Station Number 52 Speaker Settings Ringer Volume 58 Speaker Mode 58 Speaker Vol...

Page 113: ...e Borders 48 Scan edge to edge 50 Separator Sheets 49 Separator Source 49 Shadow Detail 50 Transparency Separators 49 Coverage Estimator 74 Create Change and Remove Passwords Change Remove Advanced Password 86 Change Remove User Password 86 Create Advanced Password 86 Create User Password 86 Create Change Passwords Create Change Advanced Password Password 86 Reenter Password 86 Create Change User ...

Page 114: ... Fax Send Settings 54 Analog Fax Setup See also Analog Fax Setup 51 Distinctive Ring Settings Double Ring 58 Single Ring 58 Triple Ring 58 Fax Mode 51 Fax Server Setup 51 Content 59 Darkness 59 Fax Resolution 59 Image Format 59 Message 59 Orientation 59 Original Size 60 Primary SMTP Gateway 59 Reply Address 59 Secondary SMTP Gateway 59 Subject 59 To format 59 Use Multi page TIFF 60 Speaker Setting...

Page 115: ...tton 7 home screen 7 buttons 7 status message bar 9 Honor DSR 39 Honor Init parallel 37 HTML backgrounds 80 font name 80 font size 80 margin size 80 orientation 80 scaling 80 I image orientation 81 scaling 81 indicator light 6 Information guide Help Pages 89 L language printer 74 LCD touch screen features Attendance message alert 17 left arrow button 14 left scroll decrease button 14 light indicat...

Page 116: ... name Leave paper in bin 108 250 yy Paper jam x pages jammed Leave paper in bin 108 250 yy Paper jam check area name Leave paper in bin 108 260 yy Paper jam x pages jammed Leave paper in bin 108 260 yy Paper jam check area name Leave paper in bin 108 290 00 Scanner jam remove all originals from the scanner 108 290 00 Scanner jam remove jammed originals from the scanner 108 290 01 Scanner jam remov...

Page 117: ...lean scanner backing strip 97 Clean scanner glass 98 Close door or insert cartridge 98 Fax Memory Full 98 If restarting job replace originals that have not begun to exit the scanner 98 Insert tray x 98 Install duplex 98 Install envelope feeder 99 Install tray x 99 Load src with Custom String 100 Load src with Custom Type Name 100 Load src with size 100 Load src with type size 100 Load Manual Feede...

Page 118: ...aper Loading 25 Paper Menu 19 Configure MP 22 Default Source 19 Paper Size Type 19 Envelope Feeder Size 21 Envelope Feeder Type 21 Manual Envelope Size 21 Manual Envelope Type 21 Manual Paper Size 21 Manual Paper Type 21 MP Feeder Size 20 MP Feeder Type 20 Tray x Size 19 Tray x Type 20 Paper Texture Bond Texture 23 Card Stock Texture 24 Colored Texture 23 Custom x Texture 24 Envelope Texture 23 La...

Page 119: ...ale to Fit 79 PostScript Menu 76 Font Priority 76 Print PS Error 76 Quality Menu 73 Brightness 73 Contrast 73 Print Resolution 73 Toner Darkness 73 Setup Menu 74 Download Target 75 Factory Defaults 75 Print Area 75 Printer Language 74 Resource Save 74 Utilities Menu 73 Activate Hex Trace 74 Coverage Estimator 74 Defragment Flash 74 Factory Defaults 73 Format Flash 74 printer language PCL Emulation...

Page 120: ...ettings 69 See also Security 81 See also Set Date and Time 87 select button 14 Serial Buffer 38 Serial Protocol 38 Set Date and Time Allow NTP Broadcast 88 Current Date and Time 87 Day 87 Daylight Savings 88 DST Mode 88 Hour 87 Minute 87 Month 87 Time Server 88 Time Server Name 88 Time Zone 87 Year 87 Set Zone AppleTalk 40 Settings Copy Settings 47 E mail Settings 61 Fax Settings 51 Fax Server Set...

Page 121: ... TIFF FTP Settings 65 Use Multi page TIFF E mail Settings 63 Fax Settings 60 Scan to USB Settings 68 user default settings 18 V View Address AppleTalk 40 View Name AppleTalk 40 View Nickname LexLink 41 virtual alphanumeric keyboard 53 W weight bond 24 card stock 24 colored 24 custom paper 24 envelope 24 labels 24 letterhead 24 plain 24 preprinted 24 transparency 24 vinyl labels 24 ...

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