Canon Vizcam 1000, User Manual

Page: 148 / 278

8-4
Using the Telephone, an Answering Machine, and a Modem Chapter 8
Using an Answering Machine Connected
to the MultiPASS 1000
You can connect an answering machine to the MultiPASS 1000 to
enable you to receive telephone messages as well as documents
when you are away from your office. All incoming calls go first to
the answering machine. One of the following results can occur:
❏
If the call is a regular telephone call, the caller can leave a
message only.
❏
If the call is from a fax/telephone, the caller can leave a
message and send a document with just one call.
❏
If the call is from a fax machine, your MultiPASS 1000
automatically receives the document.
Hints When Using the MultiPASS 1000
with an Answering Machine
❏
Always turn off the answering machine when you do not need
it. Otherwise, the answering machine may interfere with your
normal fax and telephone use.
❏
Let callers know that they can leave a message on the
answering machine and send a fax with just one call. Callers
should manually start the sending operation from their fax
machines after they finish recording their message. To inform
callers of this feature, record an outgoing message similar to
the following:
“Hello. This is (your name or company name). Please leave a
message after the beep. If you would also like to send a fax
without hanging up, you may do so after you finish leaving
your message. Place your document in the sheet feeder and
press START after you leave a message. Thank you.”
❏
Set your answering machine to pick up all calls after one or
two rings only.
❏
Make sure the length of your outgoing message (OGM) is 15
seconds or less.
❏
When recording your outgoing message, do not speak for the
first four seconds; then record your message making it as short
as possible.
❏
If you experience problems with your answering machine
hanging up before the caller can send a fax, see Adjusting the
MultiPASS 1000 for Different Types of Answering Machines on
page 8-7.