FaxFinder FF240, Administrator'S Manual

Page: 57 / 116

MANAGING USERS, CONTACTS, AND RECIPIENTS
2. Create a table as shown in the example for the type of data you are importing. Your fields should be
identical to and in the same order as shown in the example.
3. Create a row for each user, contact, or recipient you want to add.
4. Save the file as a .CSV Comma Separated Value file. If using Microsoft Excel, select Save As and select the
CSV (MS-DOS) format.
Importing Recipient Lists
Recipient CSV Import Format Notes
You can import recipient records a from a CSV file, if the file is formatted correctly. To enter recipients individually,
refer to Routing Inbound Faxes.
If you are moving from one FaxFinder to another, you can export the recipient list in the correct format from the
old unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
■
Your file must conform to the order and format.
■ If any of your data has apostrophes, commas, or quote marks, enclose the data in double quotes.
■
Header rows are optional. CSV files created through the Export function include header information in the
first row.
Recipient CSV Format Example
The following example shows an optional header row. Data in your CSV file must be in the same order.
The example links six fax destinations to four extensions. This would add four entries to the Recipients table, with
the last entry having three fax destinations.
Extension Caller Name Caller Name Destination Destination Value
Number
1001 John Doe Email jdoe@example.com
1002 Jane Doe User Jane
2000 Sales 651-555-1212 Sales Department Notify sales@example.com
2000 Sales Department Printer HPLJ3035
2000 Sales Department Share //sales_server_name/share_nam
e/folder_name
2002 Support 651-555-1111 Support Sftp support@support_server_name
In this example, any fax sent to extension 2000 will be sent to both the printer and share folder, and a fax
notification will be sent to the sales@company.com email address.
Recipient Record Fields
FaxFinder accepts recipient records formatted as:
Field Notes
Extension Must be a numeric string.
Caller Name Can be an alpha numeric string and can contain spaces.
Caller Number Must be a numeric string.
FaxFinder
®
Fax Server FF240, FF440, FF840 Administrator Guide 57