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DAILY MAINTENANCE CHECK-LIST

I.M. A.4000 Eng V3-2007

47

HLF Italian Design

6 Daily maintenance Check list

6.1 Check list

This check list is the summary of the operations to do on a daily base to maintain The
Aroma 4000 specialty coffee maker in a perfect state ready to be used:

Instant soluble canister filled with powder

Products mixing bowl cleaned and dry

Drink dispenser nozzles cleaned

Drip tray emptied and cleaned

Area above drip tray cleaned

Outside cleaned and dusted

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Summary of Contents for AROMA 4000

Page 1: ...INSTRUCTIONS MANUAL I M A 4000 Eng V3 2007 HLF Italian Design ENGLISH Part Code 9BIMHE40 AROMA 4000 ...

Page 2: ...nally remains with the HLF company The content may not be disclosed or made available to any third party without the express consent of the HLF company These Operating Instructions must be read and applied by anyone performing work with or on the equipment described In particular it is imperative that all such persons familiarise themselves with the safety instructions ...

Page 3: ...s 5 1 3 1 Dimensions 5 1 3 2 Weight 5 1 3 3 Electric rates 5 1 3 4 Machine identification 5 1 4 Environmental conditions 6 1 4 1 Temperature and humidity 6 1 4 2 Space requirements 6 2 Safety Instructions 7 2 1 Warnings 7 2 1 1 Warning symbols 7 2 1 2 Where warning symbols are located 8 2 1 3 Safety information in this Instructions Manual 8 2 2 Basic safety instructions 9 2 2 1 Proper use 9 2 2 1 ...

Page 4: ...ning ON the unit and initial heating 18 3 2 3 First Cleaning cycle 18 3 3 Changing the drink selection panel 20 3 3 1 Getting a customized selection panel 20 3 3 2 Installing the selection panel 21 4 Cleaning guide 23 4 1 Cleaning warnings 23 4 2 Instructions 23 4 3 Cleaning conclusion 24 5 Operating the computer software 26 5 1 Gaining access to the machine software 26 5 2 Programming steps 26 5 ...

Page 5: ...8 Set Factory Data 46 6 Daily maintenance Check list 47 6 1 Check list 47 7 Inactivity 48 8 Disposal 49 9 Guarantee consumables spare parts ordering procedure 50 9 1 Guarantee 50 9 2 Consumables spare parts ordering procedure 51 10 Troubleshooting 52 10 1 Checklist for fault diagnosis and troubleshooting 52 11 Software Table 53 ...

Page 6: ...Description 1 1 Design 1 1 1 External description 1 Front door 2 Drink selection panel 3 Liquid crystal display LCD 4 Metal body 5 Cup station 6 Cup sensor Optional 7 Cash Box connection hole 8 Drink buttons 9 Cup holder grid 10 Drip tray 1 2 3 4 5 6 7 8 9 10 ...

Page 7: ...00 Eng V3 2007 11 Back ventilation grid 12 Modem connection hole 13 Internal fan ventilation grid 14 Internal fan ventilation grid 15 Fuse holder 15A 250V 16 Inlet water valve 17 Inlet plug for power cord 18 Main switch 11 12 13 14 15 16 17 18 ...

Page 8: ...ion 1 Programming Red button 2 Top lid 3 Soluble powder canister 4 Soluble powder shutter 5 Mixing bowl 6 Whipper chamber 7 Drip tray sensor 8 Drip tray sensor cover 9 Soluble powder canister lid 10 Hot water line exit 11 Drink nozzles 12 Drip tray float 2 1 3 4 5 6 7 8 9 10 11 12 ...

Page 9: ...ty indicating that it satisfies the necessary certification standards 1 2 2 Cup Carafe sensor option A dedicated sensor can be placed in the internal of the front door to detect the presence of the cup carafe or any other container in order to prevent accidental dispense of drinks 1 2 3 Modem connectivity option A regular or cellular modem kit can be allocated on the back of the machine to allow t...

Page 10: ...c 50 60 Hz refer to the identification plate on the back of the machine Power 1400 Watts at 120 V or 2000 Watts at 230 V 1 3 4 Machine identification The identification plate is located on the back panel of the machine near the main switch A copy of the same identification plate is located inside the machine on the left wall opening the front door HLF S r l Via delle Industrie 21 A 31050 Ponzano V...

Page 11: ...frozen environment Is not allowed to use the machine in temperature below 0 C 1 4 2 Space requirements Minimum space required for operation 100 mm from the back panel to allow ventilation 200 mm from the right side to allow opening the door 300 mm from the right side to allow the cleaning of the coffee group and the adjustment of the grinder s blades NOTE The machine must be placed in vertical pos...

Page 12: ...s can lead to serious injury or death Only authorised technical personnel may perform work on electrical installations The technical safety instructions must be followed Unplug equipment before carrying out any work on electrical installations Hot surface hot internal components Warning of heat which could lead to injury Allow hot surfaces and components to cool before carrying out any work on the...

Page 13: ... stick these warning symbols back again immediately 2 1 3 Safety information in this Instructions Manual In this Instructions Manual you will find the following three levels of safety information Level 1 WARNING A warning refers to significant hazards Failure to follow the relevant safety instruction could lead to injury or death Depending on the type of danger instead of STOP one of the following...

Page 14: ...ening the user s workload 2 2 Basic safety instructions 2 2 1 Proper use 2 2 1 1 General Proper use includes in addition to the specific provisions set out below observing this Instructions Manual and complying with the supplier s obligatory maintenance and repair instructions 2 2 1 2 Aroma 4000 specialty coffee maker The Aroma 4000 specialty coffee maker is used solely to dispense coffee products...

Page 15: ... may be introduced into the bean hopper The machine must be located in places where authorized personnel can check it in every moment WARNING Hot liquid comes out from the bottom of the beverage outlet There is a danger of scalding Hot liquid comes out from the bottom of the hot water outlet There is a danger of scalding The bottom of the hot water outlet is hot after it has been dispensing liquid...

Page 16: ...d as a sink CAUTION Only operate The Aroma 4000 specialty coffee maker in covered locations avoid places where there is a risk of water splash There is a risk of damage Never spray The Aroma 4000 specialty coffee maker with a water hose during cleaning There is a risk of damage WARNING If handled improperly the equipment could cause serious or fatal injury Anyone using and maintaining the equipmen...

Page 17: ...e any safety mechanisms by modifying the equipment If there are any warning symbols affixed to the equipment never remove these Replace any lost or defective warnings symbols immediately WARNING Never operate the equipment in a damaged condition Report any irregularities to your superior immediately especially if they affect safety ...

Page 18: ...iced place a claim with the freight forwarder immediately Check for Dents or damage of the box Wet areas Signs of tampering 3 1 2 Un packing The Aroma 4000 specialty coffee maker is packed in a strong carton specifically designed for this unit This should protect the unit during the transportation To further protect it take out the unit from the box only when you have reached the location where th...

Page 19: ...talled on a base table or cabinet strong enough to hold 40 Kg 3 1 3 Checking the internal of the unit Open the front door and check if any damage is visible If you see damage call for technical service WARNING Don t try to operate The Aroma 4000 specialty coffee maker in case of presence of internal damages Even if the damages are minimal it s strongly recommended to leave the unit disconnected fr...

Page 20: ...ximum pressure of the water line has to be between 1 to 6 bar in order to prevent damages to the inlet water valve A lower pressure will be not sufficient to open the inlet water valve meanwhile a higher pressure will brake the valve causing in this way a water flood Refer to the national laws of your country for the connection to the water line To connect the machine to The Aroma 4000 specialty c...

Page 21: ... the power cord on the back of the machine near to the main power switch WARNING Insert the power cord inside a correct wall plug without use any other electric adapter Be sure to choose a wall plug with enough power to supply the unit and that it s grounded in observance with current safety norms Refer to paragraph 1 3 3 of this Instruction Manual to select the right wall plug WARNING THE USE OF ...

Page 22: ...products Open the front door and the top lid Pull out the soluble powder containers to fill them with instant soluble powders NOTE It s recommended to do always this operation taking the powder canister out of The Aroma 4000 specialty coffee maker in order to keep the inside of the machine clean from dust ...

Page 23: ...ters of water This process can take between 15 to 20 minutes according with the voltage of the unit 120 V or 230 V 3 2 3 First Cleaning cycle Mean while the heater is heating the water it s recommended to run a cleaning cycle to fill completely all the hydraulic circuits of the machine To do that is necessary to open the front door but The Aroma 4000 specialty coffee maker has mounted on the front...

Page 24: ...er otherwise the switch locker has never to be installed into the machine as showed above Once the first cleaning cycle is finished REMOVE the switch locker from The Aroma 4000 specialty coffee maker Open the door and hold pushing the red button showed on the picture below till the cleaning cycle starts The message Cleaning Cycle will appear on the LCD display Cleaning Cycle ...

Page 25: ... drink button can be changed in the way to make different drinks from the original factory setting the selection panel can be printed out from a regular colour printer and installed into the front door 3 3 1 Getting a customized selection panel Once all the changes are done on each drink button and pre selection button refer to paragraph 5 3 3 and 5 3 4 chapter 5 contact the Service Support to get...

Page 26: ...lection panel Turn OFF The Aroma 4000 specialty coffee maker and open the front door Using a screw driver lose the four screws which hold the door computer board cover as showed on the picture below Unscrew the four nuts that hold the computer board bracket and lift it up as showed ...

Page 27: ...INSTALLATION HLF Italian Design 22 I M A 4000 Eng V3 2007 Pull out the drink selection panel as showed on the following picture Replace the new selection panel doing the reverse process ...

Page 28: ...nts 4 2 Instructions WARNING Turn OFF The Aroma 4000 specialty coffee maker Open the front door Pull up the top lid Clean all above Remove all the powder canisters Thoroughly clean areas where the powder canisters rest with sponge hot water and detergent Dry thoroughly Put an empty cup or any other container under the drink nozzles and push the red button inside the door to start the cleaning cycl...

Page 29: ...ater and scrub thoroughly Put back the top lid and close the front door Turn back ON The Aroma 4000 specialty coffee maker 4 3 Cleaning conclusion These operations must be carried out when The Aroma 4000 specialty coffee maker is turned OFF and open Cleaning operations must be carried out before the products are loaded ...

Page 30: ...interventions CAUTION Make sure that all tubes and components are properly back into their original position before turn back ON the unit NOTE Keep the unit clean on a daily basis Properly adhering to the cleaning procedures presented in this manual will assure that The Aroma 4000 specialty coffee maker will continue to work properly ...

Page 31: ...rd Insert the factory password using the drink selection buttons according with the number wrote on the right upper corner of each push button COFFEE 1 The factory password is 1 1 1 1 Each time you press the button the dot showed on the LCD display will change to an equal sign After have pushed the number 1 for four times push again one more time to gain into the operating software of The Aroma 40...

Page 32: ...OLATE EXTRA TEA WITH MILK CAFÉ AMERICANO CAFÉ LATTE HOT CHOCOLATE HOT LEMON TEA MOCHACCINO LONG DRINK LONG DRINK EXTRA LONG DRINK EXTRA LONG DRINK CANCEL PRE SELECTION STOP DRINK Buttons 1 and 2 are used to move forward or backward throw the various programming functions These buttons are also used to decrease and to increase the various product doses and water amounts Button 3 is to gain into the...

Page 33: ...ramming function you hear two beeps The following picture shows how to move through the software Insert Password 1 1 1 1 1 P R O G R A M Drink Counters P R O G R A M Set Factory Data P R O G R A M Function 2 1 P R O G R A M Cash 0 P R O G R A M Temperat 85C 3 3 P R O G R A M Beep Time 0 3s 3 3 3 1 2 ...

Page 34: ...Number 1 12 PreSelection Key Money Value Drink Price Password Set Factory Data 5 3 1 Drink Counters This menu is used to retrieve the statistical data on the number of drinks served per selection When the display shows P R O G R A M Drink Counters press button 3 P R O G R A M Drink Counters The display will change to P R O G R A M Cash 0 This identifies the amount of money in the cash box P R O G ...

Page 35: ...e software will pass to the next drink counter and so on till drink number 12 After the drink counter number 8 push again button 3 and the message P R O G R A M Total X will appear on the LCD display P R O G R A M Total X This is the total number of drinks served The total count number can be reset to zero by pressing button 1 By pushing again button 3 the message P R O G R A M Archive X will appe...

Page 36: ...se the temperature By pushing button 3 to get to the next message the temperature change is automatically saved into the memory The message P R O G R A M Sol 6 None will appear on the LCD display P R O G R A M Sol 6 None This function permits to choose how to use the sixth powder canister of the machine It can be dedicated to dispense sugar in this case the message should be changed into Sol 6 Sug...

Page 37: ...oma 4000 specialty coffee maker without increasing the drink counters and without insert money if a coin mechanism is connected It is possible to enable or disable the switch with YES or NO using buttons 1 or 2 By pushing button 3 the message P R O G R A M Blower Always ON Y will appear on the LCD display P R O G R A M Blower Always ON Y This operates the fan installed inside the machine to take o...

Page 38: ...sable the switch with YES or NO using buttons 1 or 2 By pushing button 3 the message P R O G R A M Powder TEST N will appear on the LCD display P R O G R A M Powder TEST N This function allows the operators to weight the amount of soluble powder used fro each drink Turning this function on YES the AROMA 4000 will dispense the powder from the canisters during the drink without having the water comi...

Page 39: ...the water of the heater always at the same temperature when the machine dispenses less than 20 cups a day It is possible to enable or disable the water pump cycle with YES or NO using buttons 1 or 2 By pushing button 3 the message P R O G R A M Time Out Water 20s will appear on the LCD display P R O G R A M Time Out Water 20s This function is a safety solution to prevent over flow of water from th...

Page 40: ...n order to better understand the meaning of the definitions like mixing bowls whipper etc HOT WATER LINE MIXING BOWL 1 AND 2 WHIPPER 1 AND 2 INSTANT SOLUBLE CANISTER 3 INSTANT SOLUBLE CANISTER 1 INSTANT SOLUBLE CANISTER 2 INSTANT SOLUBLE CANISTER 4 INSTANT SOLUBLE CANISTER 5 INSTANT SOLUBLE CANISTER 6 MIXING BOWL 3 AND 4 WHIPPER 3 AND 4 MIXING BOWL 5 AND 6 WHIPPER 5 AND 6 Push button 1 or 2 till t...

Page 41: ...k By pushing buttons 1 or 2 it s possible to increase or decrease the amount of seconds By pushing again button 3 the message P R O G R A M Delay S 1 X will appear on the LCD display P R O G R A M Delay S 1 X This is the delay time that is possible to set before to have instant soluble powder falling into the mixing bowl By pushing buttons 1 or 2 it s possible to increase or decrease the seconds o...

Page 42: ... 1 according with the amount of hot water desired By pushing again button 3 the message P R O G R A M Delay W 1 X will appear on the LCD display P R O G R A M Delay W 1 X This is the delay time that is possible to set before to have the water 1 falling into the mixing bowl By pushing buttons 1 or 2 it s possible to increase or decrease the seconds of delay NOTE This delay has to be used only in ca...

Page 43: ... buttons 1 or 2 it s possible to increase or decrease the seconds of delay By pushing again button 3 the message P R O G R A M Soluble 2 X will appear on the LCD display From this point the software will show the same titles showed for the instant soluble powder number 1 for all the 4 instant soluble powders Follow the descriptions above to set all the numbers By pushing again button 3 the message...

Page 44: ...ble to increase or decrease the percentage of sugar By pushing again button 3 the message P R O G R A M Long Drink X will appear on the LCD display P R O G R A M Long Drink X This is the percentage that the software will use to increase the amount of the drink 1 when the pre selection button Long Drink will be pushed before to push the Drink 1 button All the amounts saved in this menu will be incr...

Page 45: ... G R A M Pulse Y will appear on the LCD display P R O G R A M Pulse Y This function permits to dispense the instant soluble powders through a flashing mode This solution is recommended in those cases where the amount of product is very small compare to the relative amount of water Using buttons 1 and 2 is possible to change it to YES or NO At this point the menu Drink 1 is finished Push button 5 t...

Page 46: ...ing buttons 1 or 2 it s possible to assign to it a function to do when it will be pushed The available functions are Unused With this function the pre selection button is de activated Sugar Drink With this function the pre selection button will work as sugar drink refer to paragraph 5 3 3 chapter 5 Extra Sugar Drink With this function the pre selection button will work as extra sugar drink refer t...

Page 47: ...nu PreSelection Key is finished Push button 5 to quit and go to the next menu 5 3 5 Money Value This menu is used to control a coin mechanism that can be attached to the side of the machine as an option to accept coins or tokens before dispensing a drink Push button 1 or 2 till the message P R O G R A M Money Value will appear on the LCD display P R O G R A M Money Value Push button 3 to gain into...

Page 48: ...Coin 1 X X This is the value of the coin accepted from the coin mechanism on channel 1 NOTE Refer to the coin mechanism Instructions Manual to get the channels table Push buttons 1 or 2 to change the value and push button 3 to save it into the memory Repeat the process for all six coins At this point the menu Money Value is finished Push button 5 to quit and go to the next menu 5 3 6 Drink Price T...

Page 49: ...ll drink number twelve After the twelfth drink push button 3 to confirm The message Long Drink will appear on the LCD display Long Drink This is the extra price added to the drink price when the pre selection Long Drink is selected Push buttons 1 or 2 to change the value Push button 3 to confirm the value The message Extra long Drink will appear on the LCD display Extra Long Drink This is the extr...

Page 50: ... by the factory It can be changed using the drink buttons on the drink selection panel The combination of the numbers from 1 to 8 can be used to create a new password To set the password insert four digits and push button 3 to save the new password into the memory and to quit the menu WARNING Inside this function any buttons can be use to create a new password therefore is very easy to push a butt...

Page 51: ...ey 1 to Confirm By pushing the drink button number 1 the memory of The Aroma 4000 specialty coffee maker will be re set to the factory setting Any other button will quit the function WARNING This function has to be used only in those cases where the operator is not able to get the result desired after changes to the setting made by himself Using this function all the numbers changed till now will ...

Page 52: ...s the summary of the operations to do on a daily base to maintain The Aroma 4000 specialty coffee maker in a perfect state ready to be used Instant soluble canister filled with powder Products mixing bowl cleaned and dry Drink dispenser nozzles cleaned Drip tray emptied and cleaned Area above drip tray cleaned Outside cleaned and dusted ...

Page 53: ...ee machine it is necessary to carry out certain preventive operations Turn OFF The Aroma 4000 specialty coffee maker Disconnect the power cord from the wall plug Empty instant soluble powder canisters Empty the heater Store in rooms with the environment requirements necessary refer to paragraph 1 4 chapter 1 ...

Page 54: ...tion points can be obtained from your local administrative authority During disposal it is necessary in any case to comply with the pertinent national and regional laws and directives The machines do not contain any materials whose disposal requires special approval Disconnect equipment from power Remove any product raw materials such as liquid coffee bag and the instant powders from the equipment...

Page 55: ...roper cleaning e g blocked valves or mixer Faults due to lime scale build up or other deposits when operated with water softening equipment e g boiler or water pumps Faults due to excess electrical voltages e g burned computer boards We will accept no liability for damage to all devices arising from poor maintenance and care by the customer We will accept no liability for defects and faults in our...

Page 56: ...s or resellers To avoid misunderstandings when ordering consumable materials or spare parts we request that you always provide the following data with your order Device identification according to the type plate Description and article number of the consumable material or spare part Quantity of the required consumable materials or spare parts Device specific consumable materials or spare parts mus...

Page 57: ...gh water 1 Check the water line connection 2 Check the availability of the water on the bulding C A U T I O N Drip Tray Full The drip tray is full of waste water Remove the tray empty and clean it Check if the drip tray micro switch is free to move up and down Check if the plastic float inside the drip tray is free to move C A U T I O N Door Open The front door or the coffee group access door is o...

Page 58: ...N Test Polveri Tray Sensor ON Cup Sensor ON Drink 12 Total Counter Archive Pag 2 P R O G R A M Drink N 1 to N 12 Soluble 1 Soluble 2 Water 1 Soluble 3 Delay Water 1 Soluble 4 Whipper 1 Delay Whip 1 Soluble 5 Delay Sol 1 Soluble 6 Test Drink Sugar Soluble 12 Time Out Water Valve Extra Sugar Long Drink Extra Long Drink Time Out Water Strong Pulse Y P R O G R A M PreSelec Key Key 1 Key 2 Key 3 Key 4 ...

Page 59: ... V3 2007 P R O G R A M Money Value P R O G R A M Drink Price D Point Coin Mul Coin 1 Coin 2 Coin 3 Coin 4 Coin 5 Coin 6 P R O G R A M Password Password 1111 P R O G R A M Set factory data Key 1 Confirm Pag 1 Drink 1 Drink 12 Long Drink Extra Long Drink ...

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Page 61: ...HLF Italian Design I M A 4000 Eng V3 2007 ...

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