32
address book
9
When you reach the “work,”
“home,” “email,” and “fax” entries,
you will notice that each field has a
drop-down menu to the left of the
text field. These are variable fields. If
you tap in these drop-down menus,
you can select different categories
for the information in the text fields
to the right of that drop-down menu.
For example, if the person you have
in mind does not have a work phone
number but does have a pager
number, you can tap in the
drop-down menu that currently
reads “work” and select “pager”
instead. These four fields differ in
one other significant way. There
are check boxes to the right of each
text field. Only one of these four
check boxes can be selected. The
information in the field with a
marked check box is the information
which will be displayed by default in
the main phone number view in the
“phone” state. For example, if you
enter a person’s work phone num-
ber into the “work” field,
their home phone number into the
“home” field, and tap the check
box next to the “work” field, that
person’s work phone number will
be the one visible from the main
phone number view in the “phone”
state (see the next section for more
information). For the purposes of
this tutorial, tap the check box to
the right of “home,” so that the per-
son’s home phone number will
appear in the “phone” state.
10
If you would like this entry to
be kept secret
(i.e. not displayed
in the main e-mail address or phone
number views of the “email” and
“phone” states), tap the check box
next to “Keep as secret”, near the
end of the text fields. For the pur-
poses of this tutorial, do not check
this box. You can also add typed
notes about this entry by tapping
inside the “Note” text field and
entering information with
the keyboard.
11
When you are finished entering
the information for your entry, you
can either tap “cancel” to cancel
adding this person to your Address
Book, or you can tap “done” to add
the person to your Address Book.
For the purposes of this tutorial,
tap “done” to add the entry to your
Address Book.
12
In the main e-mail address view
of the “email” state, you will see
the entry you just created. The
only information that you entered
that will be visible in this view is
the person’s name and their
e-mail address.
13
Tap the person’s name.
A screen appears showing all of
the information you entered into
the variable fields for this person.
From this menu, you can tap “edit”
to launch an edit window (just like
the “add” window you used when
adding this person to your Address
Book) and make changes to the
person’s information. You can also
tap “attach to email” to launch the
Mail application. This opens to a
new composition with the person’s
information attached as a file which
other Audrey users can use to add
that person to their Address Book
and that PC users can view as a
note. If you tap inside the “sync to:”
drop-down menu, you can choose
any connected Palm compatible
devices with which you would like to
sync this information. Tap “done”
when finished exploring this menu.
14
Tap the person’s e-mail address
.
A “send email” dialog box appears
asking if you wish to send an e-mail
to this person. If you tap “okay,”
the Mail application launches with
the person’s e-mail address
automatically inserted into the “to:”
field. Now you’re ready to compose
an e-mail to this individual. For more
information see the Mail section on
page 35
.
31
8
Tap in the “Last” text field.
Using Audrey’s keyboard, type the
last name of one of your relatives.
Continue entering information for the
person you have in mind, using the
TAB key to move forward one field
and holding down the SHIFT key
simultaneously with the TAB key to
move backward one field.
6
A new screen appears with
an empty text field.
Using the
Audrey keyboard, type “Relatives.”
Then tap “okay.” You will then
be returned to the original “Edit
Categories” screen, where you
should see “Relatives” added as
a category after “Business” and
“Personal.” Tap “okay.”
address book
7
When you return to the text fields
for your new e-mail address,
tap
in the Category drop-down menu
again. Tap on the entry for
“Relatives” that you just added.
The drop-down menu collapses
and you see “Relatives” displayed
in the menu.
1
Tap the “email” button
in the
main Address Book view to open
the “email” state.
2
Immediately below the “email”
but-
ton are two drop-down menus:
The Catalog
drop-down menu is
automatically set to “Audrey.” If
you tap inside this drop-down
menu, you will notice that there
are no other entries. This indicates
that you have no Palm
™
compatible
devices synced to your Audrey unit.
If you had one or more devices
synced to Audrey, you would see
the user names for those devices
in this drop-down menu. If you
were to choose one of the Palm
device users in this menu, the
e-mail addresses in the main e-mail
address view would correspond to
the e-mail addresses on file in that
user’s Palm compatible device.
The Category
drop-down menu is
below the Catalog drop-down menu.
This menu allows you to choose
which categories you wish to display
in the main e-mail address view.
The default setting is “All,” meaning
that Audrey is showing all e-mail
addresses on file in all categories.
For now, leave this menu set to“All”.
You will create a new category a little
later on in this tutorial.
“email” state
3
To add an e-mail address,
tap the “add” button at the
bottom of the screen.
4
A series of text fields appears.
As you shall soon see, these
fields allow you to add a great deal
of information about a person far
beyond just their e-mail address.
Additionally, some of the information
entered here will also be visible
from within the “phone” state.
Audrey will show the Catalog that
the e-mail address you are about
to add will be added to in the blue
shaded field directly below the
“email” button. Below that field
is the Category drop-down menu.
If you tap this menu, you will see
the categories currently available:
“Business,” “Personal,” “Unfiled,”
and “Edit Categories...”. You will
be adding an e-mail address that
fits into a new category called
“Relatives,” so tap the “Edit
Categories...” entry.
5
The “Edit Categories” screen
appears.
Tap “Add.”
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