Figure 16 HS1 Form
Return of Edwards Equipment - Procedure
Form HS1
INTRODUCTION
Before returning your equipment, you must warn Edwards if substances you used (and
produced) in the equipment can be hazardous. This information is fundamental to the safety
of our Service Centre employees and will determine the procedures employed to service your
equipment.
Complete the Declaration (HS2) and send it to Edwards before you dispatch the
equipment.
It is important to note that this declaration is for Edwards internal use only, and
has no relationship to local, national or international transportation safety or environmental
requirements. As the person offering the equipment for shipment, it is your responsibility to
ensure compliance with applicable laws.
GUIDELINES
• Equipment is '
uncontaminated
' if it has not been used, or if it has only been used with
substances that are not hazardous. Your equipment is '
contaminated
' if it has been used
with any substances classified as hazardous under the UN Globally Harmonised System on
the classification and labelling of chemicals (GHS), EU Regulation No 1272/2008 on
classification, labelling and packaging (CLP) or US Occupational Safety and Health
regulations (29CFR1910.1200, Hazard Communication).
• If your equipment has been used with radioactive substances, biological or infectious
agents, mercury, polychlorinated biphenyls (PCB’s), dioxins or sodium azide, you must
decontaminate it before you return it to Edwards. You must send independent proof of
decontamination (for example a certificate of analysis) to Edwards with the Declaration
(HS2). Phone Edwards for advice.
• If your equipment is contaminated, you must either:
• Remove all traces of contamination (to the satisfaction of laws governing the
transportation of dangerous/hazardous substances).
• Or, properly classify the hazard, mark, manifest and ship the equipment in accordance
with applicable laws governing the shipment of hazardous materials.
Note: Some contaminated equipment may not be suitable for airfreight.
PROCEDURE
1. Contact Edwards and obtain a Return Authorisation Number* for your equipment.
2. Complete the Return of Edwards Equipment - Declaration (HS2).
3. If the equipment is contaminated, you must contact your transporter to ensure that you
properly classify the hazard, mark, manifest and ship the equipment, in accordance with
applicable laws governing the shipment of contaminated/hazardous materials. As the
person offering the equipment for shipment, it is your responsibility to ensure compliance
with applicable law.
Note: Equipment contaminated with some hazardous materials,
such as semiconductor by-products, may not be suitable for airfreight - contact your
transporter for advice.
4. Remove all traces of hazardous gases: pass an inert gas through the equipment and any
accessories that will be returned to Edwards. Where possible, drain all fluids and
lubricants from the equipment and its accessories.
5. Seal up all of the equipment's inlets and outlets (including those where accessories were
attached) with blanking flanges or, for uncontaminated product, with heavy gauge tape.
6. Seal equipment in a thick polythene/polyethylene bag or sheet.
7. If the equipment is large, strap the equipment and its accessories to a wooden pallet. If
the equipment is too small to be strapped to a pallet, pack it in a suitable strong box.
8. E-mail via scan, fax or post a copy of the original with signature of the Declaration (HS2)
to Edwards. The Declaration must arrive before the equipment.
9. Give a copy of the Declaration (HS2) to the transporter. You must tell your transporter if
the equipment is contaminated.
10. Seal the original Declaration in a suitable envelope: attach the envelope securely to the
outside of the equipment package, in a clear weatherproof bag.
WRITE YOUR RETURN AUTHORISATION NUMBER* CLEARLY ON THE OUTSIDE OF THE
ENVELOPE OR ON THE OUTSIDE OF THE EQUIPMENT PACKAGE
.
*
not applicable in Japan
P900-
70-000 Issu
e N
D395-94-880A - Technical Reference
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