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Set up the HP Fax for faxing

Before you begin setting up the HP Fax for faxing, determine which kind of phone
system your country/region uses. The instructions for setting up the HP Fax for faxing
differ depending on whether you have a serial- or parallel-type phone system.

●

If you do not see your country/region listed in the table below, you probably have
a serial-type phone system. In a serial-type phone system, the connector type on
your shared telephone equipment (modems, phones, and answering machines)
does not allow a physical connection to the "2-EXT" port on the HP Fax. Instead,
all equipment must be connected at the telephone wall jack.

Note

In some countries/regions that use serial-type phone systems, the

phone cord that came with the HP Fax might have an additional wall plug
attached to it. This enables you to connect other telecom devices to the
wall jack where you plug in the HP Fax.

●

If your country/region is listed in the table below, you probably have a parallel-
type telephone system. In a parallel-type phone system, you are able to connect
shared telephone equipment to the phone line by using the "2-EXT" port on the
back of the HP Fax.

Note

If you have a parallel-type phone system, HP recommends you use

the 2-wire phone cord supplied with the HP Fax to connect the HP Fax to
the telephone wall jack.

Countries/regions with a parallel-type phone system

Argentina

Australia

Brazil

Canada

Chile

China

Colombia

Greece

India

Indonesia

Ireland

Japan

Korea

Latin America

Malaysia

Mexico

Philippines

Poland

Portugal

Russia

Saudi Arabia

Singapore

Spain

Taiwan

Thailand

USA

Venezuela

Vietnam

 

 

If you are unsure which kind of telephone system you have (serial or parallel), check
with your telephone company.

Choose the correct fax setup for your home or office

To fax successfully, you need to know what types of equipment and services (if any)
share the same phone line with the HP Fax. This is important because you might

User Guide

13

Finish

 setup

Summary of Contents for FAX 1250 Series

Page 1: ...HP 1250 Fax series User Guide ...

Page 2: ...HP Fax 1250 series User Guide ...

Page 3: ...Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Safety information Warning To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock Warning Potenti...

Page 4: ...a copy 51 Change the copy settings 51 Stop copying 52 7 Maintain the HP Fax 53 Clean the HP Fax 53 Print a self test report 56 Work with print cartridges 56 8 Order supplies 63 Order paper or other media 63 Order print cartridges 63 Order other supplies 63 9 Troubleshooting information 65 Setup troubleshooting 65 Operational troubleshooting 79 10 HP warranty and support 83 Warranty 83 Get support ...

Page 5: ...wer specifications 91 Environmental specifications 91 Memory specifications 91 Environmental product stewardship program 91 Regulatory notices 93 Declaration of conformity European Economic Area 96 HP Fax 1250 series declaration of conformity 97 Index 99 2 HP Fax 1250 series ...

Page 6: ...anel functions The HP Fax at a glance Control panel features Menu overview Text and symbols The HP Fax at a glance Label Description 1 Document feeder tray 2 Control panel display also referred to as the display 3 Paper guides 4 Control panel 5 Print cartridge door 6 Input tray 7 Tray extender 8 Paper width guide 9 Document catcher 10 Document catcher extender User Guide 3 Overview ...

Page 7: ...bel Name and Description 1 Speed Dial Selects a speed dial number 2 Redial Pause Redials the most recently dialed number or inserts a 3 second pause in a fax number 3 Lighter Darker Lightens or darkens black and white faxes being sent 4 Fax Resolution Adjusts the resolution for black and white faxes being sent 5 On light Indicates when lighted that the HP Fax is on The light blinks when the HP Fax...

Page 8: ...e options in the Copy Menu 14 Start Black Starts a black and white copy or fax job Start Color Starts a color copy or fax job 15 Cancel Stops a job exits a menu or exits settings 16 Right arrow Increases values on the display 17 OK Selects a menu or a setting on the display 18 Left arrow Decrease values on the display 19 On Turns the HP Fax on or off The On light next to the On button is lit when ...

Page 9: ...n you press the Fax button on the control panel Enter Number Resolution Lighter Darker How to Fax Set New Defaults Setup Menu The following options are available when you press the Setup button on the control panel 1 Print Report 2 Speed Dial Setup 3 Basic Fax Setup 4 Advanced Fax Setup 5 Tools 6 Preferences Text and symbols You can use the control panel keypad to enter text and symbols when you s...

Page 10: ...he correct letter appears wait for the cursor to advance automatically to the right or press Press the number that corresponds to the next letter in the name Press the button multiple times until the correct letter appears The first letter of a word is automatically set to uppercase To enter a space pause or symbol To insert a space press Space To enter a pause press Redial Pause A dash appears in...

Page 11: ...s such as area codes for easier reading These symbols do not affect dialing Fax header name fax header number speed dial names speed dial numbers and fax or phone numbers W When auto dialing W causes the HP Fax to wait for a dial tone before continuing to dial Speed dial numbers and fax or phone numbers R During auto dialing the R functions the same as a Flash button on your telephone Speed dial n...

Page 12: ... information see Finish setting up the HP Fax If you have problems during setup see Troubleshooting in the last section of the Setup Guide or see Troubleshooting information in this User Guide HP Photosmart 2600 series printer User Guide User Guide This User Guide contains information on how to use the HP Fax including troubleshooting tips and step by step instructions It also provides additional ...

Page 13: ...Chapter 2 10 HP Fax 1250 series Find more information ...

Page 14: ...uage the HP Fax uses to show messages on the display Usually you set the language and country region when you first set up the HP Fax However you can change the setting at any time by using the following procedure To set your language and country region 1 Press Setup 2 Press 6 and then press 1 This selects Preferences and then selects Set Language Country Region 3 Press or to scroll through the la...

Page 15: ...e setting is Soft The Phone Line Monitor Volume is the volume of dial tones and fax tones The default Phone Line Monitor Volume is Medium To adjust the Ring and Beep Volume from the control panel 1 Press Setup 2 Press 3 and then press 4 This selects Basic Fax Setup and then selects Ring and Beep Volume 3 Press to select one of the options Soft Loud or Off 4 Press OK To adjust the Phone Line Monito...

Page 16: ...u plug in the HP Fax If your country region is listed in the table below you probably have a parallel type telephone system In a parallel type phone system you are able to connect shared telephone equipment to the phone line by using the 2 EXT port on the back of the HP Fax Note If you have a parallel type phone system HP recommends you use the 2 wire phone cord supplied with the HP Fax to connect...

Page 17: ...swered No please continue answering questions 3 Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns Yes I have distinctive ring No If you answered Yes proceed directly to Case D Fax with a distinctive ring service on the same line You do not need to continue answering questions If you answered No please con...

Page 18: ...oose the best setup case for your home or office From the first column in the following table choose the combination of equipment and services applicable to your home or office setting Then look up the appropriate setup case in the second or third column based on your phone system Step by step instructions are included for each case in the sections that follow If you have answered all the question...

Page 19: ...e fax line with voice mail Case F Shared voice fax line with voice mail Computer dial up modem You answered Yes to question 5 only Case G Fax line shared with computer dial up modem no voice calls received Not applicable Voice calls and computer dial up modem You answered Yes to questions 4 and 5 only Case H Shared voice fax line with computer dial up modem Not applicable Voice calls and answering...

Page 20: ...w of the HP Fax 1 Telephone wall jack 2 Use the phone cord supplied in the box with the HP Fax to connect to the 1 LINE port To set up the HP Fax with a separate fax line 1 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of the HP Fax Note If you do not use the supplied cord to co...

Page 21: ...x Back view of the HP Fax 1 Telephone wall jack 2 DSL filter and cord supplied by your DSL provider 3 Use the phone cord supplied in the box with the HP Fax to connect to the 1 LINE port To set up the HP Fax with DSL 1 Obtain a DSL filter from your DSL provider 2 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the p...

Page 22: ...set the call waiting tone to off Note Many digital PBX systems include a call waiting tone that is set to on by default The call waiting tone will interfere with any fax transmission and you will not be able to send or receive faxes with the HP Fax Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call waiting tone If you are using a PBX phone ...

Page 23: ...hone company assigned to your fax number Note By default the HP Fax is set to answer all ring patterns If you do not set the Distinctive Ring to match the ring pattern assigned to your fax number the HP Fax might answer both voice calls and fax calls or it might not answer at all 4 Optional Change the Rings to Answer setting to the lowest setting two rings 5 Run a fax test The HP Fax will automati...

Page 24: ...HP Fax will not be able to distinguish between fax and voice calls in this case if you suspect the call is a voice call you will need to answer it before the HP Fax answers the call To set up the HP Fax to answer calls automatically set the Answer Mode to Fax If you set up the HP Fax to answer faxes manually you must be available to respond in person to incoming fax calls or the HP Fax cannot rece...

Page 25: ...he HP Fax to connect to the 1 LINE port To set up the HP Fax with voice mail 1 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of the HP Fax Note If you do not use the supplied cord to connect from the telephone wall jack to the HP Fax you might not be able to fax successfully Thi...

Page 26: ...phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of the HP Fax Note If you do not use the supplied cord to connect from the telephone wall jack to the HP Fax you might not be able to fax successfully This special phone cord is different from the phone cords you might already have in your hom...

Page 27: ...orts on your computer Before you begin check your computer to see if it has one or two phone ports If your computer has only one phone port you will need to purchase a parallel splitter also called a coupler as shown below A parallel splitter has one RJ 11 port on the front and two RJ 11 ports on the back Do not use a 2 line phone splitter a serial splitter or a parallel splitter which has two RJ ...

Page 28: ...tomatic fax reception setting in your modem software the HP Fax will not be able to receive faxes 6 Now you need to decide how you want the HP Fax to answer calls automatically or manually If you set up the HP Fax to answer calls automatically it answers all incoming calls and receives faxes The HP Fax will not be able to distinguish between fax and voice calls in this case if you suspect the call...

Page 29: ...faxes with the HP Fax 3 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of the HP Fax Note If you do not use the supplied cord to connect from the telephone wall jack to the HP Fax you might not be able to fax successfully This special phone cord is different from the phone cords ...

Page 30: ...mputer dial up modem and answering machine connected on this phone line set up the HP Fax as described in this section Since your computer dial up modem shares the phone line with the HP Fax you will not be able to use both your modem and the HP Fax simultaneously For example you cannot use the HP Fax for faxing if you are using your computer dial up modem to send an e mail or access the Internet ...

Page 31: ...onnect it to the port labeled 2 EXT on the back of the HP Fax Note If you do not connect your answering machine directly to the HP Fax fax tones from a sending fax machine might be recorded on your answering machine and you probably will not be able to receive faxes with the HP Fax 4 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect t...

Page 32: ...ive both voice calls and fax calls at the same phone number use a computer dial up modem on the same phone line and subscribe to a voice mail service through your telephone company set up the HP Fax as described in this section Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls You must receive faxes manually this means you m...

Page 33: ...em to a telephone wall jack Disconnect the cord from the telephone wall jack and plug it into the port labeled 2 EXT on the back of the HP Fax 3 Connect a phone to the OUT port on the back of your computer dial up modem 4 Using the phone cord supplied in the box with the HP Fax connect one end to your telephone wall jack then connect the other end to the port labeled 1 LINE on the back of the HP F...

Page 34: ... Answer setting This is the default setting FaxTel handset model only The HP Fax automatically answers all incoming calls using the Rings to Answer setting If the call is a fax call the HP Fax will receive the fax If the call is a voice call the HP Fax will create a special ring to indicate it is a voice call You will need to answer the incoming voice call using the attached handset Note If the HP...

Page 35: ...ate number of rings by using the keypad or press or to change the number of rings 4 Press OK to accept the setting Change the answer ring pattern for distinctive ringing Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line When you subscribe to this service each number will have a different ring pattern You can set up the HP Fax t...

Page 36: ...3 Press Setup 4 Press 5 then press 6 This selects the Tools menu and then selects Run Fax Test The HP Fax displays the status of the test on the display and prints a report 5 Review the report If the test passes and you are still having problems faxing check the fax settings listed in the report to verify the settings are correct A blank or incorrect fax setting can cause problems faxing If the te...

Page 37: ...Chapter 3 34 HP Fax 1250 series Finish setup ...

Page 38: ... letter A4 or legal size document by placing it in the document feeder tray Caution In areas of high humidity and temperature avoid putting photo originals through the automatic document feeder They could become jammed and damage your photos Tip To avoid scratches or other damage to your original photos place your photo in a transparent photo sleeve before loading To load an original in the docume...

Page 39: ...n English only Papers to avoid Using paper that is too thin or too thick paper that has a slick texture or paper that stretches easily can cause paper jams Using paper that has a heavy texture or does not accept ink can cause printed images to smear bleed or not fill in completely Papers to avoid for all copy jobs Any size paper other than those listed in the Technical specifications chapter For m...

Page 40: ...rt the stack of paper into the input tray with the short edge forward and the print side down Slide the stack of paper forward until it stops Caution Make sure that the HP Fax is idle and silent when you load paper into the input tray If the HP Fax is servicing the print cartridges or otherwise engaged in a task the paper stop inside the device might not be in place You could push the paper too fa...

Page 41: ...est results set the paper type to transparency film before copying onto transparency film Avoid paper jams To help avoid paper jams follow these guidelines Remove printed papers from the output tray frequently Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn Do not combine d...

Page 42: ... Do not force paper too far forward in the input tray Use paper types that are recommended for the HP Fax User Guide 39 Load originals and load paper ...

Page 43: ...Chapter 4 40 HP Fax 1250 series Load originals and load paper ...

Page 44: ...sending the fax Send a basic fax Send a fax manually Send a fax using monitor dialing Send a basic fax You can easily send a single or multiple page black and white fax by using the control panel as described here Note If you need printed confirmation that your faxes were successfully sent enable fax confirmation before sending any faxes Tip You can also send a fax manually from a phone or by usin...

Page 45: ...machine when you hear the fax tones from the receiving fax machine To send a fax manually from a connected phone 1 Load your originals print side down and top first in the center of the document feeder tray 2 Dial the number by using the keypad on the phone that is connected to the HP Fax Note Do not use the keypad on the control panel of the HP Fax You must use the keypad on your phone to dial th...

Page 46: ...il the fax transmission is complete Send a fax using monitor dialing Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone When you send a fax using monitor dialing you can hear the dial tones telephone prompts or other sounds through the speakers on the HP Fax This enables you to respond to prompts while dialing as well as control the pace of you...

Page 47: ...backup fax reception Reprint received faxes from memory Forward faxes to another number Block junk fax numbers Receive a fax manually When you are on the phone the person you are speaking with can send you a fax while you are still connected This is referred to as manual faxing Use the instructions in this section to receive a manual fax Note If the HP Fax has a handset you can pick it up to talk ...

Page 48: ...he error condition is resolved the faxes stored in memory print automatically and are then deleted from memory Off means that faxes are never stored in memory You might want to turn off Backup Fax Reception for security purposes for example If an error condition occurs that prevents the HP Fax from printing for example the HP Fax runs out of paper the HP Fax will stop answering incoming fax calls ...

Page 49: ...y by selecting Clear Fax Log from the Tools menu To do so press Setup press 5 and then press 7 Forward faxes to another number You can set up the HP Fax to forward your faxes to another fax number If you receive a color fax the HP Fax forwards the fax in black and white HP recommends that you verify the number you are forwarding to is a working fax line Send a test fax to make sure the fax machine...

Page 50: ...e call should be blocked If the number matches a number in the blocked fax numbers list the fax is not printed The maximum number of fax numbers you can block varies by model Set the junk fax mode Add numbers to the junk fax list Remove numbers from the junk fax list Note This feature is not supported in all countries regions If it is not supported in your country region Junk Fax Blocker Set Up do...

Page 51: ...enter the fax number as it appears on the display and not the fax number that appears on the fax header of the received fax as these numbers can be different 5 When the Enter Another prompt appears do one of the following If you want to add another number to the list of junk fax numbers press 1 to select Yes and then repeat step 4 for each number you want to block If you are done press 2 to select...

Page 52: ...ed A confirmation message indicating whether a fax was successfully sent appears briefly on the display after each transaction To enable fax confirmation from the control panel 1 Press Setup 2 Press 1 and then press 1 again This selects Print Report and then selects Fax Confirmation 3 Press to select one of the following and then press OK Off Does not print a fax confirmation report when you send ...

Page 53: ...s a transmission error On Fax Receive Prints whenever there is a receiving error Stop faxing You can cancel a fax you are sending or receiving at any time To stop faxing from the control panel Press Cancel on the control panel to stop a fax you are sending or receiving If the HP Fax does not stop faxing press Cancel again The HP Fax prints any pages it has already started printing and then cancels...

Page 54: ...ter of the document feeder tray Place the pages so that the top edge of the document goes in first 3 Press Copy and then do one of the following Press Start Black to initiate a black and white copy job Press Start Color to initiate a color copy job Note If you have a color original pressing Start Black produces a black and white copy of the color original while pressing Start Color produces a full...

Page 55: ...the next option To start the copy job press Start Color or Start Black To save the current settings as defaults for future jobs 1 Make any needed changes to the settings in the Copy Menu 2 Press Copy repeatedly until Set New Defaults appears 3 Press until Yes appears and then press OK Stop copying To stop copying Press Cancel on the control panel Chapter 6 52 HP Fax 1250 series Copy ...

Page 56: ...te strip inside the automatic document feeder You might also want to dust the exterior of the HP Fax Clean the glass strip Clean the white strip Clean the exterior Clean the glass strip Minor debris can accumulate on the glass strip located inside the automatic document feeder This can cause print quality issues such as streaks or lines to appear on your printouts To clean the glass strip inside t...

Page 57: ... Caution Make sure you close the automatic document feeder cover before loading any paper or originals If you do not close the cover you might damage the mechanism Clean the white strip Minor debris can accumulate on the white strip located inside the automatic document feeder To clean the white strip 1 Turn off the HP Fax and unplug the power cord Note Depending how long the HP Fax is unplugged t...

Page 58: ...evice 5 Close the automatic document feeder cover 6 Plug in the power cord and then turn on the HP Fax Caution Make sure you close the automatic document feeder cover before loading any paper or originals If you do not close the cover you might damage the mechanism Clean the exterior Use a soft cloth or slightly moistened sponge to wipe dust smudges and stains off the case The interior of the HP F...

Page 59: ...ked or shows lines this might indicate a problem with the black print cartridge in the right slot If any of the remaining three lines are missing faded streaked or show lines this might indicate a problem with the tri color print cartridge in the left slot If the color bars do not appear as black cyan magenta and yellow you might need to clean the print cartridges If the problem is not resolved by...

Page 60: ...rinting problems or even permanent damage Replace the print cartridges Follow these instructions when the ink level is low When you receive a low ink warning message on the display make sure you have a replacement print cartridge available You should also replace the print cartridges when you see faded text or if you experience print quality issues related to the print cartridges To order print ca...

Page 61: ...placing the tri color print cartridge remove the print cartridge from the slot on the left If you are replacing the black print cartridge remove the print cartridge from the slot on the right 1 Print cartridge slot for the tri color print cartridge 2 Print cartridge slot for the black print cartridges 4 Pull the print cartridge toward you out of its slot 5 If you are removing the print cartridge b...

Page 62: ...rd into the empty slot Then gently push on the upper part of the print cartridge forward until it clicks into the socket If you are installing the tri color print cartridge slide it into the left slot If you are installing a black print cartridge slide it into the right slot 8 Close the print cartridge door 9 If you installed a new print cartridge the print cartridge alignment process begins 10 Ma...

Page 63: ... white paper into the input tray and then try the alignment again If the alignment fails again you might have a defective sensor or print cartridge Contact HP Support Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support The HP Fax prints a print cartridge alignment sheet 2 Load the print cartridge alignment sheet...

Page 64: ...e print cartridge contacts before replacing the affected print cartridge Clean the print cartridge contacts Clean the print cartridge contacts only if you get repeated messages on the display prompting you to check a print cartridge after you already have cleaned or aligned the print cartridges Before cleaning the print cartridge contacts remove the print cartridge and verify that nothing is cover...

Page 65: ... Do not leave a print cartridge outside the HP Fax for more than 30 minutes 4 Inspect the print cartridge contacts for ink and debris buildup 5 Dip a clean foam rubber swab or lint free cloth into distilled water and squeeze any excess water from it 6 Hold the print cartridge by its sides 7 Clean only the copper colored contacts Allow the print cartridges to dry for approximately ten minutes 1 Cop...

Page 66: ...of print cartridge numbers see the back cover of this guide Order other supplies To order other supplies such as a copy of the User Guide a Setup Guide or other customer replaceable parts call the phone number for your country region Country region Number for ordering Asia Pacific except for Japan 65 272 5300 Australia 1300 721 147 Europe 49 180 5 290220 Germany 44 870 606 9081 U K New Zealand 080...

Page 67: ...Chapter 8 64 HP Fax 1250 series Order supplies ...

Page 68: ...tion includes installation and configuration troubleshooting tips for some of the most common issues associated with hardware and fax setup Hardware setup troubleshooting Use this section to solve any problems you might encounter while setting up the HP Fax hardware The HP Fax will not turn on Cause The HP Fax is not properly connected to a power supply Solution Make sure the power cord is firmly ...

Page 69: ...ice off Warning If the HP Fax still does not turn on it might have a mechanical failure Unplug the HP Fax from the power outlet and contact HP Go to www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support I received a message on the display to attach the control panel faceplate Solution This might mean the control panel f...

Page 70: ...print cartridge so you do not need to realign the print cartridges I received a message on the display that the print cartridge alignment failed Cause The incorrect type of paper is loaded in the input tray for example colored paper paper with text on it or certain recycled paper Solution Load unused plain white letter or A4 paper into the input tray and then try the alignment again If the alignme...

Page 71: ...If the HP Fax is not set up properly for faxing you might experience problems when sending faxes receiving faxes or both If you are having faxing problems you can print a fax test report to check the status of the HP Fax The test will fail if the HP Fax is not set up properly for faxing Perform this test after you have completed setting up the HP Fax for faxing For more information see Test your f...

Page 72: ...nd then click Contact HP for information on calling for technical support The Fax Connected to Active Telephone Wall Jack test failed Solution Check the connection between the telephone wall jack and the HP Fax to make sure the phone cord is secure Make sure you use the phone cord that came with the HP Fax If you do not use the supplied phone cord to connect from the telephone wall jack to the HP ...

Page 73: ...E port 2 After you have connected the phone cord to the port labeled 1 LINE run the fax test again to make sure it passes and the HP Fax is ready for faxing 3 Try to send or receive a test fax Make sure you use the phone cord that came with the HP Fax If you do not use the supplied phone cord to connect from the telephone wall jack to the HP Fax you might not be able to send or receive faxes After...

Page 74: ...onnector that plugs into a telephone wall jack Try removing the splitter and connecting the HP Fax directly to the telephone wall jack The Dial Tone Detection test failed Solution Other equipment which uses the same phone line as the HP Fax might be causing the test to fail To find out if other equipment is causing a problem disconnect everything from the phone line and then run the test again If ...

Page 75: ... able to send or receive faxes After you plug in the phone cord that came with the HP Fax run the fax test again After you resolve any problems found run the fax test again to make sure it passes and the HP Fax is ready for faxing If the Dial Tone Detection test continues to fail contact your telephone company and have them check the phone line The Fax Line Condition test failed Solution Make sure...

Page 76: ...nce problems faxing contact your telephone company and have them check the phone line The display always shows Phone Off Hook Solution You are using the wrong type of phone cord Make sure you are using the phone cord that came with the HP Fax to connect the device to your phone line For more information see The Using Correct Type of Phone Cord with Fax test failed The HP Fax is having problems sen...

Page 77: ...wall jack and listening for static or other noise If you hear noise turn Error Correction Mode ECM off and try faxing again For information about changing ECM see the onscreen Help If the problem persists contact your telephone company If you are using a digital subscriber line DSL service make sure that you have a DSL filter connected or you will not be able to fax successfully For more informati...

Page 78: ... connector that plugs into a telephone wall jack Try removing the splitter and connecting the HP Fax directly to the telephone wall jack The HP Fax is having problems sending a manual fax Solution Make sure the telephone you use to initiate the fax call is connected directly to the HP Fax To send a fax manually the telephone must be connected directly to the port labeled 2 EXT on the HP Fax as sho...

Page 79: ...swering machine might not be set up properly with the HP Fax Your outgoing message might be too long or too loud to allow the HP Fax to detect fax tones and the sending fax machine might disconnect Your answering machine might not have enough quiet time after your outgoing message to allow the HP Fax to detect fax tones This problem is most common with digital answering machines The following acti...

Page 80: ...information see Change the answer ring pattern for distinctive ringing The HP Fax cannot send faxes but can receive faxes Solution The HP Fax might be dialing too fast or too soon You might need to insert some pauses in the number sequence For example if you need to access an outside line before dialing the phone number insert a pause following the access number If your number is 95555555 and 9 ac...

Page 81: ... Fax will monitor the line If the HP Fax detects fax tones the HP Fax will receive the fax If the call is a voice call the answering machine will record the incoming message For more information see Set the number of rings before answering The phone cord that came with my HP Fax is not long enough Solution If the phone cord that came with the HP Fax is not long enough you can use a coupler to exte...

Page 82: ... into the input tray If paper does become jammed in your device follow these instructions to clear the paper jam Clear paper jams If the paper was loaded in the input tray you might need to clear the paper jam from the rear door Paper can also jam in the automatic document feeder Several common actions can cause paper to jam the automatic document feeder Placing too much paper in the document feed...

Page 83: ...continue the current job To clear a paper jam in the automatic document feeder 1 Lift the cover of the automatic document feeder 2 Gently pull the paper out of the rollers Caution If the paper tears when you are removing it from the rollers check the rollers and wheels for torn pieces of paper that might be remaining inside the device If you do not remove all the pieces of paper from the HP Fax mo...

Page 84: ...er releases and absorbs residue from the rollers and separator pad Tip If the automatic document feeder does not pick up the plain paper try cleaning the front roller Wipe the roller with a soft lint free cloth dampened with distilled water If the problem persists or the automatic document feeder does not pick up the plain paper you can clean the rollers and separator pad manually To clean the rol...

Page 85: ... the pink pull tab 2 Reinsert the print cartridge by sliding it forward into the slot Then push the print cartridge forward until it clicks into the socket 3 Repeat steps 1 and 2 for the tri color print cartridge on the left side 4 If the problem persists print a self test report to determine if there is a problem with the print cartridges This report provides useful information about your print c...

Page 86: ...n HP repair service you must first contact an HP service office or an HP Customer Support Center for basic troubleshooting See Before you call HP customer support for steps to take before calling Customer Support Warranty upgrades Depending on your country region HP might offer for an additional fee a warranty upgrade option that extends or enhances your standard product warranty Available options...

Page 87: ... FITNESS FOR A PARTICULAR PURPOSE C Limitations of liability 1 To the extent allowed by local law the remedies provided in this Warranty Statement are the customer s sole and exclusive remedies 2 TO THE EXTENT ALLOWED BY LOCAL LAW EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT INDIRECT SPECIAL INCI...

Page 88: ...e On button b Unplug the power cord from the back of the HP Fax c Plug the power cord back into the HP Fax d Turn on the HP Fax by pressing the On button 3 To find support and warranty information go to the HP website at www hp com support If prompted choose your country region and then click Contact HP for information on calling for technical support Check the HP website for updated information o...

Page 89: ...her cable connected to the HP Fax Any paper loaded in the input tray Remove any originals you might have loaded in the HP Fax Remove the print cartridges before shipment Remove the control panel faceplate Remove the print cartridges before shipment Before you return the HP Fax make sure you remove your print cartridges To remove print cartridges before shipment 1 Turn on the HP Fax and wait until ...

Page 90: ...aceplate Do not return the control panel faceplate with the HP Fax Caution The replacement HP Fax might not come with a control panel faceplate Store your control panel faceplate in a safe place and when the replacement HP Fax arrives reattach your control panel faceplate You must attach your control panel faceplate to use the control panel functions on the replacement HP Fax Note See the Setup Gu...

Page 91: ... return shipping label on the outside of the box 3 Include the following items in the box A complete description of symptoms for service personnel samples of print quality problems are helpful A copy of the sales slip or other proof of purchase to establish the warranty coverage period Your name address and a phone number where you can be reached during the day Chapter 10 88 HP Fax 1250 series HP ...

Page 92: ...elopes 20 to 24 lb 75 to 90 gsm 10 10 N A Transparency film N A 25 up to 10 N A Labels N A up to 20 up to 10 N A 4 x 6 inch photo paper up to 145 lb 236 gsm 30 20 N A 8 5 x 11 inch photo paper N A 40 20 N A Maximum capacity The input tray has a maximum input stack height capacity of 10 mm Output tray capacity is affected by the type of paper and the amount of ink you are using HP recommends emptyi...

Page 93: ...o 600 x 1200 Normal Black up to 300 x 300 Color up to 300 x 300 Fast Black up to 300 x 300 Color up to 300 x 300 Maximum at 400 scaling Fax specifications Walk up black and white and color fax capability Up to 100 speed dials varies by model Up to 200 page memory varies by model based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution takes longer and uses mor...

Page 94: ...resence of high electromagnetic fields it is possible the output from the HP Fax might be slightly distorted If you have Internet access you can get acoustic information from the HP website Go to www hp com support Memory specifications Memory specifications 2MB ROM 16 MB RAM Environmental product stewardship program This section provides information on protecting the environment ozone production ...

Page 95: ... well as partnering with some of the largest electronic recycling centers throughout the world HP also conserves resources by refurbishing and reselling some of its most popular products For information regarding recycling of HP products please visit www hp com recycle HP inkjet supplies recycling program HP is committed to protecting the environment The HP Inkjet Supplies Recycling Program is ava...

Page 96: ...causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could aff...

Page 97: ...t the dealer or an experienced radio TV technician for help For more information contact the Product Regulations Manager Hewlett Packard Company San Diego 858 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washingto...

Page 98: ...lence Numbers of all the devices does not exceed 5 The REN for this product is 0 1B based on FCC Part 68 test results Notice to users in Japan VCCI 2 Notice to users in the European Economic Area This product is designed to be connected to the analog Switched Telecommunication Networks PSTN of the European Economic Area EEA countries regions Network compatibility depends on customer selected setti...

Page 99: ...g provided with the HP Fax into the wall socket TAE 6 code N This HP fax product can be used as a single device and or in combination in serial connection with other approved terminal equipment Geräuschemission LpA 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 Notice to users in Korea Declaration of conformity European Economic Area The Declaration of Conformity in this document compl...

Page 100: ...HP Fax 1250 series declaration of conformity User Guide 97 Technical information ...

Page 101: ...Chapter 11 98 HP Fax 1250 series Technical information ...

Page 102: ...rrect port test fax 70 country region set 11 credit card fax using 42 43 customer support contact 85 North America 86 serial number 85 service ID 85 warranty 83 website 85 D date 11 declaration of conformity European Economic Area 96 United States 97 delete faxes from memory 46 dial tone test failure 71 dial up modem See computer modem display change language 67 change measurements 67 distinctive ...

Page 103: ...s 86 replace print cartridges 57 self test report 56 make a copy 51 manual receive fax 44 send fax 42 43 media See paper memory delete faxes 46 reprint faxes 45 save faxes 45 menus copy 6 fax 6 help 6 setup 6 modem See computer modem monitor dialing 43 O OK button 5 on button 5 one touch speed dial buttons 5 order paper 63 print cartridges 63 Setup Guide 63 software 63 User Guide 63 P paper choose...

Page 104: ...ing 19 32 DSL 18 fax 12 ISDN line 19 menu 6 PBX system 19 separate fax line 17 shared phone line 20 test fax 33 troubleshoot fax 68 voice mail 22 29 ship your device 86 sound adjust volume 12 specifications See technical information Speed Dial button 4 speed dial one touch buttons 5 send fax 41 start black 5 start color 5 stop copy 52 fax 50 subscriber identification code 33 symbols enter 6 T tech...

Page 105: ...102 HP Fax 1250 series ...

Page 106: ... 2006 Hewlett Packard Development Company L P www hp com Q8096 90101 Q8096 90101 Q8096 90101 Electronic Edition Black Tri color Print Cartridge Selection Numbers 27 21 22 ...

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