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Courtesy of Main Resource, Inc.  Visit us at 

www.MainResource.com

 or call 800 362-6740 for all your 

Inter-Tel needs.

 

Page 9 of 23 

 

 

Default Message 

New Message 

 

Default Message 

New Message 

01 

DO-NO-DISTURB 

 

11 

OUT OF TOWN ‘TIL 

 

02 

LEAVE A MESSAGE 

 

12 

OUT OF OFFICE 

 

03 

IN MEETING UNTIL 

 

13 

OUT UNTIL 

 

04 

IN MEETING 

 

14 

WITH A CLIENT 

 

05 

ON VACATION ‘TIL 

 

15 

WITH A GUEST 

 

06 

ON VACATION 

 

16 

UNAVAILABLE 

 

07 

CALL ME AT 

 

17 

IN CONFERENCE 

 

08 

AT THE DOCTOR 

 

18 

AWAY FROM DESK 

 

09 

ON A TRIP 

 

19 

GONE HOME 

 

10 

ON BREAK 

 

20 

OUT TO LUNCH 

 

 
Because the display phones use only one line to show the above messages you may enter a 
second line of text up to 16 characters.  For example, if you select message 13 “OUT UNTIL”, you 
can enter “1:15” as your second line.  Callers with a display will see, “OUT UNTIL 1:15”. 
 

To use Do-Not-Disturb 

1.  Press DND. 
2.  Dial the two-digit number for the message you want to use or press the up or down arrow 

keys to scroll through the messages (display phones only). 

3.  If desired, customize the second display line by dialing the desired numbers or letters as 

described below: 

• 

For numbers only, press the keypad keys to dial the desired numbers.  Press “#” for “-“, 
“*” for “:”, FWD to leave a space or MUTE to backspace 

• 

For numbers and letters, press MSG and then the desired keypad keys using the chart 
below.  The number of times a key is pressed determines which character is displayed.  
For adjoining characters located under the same key, press FWD to advance to the next 
character. For example, to display “MONDAY”, you would press, “6FWD666FWD6632999”.  
Press FWD twice to leave a space or MUTE to backspace. 

 
4.  Press SPKR or lift and replace the handset to end. 
 
   

 

Number of Times 

Key is Pressed 

Key 

 

Characters 

‘ 

#  5 

M  N 

 

W  X 

@  : 

 

To cancel Do-Not-Disturb, press DND. 

 

All manuals and user guides at all-guides.com

Summary of Contents for 560.4100

Page 1: ...call 800 362 6740 for all your Inter Tel needs Page 1 of 23 Inter Tel Eclipse2 Associate Display and Basic Digital Phone User s Guide Associate Display Phone 560 4200 Basic Digital Phone 560 4100 All...

Page 2: ...installer to confirm these default settings still apply Notes Your phone may be programmed for one or two dial tones one for intercom and one for outside calls If you hear four fast tones or a repeat...

Page 3: ...isable your phone s handsfree answering feature dial 319 while on hook Dial 319 again to enable To redirect a ringing call press SPCL and dial 331 then the extension or outside number to receive the c...

Page 4: ...andset and press the flashing key To place a call on system hold where any phone with the flashing key for the call can pick up the call To pick up the call again lift the handset and press the flashi...

Page 5: ...o forward on no answer and busy Then Select an outside line and dial a phone number or Dial an extension number or Press MSG to forward to your message center To cancel a call forward request press FW...

Page 6: ...your voice Others in the room will hear both sides of the conversation To turn the group listen feature on or off during a call press SPCL and dial 312 Message Key Leave a message to cause the MSG li...

Page 7: ...sage To include an introduction press 1 Otherwise press o Press 4 to listen to the previous message o Press 5 to play the introductory message envelope o Press 6 to play the next message o Press 7 to...

Page 8: ...r waiting messages in the mailbox o Press to cancel delivery options o Press to complete delivery 5 Hang up Cancel Messages Messages left by you that are as yet unheard may be cancelled To cancel 1 En...

Page 9: ...t number for the message you want to use or press the up or down arrow keys to scroll through the messages display phones only 3 If desired customize the second display line by dialing the desired num...

Page 10: ...sage you want 3 Enter the time you wish to receive the message in hours and minutes For example 0900 9 00 If your phone is set for 12 hour display as opposed to military format press 1 for AM or 2 for...

Page 11: ...Sample greetings Hello this is ___________ I am either on another line or away from my desk and cannot take your call at this time If you need to speak to someone immediately please dial zero now Oth...

Page 12: ...s the mailbox and press 4 2 Press 4 again Then choose any of the following Press 1 to enable disable time date Press 2 to enable disable message source Press 3 to enable disable message length Press 4...

Page 13: ...to call you when a voice mail message is left in your mailbox Using a series of up to nine telephone numbers called a cascade voice mail will call you until it successfully connects to a device such a...

Page 14: ...ess FWD twice to leave a space or MUTE to backspace Number of Times Key is Pressed Key 1 2 3 4 5 Characters 1 1 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 7 8 T U V 8 9 W X Y Z 9 0 0...

Page 15: ...ke any other message To use Press SPCL dial 385 and if required the desired mailbox number You will hear a confirmation tone when recording begins To turn off Record a Call either press SCL and dial 3...

Page 16: ...an intercom call to the primary phone To transfer a call back to the extension after you have answered it on your phone press the TRANSFER button and then the extension key Announce the call if desire...

Page 17: ...for for FWD to leave a space or MUTE to backspace For numbers and letters press MSG and then the desired keypad keys using the chart below The number of times a key is pressed determines which charac...

Page 18: ...urn on Do Not Disturb enter 370 To turn off Do Not Disturb enter 371 To activate call forward choose an option a 355 for all calls b 356 for no answer calls c 357 for busy calls d 358 for no answer bu...

Page 19: ...ture code with or without the handset lifted dial 328 and enter your Agent ID if necessary To log in to one or more hunt groups using the ACD agent login feature code 1 With or without the handset lif...

Page 20: ...l is sent to voice mail Only the system administrator can make this change 6 How can I change the name displayed on my phone Only your system administrator can change the user names assigned to extens...

Page 21: ...s 355 Call Forward If Busy 357 Call Forward if No Answer 356 Call Forward No Answer Busy 358 Conference 5 Change Language 301 Data 340 Default Station 394 Directory 307 Display Time and Date 300 Do No...

Page 22: ...ecord A Call 385 Redial 380 Redirect Call 331 Reminder Message 305 Reminder Message Cancel 306 Remote Programming 359 Reverse Transfer Call Pick Up 4 Review Keys 396 Ring Intercom Always On Off 377 Ri...

Page 23: ...Courtesy of Main Resource Inc Visit us at www MainResource com or call 800 362 6740 for all your Inter Tel needs Page 23 of 23 All manuals and user guides at all guides com...

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