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Setting the Department ID Management

 ....................................................................................................... 526

Setting a Remote UI PIN

 .............................................................................................................................. 534

LDAP Server Authentication

 ...............................................................................................................................  536

Restricting Communication by Using Firewalls

 .....................................................................................................  541

Specifying IP Addresses for Firewall Rules

 ...................................................................................................... 542

Specifying MAC Addresses for Firewall Rules

 .................................................................................................. 546

Changing Port Numbers

 .................................................................................................................................... 549

Setting a Proxy

 ................................................................................................................................................. 551

Restricting the Machine's Functions

 ......................................................................................................................  554

Restricting Access to Address Book and Sending Functions

 .................................................................................... 555

Setting a PIN for Address Book

 ..................................................................................................................... 556

Limiting Available Destinations

 ..................................................................................................................... 558

Prohibiting PC Faxing (MF419x / MF416dw)

 .................................................................................................... 559

Disabling Use of Previously Used Destinations

 ...............................................................................................  560

Checking Destinations before Sending Documents

 ......................................................................................... 561

Prohibiting Sequential Broadcasting (MF419x / MF416dw)

 ...............................................................................  563

Restricting USB Functions

 .................................................................................................................................. 564

Disabling HTTP Communication

 .........................................................................................................................  567

Disabling Remote UI

 .........................................................................................................................................  568

Implementing Robust Security Features

 ................................................................................................................  569

Enabling TLS Encrypted Communication for the Remote UI

 ...................................................................................  570

Configuring IPSec Settings

 ................................................................................................................................. 574

Configuring IEEE 802.1X Authentication

 ............................................................................................................... 583

Configuring Settings for Key Pairs and Digital Certificates

 ...................................................................................... 588

Generating Key Pairs

 ................................................................................................................................... 590

Using CA-issued Key Pairs and Digital Certificates

 ........................................................................................... 598

Verifying Key Pairs and Digital Certificates

 .....................................................................................................  602

Using Remote UI

 ........................................................................................................................................  605

Starting Remote UI

 ...............................................................................................................................................  606

Remote UI Screens

 ................................................................................................................................................ 608

Managing Documents and Checking the Machine Status

 ........................................................................................ 613

Setting Up Menu Options from Remote UI

 .............................................................................................................  617

Saving/Loading Settings Data

 ................................................................................................................................ 619

Saving Settings Data

 .........................................................................................................................................  620

Loading Settings Data

 .......................................................................................................................................  622

Registering Destinations in the Address Book from Remote UI

 ...............................................................................  624

Setting Menu List

 ......................................................................................................................................  629

Network Settings

 .................................................................................................................................................. 630

Preferences

 ..........................................................................................................................................................  641

Timer Settings

 ......................................................................................................................................................  645

Common Settings

 .................................................................................................................................................. 649

Copy Settings

 ........................................................................................................................................................ 653

Fax Settings (MF419x / MF416dw)

 ........................................................................................................................... 655

VI

Summary of Contents for MF419x

Page 1: ...MF419x MF418x MF416dw MF411dw User s Guide USRMA 0821 00 2016 04 en Copyright CANON INC 2016 ...

Page 2: ... Drawer 53 Loading Paper in the Multi Purpose Tray 58 Loading Envelopes 61 Loading Preprinted Paper 63 Specifying Paper Size and Type 67 Specifying Paper Size and Type in the Paper Drawer 68 Specifying Paper Size and Type in the Multi Purpose Tray 70 Registering Default Paper Settings for the Multi Purpose Tray 72 Registering a Custom Paper Size 74 Limiting the Paper Sizes Displayed 77 Registering...

Page 3: ... Registering the Fax Number and Unit Name 142 Selecting the Receive Mode 144 Connecting the Telephone Line 146 Sending Faxes MF419x MF416dw 149 Specifying Registered Destinations 153 Specifying from Address Book 154 Selecting Destinations Directly by Entering Coded Dial Numbers 156 Specifying Previously Used Destinations 159 Specifying Destinations in an LDAP Server 162 Various Fax Settings 166 Ad...

Page 4: ...ting a Document 237 Canceling Prints 241 Checking the Printing Status and Log 244 Various Print Settings 246 Enlarging or Reducing 248 Switching 1 Sided and 2 Sided Printing 250 Collating Printouts by Page 252 Printing Multiple Pages onto One Sheet 254 Printing Posters 256 Printing Booklet 257 Printing Borders 259 Printing Dates and Page Numbers 260 Printing Watermarks 262 Printing Specific Pages ...

Page 5: ...Adjusting Sharpness 357 Adjusting Balance between File Size and Image Quality 359 Setting Gamma Values 360 Sending Using Registered Destinations E Mail I Fax Shared Folder FTP Server 361 Specifying from Address Book 362 Selecting Destinations Directly by Entering Coded Dial Numbers 365 Specifying Previously Used Destinations 368 Specifying Destinations in an LDAP Server E Mail I Fax 371 Configurin...

Page 6: ...es Shared Folders FTP Server 461 Configuring Scan Settings Sending E Mail Sending Receiving I Faxes 462 Configuring Basic E Mail Settings 464 Configuring E Mail I Fax Communication Settings 469 Configuring the Machine for Scanning to Shared Folders 474 Setting a Shared Folder as a Save Location 475 Configuring the Machine for Scanning to FTP Server 480 Configuring FTP PASV mode 481 Configuring the...

Page 7: ...4 Disabling HTTP Communication 567 Disabling Remote UI 568 Implementing Robust Security Features 569 Enabling TLS Encrypted Communication for the Remote UI 570 Configuring IPSec Settings 574 Configuring IEEE 802 1X Authentication 583 Configuring Settings for Key Pairs and Digital Certificates 588 Generating Key Pairs 590 Using CA issued Key Pairs and Digital Certificates 598 Verifying Key Pairs an...

Page 8: ...ectly 779 When a Problem Cannot Be Solved 780 Maintenance 783 Cleaning the Machine 785 Exterior 786 Platen Glass 787 Feeder 789 Fixing Unit 791 Replacing Toner Cartridges 793 Using Up Toner 796 How to Replace Toner Cartridges 798 Relocating the Machine 801 Maintaining and Improving Print Quality 803 Adjusting the Gradation and Density for Copy Jobs 804 Adjusting Print Density 806 Printing Reports ...

Page 9: ...s 851 Machine Specifications 852 Wireless LAN Specifications 855 Document Type 856 Scan Area 857 Paper 858 Copy Specifications 862 Fax Specifications MF419x MF416dw 863 Scanner Specifications 864 Printer Specifications 865 Specifications for E Mail Sending I Faxes Sending and Receiving 866 Specifications for Scanning to Shared Folders FTP Server 867 Consumables 868 Optional Items 869 Manuals Inclu...

Page 10: ...Important Safety Instructions Important Safety Instructions 2 Installation 3 Power Supply 5 Handling 6 Maintenance and Inspections 9 Consumables 10 Important Safety Instructions 1 ...

Page 11: ...re using this machine read this chapter and follow the instructions to properly use this machine Do not perform any operations not described in this manual Canon will not be responsible for any damages resulting from use not described in this manual improper use or repair changes not performed by Canon or a third party authorized by Canon Important Safety Instructions 2 ...

Page 12: ...n installing and removing the optional accessories be sure to turn OFF the power unplug the power plug and then disconnect all the interface cables and power cord from the machine Otherwise the power cord or interface cables may be damaged resulting in a fire or electrical shock Do not use near any medical equipment Radiowaves emitted from this machine may interfere with medical equipment which ma...

Page 13: ...dry location to a hot or humid location Using the machine under these conditions may result in paper jams poor print quality or damage to the machine Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use When using wireless LAN Set the machine at a distance of 50 m or less from the wireless LAN router Do not set machine in a location where any object blocks...

Page 14: ...wer strips with the machine Doing so may result in a fire or electrical shock Do not wrap the power cord or tie it in a knot as this may result in a fire or electrical shock Insert the power plug completely into the AC power outlet Failure to do so may result in a fire or electrical shock Remove the power plug completely from the AC power outlet during a thunder storm Failure to do so may result i...

Page 15: ...cord or interface cables resulting in a fire or electrical shock When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet do not touch the metal part of the connector as this may result in an electrical shock If you are using a cardiac pacemaker This machine generates a low level magnetic flux If you use a cardiac pacemaker and feel abnormalities please move a...

Page 16: ...overs so there is no danger of the laser beam escaping during normal machine operation For safety never open covers other than those indicated in this manual If you operate the machine in manners other than the control adjustment and operating procedures prescribed in this manual this may result in hazardous radiation exposure If the laser beam should escape and enter your eyes exposure may cause ...

Page 17: ...inside the machine Doing so may result in damage to the machine To prevent a paper jam do not turn OFF the power open close the operation panel area or covers and load unload the paper when printing Use a telephone cable with a length of 3 m or less The display is a touch panel Press gently to operate Avoid pressing with a mechanical pencil ballpoint pen or other pointed object Doing so may scratc...

Page 18: ...se alcohol benzenes paint thinners or other flammable substances Do not use tissue paper or paper towels If these substances come into contact with electrical parts inside the machine they may generate static electricity or result in a fire or electrical shock Check the power cord and plug periodically for damage Check the machine for rust dents scratches cracks or excessive heat generation Use of...

Page 19: ...r consult a physician immediately Use caution so that toner does not get into your eyes or mouth If toner should get into your eyes or mouth immediately wash with cold water and consult a physician Use caution so that toner does not come into contact with your skin If it should wash with soap and cold water If there is any irritation on your skin consult a physician immediately Keep the toner cart...

Page 20: ... toner cartridges Do not store the toner cartridge in the following locations Locations exposed to open flames Locations exposed to direct sunlight or bright light for five minutes or more Locations exposed to excessive salty air Locations where there are corrosive gases i e aerosol sprays and ammonia Locations subject to high temperature and high humidity Locations subject to dramatic changes in ...

Page 21: ...e Dispose of the removed sealing tape according to local regulations When disposing of a used toner cartridge Place the toner cartridge into its protective bag to prevent the toner from scattering and then dispose of the toner cartridge according to local regulations Important Safety Instructions 12 ...

Page 22: ...velopes 61 Loading Preprinted Paper 63 Specifying Paper Size and Type 67 Specifying Paper Size and Type in the Paper Drawer 68 Specifying Paper Size and Type in the Multi Purpose Tray 70 Registering Default Paper Settings for the Multi Purpose Tray 72 Registering a Custom Paper Size 74 Limiting the Paper Sizes Displayed 77 Registering in the Address Book 78 Registering Destinations in the Address ...

Page 23: ...panel and how to view the display Parts and Their Functions P 17 Using the Display The display used on this machine is a touch panel display This section describes how to use the display for tasks such as selecting items and adjusting settings Using the Display P 38 Entering Text This section describes how to enter the characters and numbers for registering destinations in the Address Book or send...

Page 24: ...ulti purpose tray Loading Paper P 51 Registering in the Address Book This section describes how to register destinations for sending faxes or scanned documents Registering in the Address Book P 78 Adjusting the Volume This section describes how to adjust the volume of various machine sounds such as those produced when fax sending is complete or when an error occurs Adjusting the Volume P 99 Basic ...

Page 25: ...This section describes how to set the sleep mode Entering Sleep Mode P 101 Setting Auto Shutdown Time This section describes how to enable the Auto Shutdown Time setting Setting Auto Shutdown Time P 103 Basic Operations 16 ...

Page 26: ...rts of the machine used for such basic operations as placing documents loading paper and replacing the toner cartridges this section also describes the keys on the operation panel and display Read this section for tips on how to use the machine properly Front Side P 18 Back Side P 20 Interior P 22 Multi Purpose Tray P 24 Paper Drawer P 25 Operation Panel P 26 Basic Operations 17 ...

Page 27: ...ng objects in front of the ventilation slots prevents ventilation Installation P 3 Lift handles Hold the lift handles when carrying the machine Relocating the Machine P 801 Speaker Emits sounds produced by the machine such as fax tones and warning tones Operation panel The operation panel consists of keys such as the numeric keys and Start key a display and status indicators You can perform all th...

Page 28: ... Placing Documents P 47 USB port for USB device connection Use this port to connect a USB memory device or USB keyboard Connecting a USB memory device allows you to print data from the memory device or save scanned documents to the memory device Printing from USB Memory Memory Media Print P 289 Scanning Documents Directly to USB Memory P 332 Paper stopper Open the paper stopper to prevent paper in...

Page 29: ...tion slots prevents ventilation Installation P 3 Rating label The label shows the serial number which is needed when making inquiries about the machine When a Problem Cannot Be Solved P 780 Power socket Connect the power cord USB port for computer connection Connect a USB cable when connecting the machine and a computer LAN port Connect a LAN cable when connecting the machine to a wired LAN router...

Page 30: ...emove jammed paper Interior P 22 Clearing Jams P 723 Handset jack MF419x MF416dw Connect the optional handset Connecting the Telephone Line P 146 External telephone jack MF419x MF416dw Connect your telephone or answering machine Connecting the Telephone Line P 146 Telephone line jack MF419x MF416dw Connect a telephone cable when connecting the machine to a telephone line Connecting the Telephone L...

Page 31: ...port guide If there is a paper jam inside the machine raise the transport guide to remove the jammed paper Clearing Jams P 723 Paper size switch lever Before starting 2 sided printing change the position of this lever properly to match the size of the paper to print on A4 size Pull the lever towards you Letter Legal size Push the lever away from you Basic Operations 22 ...

Page 32: ...etter and Legal sizes some other paper sizes can be used for 2 sided printing Paper P 858 When using those paper sizes set the paper size switch lever in the same position as that for Letter Legal size Basic Operations 23 ...

Page 33: ...ly the width of the loaded paper to ensure that paper is fed straight into the machine Paper tray Pull out the paper tray when loading paper Tray extension Open the tray extension when loading large paper LINKS Loading Paper in the Multi Purpose Tray P 58 Basic Operations 24 ...

Page 34: ...aper decreases Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides LINKS Loading Paper in the Paper Drawer P 53 Basic Operations 25 ...

Page 35: ...Operation Panel 0UWX 00F MF419x MF418x MF416dw MF411dw The operation panel shown above is for the MF416dw The available functions vary depending on the model Basic Operations 26 ...

Page 36: ...rinting or faxing to view the usage history or to view the network settings such as the IP address of the machine You can also check the status of the machine such as the remaining amounts of paper and the amount remaining in the toner cartridges or whether any errors occurred Display P 29 Numeric keys 0 9 keys Press to enter numbers and text Entering Text P 41 ID key Press after entering the ID a...

Page 37: ...s connected to wireless LAN Processing Data indicator Blinks while operations such as sending or printing are being performed Lights up when there are documents waiting to be processed key Press to switch the type of text that is entered Press to use tone dialing such as when receiving fax information services Receiving Fax Information Services P 199 Reset key Press to cancel the settings and rest...

Page 38: ...w Use this button to send a fax from the machine Faxing P 137 Scan Scans a document and converts it into an electronic file You can save scanned files on your computer or send them via e mail Using the Machine as a Scanner P 304 Memory Media Print Prints files stored in a USB memory media Printing from USB Memory Memory Media Print P 289 Change page button Use this to view another page in the Home...

Page 39: ...a page at actual size Copying Both Sides of an ID Card onto One Page P 127 Direct Connection Use this to establish a direct wireless connection to a mobile device Make Direct Connection Access Point Mode P 388 Shortcut buttons Display Favorite Settings that are registered to Copy Fax and Scan Adding Buttons to the Home Screen P 34 Status Monitor Screen When you press a screen appears in which you ...

Page 40: ...ounter MF416dw MF411dw Displays the total number of sheets that have been printed so far Viewing the Counter Value P 823 Secure Print Memory Usage Displays the amount of memory currently used for storing secured document data Printing a Document Secured by a PIN Secure Print P 276 Version Information Displays firmware version information Serial Number Displays the serial number Status of copy prin...

Page 41: ...ue Viewing the Counter Value P 823 When a Message Is Displayed Messages are displayed at the top of the screen in situations such as when paper runs out or end of toner cartridge lifetime The display alternates between showing the normal screen and the message When an Error Message Appears P 734 When is displayed Tap to view the notification When an Error Occurs In some cases when an error occurs ...

Page 42: ...LINKS Customizing the Home Screen P 34 Using the Display P 38 Basic Operations 33 ...

Page 43: ...nce of settings e g Scan both sides of a document save it as a highly compressed PDF file and send it via e mail to a single button The settings to be added as a shortcut button must be registered beforehand as Favorite Settings Registering Frequently Used Copy Settings P 132 Registering Frequently Used Fax Settings P 174 Registering Frequently Used Scan Settings E Mail I Fax Shared Folder FTP Ser...

Page 44: ...that is displayed and tap OK A button for the newly selected settings is added to the Home screen If the Home screen is full and no more settings can be registered Delete registered buttons and spaces in Home Screen Settings Changing the Arrangement of Buttons To make the buttons easier to use you can rearrange the buttons however you like For instance you can put the most frequently used function...

Page 45: ...ve The selected button is highlighted Tap the selected button again to deselect it 4 Tap Previous or Next The button moves as many times as you tapped Long touching Previous Next to move the button continuously 5 Tap Apply Inserting a Blank To make the Home screen easier to view you can insert spaces instead of buttons 1 Press and tap Home Screen Settings Basic Operations 36 ...

Page 46: ...ing on to the Machine P 44 2 Tap Insert and Delete Blank 3 Select the button where you want to insert a blank and tap Insert A space is inserted before the selected button Deleting Spaces To delete a space select the space to be deleted and tap Delete 4 Tap Apply LINKS Display P 29 Basic Operations 37 ...

Page 47: ... for selecting or finalizing items Long Touch Keep finger held on the screen When text cannot be completely displayed on one line appears touch and hold the line to scroll all of the text You can also use a long touch to continuously increase or decrease numbers such as the copy magnification Flick Flick with the finger on the display The effect of flicking varies depending on the screen For insta...

Page 48: ...lection To return to the previous screen Press to return to the previous screen Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed If the scroll bar is displayed flick the screen to scroll in the direction of the flick Note that the scroll bar only appears while the screen is being touched Basic Operations 39 ...

Page 49: ...played below the entry box are the enterable value range Changing Setting Values Tap to adjust the setting on the scale You can also adjust a setting by flicking the slider left or right You can change a variety of display related settings such as the scrolling speed or display language Display Settings P 641 To change the screen that is automatically displayed when the machine remains idle for a ...

Page 50: ... The currently selected type of text is indicated by the A a or 12 displayed above and to the right of the text input field You can also press to switch the type of text Types of Text That Can Be Entered Text that can be entered is listed below Key A a 12 _ 1 ABC abc 2 DEF def 3 GHI ghi 4 JKL jkl 5 MNO mno 6 PQRS pqrs 7 TUV tuv 8 WXYZ wxyz 9 Basic Operations 41 ...

Page 51: ...s selected 7 Press repeatedly until the letter n is selected 8 Press repeatedly until the symbol is selected 9 Tap A a 12 repeatedly until 12 is selected 10 Press 11 Tap Apply Entering Characters Using a USB Keyboard When is displayed on the screen you can connect a keyboard to the USB port for USB devices on the Front Side P 18 and enter text from the keyboard When using a keyboard you can still ...

Page 52: ... Depending on the display language you may not be able to enter some characters correctly Basic Operations 43 ...

Page 53: ... Authorized Send P 45 Department ID Management logon When the logon screen appears use the procedure below to enter the Department ID and PIN If the screen is displayed prompting you to insert a control card see Optional Items P 869 1 Enter an ID 1 Tap Department ID or System Manager ID 2 Enter a ID using the numeric keys and tap Apply If no PIN is registered proceed to step 3 2 Enter the PIN 1 Ta...

Page 54: ...uthorized Send logon screen appears when the fax or scan function is used 1 Enter your user name 1 Tap User Name 2 Enter your user name using the numeric keys tap Apply On how to enter text see Entering Text P 41 2 Enter the password 1 Tap Password 2 Enter the password using the numeric keys tap Apply 3 Tap Server Name and Select the server for your authentication Select the LDAP server where your...

Page 55: ...items you want to log out of Log Out from All Authenticated Functions Select to log out of Authorized Send fax or scan function and Department ID Management simultaneously Log Out from Authenticated Sending Select to log out of Authorized Send fax or scan function only You are still logging on to Department ID Management After you finish using the machine press again to log out of Department ID Ma...

Page 56: ...ction fluid on the documents has completely dried To avoid paper jams Do not place the following types of documents in the feeder as this may cause paper jams Wrinkled or creased paper Carbon paper Curled or rolled paper Coated paper Torn paper Onion skin or thin paper Stapled or clipped documents Paper printed by a thermal transfer printer Transparencies To scan documents more accurately Document...

Page 57: ...uments for example tracing paper or transparencies cover them with plain white paper 3 Gently close the feeder The machine is ready to scan the document When scanning is complete Remove the document from the platen glass Placing Documents in the Feeder 1 Spread the document guides apart Slide the document guides outward until they are slightly farther apart than the actual document width Basic Ope...

Page 58: ...ure that the document stack does not exceed the load limit lines Do not load documents of various sizes at the same time Up to 50 sheets can be loaded at a time If 51 or more sheets are loaded scanning may stop or a paper jam may occur 4 Align the document guides against the edges of the document Slide the document guides inward until they are aligned securely against the edges of the document Bas...

Page 59: ...e edges of the document Document guides that are too loose or too tight can cause misfeeds or paper jam While documents are being scanned Do not add or remove documents When scanning is complete Remove the scanned documents from beneath the feeder to prevent paper jams Basic Operations 50 ...

Page 60: ... about how to specify the paper settings on the machine see Specifying Paper Size and Type P 67 For the amount of paper that can be loaded in each paper source see Paper P 858 Paper Type Paper Weight Paper Setting on the Machine Plain paper 60 to 89 g m Plain 60 to 69 g m Plain L 1 Recycled paper 60 to 89 g m Recycled Color paper 60 to 89 g m Color Heavy paper 90 to 128 g m Heavy 1 129 to 163 g m ...

Page 61: ...ubject to high humidity dryness or drastic changes in temperature or humidity When printing on paper that has absorbed moisture Steam may emit from the paper output area or water droplets may form on the back side of the operation panel or around the paper output area There is nothing unusual about any of these occurrences which occur when the heat generated from fixing toner on the paper causes m...

Page 62: ... the illustrations below Custom size paper can only be loaded in landscape orientation For custom size paper that can be loaded in the paper drawer see Paper P 858 Follow the procedure below when loading paper into the optional paper feeder Loading Regular Size Paper To load paper whose size is found in the paper size markings on the paper drawer use the following procedure For paper whose size is...

Page 63: ...r drawer Load the paper in portrait orientation with the short edge toward the machine with the print side face down Paper cannot be loaded in landscape orientation Fan the paper stack well and tap it on a flat surface to align the edges Do not exceed the load limit line when loading paper Make sure that the paper stack does not exceed the load limit line Loading too much paper can cause paper jam...

Page 64: ...side of printed paper Flatten any curls on the printed paper and insert it into the multi purpose tray Loading Paper in the Multi Purpose Tray P 58 with the side to print face up previously printed side face down Load one sheet of paper each time you print You can use only the paper printed with this machine You cannot print on the side that has previously been printed on Loading Custom Size Paper...

Page 65: ... not exceed the load limit line when loading paper Make sure that the paper stack does not exceed the load limit line Loading too much paper can cause paper jams When loading paper with a logo see Loading Preprinted Paper P 63 4 Align the paper guides against the edges of the paper Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of t...

Page 66: ...e A4 and Plain respectively If you load a different size or type of paper into the machine make sure to change the settings If you do not change the settings the machine cannot print properly Printing on the Back Side of Printed Paper Manual 2 Sided Printing You can print on the back side of printed paper Flatten any curls on the printed paper and insert it into the multi purpose tray Loading Pape...

Page 67: ...ot be loaded in landscape orientation Make sure to load the paper in portrait orientation as shown in the illustrations below Custom size paper can only be loaded in landscape orientation For custom size paper that can be loaded in the multi purpose tray see Paper P 858 1 Open the cover Hold the top center of the cover to open it 2 Pull out the paper tray and the tray extension Pull out the tray e...

Page 68: ...it guide when loading paper Make sure that the paper stack does not exceed the load limit guide Loading too much paper can cause paper jams When loading envelopes or paper with a logo see Loading Envelopes P 61 or Loading Preprinted Paper P 63 5 Align the paper guides against the edges of the paper Slide the paper guides inward until they are aligned securely against the edges of the paper Basic O...

Page 69: ...ide of Printed Paper Manual 2 Sided Printing You can print on the back side of printed paper Flatten any curls on the printed paper and insert it into the multi purpose tray with the side to print face up previously printed side face down Load one sheet of paper each time you print You can use only the paper printed with this machine You cannot print on the side that has previously been printed on...

Page 70: ...es in the orientation you want as well as procedures that you need to complete before loading envelopes For a description of the general procedure for loading envelopes in the multi purpose tray see Loading Paper in the Multi Purpose Tray P 58 Before Loading Envelopes Follow the procedure below to prepare the envelopes before loading 1 Close the flap of each envelope 2 Flatten them to release any ...

Page 71: ...lopes Monarch COM10 DL or ISO C5 in portrait orientation with the short edge toward the machine with the non glued side front side face up You cannot print on the reverse side of envelopes Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration Basic Operations 62 ...

Page 72: ...ed paper with the proper facing and orientation For a description of the general procedure for loading paper in the paper drawer or multi purpose tray see Loading Paper in the Paper Drawer P 53 or Loading Paper in the Multi Purpose Tray P 58 Making 1 Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading the paper in the paper drawer Load the paper wi...

Page 73: ...n loading the paper in the multi purpose tray Load the paper with the logo side the side to print the document face up Making 2 Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading the paper in the paper drawer Load the paper with the front logo side the side to print the first page of the document face up Basic Operations 64 ...

Page 74: ...ng on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the front logo side the side to print the first page of the document face up When loading the paper in the multi purpose tray Load the paper with the front logo side the side to print the first page of the document face down Basic Operations 65 ...

Page 75: ...ever if Switch Paper Feed Method is set to Print Side Priority the facing that you use for loading preprinted paper for 2 sided printing logo side face up for paper drawer or down for multi purpose tray can also be used for 1 sided printing This setting is especially useful if you frequently perform both 1 sided and 2 sided printing Switch Paper Feed Method P 651 Basic Operations 66 ...

Page 76: ... settings to match the paper that is loaded Make sure to change the paper settings when you load the paper that is different from the previously loaded paper If the setting does not match the size and type of loaded paper a paper jam or printing error may occur Basic Operations 67 ...

Page 77: ... size before hand Registering a Custom Paper Size P 74 1 Press and tap Paper Settings 2 Tap Drawer 1 or Drawer 2 Drawer 2 is displayed only when the optional paper feeder drawer 2 is installed 3 Select the paper size If the loaded paper size is not displayed tap Other Sizes 4 Select the paper type Basic Operations 68 ...

Page 78: ...LINKS Loading Paper in the Paper Drawer P 53 Limiting the Paper Sizes Displayed P 77 Paper P 858 Notify to Check Paper Settings P 715 Basic Operations 69 ...

Page 79: ...ou can skip the paper setting operations by registering the paper size and type as the default setting When the default setting is registered however the screen shown above is not displayed To display the screen select Specify When Loading Paper Registering Default Paper Settings for the Multi Purpose Tray P 72 1 Select the paper size If the loaded paper size is not displayed tap Other Sizes When ...

Page 80: ...he Y longer side Tap Y Input the length of the Y side and tap Apply 4 Tap Apply 2 Select the paper type LINKS Loading Paper in the Multi Purpose Tray P 58 Limiting the Paper Sizes Displayed P 77 Paper P 858 Basic Operations 71 ...

Page 81: ...ng is registered the paper setting screen is not displayed when paper is loaded and the same setting is always used If you load a different paper size or type without changing the paper settings the machine may not print properly To avoid this problem select Specify When Loading Paper in step 3 and then load the paper 1 Press and tap Paper Settings 2 Tap Multi Purpose Tray 3 Select the paper size ...

Page 82: ... or the numeric keys and tap Apply 3 Specify the length of the Y longer side Tap Y Input the length of the Y side and tap Apply 4 Tap Apply 4 Select the paper type LINKS Loading Paper in the Multi Purpose Tray P 58 Limiting the Paper Sizes Displayed P 77 Paper P 858 Basic Operations 73 ...

Page 83: ...t Registered If paper sizes 1 to 3 have already been registered either change or delete the setting to continue The procedures for changing and deleting these settings are described below Changing a setting 1 Select the registered size you want to change 2 Tap Edit and proceed to step 4 Deleting a setting 1 Select the registered size you want to delete Basic Operations 74 ...

Page 84: ...e length of the X shorter side Tap X Input the length of the X side using or the numeric keys and tap Apply 2 Specify the length of the Y longer side Tap Y Input the length of the Y side and tap Apply 3 Tap Apply 5 Select the paper type Basic Operations 75 ...

Page 85: ...When selecting the paper size for the multi purpose tray When paper is loaded in the multi purpose tray the screen for selecting the paper size for the multi purpose tray is displayed The registered paper sizes are displayed on this screen Specifying Paper Size and Type in the Multi Purpose Tray P 70 The registered paper sizes are displayed when you set the default paper settings for the multi pur...

Page 86: ...nal paper feeder drawer 2 is installed 4 Clear the check boxes for paper sizes you do not want displayed Ensure that only the check boxes for frequently used paper sizes are selected Paper sizes that are not selected can be viewed by tapping Other Sizes in the paper size setting selection screen 5 Tap Apply LINKS Specifying Paper Size and Type in the Paper Drawer P 68 Specifying Paper Size and Typ...

Page 87: ...You can select multiple destinations that have already been registered and register them together as a group You can send faxes or e mails to multiple destinations at the same time You can register up to 299 destinations 100 destinations for e mails for a group Groups can also be registered in Favorites Registering Multiple Destinations for Group Dial P 94 Index The registered destinations are cla...

Page 88: ... Shared Folder as a Save Location P 475 Registering Destinations in the Address Book from Remote UI P 624 You can save the Address Book as a file on your computer although you cannot use the computer to edit the Address Book You can also import a saved Address Book from the computer to the machine Saving Loading Settings Data P 619 You can print a list of destinations registered in the Address Boo...

Page 89: ...type of address to register According to the address being registered tap Fax E Mail I Fax The types of destinations that can be selected vary depending on the machine model A three digit number is automatically specified as coded dial number You can later change this number to a different one Registering destinations with the LDAP server If your office has an LDAP server installed you can make se...

Page 90: ...tion unit are available criteria for searching destinations 4 Enter the search target character string using the numeric keys and tap Apply On how to enter text see Entering Text P 41 To specify multiple search criteria repeat steps 3 and 4 5 Tap Search Method 6 Select the search method Using All Conditions Below Basic Operations 81 ...

Page 91: ... the password registered in the LDAP server and tap Apply Registering LDAP Servers P 499 8 Select a user The user name fax number or e mail address of the selected user that are registered in the LDAP server is entered into the destination field 9 Proceed to step 8 4 Tap Name Registering Name is optional If you register Name the destination can be searched alphabetically 5 Enter the name using the...

Page 92: ...issions to start such as when there is a poor telephone connection you can adjust the transmission start speed downward incrementally starting from 33600 bps Long Distance Specify International 1 to International 3 according to the transmission conditions when registering overseas fax numbers You can also specify ECM TX and TX Speed from Menu Fax Settings However settings made from Address Book ar...

Page 93: ... fax number to e mail change the coded dial number and so on 1 Press and tap Address Book 2 Tap Details Edit 3 Select the index containing the destination you want to edit Index P 78 You can change the display by tapping 4 Select the destination 5 Tap Edit If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 55...

Page 94: ... a Destination from the Address Book 1 Press and tap Address Book 2 Tap Details Edit 3 Select the index containing the destination you want to delete Index P 78 You can change the display by tapping 4 Select the destination 5 Tap Delete Basic Operations 85 ...

Page 95: ... If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 6 Tap Yes Basic Operations 86 ...

Page 96: ...r a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 3 Tap Favorites Select type of address to register According to the address being registered tap Fax E Mail I Fax The types of destinations that can be selected vary depending on the machine model Registering destinations with the LDAP server If your office has an LDAP server installed you can m...

Page 97: ...tion names and organization unit are available criteria for searching destinations 4 Enter the search target character string using the numeric keys and tap Apply On how to enter text see Entering Text P 41 To specify multiple search criteria repeat steps 3 and 4 5 Tap Search Method 6 Select the search method Basic Operations 88 ...

Page 98: ...ears when you tap Start Search enter the user name of the machine and the password registered in the LDAP server and tap Apply Registering LDAP Servers P 499 8 Select a user The user name fax number or e mail address of the selected user that are registered in the LDAP server is entered into the destination field 9 Proceed to step 8 4 Tap Name Registering Name is optional If you register Name the ...

Page 99: ...nt when setting On TX Speed If it takes time for transmissions to start such as when there is a poor telephone connection you can adjust the transmission start speed downward incrementally starting from 33600 bps Long Distance Specify International 1 to International 3 according to the transmission conditions when registering overseas fax numbers You can also specify ECM TX and TX Speed from Menu ...

Page 100: ...e the content of registered information For example you can change the fax number or name of a registered destination change the type from fax number to e mail and so on 1 Press and tap Address Book 2 Tap Details Edit 3 Tap 4 Select the destination you want to edit 5 Tap Edit Basic Operations 91 ...

Page 101: ... correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 6 After editing the necessary items tap Apply Deleting a Favorite Destination from the Address Book 1 Press and tap Address Book 2 Tap Details Edit 3 Tap Basic Operations 92 ...

Page 102: ...stination you want to delete 5 Tap Delete If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 6 Tap Yes Basic Operations 93 ...

Page 103: ...Shared folders or FTP servers cannot be registered in a group as destinations 1 Press and tap Address Book 2 Tap Register Dest If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 3 Select Coded Dial Group Groups can also be registered in Favorites Select Favorites Group to register the group as Favorites 4...

Page 104: ...ber of Destinations 7 Tap Add 8 Select the index containing the destination you want to register Index P 78 You can change the display by tapping 9 Select the destination 10 Repeat steps 7 to 9 until you have registered all of the destinations that you want to register and then tap Apply Basic Operations 95 ...

Page 105: ...m Grp Yes 11 Tap Apply Editing the Content of Groups After registering destinations in a group you can change the content of registered information For example you can change the group name or coded dial number add delete destinations and so on 1 Press and tap Address Book 2 Tap Details Edit 3 Tap Basic Operations 96 ...

Page 106: ...pting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 6 After editing the necessary items tap Apply Deleting a Group from the Address Book 1 Press and tap Address Book 2 Tap Details Edit Basic Operations 97 ...

Page 107: ...the group you want to delete 5 Tap Delete If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book P 556 6 Tap Yes Basic Operations 98 ...

Page 108: ... adjust the volume by flicking the slider Tap and move the cursor all the way to the left to mute the sound Adjusting Other Volume 1 Press key 2 For MF419x MF416dw tap Other Volume 3 Select a setting Setting Description Procedure Ring Tone Sound produced when an incoming fax is received Go to step 4 TX Done Tone Sound produced when fax sending is complete RX Done Tone Sound produced when fax recei...

Page 109: ...ost empty Warning Tone Sound produced when a paper jam or other error occurs Job Done Tone Sound produced when an operation such as copying or scanning is complete Energy Saver Alert Sound produced when the machine enters or exits sleep mode Original in Feeder Detection Tone Sound produced when an original is loaded in the feeder Displayed only for MF419x MF416dw 4 Use to set volume tap Apply Tap ...

Page 110: ...or the optional handset is off the hook When the menu screen is displayed When a job is waiting to be scanned to a USB memory device or to a computer When an error message is displayed on the screen There are some exceptions The machine sometimes enters sleep mode when error messages are displayed When the machine is communicating with an LDAP server etc When the SSID network key screen for Direct...

Page 111: ...You can also tap the display or press any key other than to exit sleep mode If an external telephone or the optional handset is connected the machine exits sleep mode when you take the receiver off the hook Basic Operations 102 ...

Page 112: ...hine may automatically shut down even if you are operating the machine from the Remote UI or from the Send Function Setting Tool A malfunction may occur particularly if the machine shuts down while data is being imported When you import data using the Remote UI or use the Send Function Setting Tool set Auto Shutdown Time to 0 Off in advance The default setting is 4 hours If any setting of the Time...

Page 113: ...nt Type 117 Adjusting Density 118 Adjusting Sharpness 120 2 Sided Copying 122 Copying Multiple Documents onto One Sheet 2 on 1 4 on 1 125 Copying Both Sides of an ID Card onto One Page 127 Erasing Dark Borders and Frame Lines Erase Frame 128 Collating Copies by Page 129 Configuring Copy Settings to Your Needs 130 Changing Default Settings 131 Registering Frequently Used Copy Settings 132 Copying 1...

Page 114: ...onto one page Using Basic Operations Basic Copy Operations P 107 Canceling Copies P 111 Selecting Copy Paper P 110 Using Copy Settings to Suit Your Needs Enlarging or Reducing P 116 Erasing Dark Borders and Frame Lines Erase Frame P 128 Collating Copies by Page P 129 Selecting Document Type P 117 Adjusting Density P 118 Adjusting Sharpness P 120 Copying 105 ...

Page 115: ...iple Documents onto One Sheet 2 on 1 4 on 1 P 125 Copying Both Sides of an ID Card onto One Page P 127 Simplifying Your Frequent Copy Operations Changing Default Settings P 131 Registering Frequently Used Copy Settings P 132 Copying 106 ...

Page 116: ...ocuments P 47 2 Press and tap Copy 3 Enter the number of copies using the numeric keys Enter a quantity from 1 to 999 Press to cancel the entered quantity 4 Specify the copy settings as necessary Tap the item you want to set Various Copy Settings P 115 Copying 107 ...

Page 117: ...you want to use If the screen is not displayed proceed to step 3 3 Place the next document on the platen glass and press Repeat this step until you finish scanning the entire document 4 Tap Start Copying When the Paper Size Settings Mismatch or The memory is full Scanning will be canceled Do you want to print message is shown in the display When an Error Message Appears P 734 When copying document...

Page 118: ... If you want to register a combination of settings to use when needed Registering Frequently Used Copy Settings P 132 LINKS Checking the Copying Status and Log P 113 Copying 109 ...

Page 119: ...per that is loaded in the paper source Specifying Paper Size and Type P 67 Loading Paper P 51 Copy Paper Select the paper source Selects the paper loaded in the multi purpose tray Selects the paper loaded in the paper drawer of the machine drawer 1 Selects the paper loaded in the optional paper feeder drawer 2 LINKS Basic Copy Operations P 107 Copying 110 ...

Page 120: ...copy status Tap Cancel on the Screen That is Displayed While Copying Press to Cancel If the Screen Displays a List of Documents When is Pressed Documents have been scanned and are waiting to be printed Select the copy document to cancel Check the Copy Job Status before Canceling Copy Print Job Job Status Select the copy document on the Copy Print Job Status screen Cancel Yes Copying 111 ...

Page 121: ...LINKS Basic Copy Operations P 107 Checking the Copying Status and Log P 113 Copying 112 ...

Page 122: ...dy passed after scanning of your document to be copied but printing of the document has not started yet you may want to see the waiting list of the documents waiting to be printed When you cannot find your printouts that you thought had been copied you may want to see whether an error has occurred 1 Press 2 Tap Copy Print Job 3 Check the copy statuses and logs To check the copy statuses 1 Tap Job ...

Page 123: ...b Log Displays a list of the documents that were copied OK is displayed when a document was copied successfully and Error is displayed when a document failed to be copied because it was canceled or there was some error Details Displays detailed information about the document to be copied selected from the list When a three digit number is shown in the case of Error This number represents an error ...

Page 124: ...r to read Enlarging or Reducing P 116 Selecting Document Type P 117 Adjusting Density P 118 Adjusting Sharpness P 120 2 Sided Copying P 122 Copying Multiple Documents onto One Sheet 2 on 1 4 on 1 P 125 Copying Both Sides of an ID Card onto One Page P 127 Erasing Dark Borders and Frame Lines Erase Frame P 128 Collating Copies by Page P 129 Copying 115 ...

Page 125: ...u make a setting for N on 1 after setting the copy ratio the setting of reduction ratio in N on 1 takes priority Copy Copy Ratio Select the copy ratio Custom Ratio Tap or the numeric keys to enter the copy ratio and tap Apply You can set any copy ratio from 25 to 400 in 1 increments Preset copy ratio Select a copy ratio LINKS Basic Copy Operations P 107 Copying 116 ...

Page 126: ...e Text Suitable when copying documents that only contain text Text Photo Suitable when copying documents that contain both text and photos Text Photo Quality Suitable when making a high quality copy of documents that contain both text and photos Photo Suitable when copying photos If a setting other than Text is specified Background is automatically set to Adjust Manual Adjusting Density P 118 LINK...

Page 127: ...or yellowing Adjust both the density and background when copying a document printed on thin paper such as a newspaper so that the text and images on the opposite side of the page are not visible in the copy Copy Density Adjust the density Apply Decreases the density Increases the density Adjusting the Background Density Copy Density Background Adjust Manual Adjust the density Apply Makes the backg...

Page 128: ...ckground to Auto automatic adjustment is performed so that the background color becomes white In this case Original Type is automatically set to Text Selecting Document Type P 117 LINKS Basic Copy Operations P 107 Adjusting Sharpness P 120 Copying 119 ...

Page 129: ...r decrease the sharpness to improve the appearance of magazine photos Copy Sharpness Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of magazine photos Increases the image sharpness Example If you want to sharpen text and lines written in pencil Copying 120 ...

Page 130: ...LINKS Basic Copy Operations P 107 Adjusting Density P 118 Copying 121 ...

Page 131: ...ize switch lever is set properly for the size of the paper to be used Interior P 22 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform 2 sided copying When performing 2 sided copying always make sure that the sub output tray is closed Back Side P 20 2 Sided may not be available with some sizes and types of paper Paper P 858 2 Sided is not available whe...

Page 132: ...ormat short edge binding Original Finishing Type 1 Sided 2 Sided Landscape Book Type 2 Sided 2 Sided If you want to create copies with a different binding type than the original Original Finishing Type 2 Sided 2 Sided Select the original orientation Select the original binding type Select the binding type for the finished copy which is different from that of the original document 2 Sided 1 Sided T...

Page 133: ...r Type When a 2 sided document is in landscape oriented book type format short edge binding Original Finishing Type 2 Sided 1 Sided Landscape Book Type LINKS Basic Copy Operations P 107 Copying Multiple Documents onto One Sheet 2 on 1 4 on 1 P 125 Copying 124 ...

Page 134: ... might not be copied if you increase it 2 on 1 4 on 1 is not available when using Erase Frame or ID Card Copy When you copy multiple documents onto one page margins may be created in the copied image Copy N on 1 Select 2 on 1 or 4 on 1 Select the document size on the Scan Size On the Output Size screen select the paper source that contains the paper you want to use 2 on 1 4 on 1 Select 2 on 1 to c...

Page 135: ...2 Sided Copying P 122 Copying 126 ...

Page 136: ...s function is useful when copying a driver s license or ID card ID Card Copy is available with A4 Letter size paper or larger Copy Ratio is automatically set to 100 ID Card Copy is not available when using Erase Frame 2 Sided or 2 on 1 4 on 1 Place the card ID Card Copy Turn the card over How to place the card LINKS Basic Copy Operations P 107 Copying 127 ...

Page 137: ...se frame lines and dark borders The width of the frame to erase is increased or decreased relative to the Copy Ratio setting Erase Frame is not available when using 2 on 1 4 on 1 or ID Card Copy Copy Erase Frame On Specify the width of the frame to erase Apply Select the document size on the Scan Size screen Frame Width Tap or the numeric keys to enter the frame width 1 to 50 mm Example If you wan...

Page 138: ...e grouped by page and not collated For example if you are making three copies of a five page document the printouts will be arranged in the following page order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 On The copies are grouped into complete sets in sequential page order For example if you are making three copies of a five page document the printouts will be arranged in the following page order 1 2 3 4 5 1 2...

Page 139: ...ngs and use them whenever you need them The machine comes pre configured with factory default settings Setting Menu List P 629 You can change and register the default settings according to your needs Change the copy ratio to 95 and register it as the default setting From now on you can make copies without changing the copy ratio Changing Default Settings P 131 Go to Favorite Settings and register ...

Page 140: ...rations that you perform frequently you can eliminate the need to configure the same settings every time you make copies Menu Copy Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value LINKS Basic Copy Operations P 107 Various Copy Settings P 115 Copy Settings P 653 Copying 131 ...

Page 141: ...t Erase Frame to On and increase the sharpness when copying You can also display settings as shortcut buttons in the Home screen Registering Favorite Settings P 132 Recalling Favorite Settings P 133 Registering Favorite Settings 1 Press and tap Copy 2 Select Favorite Settings Register Edit 3 Select where to register the settings 4 Change the values for the settings you want to register and tap App...

Page 142: ...tered buttons or blanks Customizing the Home Screen P 34 Registered settings are retained even when the machine is turned OFF To edit registered settings select the setting combination to be edited in step 3 and then edit the settings If you want to delete a registered setting tap Copy Favorite Settings Delete Select the Settings Yes Yes Recalling Favorite Settings Simply select the setting combin...

Page 143: ... Once you have recalled the setting combination you can also change the copy settings as needed LINKS Basic Copy Operations P 107 Copying 134 ...

Page 144: ...figuring Fax Settings to Your Needs 172 Changing Default Settings 173 Registering Frequently Used Fax Settings 174 Canceling Sending Documents Fax I Fax 177 Receiving Faxes MF419x MF416dw 179 Sending and Receiving Faxes According to Your Purposes MF419x MF416dw 183 Making a Call before Sending Faxes Manual Sending 184 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast 186 S...

Page 145: ...or PC Faxes 211 Registering Destinations 213 Using Registered Destinations 217 Importing Exporting Address Book Data from the Fax Driver 219 Using Internet Fax I Fax 223 Sending I Faxes 224 Receiving I Faxes 231 Faxing 136 ...

Page 146: ...416dw You need to complete some procedures before using fax functions Configuring Initial Settings for Fax Functions MF419x MF416dw P 140 You need to register destinations in the Address Book before using this feature Registering in the Address Book P 78 Using Basic Operations Sending Faxes MF419x MF416dw P 149 Canceling Sending Documents Fax I Fax P 177 Receiving Faxes MF419x MF416dw P 179 Specif...

Page 147: ... Specifying Previously Used Destinations P 159 Specifying Destinations in an LDAP Server P 162 Sending and Receiving According to Your Purposes Making a Call before Sending Faxes Manual Sending P 184 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 186 Storing Received Faxes into Memory Memory Reception P 188 Faxing 138 ...

Page 148: ...nt Faxes P 198 Receiving Fax Information Services P 199 Sending Faxes Directly from Your Computer Sending Faxes from Your Computer PC Fax MF419x MF416dw P 203 Sending and Receiving Faxes via the Internet Using Internet Fax I Fax P 223 Faxing 139 ...

Page 149: ...tended use and then follow the on screen instructions to configure the settings For more information about a particular step click on the link to go to the corresponding section Step 1 Deciding Which Fax Receive Mode to Use P 141 Step 2 Registering the Fax Number and Unit Name P 142 Step 3 Selecting the Receive Mode P 144 Step 4 Connecting the Telephone Line P 146 Faxing 140 ...

Page 150: ...phone Use answering machine Answering Machine Connect your answering machine Callers can record a message if they call while you are away from the telephone The machine automatically receives incoming faxes Use standard telephone or optional handset Fax Tel Auto Switch Connect your telephone or optional handset The machine automatically receives incoming faxes and the telephone rings for incoming ...

Page 151: ...ame 0UWX 02C Register the fax number and unit name of your machine This information is printed at the top of each page sent from the machine 1 Press and tap Menu 2 Select Fax Settings Fax Setup Guide 3 Tap Set Up Now 4 Tap Next Faxing 142 ...

Page 152: ... Enter the unit name such as a user name or company name using the numeric keys and tap Apply Enter up to 24 alphanumeric characters On how to enter text see Entering Text P 41 Continue to Selecting the Receive Mode P 144 LINKS Sending Faxes MF419x MF416dw P 149 Faxing 143 ...

Page 153: ...Fax Number and Unit Name P 142 2 Select the receive mode that suits your intended use Tap Yes or No to select the receive mode You may be able to manually set a receive mode other than those described below depending on your country or region Receiving Faxes MF419x MF416dw P 179 To set the receive mode to Auto To set the receive mode to Fax Tel Auto Switch To set the receive mode to Answering Mach...

Page 154: ...3 Tap Apply If the machine is set to Answering Machine tap Next Continue to Connecting the Telephone Line P 146 LINKS Receiving Faxes MF419x MF416dw P 179 Faxing 145 ...

Page 155: ... Adapter follow the instructions below to connect correctly If you use provided Adapter use the Telephone Line Cord with 6 contacts connector in the package with Adapter Do not connect the Telephone Line Cord with 2 contacts connector to Adapter There is the case that this product or connected telephone does not work correctly Adapter to use is different depending on your country or a region Selec...

Page 156: ... the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON When the machine is restarted the telephone line type is automatically set If the Machine Does Not Automatically Set the Type of Telephone Line Follow the procedure below to set the type of telephone line If you are not sure of the type of phone line you are using contact your local telephone company Faxing 147 ...

Page 157: ... available depending on your country or region Menu Fax Settings Basic Settings Select Line Type Select the type of telephone line LINKS Installation P 3 Sending Faxes MF419x MF416dw P 149 Receiving Faxes MF419x MF416dw P 179 Faxing 148 ...

Page 158: ...ions set by the previous user are still selected this can cause transmission errors Always reset the settings before sending 4 Enter the destination using the numeric keys and tap Apply If your machine is connected to a PBX Private Branch Exchange tap R before entering the destination If R is not available you need to register the R key settings R Key Setting P 656 If you enter the wrong character...

Page 159: ...delete destinations If you specified multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Tap Remove 4 Tap Yes If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping Destination in step 1 you can tap to toggle the destinations you specified Display a desti...

Page 160: ...that are input without pauses may not be recognized correctly Pauses can be inserted continuously One pause inserts 4 seconds of waiting time This time can be changed as necessary Set Pause Time P 658 3 Enter the country code the area code and the fax number 4 Tap Pause to insert a pause at the end of the fax number as necessary The waiting time inserted here is fixed to 10 seconds This time canno...

Page 161: ... is only one page to be scanned proceed to step 3 2 Place the next document on the platen glass and press Repeat this step until you finish scanning all of the pages 3 Tap Start Sending The faxes are sent If you always want to send faxes with the same settings Changing Default Settings P 173 If you want to register a combination of settings to use when needed Registering Frequently Used Fax Settin...

Page 162: ...er Specifying from Address Book P 154 Selecting Destinations Directly by Entering Coded Dial Numbers P 156 Specifying Previously Used Destinations P 159 Specifying Destinations in an LDAP Server P 162 TIPS for Enhancing Security If you want to limit available destinations to ones from the Address Book ones in an LDAP server or previously specified ones Limiting Available Destinations P 558 If you ...

Page 163: ...s Book P 78 1 Press and tap Address Book You can also tap Fax Destination Specify from Address Book 2 Select an index Index P 78 You can change the display by tapping 3 Select a destination If you want to specify multiple destinations Repeat the following steps Up to 300 destinations can be specified from the Address Book Destination Specify from Address Book Select an index Select a destination T...

Page 164: ...s displayed Tapping this item displays destinations registered in the group 4 Tap Yes If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping Destination in step 1 you can tap to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Faxes MF419x MF416dw P 149 Sending Faxes to Multiple Destinatio...

Page 165: ...ring Destinations in the Address Book P 80 1 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Select Destination Specify from Coded Dial 3 Use the numeric keys to enter a three digit number 001 to 281 If you enter the wrong characters press Press to delete ea...

Page 166: ...tination Specify from Coded Dial Enter a number To specify any additional destinations with the numeric keys tap Destination Specify Using Numeric Keys To delete destinations If you specified multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Tap Remove If you select Group Dial in step 2 Number of Destination...

Page 167: ...LINKS Sending Faxes MF419x MF416dw P 149 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 186 Faxing 158 ...

Page 168: ...ine or setting Restrict New Destinations to On deletes the past destinations and disables this feature Limiting Available Destinations P 558 The destinations in Manual Sending are not available for this feature Making a Call before Sending Faxes Manual Sending P 184 When you specify a destination using this feature any destinations that you have already specified are deleted 1 Press and tap Fax Wh...

Page 169: ...tinations When you transmitted to multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Tap Remove If you select Group Dial in step 2 Number of Destinations XX is displayed Tapping this item displays destinations registered in the group 4 Tap Yes If you want to easily and quickly delete destinations without disp...

Page 170: ...LINKS Sending Faxes MF419x MF416dw P 149 Faxing 161 ...

Page 171: ...or connecting to an LDAP server beforehand Registering LDAP Servers P 499 1 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Select Destination Specify from LDAP Server 3 Select the LDAP server you are using 4 Select the search criteria Name fax numbers e mai...

Page 172: ...eria repeat steps 4 and 5 6 Tap Search Method 7 Select the search method Using All Conditions Below Searches and displays the users that meet all the search criteria specified in steps 4 and 5 Using Some Conditions Below If users that meet even one of the criteria specified in steps 4 and 5 are found displays all those users 8 Tap Start Search Faxing 163 ...

Page 173: ...election tap a selected user The maximum number of destinations that you can specify when using the numeric keys in combination with an LDAP server is 10 For example if three destinations have been specified using the numeric keys up to seven destinations can be specified using an LDAP server 10 Tap Apply When searching for destinations using a different set of search conditions repeat steps 2 to ...

Page 174: ... a list of destinations Before tapping Destination in step 1 you can tap to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Faxes MF419x MF416dw P 149 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 186 Faxing 165 ...

Page 175: ...f settings are available to suit your needs for example when you want to adjust density or enhance the clarity of an image Adjusting Resolution P 167 Adjusting Density P 168 Scanning 2 Sided Documents P 169 Adjusting Sharpness P 170 Faxing 166 ...

Page 176: ...the resolution 200 x 100 dpi Normal Suitable for documents that contain text only 200 x 200 dpi Fine Suitable for documents that contain fine text 200 x 200 dpi Photo Suitable for documents that contain photographs 200 x 400 dpi Superfine Achieves an even finer resolution than Fine 400 x 400 dpi Ultrafine Achieves an even finer resolution than Superfine LINKS Sending Faxes MF419x MF416dw P 149 Fax...

Page 177: ...t the density of the fax if the text or images in a document are too light or dark Fax Density Adjust the density Apply Decreases the density Increases the density LINKS Sending Faxes MF419x MF416dw P 149 Adjusting Sharpness P 170 Faxing 168 ...

Page 178: ...e platen glass or when the machine is set to Manual Sending Fax 2 Sided Original Select Book Type or Calendar Type Book Type Select for documents whose images on the front and back sides face the same direction Calendar Type Select for documents whose images on the front and back sides face in opposite directions LINKS Sending Faxes MF419x MF416dw P 149 Making a Call before Sending Faxes Manual Se...

Page 179: ... decrease the sharpness to improve the appearance of magazine photos Fax Sharpness Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of magazine photos Increases the image sharpness Example If you want to sharpen text and lines written in pencil Faxing 170 ...

Page 180: ...LINKS Sending Faxes MF419x MF416dw P 149 Adjusting Density P 168 Faxing 171 ...

Page 181: ...tings and use them whenever you need them The machine comes pre configured with factory default settings Setting Menu List P 629 You can change and register the default settings according to your needs Increase the density and register it as the default setting From now on you can send faxes without changing the density Changing Default Settings P 173 Specify a combination of 2 sided scan and mult...

Page 182: ... perform frequently you can eliminate the need to configure the same settings every time you send faxes Menu Fax Settings TX Function Settings Change Default Settings Tap the setting Change the default value of the selected item Apply Settings Tap the item you want to set and change the default value LINKS Sending Faxes MF419x MF416dw P 149 Various Fax Settings P 166 Fax Settings MF419x MF416dw P ...

Page 183: ...ome screen Registering Favorite Settings P 174 Recalling Favorite Settings P 176 Registering Favorite Settings 1 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Change the values for the settings you want to register Various Fax Settings P 166 To also includ...

Page 184: ...ap Change Name On how to enter text see Entering Text P 41 7 Select whether to register the settings as a shortcut button If you select Yes a message appears Check the message and then tap OK The registered setting combination is added to the Home screen as a shortcut button If the Home screen is full and the button cannot be added use Home Screen Settings to delete registered buttons or blanks Cu...

Page 185: ...ered To change a destination delete the settings and then register them again If you registered a destination that was specified from the Address Book and then delete the destination entry in the Address Book the destination is also deleted from the favorite fax settings Recalling Favorite Settings Simply select the setting combination that suits your purpose from the favorite settings Fax Favorit...

Page 186: ...ending faxes after checking the fax status Tap Cancel on the Screen during Fax Transmission Press to Cancel If the Screen Displays a List of Documents When Is Pressed Documents have been scanned and are waiting to be processed Select the document to cancel Check the Transmission Status before Canceling TX Job Job Status Select the document on the TX Job Status screen Cancel Yes Faxing 177 ...

Page 187: ...LINKS Sending Faxes MF419x MF416dw P 149 Sending I Faxes P 224 Checking Status and Log for Sent and Received Documents P 201 Faxing 178 ...

Page 188: ... the Machine to Receive Faxes P 180 Auto Dedicated to receiving faxes The machine receives faxes automatically Even if someone makes a call to you you cannot talk to the caller Fax Tel Auto Switch When the call is a fax The machine receives the fax automatically When the call is a telephone call An incoming call rings Pick up the handset to answer the call You need to connect your telephone or the...

Page 189: ... is only available for certain countries and requires subscription to a network switch service You need to connect your telephone or the optional handset to the machine beforehand Depending on the type of telephone connected to it the machine may not be able to send or receive faxes properly If you are connecting an external telephone with fax functions set the telephone to not receive faxes autom...

Page 190: ... a telephone call Setting values 15 to 300 seconds default setting 22 seconds After Ring Enables you to specify how the machine operates if you do not pick up the handset while an incoming call is ringing Select End to disconnect the call or Receive to receive an incoming fax Default setting Receive If you want to print received documents on both sides of paper Print on Both Sides P 663 If you wan...

Page 191: ...directly connected with the machine the remote reception function is not available 1 When an incoming call rings pick up the telephone handset 2 If you hear a beep enter the ID number for Remote Reception with the telephone The ID number is set to 25 by default You can change this number as necessary Remote RX P 662 3 Hang up the handset LINKS Sending and Receiving Faxes According to Your Purposes...

Page 192: ...s Manual Sending P 184 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 186 Storing Received Faxes into Memory Memory Reception P 188 Forwarding Received Faxes P 191 Archiving Sent Faxes P 198 Receiving Fax Information Services P 199 LINKS Sending Faxes MF419x MF416dw P 149 Receiving Faxes MF419x MF416dw P 179 Checking Status and Log for Sent and Received Documents P 20...

Page 193: ...the document is placed on the platen glass only one page can be sent 2 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 3 Press If the destinations set by the previous user are still selected this can cause transmission errors Always reset the settings before s...

Page 194: ...LINKS Sending Faxes MF419x MF416dw P 149 Canceling Sending Documents Fax I Fax P 177 Checking Status and Log for Sent and Received Documents P 201 Faxing 185 ...

Page 195: ...cast is set to Reject Sequential Broadcast you cannot use this feature Prohibiting Sequential Broadcasting MF419x MF416dw P 563 You need to register destinations in the Address Book before using this feature Registering in the Address Book P 78 1 Place the document s Placing Documents P 47 2 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Th...

Page 196: ...To specify from an LDAP server see Specifying Destinations in an LDAP Server P 162 5 Specify the scanning settings as necessary Tap the settings you want to specify Various Fax Settings P 166 6 Press to start sending LINKS Sending Faxes MF419x MF416dw P 149 Canceling Sending Documents Fax I Fax P 177 Checking Status and Log for Sent and Received Documents P 201 Faxing 187 ...

Page 197: ...rity setting that makes a password necessary to unlock the feature and a time setting that specifies a period of time during the day in which received documents are stored in memory Menu Fax Settings RX Function Settings Memory Lock Settings On Specify each setting Apply Memory Lock PIN Enables you to register a password of up to seven digits To register a password use the numeric keys to enter a ...

Page 198: ...n Printing Documents in Memory To print received documents in memory set Memory Lock Settings to Off All the documents in memory are printed You cannot select a specific document for printing If a time for the feature to deactivate has been specified the documents are automatically printed at the specified time Menu Fax Settings RX Function Settings Memory Lock Settings Off Checking Deleting Docum...

Page 199: ...atus 4 Select the document you want to check To delete the checked document 1 Tap Delete 2 Tap Yes LINKS Receiving Faxes MF419x MF416dw P 179 Checking Status and Log for Sent and Received Documents P 201 Faxing 190 ...

Page 200: ...P server can be specified as forwarding destinations Available destinations for forwarding are limited to the destinations registered in the Address Book If no destinations are registered register destinations in the Address Book before using this feature Registering in the Address Book P 78 If e mail addresses shared folders in computers or FTP server are specified as forwarding destinations the ...

Page 201: ...e the Memory Reception feature Storing Received Faxes into Memory Memory Reception P 188 As long as the Memory Reception feature is not deactivated the documents in memory are not deleted even after they are forwarded the same documents can be forwarded multiple times 1 Press 2 Tap RX Job 3 Tap Job Status 4 Select the document you want to forward 5 Tap Forward Faxing 192 ...

Page 202: ...lect the forwarding destination from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 154 The document is forwarded to the specified destination Faxing 193 ...

Page 203: ...utomatically While the Forwarding feature is activated all the documents to be received are automatically forwarded Menu Fax Settings Forwarding Settings Enable Forwarding Settings On Select the forwarding destination from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 154 Printing Documents to be Forwarded If you want to check the documents to ...

Page 204: ...ded You can store documents that failed to be forwarded in memory and print resend or delete them later Storing Documents that Failed to be Forwarded in Memory Menu Fax Settings Forwarding Settings Store Images in Memory Only When Error Occurs Printing Resending Deleting Documents Stored in Memory 1 Press 2 Tap Fax Forwarding Errors 3 Select the document you want to check Faxing 195 ...

Page 205: ...ward 2 Tap Print 3 Tap Yes To resend the checked document 1 Tap Print Forward 2 Tap Forward 3 Select the forwarding destination from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 154 Faxing 196 ...

Page 206: ...To delete the checked document 1 Tap Delete 2 Tap Yes LINKS Receiving Faxes MF419x MF416dw P 179 Checking Status and Log for Sent and Received Documents P 201 Faxing 197 ...

Page 207: ... the computer an FTP server or an I Fax as the storage address Only destinations in the Address Book can be specified as a storage address To use the Address Book the destination must be registered beforehand Registering in the Address Book P 78 For instructions on how to use the Address Book see Specifying from Address Book P 154 Menu Fax Settings Basic Settings Communication Management Settings ...

Page 208: ...res may differ from the ones described below Follow the procedures for the service you are using 1 Press and tap Fax When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Tap Hook If an external telephone or the optional handset is connected to the machine you can pick up the hands...

Page 209: ...one dialing line 5 Use the numeric keys to enter the service number assigned for the information you want to receive You can also use the keypad on the telephone to enter the information service number 6 Tap Start Receiving If you have picked up the handset hang it up LINKS Receiving Faxes MF419x MF416dw P 179 Faxing 200 ...

Page 210: ...Off you cannot check the communication logs Display Job Log P 713 1 Press 2 Tap TX Job or RX Job 3 Check the statuses and communication logs for sent and received documents To check the statuses for sent and received documents 1 Tap Job Status 2 Select the document whose status you want to check TX Job Status RX Job Status Displays a list of the documents that are being sent and received or are wa...

Page 211: ...received OK is displayed when a document was sent or received successfully and Error is displayed when a document failed to be sent or received because it was canceled or there was some error Details Displays detailed information about the document selected from the list When a three digit number is shown in the case of Error This number represents an error code When an Error Code Appears P 747 LI...

Page 212: ...r on your computer before using this feature If you are a Mac OS user see Canon Fax Driver Guide for installing the fax driver and see the Fax Driver s Help for using fax functions For Mac OS Users P 900 Depending on the operating system and the version of the fax driver you are using the fax driver screens in this manual may differ from your screens About the Fax Driver Help Clicking Help on the ...

Page 213: ...the fax driver for this machine and click Print When sending from the Windows Store app in Windows 8 Server 2012 Display the charms on the right side of the screen and use the procedure shown below Windows 8 Server 2012 Tap or click Devices the fax driver for this machine Print Windows 8 1 Server 2012 R2 Tap or click Devices Print the fax driver for this machine Print If you send faxes using this ...

Page 214: ...lick OK 4 Repeat steps 2 and 3 to add concurrent destinations You can also add a destination by clicking Add Next Destination in step 3 If you need to specify a number to dial an outside line select Detailed Settings Add Outside Dialing Prefix to G3 IP Fax Number and enter the number in Outside Dialing Prefix The specified number is added to the beginning of the fax number when the machine dials F...

Page 215: ...ing destinations and number of pages For more information click Help on the fax driver screen When the Confirm Fax Number or Confirm URI field is active also enter the appropriate number in the field The setting of whether to confirm entered numbers can be changed in the fax driver screen For more information click Help on the fax driver screen 4 Attach a cover sheet to the document as necessary A...

Page 216: ...e fax driver screen 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select the fax driver for this machine and click Print 3 Click the Cover Sheet and specify each setting Cover Sheet Attachment Select Different Sheet to Each Dest...

Page 217: ...ttings Sender tab Select the sender items you want to include and enter the information Destination tab Select the destination items you want to include and enter the information Destination names company names department names and fax numbers specified in the Select Destination Enter Destination tab Sending PC Faxes P 204 are included on the cover sheet Logo tab Signature tab Specify each setting...

Page 218: ...ber of Sheets to Send Select this check box if you want to include the number of sheets that you are going to send in the cover sheet and specify the number of sheets in Number of Sheets to Send The number of sheets to send is not counted automatically The value specified here is included in the cover sheet Include Title Select this check box if you want to add a title to the cover sheet and enter...

Page 219: ...w to check the contents of the cover sheet and if everything is correct click OK To modify the contents perform the steps from 3 again The specified cover sheet is attached to the fax when the fax is sent Faxing 210 ...

Page 220: ...n other fax machines or applications Changing Location to Save Address Book Data The location to save Address Book data can be changed to any arbitrary folder You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved In this case change the save location of the Address Book 1 Open the printer folder Displaying the Printer Folder P 892 2 Righ...

Page 221: ...e location while keeping the present Address Book content as is click Copy Even if you change the Address Book save location it does not result in deletion of the Address Book data in the original folder If Address Book data already exists in the save location specified in step 5 the following message is displayed If you want to use the existing Address Book click Use as is and if you want to over...

Page 222: ...r single destinations and 3 000 for group destinations You can select and combine registered group destinations and register them as separate group destinations You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved Log on as a user who has permission to access the folder or change the save location of the Address Book Changing Location t...

Page 223: ... each setting and click OK Address Enter the recipient name company name and department name Notes Enter comments as necessary Fax Number Enter the fax number s Hyphens can be inserted between numbers as necessary If you want to add explanations of the uses for the fax numbers such as Home or Office enter them in Description Faxing 214 ...

Page 224: ...ng the Printer Folder P 892 2 Right click the fax driver icon for this machine and click Printing preferences 3 Click the Select Destination tab Edit Address Book 4 Click Add Group To change or delete registered destinations select a destination from Address Book and click Edit or Delete Faxing 215 ...

Page 225: ...roup Displays group destinations All Displays all the destinations registered in the Address Book Available Destinations Select the destinations to register in Group Dial and click Add The selected destinations are displayed in Current Group Members To select multiple destinations click the destinations while holding down SHIFT key or CTRL key To delete a destination from Current Group Members sel...

Page 226: ...er or change the save location of the Address Book Changing Location to Save Address Book Data P 211 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select the fax driver for this machine and click Print 3 Click the Select Destina...

Page 227: ... To specify multiple destinations repeat step 4 You can search for destinations with Address List Clicking Edit Address Book allows you to edit the Address Book Faxing 218 ...

Page 228: ...porting Address Book Data P 219 Exporting Address Book Data P 220 Importing Address Book Data The file formats that can be read into the fax driver are the following three CSV file csv Canon Address Book file abk and device configuration information file dcm 1 Open the printer folder Displaying the Printer Folder P 892 2 Right click the fax driver icon for this machine and click Printing preferenc...

Page 229: ...the separators used in the file The destinations imported from the file are displayed in Address Book Exporting Address Book Data The file formats that can be written out from the fax driver are the following two CSV file csv and Canon Address Book file abk Faxing 220 ...

Page 230: ... printer folder Displaying the Printer Folder P 892 2 Right click the fax driver icon for this machine and click Printing preferences 3 Click the Select Destination tab Edit Address Book 4 Click Export Faxing 221 ...

Page 231: ...licked a dialog box for entering a password is displayed when you click Export For more information click Help on the fax driver screen 5 Specify the location to save the file the file name and the file format and then click Save For a CSV file specify the separators used in the file The Address Book data is exported to the specified location Faxing 222 ...

Page 232: ...TIFF images files to e mail Since a telephone connection is not used you can send faxes to distant locations and send documents with many pages without worrying about communications charges Some advance preparation is required such as specifying the mail server settings Configuring Scan Settings Sending E Mail Sending Receiving I Faxes P 462 Faxing 223 ...

Page 233: ... and specify Cc and Bcc destinations 1 Place the document s Placing Documents P 47 2 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 3 Tap I Fax 4 Enter the destination using the numeric keys and tap Apply On how to enter text see Entering Text P 41 To use th...

Page 234: ...nly be selected using Specify from Address Book Specify from Coded Dial or Specify from Favorites 6 Specify the scanning settings as necessary Tap the item you want to set Scan Size Specifying a Scanning Size P 349 Density Adjusting Density P 353 Original Type Selecting Document Type P 355 2 Sided Original Scanning 2 Sided Documents P 356 Sharpness Adjusting Sharpness P 357 The file name of a scan...

Page 235: ...ail reply to address that is different than the machine s e mail address specify the address from among those registered in the Address Book If no destination is registered in the Address Book see Registering in the Address Book P 78 To specify subject body 1 Tap Subject Message 2 Tap Subject 3 Enter the subject using the numeric keys and tap Apply 4 Tap Message 5 Enter the body using the numeric ...

Page 236: ...ly to address from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 154 The reply to address that can be specified is always one of the e mail addresses registered in the Address Book 8 Press to start sending Scanning of the document starts Faxing 227 ...

Page 237: ... is sent If the SMTP Authentication screen is displayed Enter the user name and password with the numeric keys and tap Apply If a Send Error Occurs Error notifications are sometimes sent to the e mail address set to the machine If you leave it as is it may result in an insufficient remaining capacity of mailbox depending on your mail server It is recommended that you clear the mailbox periodically...

Page 238: ...ail I Fax Settings 4 Click Clear in Clear Mail Box 5 Read the message that is displayed and click OK E mail is deleted from the mailbox If you always want to send using the same settings Changing Default Settings P 376 Faxing 229 ...

Page 239: ...when needed Registering Frequently Used Scan Settings E Mail I Fax Shared Folder FTP Server P 379 If you want to specify the I Fax sender name Register Unit Name E Mail I Fax P 672 LINKS Checking Status and Log for Sent and Received Documents P 201 Faxing 230 ...

Page 240: ... not receive I Faxes automatically use the method below to receive I Faxes manually RX Job Check I Fax RX Connect to the server If there is a document on the server printing begins Printout Paper Regardless of the received document size incoming I Faxes are printed at the size specified in RX Print Size RX Print Size P 670 If paper of the size specified in RX Print Size is not loaded in the paper ...

Page 241: ...LINKS Checking Status and Log for Sent and Received Documents P 201 Faxing 232 ...

Page 242: ...tes and Page Numbers 260 Printing Watermarks 262 Printing Specific Pages onto Different Paper 264 Selecting Document Type 266 Saving Toner 268 Combining and Printing Multiple Documents 270 Configuring Printer Settings on the Machine 274 Printing a Document Secured by a PIN Secure Print 276 Preparing for Using Secure Print 277 Printing via Secure Print 279 Configuring Print Settings to Your Needs 2...

Page 243: ...P 235 Printing from USB Memory Memory Media Print You can print JPEG TIFF and PDF files stored in a USB memory device by connecting it directly to the machine Using this function you can print without using a computer Printing from USB Memory Memory Media Print P 289 Printing from Mobile Devices Linking mobile devices such as smartphones or tablets to this machine provides a quick and easy way to ...

Page 244: ...he printer driver screens in this manual may differ from your screens You can use the PCL6 printer driver as well as the UFR II printer driver The available print settings vary depending on the printer driver For more information click Help on each printer driver screen About the Printer Driver Help Clicking Help on the printer driver screen displays the Help screen On this screen you can see the ...

Page 245: ...Using the Machine as a Printer 236 ...

Page 246: ...int from the paper source specified in the printer driver regardless of the paper settings on the machine Prioritize Driver Settings When Printing P 678 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select the printer driver for...

Page 247: ...nding position etc intuitively on the preview image For more information click Help on the printer driver screen 4 Click the Paper Source tab and specify the paper source and paper type Paper Source Select the paper source from which paper is fed Setting Value Paper Source Auto The paper source is automatically selected according to the specified size and type of the paper to print on and the sett...

Page 248: ...as a profile and use the profile whenever you print You can eliminate the need to specify the same settings every time you print Registering Combinations of Frequently Used Print Settings P 285 6 Click OK 7 Click Print or OK Printing starts On some applications a screen like shown below appears To cancel printing click Cancel when the screen shown above is displayed After the screen disappears or ...

Page 249: ...ter driver for this machine Print If you print using this method only a limited number of print settings are available If the message The printer requires your attention Go to the desktop to take care of it is displayed go to the desktop and follow the instructions in the displayed dialog box This message appears when the machine is set to display the user name during printing and similar instance...

Page 250: ...inter folder Displaying the Printer Folder P 892 right click the printer driver icon for this machine and click See what s printing or double click the icon of the printer driver for the machine 2 Select the document you want to cancel and click Document Cancel 3 Click Yes Printing of the selected document is canceled Several pages may be output after you cancel printing Canceling from the Remote ...

Page 251: ...el From the Operation Panel Cancel printing using or Press to Cancel If the Screen Displays a List of Documents When is Pressed Tap the document to cancel Check the Print Job Status before Canceling Copy Print Job Job Status Select the document on the Copy Print Job Status screen Cancel Yes Using the Machine as a Printer 242 ...

Page 252: ... Several pages may be output after you cancel printing LINKS Printing a Document P 237 Checking the Printing Status and Log P 244 Using the Machine as a Printer 243 ...

Page 253: ...When your documents are not printed for a long time you may want to see the waiting list of the documents waiting to be printed When you cannot find your printouts that you thought had been printed you may want to see whether an error has occurred 1 Press 2 Tap Copy Print Job 3 Check the print statuses and logs To check the print statuses 1 Tap Job Status 2 Select the document whose status you wan...

Page 254: ...printed OK is displayed when a document was printed successfully and Error is displayed when a document failed to be printed because it was canceled or there was some error Details Displays detailed information about the document selected from the list The displayed document name or user name may not reflect the actual document or user name When a three digit number is shown in the case of Error T...

Page 255: ...nting Enlarging or Reducing P 248 Switching 1 Sided and 2 Sided Printing P 250 Collating Printouts by Page P 252 Printing Multiple Pages onto One Sheet P 254 Printing Posters P 256 Printing Booklet P 257 Printing Borders P 259 Printing Dates and Page Numbers P 260 Printing Watermarks P 262 Using the Machine as a Printer 246 ...

Page 256: ...ic Pages onto Different Paper P 264 Selecting Document Type P 266 Saving Toner P 268 Combining and Printing Multiple Documents P 270 Configuring Printer Settings on the Machine P 274 Using the Machine as a Printer 247 ...

Page 257: ...ng the Original Document and Paper Size Preset Ratio The print ratio is automatically set based on the document and paper size you have specified Basic Settings tab Select the document size in Page Size Select the paper size in Output Size OK Specifying Print Ratio in Increments of 1 Basic Settings tab Select the Manual Scaling check box Enter the print ratio in Scaling OK Using the Machine as a P...

Page 258: ... reducing ratio For example there may be large blank spaces on your printout or portions of the document that are missing The enlarging reducing settings on some applications have priority over those on the printer driver LINKS Printing a Document P 237 Using the Machine as a Printer 249 ...

Page 259: ... that the paper size switch lever is set properly for the size of the paper to be used Interior P 22 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform 2 sided printing When performing 2 sided printing always make sure that the sub output tray is closed Back Side P 20 2 sided printing may not be available with some sizes and types of paper Paper P 858 ...

Page 260: ...ng on the specified binding position To specify the margin width for the binding position click Gutter Long Edge Left Prints images in such a way that the printed pages are opened horizontally when bound Short Edge Top Prints images in such a way that the printed pages are opened vertically when bound Gutter Specify a binding margin LINKS Printing a Document P 237 Printing Multiple Pages onto One ...

Page 261: ...hod of the printouts when printing multiple page documents Collate The printouts are grouped into complete sets in sequential page order For example if you are printing three copies of a five page document the printouts will be arranged in the following page order 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Group The printouts are not collated For example if you are printing three copies of a five page document...

Page 262: ... If you select Off whether the printouts are collated or not depends on the setting made on the application LINKS Printing a Document P 237 Using the Machine as a Printer 253 ...

Page 263: ... Sided and 2 Sided Printing P 250 Basic Settings tab In Page Layout select the number of pages to print onto a single sheet In Page Order select the page distribution layout OK Page Layout Select the number of pages to print onto a single sheet from 1 on 1 to 16 on 1 For example to print 16 pages onto a single sheet select 16 on 1 For options such as Poster 2 x 2 see Printing Posters P 256 Printin...

Page 264: ...or example if you select Across from Left the first page is printed on the top left and then the rest of the pages are arranged rightward LINKS Printing a Document P 237 Switching 1 Sided and 2 Sided Printing P 250 Using the Machine as a Printer 255 ...

Page 265: ...ample Poster 2 x 2 OK There are four size settings Poster 1 x 2 Poster 2 x 2 Poster 3 x 3 and Poster 4 x 4 Poster size settings cannot be selected when 2 sided printing is enabled Select 1 sided Printing in 1 sided 2 sided Booklet Printing and then select a poster size setting Select the Print Border check box to add borders on your printouts The borders are helpful if you want to paste the printo...

Page 266: ...that the paper size switch lever is set properly for the size of the paper to be used Interior P 22 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform booklet printing When performing booklet printing always make sure that the sub output tray is closed Back Side P 20 Booklet printing may not be available with some sizes and types of paper The paper tha...

Page 267: ...lf Divide into Sets Prints as multiple bundles divided by the number of the pages specified on Sheets per Set Bind each bundle and then combine them as one booklet Select this option when the document has so many pages that you cannot bind them all into a single booklet Specify Booklet Gutter If you are using a stapler or other binding tools specify the margin width for binding your booklet Select...

Page 268: ... of printouts Page Setup tab Click Page Options Select the border type in Edging OK OK Edging Select the border type Preview Displays a preview with the selected border LINKS Printing a Document P 237 Printing Dates and Page Numbers P 260 Printing Watermarks P 262 Using the Machine as a Printer 259 ...

Page 269: ...t Date Specify the position to print the print date Print User Name Specify the position to print the user name logon name for the computer used to print the document Print Page Number Specify the position to print the page number Changing the Print Format of Dates and Page Numbers You can change formatting details such as font and font size when printing dates logon names or page numbers Click Fo...

Page 270: ...LINKS Printing a Document P 237 Printing Borders P 259 Printing Watermarks P 262 Using the Machine as a Printer 261 ...

Page 271: ...egistered watermarks Page Setup tab Select the Watermark check box Select a watermark from the drop down list OK Watermark Select the Watermark check box to display the list of the watermarks in the drop down list Select a watermark from the menu Edit Watermark Displays the screen to create or edit watermarks Using the Machine as a Printer 262 ...

Page 272: ...ark name Attributes Alignment Print Style Click each tab to specify the text color or print position of the watermark For more information click Help on the printer driver screen LINKS Printing a Document P 237 Printing Borders P 259 Printing Dates and Page Numbers P 260 Using the Machine as a Printer 263 ...

Page 273: ...per specified in Paper Source Different for First Others and Last You can use different paper for the first page body pages and last page respectively For example you can specify the paper in the multi purpose tray for First Page the paper in the paper drawer for Other Pages body pages and the paper in the multi purpose tray for Last Page Also selecting Paper Type in Select by enables you to speci...

Page 274: ...LINKS Printing a Document P 237 Using the Machine as a Printer 265 ...

Page 275: ...e select General for general use or select Photos when you want to print photo images in optimal print quality General A versatile option that is suitable when printing most documents Publications Suitable when printing documents that have a mix of photo images charts and graphs Graphics Suitable when printing documents that have charts or graphs Photos Suitable when printing photo images Designs ...

Page 276: ...ify detailed settings for each item selected on Objective click Advanced Settings For more information click Help on the printer driver screen LINKS Printing a Document P 237 Using the Machine as a Printer 267 ...

Page 277: ... setting is enabled fine lines and portions with lighter print density may become blurred Quality tab Select the document type in Objective Click Advanced Settings Select Toner Save in the Advanced Settings screen Select On from the drop down list Check the message OK OK OK Using the Machine as a Printer 268 ...

Page 278: ...own list on the bottom of the screen You can specify whether to enable the toner save setting for each document type Specify the toner save setting for each document type listed in Objective In the Advanced Settings screen you can specify various print settings other than toner save settings For more information click Help on the printer driver screen LINKS Printing a Document P 237 Using the Mach...

Page 279: ...es in the same paper size 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select the printer driver for this machine and click Preferences or Properties 3 Select Edit and Preview in Output Method Click OK on the Information pop up...

Page 280: ...ments are added to the Canon PageComposer 6 From the Document Name list select the documents to combine and click To select multiple documents click the documents while holding down SHIFT key or CTRL key 7 Change the settings as necessary and click Combine The documents selected in step 6 are combined Using the Machine as a Printer 271 ...

Page 281: ...List Click the Print Settings tab to display the screen for specifying print settings such as the number of copies or 1 sided 2 sided printing The settings specified here are applied to the whole print job For more information click Help on the Canon PageComposer screen Details Displays the print setting screen of the printer driver There are fewer settings available than when using the ordinary p...

Page 282: ...list select the combined document print job you want to print and click Printing starts For instructions on how to cancel printing see Canceling Prints P 241 LINKS Printing a Document P 237 Using the Machine as a Printer 273 ...

Page 283: ...ument on A4 paper Menu Printer Settings Paper Size Override Select Off or On Off Printing stops and an error message is displayed when the machine runs out of the paper that has been specified On Performs printing with paper size substitution between A4 and Letter Other Printer Settings In addition to Paper Size Override there are some other printer settings you can only specify on the operation p...

Page 284: ...Printing a Document P 237 Various Print Settings P 246 Using the Machine as a Printer 275 ...

Page 285: ...orrect PIN is entered on the operation panel of the machine This function is called Secure Print and the document that is protected by a PIN is called a secured document Using Secure Print keeps printouts of confidential documents from being left unattended Before you can use this function you need to complete some procedures Preparing for Using Secure Print P 277 Using the Machine as a Printer 27...

Page 286: ...the printer folder Displaying the Printer Folder P 892 2 Right click the printer driver icon for this machine and click Printer properties or Properties 3 Click the Device Settings tab and make sure that the Allow Use of Secured Print check box is selected If the check box is selected Secure Print is enabled If the check box is not selected select it and click OK Using the Machine as a Printer 277...

Page 287: ...LINKS Printing via Secure Print P 279 Using the Machine as a Printer 278 ...

Page 288: ...Period for Secured Documents P 282 Sending a Secured Document from a Computer to the Machine 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select the printer driver for this machine and click Preferences or Properties 3 Select S...

Page 289: ...name enter up to 32 alphanumeric characters for a new user name Enter a number of up to seven digits to PIN 4 Specify the print settings and click OK Click the Basic Settings Page Setup Finishing Paper Source or Quality tabs to specify the print settings on each screen as necessary Various Print Settings P 246 5 Click Print or OK Using the Machine as a Printer 280 ...

Page 290: ... document to the machine print it out within 30 minutes After that the secured document will be deleted from the memory of the machine and can no longer be printed If secured documents are left unprinted they occupy the memory and may prevent the machine from printing even ordinary not secured documents Make sure that you print your secured documents as soon as you can You can check how much memor...

Page 291: ...rinting tap Cancel Yes Changing the Valid Time Period for Secured Documents The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed but you can change this setting 1 Press and tap Menu 2 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P ...

Page 292: ... enter the time The secured document is erased from the memory of the machine when the time specified here elapses 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Preparing for Using Secure Print P 277 Checking the Printing Status and Log P 244 Using the Machine as a Printer 283 ...

Page 293: ...e printer driver screen and you can skip the operations to specify the print settings and print immediately Specify TOP SECRET for a watermark and register it as a Profile Just select this Profile when you need it Registering Combinations of Frequently Used Print Settings P 285 Specify 2 on 1 as the user default in the printer driver The next and following print jobs will be performed so that each...

Page 294: ...ile P 286 Registering a Profile 1 Change the settings that you want to register as a profile and click Add Click the Basic Settings Page Setup Finishing Paper Source or Quality tabs to specify the print settings on each screen as necessary Various Print Settings P 246 2 Enter a profile name in Name select an icon and then click OK Enter comments on the profile in Comment as necessary Click View Se...

Page 295: ...ur needs and click OK Changing the settings of the selected profile You can change the settings of a selected profile In addition the changed settings can be registered as another profile LINKS Printing a Document P 237 Using the Machine as a Printer 286 ...

Page 296: ...ned with 2 on 1 specified as page layout setting and you will not have to change settings each time you print To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 892 2 Right click the printer driver icon for this machine and click Printing preferences 3 Change the settings on the print setting screen and...

Page 297: ...LINKS Printing a Document P 237 Various Print Settings P 246 Using the Machine as a Printer 288 ...

Page 298: ... 2 Setting Secure Print Settings to Off allows data of up to 50 MB to be printed Secure Print Settings P 716 Available USB Memory Devices You can use USB memory devices with the following format styles FAT16 memory capacity up to 2 GB FAT32 memory capacity up to 32 GB Do not use non standard USB memory devices You may not be able to print the images properly in some USB memory devices USB memory d...

Page 299: ...ng is in progress 2 Press and tap Memory Media Print 3 Tap Select File and Print Index Print You can print thumbnails of the JPEG files stored in a USB memory device To print the images in thumbnails select Index Print on the screen and proceed to the next step 4 Select the check box for the file you want to print You can select multiple files To clear a selection tap the file you have selected ma...

Page 300: ...lear All 3 Tap JPEG TIFF or PDF If you selected a file before you tap All Items you can only select files of the same format To display previews You can change the display method from Details for file names and modification dates to Images for previews By previewing images you can check the file content before you select a file to print Preview images are not displayed for PDF files You can specif...

Page 301: ...bbreviated file names File Name Display Format P 676 Images Displays previews Tap or flick to switch the preview Tap to display a larger preview Tap to return to the original preview size To change the file sort order You can change the sort order of the files in a USB memory device Using the Machine as a Printer 292 ...

Page 302: ...fault Settings P 676 1 Tap All Items 2 Tap Sort Files 3 Tap the criteria for file sorting When you select Date Time Ascending or Date Time Descending files are sorted based on the modification dates and time of the files 5 Tap Apply 6 Specify the print settings as necessary Tap the item you want to set Using the Machine as a Printer 293 ...

Page 303: ...and tap Apply Paper Select the paper to print on N on 1 N on 1 is not available for printing TIFF files You can print two or four images onto a single sheet Select 2 on 1 or 4 on 1 2 on 1 Prints two images onto a single sheet 4 on 1 Prints four images onto a single sheet Using the Machine as a Printer 294 ...

Page 304: ...uch a way that the printed pages are opened vertically when bound 2 Sided may not be available with some sizes or types of paper Paper P 858 Print Quality You can change settings related to print quality Density Adjust the toner density to be used for printing Make adjustment using and then tap Apply Note that if Toner Save is set to On you cannot set this item Using the Machine as a Printer 295 ...

Page 305: ...ut or other appearance characteristics before proceeding to final printing of a large job Set JPEG TIFF Details Specify the default settings of the memory media print function for JPEG and TIFF files Print Date If you tap On you can print the modification date of the file below each image Although Print Date is not available for Index Print the modification date of the file is automatically printe...

Page 306: ...iority or Text Priority Photo Priority Gives priority to printing photo images smoothly Text Priority Gives priority to printing text clearly Brightness You can adjust the brightness of printouts Tap to adjust the brightness and tap Apply Brightness is not available for printing those TIFF files that are not JPEG compressed Prints images darker Prints images brighter Halftones Using the Machine as...

Page 307: ... You can select ways to convert color values to a grayscale value when you print color print data sRGB Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved NTSC Color data is converted to monochrome so that the resulting image looks like a television picture of the NTSC system Uniform RGB Color data is converted to monochrome so that R G a...

Page 308: ...om left and right edges of the paper is not printable On The printable area is enlarged to the top bottom left and right edges of the paper If you select On images on the edge of the paper may not print properly Print Comments This setting specifies whether to print annotations in the PDF file Off Prints no annotations Auto Prints only those annotations that are specified to be printed in the PDF ...

Page 309: ...e a fine print This is suitable for printing text and thin lines Gradation Prints gradations and outlines with a smooth finish This is suitable for printing figures and graphs that use gradations High Resolution Enables you to perform even finer printing than Resolution but with slightly less stable texture This is suitable for printing text and thin lines or sharply printing the lines in CAD data...

Page 310: ...the USB memory device from the USB port 1 Press 2 Press 3 Tap Device Status 4 Tap Remove Memory Media Wait until the message The memory media can be safely removed is displayed 5 Disconnect the USB memory device If you always want to print with the same settings Changing Default Memory Media Print Settings P 302 LINKS Memory Media Print Settings P 674 Using the Machine as a Printer 301 ...

Page 311: ... you perform frequently you can eliminate the need to specify the same settings every time you make prints Menu Memory Media Print Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value LINKS Printing from USB Memory Memory Media Print P 289 Memory Media Print Settings P 674 Using...

Page 312: ...fying a Scanning Size 349 Setting Color Mode 350 Selecting a File Format 351 Adjusting Density 353 Specifying Orientation of Your Document 354 Selecting Document Type 355 Scanning 2 Sided Documents 356 Adjusting Sharpness 357 Adjusting Balance between File Size and Image Quality 359 Setting Gamma Values 360 Sending Using Registered Destinations E Mail I Fax Shared Folder FTP Server 361 Specifying ...

Page 313: ... P 900 Depending on the operating system and the version of the scanner driver or applications you are using the screens in this manual may differ from your screens Scanning from the Machine You can scan and save documents to your computer by using the operation panel of the machine You can also save documents to a USB memory device or send them as e mail attachments Scanning from the Machine P 30...

Page 314: ...LAN you must register the machine in MF Network Scanner Selector by following the procedure below This procedure is not required if the machine and your computer are connected via USB The scan function is not available if the machine and your computer are connected in an IPv6 environment Use IPv4 or a USB connection 1 Click in the system tray 2 Select the check box for the machine and click OK Up ...

Page 315: ...s PDFs or JPEGs and other settings 1 Place the document s Placing Documents P 47 2 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 3 Tap Computer 4 Select the destination computer This screen is not displayed if only a computer is connected to the machine via...

Page 316: ...cters on the document are scanned as text data and the text can be searched using a computer To change settings The settings in the table above are all factory default settings You can change settings from MF Scan Utility For more information click Instructions on MF Scan Utility If you are a Mac OS user see Canon Scanner Driver Guide For Mac OS Users P 900 6 Press Scanning of the document starts ...

Page 317: ...d proceed to the next step 2 Tap Finish The save destination folder is displayed on the computer About the save destination folder By default the scanned data is saved to the My Documents folder A subfolder named with the scanning date is created and the data is saved to that folder You can change the save destination from MF Scan Utility For more information click Instructions on MF Scan Utility ...

Page 318: ...The documents can also be saved to shared folders FTP Server You can accomplish these functions directly from the machine Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 309 ...

Page 319: ...es to a computer You can forward the scanned data to a specified application or attach it to an e mail message For more information click Instructions on MF Scan Utility If you are a Mac OS user see Canon Scanner Driver Guide For Mac OS Users P 900 Scanning Using an Application You can scan images by using an application such as a word processing or image processing application and load the images...

Page 320: ...sage may be displayed depending on the application In such a case place and scan one document at a time When Auto Online for Remote Scan is set to Off you must tap Scan Remote Scanner in the Home screen to bring the machine online Auto Online for Remote Scan P 712 2 From the application select the start scan command The procedure for selecting the start scan command varies depending on the applica...

Page 321: ... When scanning is complete the scanned image is forwarded to an application LINKS Configuring Scan Settings in ScanGear MF P 313 Using the Machine as a Scanner 312 ...

Page 322: ...click Instructions on MF Scan Utility If you are a Mac OS user see Canon Scanner Driver Guide For Mac OS Users P 900 Starting from an Application To scan from applications such as image processing or word processing software select ScanGear MF as scanner driver Scanning Using an Application P 311 You can do the following by using ScanGear MF Previewing the image before scanning Specifying the scan...

Page 323: ...rol the image in the preview area Auto Crop The cropping frame that fits the scanned image is automatically set Each time you click the icon the cropping frame is reduced You can move the frame or change its size with your mouse Manually setting multiple scanning areas You can manually add cropping frames You can also specify cropping areas in the document so that each of them can be scanned as se...

Page 324: ...diate shades of gray similar to a black and white photograph If you placed the document in the feeder Document Color Feeder The document is scanned as a color image Document Grayscale Feeder The document is scanned as a grayscale image Select Purpose Select a setting based on your intended use of the scanned image Print 300dpi Select when printing the scanned image Image Display 150dpi Select when...

Page 325: ...k box to correct faded colors on an old photograph or other images into vivid colors This setting is available when a preview image is displayed and you select Photo Color Platen Glass or Magazine Color Platen Glass for Select Source LINKS Configuring Scan Settings in Advanced Mode P 317 Scanning Using an Application P 311 Using the Machine as a Scanner 316 ...

Page 326: ...perating Preview Images P 317 Specifying Settings for Documents and Color Mode P 318 Specifying Resolution and Image Size P 320 Adjusting Image Quality P 321 Adjusting Brightness and Color P 322 Specifying Other Settings P 325 Registering Frequently Used Settings P 328 Operating Preview Images If you place the document on the platen glass and click Preview a preview image is displayed You can spec...

Page 327: ...ged image to zoom out To enlarge a part of the image to check the details use Zoom Left Rotate Right Rotate Rotates the preview image 90 degrees to the left or right Information Displays the current settings of the scanned image such as the color mode and size of the scan area Auto Crop Automatically sets the cropping frame that fits the scanned document Each time you click the icon the cropping f...

Page 328: ...ht ratio of the image click If you select Feeder 2 sided for Original Input Method you cannot specify the size by entering the values The image size that can be scanned is limited on some applications If documents are placed in the feeder set the orientation of the documents in Orientation You can also set Binding Location if 2 sided documents are placed in the feeder Color Mode Select the image t...

Page 329: ...mum resolution is 300 dpi About the output resolution A resolution of 75 dpi is a rough guide for displaying the scanned image on a computer and 300 dpi for printing or creating a searchable PDF If you double the output resolution the image file size increases by a factor of 4 If the file size is too large a memory shortage or other error may occur Set the resolution to the minimum required for yo...

Page 330: ...ne Automatically adjusts the color tone of the image Reduce Dust and Scratches Makes dust or scratches on the document less noticeable High makes large scratches and dust less noticeable but may ruin details on the image Fading Correction The setting is available if you select Color for Color Mode Corrects faded colors on the document or enhances the color saturation of dull colored documents High...

Page 331: ...e screen Channel If you select Color for Color Mode you can adjust the Red Green and Blue color channels separately To adjust all three colors at the same time select Master You can combine the adjustments made in Master and those made in the individual color channels If you select Grayscale for Color Mode only Grayscale is displayed Brightness Slide or enter a value Contrast Slide or enter a valu...

Page 332: ... Eyedropper Tool Click a part on the preview image or cropping frame you want to render as an achromatic color which is black grey or white each of which does not have color depth Color tone on the rest of the image is adjusted with the clicked part being the average For example if snow on a photograph image is bluish click this part because you essentially want to render this part as white When y...

Page 333: ...value for black and white images You can enhance the appearance of text or reduce the visibility of text or images printed on the reverse side of a semi transparent document such as a newspaper The setting is available if you select Black and White for Color Mode The threshold value is the boundary that separates whether a color is rendered as black or white Colors below a certain density level ar...

Page 334: ...es not start automatically and the most recently saved preview image is displayed None Preview does not start automatically and no preview image is displayed Cropping Frame on Previewed Images Select how the cropping frame Operating Preview Images P 317 is displayed on the preview image Execute Auto Cropping on Previewed Images Auto Crop is performed based on the scanned document Display the Last ...

Page 335: ...ced and documents are scanned with the ScanGear MF color mode set to Color Mode Text and Table Text Enhanced If the application settings are specified to scan documents in black and white those settings are replaced and documents are scanned with the ScanGear MF color mode set to Text Enhanced Automatically Quit ScanGear after Scanning The ScanGear MF screen automatically closes after scanning is ...

Page 336: ... you select Color or Grayscale for Color Mode Scanner Tab Configure the temporary save destination of files the playing of audio files and other settings Select Folder Where Temporary Files are Saved Click Browse to change the folder to which an image is temporarily saved Sound Settings You can specify the music or sounds that are played while the machine is scanning or when scanning is complete C...

Page 337: ...ng settings cannot be registered in Favorite Settings Widths and heights in Input Settings and Output Settings On Off of the to lock the ratio of width to height in Input Settings The magnification percentage in Output Settings 1 Place the document s and click Preview 2 Change the scan settings Select settings to register as necessary 3 Select Add Delete in Favorite Settings Add Delete is availabl...

Page 338: ...review image and select the registered setting in the drop down list Registering the Brightness or Color Setting To register only the brightness contrast histogram tone curve or threshold setting follow the procedure below 1 Place the document s and click Preview 2 Adjust the brightness or color Adjusting Brightness and Color P 322 Select settings to register as necessary 3 Select Add Delete in th...

Page 339: ... Save Enter a name for the settings to register Use a name that is easy to find in the drop down list Calling the registered setting Display a preview image and select the registered setting in the drop down list LINKS Configuring Scan Settings in Simple Mode P 314 Scanning Using an Application P 311 Using the Machine as a Scanner 330 ...

Page 340: ...ing Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine You can save scanned documents as JPEG images PDF files or in other digital file formats and send them directly from the machine as e mail attachments You can work more efficiently because this feature eliminates the need to use your computer to send scanned documents Sending Documents as E Mails Dire...

Page 341: ... cannot be connected via a USB hub or an extension cable Do not use USB memory devices with special functions such as built in security functions The USB port on the front of the machine supports USB 2 0 If a folder in a USB memory device has many files saving scanned data will take more time Use your computer to delete unnecessary files on your USB memory device or move them to a different folder...

Page 342: ...ancel Yes When placing documents in the feeder in step 2 When scanning is complete the scanned data is saved in the USB memory device When placing documents on the platen glass in step 2 When scanning is complete follow the procedures below except if you selected JPEG as a file format in step 5 1 If there are additional pages of documents to be scanned place the next document on the platen glass a...

Page 343: ...om SCAN0000 XXX to SCAN9999 XXX are given to the scanned data files XXX is the extension for the file format such as JPG For the first two numerical digits the same number is allotted as that of the folder number in which the files are saved For example The fifth JPEG file stored in the SCAN_01 folder is named SCAN0105 JPG 7 Tap Close 8 Disconnect the USB memory device from the USB port 1 Press 2 ...

Page 344: ...ing E Mail Sending Receiving I Faxes P 462 When you specify multiple destinations the second and following destinations must be ones registered in the Address Book or in an LDAP server As for Cc and Bcc you can only specify destinations registered in the Address Book To use the Address Book or an LDAP server you must complete the necessary registration procedure in advance Registering in the Addre...

Page 345: ...e mail transmission is not restricted Contact your administrator for details LDAP Server Authentication P 536 5 Specify multiple destinations including Cc Bcc destinations as necessary Tap Destination and select the method for specifying destinations If you tap Specify from LDAP Server or Specify Myself as Destination the destination is selected as the To destination Cc and Bcc addresses can only ...

Page 346: ... necessary The subject and the priority are set to Attached Image and Standard respectively by default The body is not set by default Enter it as necessary Without the body text only scanned documents are sent The reply to address is not set by default If you want to display the reply to address differently from that of the machine specify the address from among those registered in the Address Boo...

Page 347: ... Tap Apply To specify reply to address 1 Tap Reply To 2 Tap Specify from Address Book 3 Select a reply to address from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 362 Using the Machine as a Scanner 338 ...

Page 348: ...ss in step 1 When scanning is complete follow the procedures below except if you selected JPEG as a file format in step 6 1 If there are additional pages of documents to be scanned place the next document on the platen glass and press Repeat this step until you finish scanning all of the pages When there is only one page to be scanned proceed to the next step 2 Tap Start Sending The e mail is sent...

Page 349: ...x periodically To clear the mailbox When the mailbox is cleared all e mail in the server mailbox is deleted When you specify the e mail account that you use usually you should first check whether any e mail in the mailbox needs to be kept 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings E Mail I Fax Settings 4 C...

Page 350: ...376 If you want to register a combination of settings to use when needed Registering Frequently Used Scan Settings E Mail I Fax Shared Folder FTP Server P 379 If you want to specify the e mail sender name Register Unit Name E Mail I Fax P 672 LINKS Checking Status and Log for Sent Documents E Mail Shared Folder FTP Server P 383 Using the Machine as a Scanner 341 ...

Page 351: ... FTP Server P 480 Available destinations for shared folders FTP servers are limited to the destinations registered in the Address Book To specify a destination using the Address Book it is necessary to register that destination before scanning the relevant folder FTP server Setting a Shared Folder as a Save Location P 475 Registering Destinations in the Address Book from Remote UI P 624 You can on...

Page 352: ...agement number four digits _sent date and time_document number three digits file extension name Example of file names If a one page document is converted into a PDF file and sent on October 17 2015 at 07 00 05 P M 0045_151017190005_001 pdf You cannot specify file names yourself 6 Press to start scanning Scanning of the document starts To cancel scanning tap Cancel Yes Canceling Sending Documents E...

Page 353: ...ed folder or FTP server If the File Authentication screen is displayed Enter the user name and password with the numeric keys and tap Apply If you always want to scan with the same settings Changing Default Settings P 376 If you want to register a combination of settings to use when needed Registering Frequently Used Scan Settings E Mail I Fax Shared Folder FTP Server P 379 LINKS Checking Status a...

Page 354: ...also cancel sending documents after checking the sending status Use Cancel to Cancel Press to Cancel If the Screen Displays a List of Documents When Is Pressed Documents have been scanned and are waiting to be processed Select the document to cancel Check the Transmission Status before Canceling TX Job Job Status Select the document Cancel Yes Using the Machine as a Scanner 345 ...

Page 355: ...LINKS Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 346 ...

Page 356: ...anned documents as well as the basic settings such as specifying the document orientation or scanning size Specifying a Scanning Size P 349 Setting Color Mode P 350 Selecting a File Format P 351 Adjusting Density P 353 Specifying Orientation of Your Document P 354 Selecting Document Type P 355 Scanning 2 Sided Documents P 356 Adjusting Sharpness P 357 Adjusting Balance between File Size and Image ...

Page 357: ...Setting Gamma Values P 360 Using the Machine as a Scanner 348 ...

Page 358: ...r specify a destination with E Mail I Fax File Scan Size Select the document size LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Saving Documents Directly in Shared Folder FTP Server P 342 Sending I Faxes P 224 Using the Machine as a Scanner 349 ...

Page 359: ... Select USB Memory or specify a destination with E Mail File Color Mode Select the color mode LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 350 ...

Page 360: ... reduction PDF Compact Converts a scanned document into a PDF file with a reduced file size than that of PDF PDF Compact OCR Converts a scanned document into a text searchable PDF file with a reduced file size than that of PDF The PDF file includes text data extracted from the characters in the scanned document with OCR enabling you to search the text using a computer PDF OCR Converts a scanned do...

Page 361: ...DF OCR The file will be smaller but the image quality of some documents or the number of documents that can be scanned at once may be lower In PDF Compact OCR and PDF OCR you can configure the settings so that the machine automatically detects the document direction during scanning based on the direction of the text read by the OCR function OCR Text Searchable Settings P 672 For the resolutions of...

Page 362: ...ination with E Mail I Fax File Density Adjust the density Apply Decreases the density Increases the density LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Adjusting Sharpness P 357 Using the Machine as a Scanner 353 ...

Page 363: ...e Original Type Select the document type Portrait Select for documents with portrait orientation Landscape Select for documents with landscape orientation LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 354 ...

Page 364: ...he document type Text Suitable when scanning documents that only contain text Text Photo Suitable when scanning documents that contain both text and photos Photo Suitable when scanning documents that contain printed photos such as magazines or pamphlets LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Do...

Page 365: ...l I Fax File 2 Sided Original Select Book Type or Calendar Type Book Type Select for documents whose images on the front and back sides face the same direction Calendar Type Select for documents whose images on the front and back sides face in opposite directions LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224...

Page 366: ...ance of magazine photos Scan Select USB Memory or specify a destination with E Mail I Fax File Sharpness Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of magazine photos Increases the image sharpness Example If you want to sharpen text and lines written in pencil Using the Machine as a Scanner 357 ...

Page 367: ...rectly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Adjusting Density P 353 Using the Machine as a Scanner 358 ...

Page 368: ...ile Data Size Specify the setting Small Memory Priority The data size is highly compressed and reduced but the image quality becomes low Standard The compression ratio and the image quality are adjusted to an intermediate setting between Small Memory Priority and Large Image Quality Priority Large Image Quality Priority The image quality improves but the data compression ratio decreased and data s...

Page 369: ...isplayed with brightness true to the original documents For the gamma value of a monitor display see the instruction manual included with the display Menu Scan Settings Output File Image Settings YCbCr TX Gamma Value Select the gamma value LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Direct...

Page 370: ...tly by Entering Coded Dial Numbers P 365 Specifying Previously Used Destinations P 368 Specifying Destinations in an LDAP Server E Mail I Fax P 371 TIPS for Enhancing Security If you want to limit available destinations to ones from the Address Book ones in an LDAP server or previously specified ones Limiting Available Destinations P 558 If you want to disable specifying previously used destinatio...

Page 371: ...ou need to perform the registration procedure from the computer Setting a Shared Folder as a Save Location P 475 Registering Destinations in the Address Book from Remote UI P 624 1 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Tap E Mail I Fax or File If ...

Page 372: ...an be specified To delete destinations e mail I Fax If you specified multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Tap Remove If you select Group Dial in step 2 Number of Destinations XX is displayed Tapping this item displays destinations registered in the group Using the Machine as a Scanner 363 ...

Page 373: ...apping Destination in step 1 you can tap to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 364 ...

Page 374: ...rom the computer Setting a Shared Folder as a Save Location P 475 Registering Destinations in the Address Book from Remote UI P 624 1 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Select Destination Specify from Coded Dial If the Type screen appears selec...

Page 375: ...oded dial number Displaying Destinations in Address Book P 561 If you want to specify multiple destinations e mail I Fax Repeat steps 2 and 3 Up to 100 destinations can be specified To delete destinations e mail I Fax If you specified multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Tap Remove If you select...

Page 376: ...g Destination in step 1 you can tap to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 367 ...

Page 377: ...estinations to On deletes the past destinations and disables this feature Limiting Available Destinations P 558 When you specify a destination using this feature any destinations that you have already specified are deleted 1 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authori...

Page 378: ...ct a destination you want to delete 3 Tap Remove If you select Group Dial in step 2 Number of Destinations XX is displayed Tapping this item displays destinations registered in the group 4 Tap Yes If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping Destination in step 1 you can tap to toggle the destinations you specified Display a destina...

Page 379: ...Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 370 ...

Page 380: ...to an LDAP server beforehand Registering LDAP Servers P 499 1 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Select Destination Specify from LDAP Server 3 Select the LDAP server you are using 4 Select the search criteria Personal names fax numbers e mail a...

Page 381: ...steps 4 and 5 6 Tap Search Method 7 Specify the search method Using All Conditions Below Searches and displays the users that meet all the search criteria specified in steps 4 and 5 Using Some Conditions Below If users that meet even one of the criteria specified in steps 4 and 5 are found displays all those users 8 Tap Start Search Using the Machine as a Scanner 372 ...

Page 382: ...ify as destination Up to 10 destinations can be specified from an LDAP server To cancel selection tap a selected user To send I Faxes 1 Tap Specify I Fax 2 Tap On If you have already specified a destination using the numeric keys up to nine destinations can be specified using an LDAP server You cannot specify the selected destinations as Cc or Bcc addresses 10 Tap Apply When searching for destinat...

Page 383: ... Tap Remove 4 Tap Yes If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping Destination in step 1 you can tap to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Using the Machine as a Scanner 374 ...

Page 384: ...e comes pre configured with factory default settings Setting Menu List P 629 You can change and register the default settings according to your needs Set File Format to PDF Compact OCR and register it as the default setting From now on you will not have to change the file format when scanning Changing Default Settings P 376 Specify the e mail address of your client with File Format set to JPEG for...

Page 385: ...te the need to configure the same settings every time you scan USB Memory Menu Scan Settings USB Memory Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value E Mail Menu Scan Settings E Mail Settings Change Default Settings Select the setting Change the default value of the selec...

Page 386: ...e item you want to set and change the default value Shared Folder FTP Server Menu Scan Settings File Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value LINKS Scanning Documents Directly to USB Memory P 332 Sending Documents as E Mails Directly from the Machine P 335 Sending I ...

Page 387: ...Saving Documents Directly in Shared Folder FTP Server P 342 Specifying Detailed Settings P 347 Scan Settings P 666 Using the Machine as a Scanner 378 ...

Page 388: ...stering Favorite Settings P 379 Recalling Favorite Settings P 381 Registering Favorite Settings 1 Press and tap Scan When the logon screen appears use the numeric keys to enter the user name and password Then select the authentication server and press Logging on to Authorized Send P 45 2 Tap E Mail I Fax or File 3 Change the values for the settings you want to register Specifying Detailed Settings...

Page 389: ...ettings to be registered and tap Apply To change the value of a setting to be registered tap the setting Specifying Detailed Settings P 347 To rename the registration destination tap Change Name On how to enter text see Entering Text P 41 8 Select whether to register the settings as a shortcut button Using the Machine as a Scanner 380 ...

Page 390: ...w To edit a setting Select the setting to be edited change the setting tap Apply Yes To delete a setting Select the setting to be deleted tap Yes Destinations cannot be changed once the settings have been registered To change a destination delete the settings and then register them again If you registered a destination that was specified from the Address Book and then delete the destination entry ...

Page 391: ...ing combination you can also change the scan settings as needed LINKS Sending Documents as E Mails Directly from the Machine P 335 Sending I Faxes P 224 Saving Documents Directly in Shared Folder FTP Server P 342 Using the Machine as a Scanner 382 ...

Page 392: ...s set to Off you cannot check the logs for sent documents Display Job Log P 713 1 Press 2 Tap TX Job 3 Check the statuses and logs for sent documents To check the statuses for sent documents 1 Tap Job Status 2 Select the document whose status you want to check TX Job Status Displays a list of the documents that are being sent or are waiting to be processed Using the Machine as a Scanner 383 ...

Page 393: ...en a document was sent successfully and Error is displayed when a document failed to be sent because it was canceled or there was some error Details Displays detailed information about the document selected from the list When a three digit number is shown in the case of Error This number represents an error code When an Error Code Appears P 747 LINKS Sending Documents as E Mails Directly from the ...

Page 394: ...Mode 388 Connecting by a Touch on the Machine NFC MF416dw 390 Making the Best Use of the Machine by Utilizing Applications 391 Using AirPrint 393 Printing with AirPrint 398 Scanning with AirPrint 401 Faxing with AirPrint 403 If AirPrint Cannot Be Used 405 Using Google Cloud Print 406 Managing the Machine Remotely 410 Can Be Used Conveniently with a Mobile Device 385 ...

Page 395: ...cation to perform printing scan or other operation with ease You can also use a mobile device to operate the machine remotely check the printing status and change machine s settings Connecting to a Mobile Device P 387 Making the Best Use of the Machine by Utilizing Applications P 391 Managing the Machine Remotely P 410 Can Be Used Conveniently with a Mobile Device 386 ...

Page 396: ... a Wireless LAN P 419 Making Direct Connection Connect the mobile device and the machine directly without using a wireless LAN router Even where no wireless LAN environment is available you can quickly connect the machine and a mobile device Make Direct Connection Access Point Mode P 388 When Direct Connection has been established you can use neither a wired LAN nor a wireless LAN via router Conne...

Page 397: ...sh a connection using Access Point Mode Put the machine into Access Point Mode Set Enable Direct Connection to On Enable Direct Connection P 632 Put the machine into a connection waiting state In the Home screen tap Direct Connection The machine enters the state in which you can connect your mobile device to the machine Connecting from a mobile device Based on the SSID and network key displayed in...

Page 398: ...nsmission between the machine and the mobile device lasts for some time the communication may terminate The machine s SSID and network key are changed each time the Direct Connection procedure is started While in Direct Connection sleep mode is not as effective at saving power When both Enable Direct Connection and Enable NFC are set to On sleep mode is not as effective at saving power even if not...

Page 399: ...or contact your manufacturer Install Canon Mobile Application on your mobile device For more information see the Canon website at http www canon com Launch Canon Mobile Application Required Machine Setting To print from NFC compatible devices specify the following settings Set Enable NFC to On Enable NFC P 708 Set the IP address in IPv4 format Setting IPv4 Address P 437 You can download the applic...

Page 400: ... Google Cloud Print You can print by remotely operating the machine at any time and from anywhere for example even while you are on the go Using Google Cloud Print P 406 Printing with Mopria This machine also supports Mopria Using Mopria allows you to print with printers of different models from different manufacturers by using common operations and common settings For example assume that Mopria c...

Page 401: ...Can Be Used Conveniently with a Mobile Device 392 ...

Page 402: ...5 Configuring AirPrint Settings You can register information including the name of the machine and installation location that is used for identifying the machine You can also disable the AirPrint function of the machine Use the Remote UI to change these settings 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration If you are using a mobile ...

Page 403: ...4 Click Edit 5 Specify the required settings and click OK Use AirPrint Can Be Used Conveniently with a Mobile Device 394 ...

Page 404: ...r This phenomenon occurs because mDNS Name Configuring DNS P 488 of IPv4 is also changed automatically In this case add the machine to the Mac again 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communication...

Page 405: ...hich you can not only access the AirPrint Settings but also view information about consumables such as paper and toner cartridge Further you can configure security function settings Enabling TLS Encrypted Communication for the Remote UI P 570 1 Click System Preferences in the Dock on the desktop Printers Scanners 2 Select this machine and click Options Supplies 3 Click Show Printer Webpage 4 Log o...

Page 406: ...Trademarks Apple Bonjour iPad iPhone iPod touch Safari Mac Mac OS Mac OS X AirPrint and the AirPrint logo are trademarks of Apple Inc Can Be Used Conveniently with a Mobile Device 397 ...

Page 407: ...se USB connection Network Environment You need one of the following environments The Apple device and the machine are connected to the same LAN The Apple device and the machine are in Direct Connection The Mac and the machine are connected via USB For printing it is required to set Use IPP Printing to On Changing the Setting of Functions Available with AirPrint P 395 Printing from iPad iPhone or i...

Page 408: ...g starts Checking the print status During printing press the Home button of the Apple device twice tap Print Printing from Mac 1 Make sure that the machine is turned ON and that it is connected to your Mac For how to make sure of this see Getting Started Manuals Included with the Machine P 873 2 Add the machine to the Mac from System Preferences Printers Scanners This operation is not necessary if...

Page 409: ...EG and TIFF image files by AirPrint you can change a print setting to select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality The factory default setting is Gradation Menu Printer Settings Imaging Halftones Select the halftone reproduction method Gradation Prints images with fine gradation such as digital c...

Page 410: ...ction Auto Online for Remote Scan P 712 is set to Off first put the machine into online state by tapping Scan Remote Scanner then start the procedure for scanning You cannot scan while settings for printing copying or faxing are being made or while the machine is performing an operation whatsoever Scanning from the Mac 1 Make sure that the machine is turned ON and that it is connected to the Mac F...

Page 411: ... Click Open Scanner The Scanner screen is displayed 6 Configure the scan settings as necessary 7 Click Scan Scanning starts and scanned data is displayed Can Be Used Conveniently with a Mobile Device 402 ...

Page 412: ...ine is turned ON and that it is connected to the Mac For how to make sure of this see Getting Started Manuals Included with the Machine P 873 2 Add the machine to your Mac from System Preferences Printers Scanners This operation is not necessary if the registration has already been performed for printing or scanning 3 Open a document in an application and display the print dialog box How to displa...

Page 413: ...6 Click Fax Fax sending starts Can Be Used Conveniently with a Mobile Device 404 ...

Page 414: ...e the machine is ready for communication Make sure that Bonjour on your Apple device is enabled Make sure that the machine is configured to enable printing scanning faxing from a computer even when no department ID and password are entered Setting the Department ID Management for Printing or Faxing from the Computer P 530 For printing make sure that the paper is loaded in the machine and the machi...

Page 415: ...t connection fees You may not be able to use this function in some countries or regions To use Google Cloud Print a Google account is required If you do not have one access Google website to create your account Checking the Machine Settings Before setting up Google Cloud Print check the following Make sure that the machine is assigned an IPv4 address and connected to a computer over a network Conn...

Page 416: ...tings Enable Google Cloud Print 4 Tap On or Off Registering the Machine with Google Cloud Print Registering the machine with Google Cloud Print allows you to print from anywhere 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings Google Cloud Print Settings Can Be Used Conveniently with a Mobile Device 407 ...

Page 417: ...the Use Google Cloud Print check box and then click OK To reregister the machine To reregister the machine if the owner of the machine has changed or for other reasons unregister the machine and register it again 5 Click the link of the URL displayed for URL for Registration Can Be Used Conveniently with a Mobile Device 408 ...

Page 418: ...t support Google Cloud Print Registering from a mobile device or Google Chrome You can also register the machine from a mobile device or Google Chrome The machine s display shows the following confirmation screen before completion of the registration Press Yes to complete the registration For the registration procedure see the instruction manual for your mobile device or the Google Cloud Print web...

Page 419: ... the machine into the Web browser and start the Remote UI Check the IP address set to the machine in advance Viewing Network Settings P 445 If you have any questions ask your Network Administrator 1 Start the Web browser on your mobile device 2 Enter http the IP address of the machine in the address field If you want to use an IPv6 address enclose the IPv6 address with brackets example http fe80 2...

Page 420: ... and WSD Functions 449 Configuring Printer Ports 453 Setting Up Print Server 458 Configuring Scan Settings E Mail I Faxes Shared Folders FTP Server 461 Configuring Scan Settings Sending E Mail Sending Receiving I Faxes 462 Configuring Basic E Mail Settings 464 Configuring E Mail I Fax Communication Settings 469 Configuring the Machine for Scanning to Shared Folders 474 Setting a Shared Folder as a...

Page 421: ...Monitoring and Controlling the Machine with SNMP 508 Configuring Settings for Device Management Software 513 Network 412 ...

Page 422: ...d proceed with the network setup one step at a time Connecting to a Computer Viewing the Machine s Network Settings Connecting to a Network P 415 Viewing Network Settings P 445 Configuring or Preparing for Print PC Fax Scan Functions Configuring the Machine for Printing or Faxing from a Computer P 448 Configuring Scan Settings E Mail I Faxes Shared Folders FTP Server P 461 Customizing the Machine ...

Page 423: ...nection to a mobile device You can directly communicate with the machine from your mobile device without the need to configure difficult network settings Make Direct Connection Access Point Mode P 388 Network 414 ...

Page 424: ...er Before You Start Follow these steps to connect the machine to a network Check your computer settings Make sure that the computer is correctly connected to the network For more information see the instruction manuals for the devices you are using or contact the device manufacturers Make sure that the network settings have been completed on the computer If the network has not been set up properly...

Page 425: ...d or wireless LAN Proceed to the section that corresponds to the setting you selected in step 2 Connecting to a Wired LAN P 418 Connecting to a Wireless LAN P 419 Set the IP address as necessary At the time of purchase the machine is set to automatically acquire an IP address Change this setting if you want to use a specific IP address Setting IP Addresses P 436 Network 416 ...

Page 426: ... uninstall MF Drivers installed on your computer and then reinstall them For more information see MF Driver Installation Guide 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Select Wired Wireless LAN 4 Tap Wired LAN or Wireless LAN LINKS Connecting to a Network ...

Page 427: ...he router 1 Connect a LAN cable Connect the machine to a router by using a LAN cable Push the connector in until it clicks into place 2 Wait approximately 2 minutes While you wait the IP address is set automatically You can set the IP address manually Setting IP Addresses P 436 LINKS Connecting to a Network P 415 Network 418 ...

Page 428: ...es used in wireless communication can go anywhere nearby even beyond walls Wireless LAN security The wireless LAN function of this machine supports WEP WPA PSK and WPA2 PSK For the wireless security compatibility of your wireless router see the instruction manuals for your networking devices or contact your manufacturer Required devices for wireless LAN connection The machine does not come with a ...

Page 429: ...information Regardless of the method make sure that you have the required setup information including the SSID and network key Checking the SSID and Network Key P 433 Selecting a Wireless Router Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible Setting Up Connection by Selecting a Wireless Router P 426 Manually Entering the ...

Page 430: ... correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Tap WPS Push Button Mode 6 Tap Yes 7 Press and hold the WPS button on the wireless router The button must be pressed within 2 minutes after tapping Yes in ste...

Page 431: ...s router is available for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication You can set the IP address manually Setting IP Addresses P 436 Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless router Power Save Mode P 631 If the IP addres...

Page 432: ...m a computer and display the screen for entering a WPS PIN code For more information see the instruction manuals for your networking device From the Operation Panel 2 Tap Menu in the Home screen 3 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 4 Tap Wireless LAN Settings If the Do you want to enable...

Page 433: ...anel The Wi Fi indicator blinks when a wireless router is detected When the setup is completed the screen below is displayed and approximately 2 seconds later the Wi Fi indicator lights up Wait approximately 2 minutes until the automatic settings of IP address and other items are complete Signal strength When more than one wireless router is available for connection the machine connects to the dev...

Page 434: ... router Power Save Mode P 631 If the IP address of the machine has changed In a DHCP environment the IP address of the machine may be changed automatically If this happens the connection is maintained as long as the machine and the computer belong to the same subnet LINKS Connecting to a Wireless LAN P 419 Network 425 ...

Page 435: ...n method is set to Open System or the WPA WPA2 encryption method is set to Auto AES CCMP or TKIP If you want to select Shared Key for WEP authentication or AES CCMP for WPA WPA2 encryption you need to set up the connection using the manual entry method Setting Up Connection by Specifying Detailed Settings P 429 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter ...

Page 436: ...ity settings Tap Details and select the wireless LAN router To return to the original screen tap Close twice and then press If your wireless router is not found Check whether the machine is properly installed and ready to connect to the network Installation Settings Problems P 758 8 Enter the network key that you have written down Enter the network key using the numeric keys and tap Apply On how t...

Page 437: ...When more than one wireless router is available for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication You can set the IP address manually Setting IP Addresses P 436 Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless router Power Save M...

Page 438: ...Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Select SSID Settings Enter Manually 6 Enter the SSID that you have written...

Page 439: ...chine experiences an authentication error if the shared key authentication is set on the wireless router If this happens the machine automatically changes the setting to Shared Key and retries the connection 3 Tap Edit WEP Key 4 Select the WEP key 1 to 4 you want to edit Up to four WEP keys can be registered 5 Enter the network key that you have written down Enter the network key using the numeric...

Page 440: ... using the numeric keys and tap Apply 8 Tap Yes If an error message is displayed during setup Tap Close check whether the specified settings are correct and return to step 5 9 Check that the Wi Fi indicator is blinking on the operation panel The Wi Fi indicator blinks when a wireless router is detected When the setup is completed the screen below is displayed and approximately 2 seconds later the ...

Page 441: ...g IP Addresses P 436 Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless router Power Save Mode P 631 If the IP address of the machine has changed In a DHCP environment the IP address of the machine may be changed automatically If this happens the connection is maintained as long as the machine and the computer belong to the same s...

Page 442: ... Encryption When manually setting up a wireless connection by specifying detailed settings you need to specify security settings Check the following information Security types WEP WPA PSK WPA2 PSK Authentication method Open System Shared Key Encryption method TKIP AES CCMP Checking the SSID and Network Key from a Computer The SSID or the network key may have been changed If you do not know the SSI...

Page 443: ...layed see Displaying the Software Programs Manuals Setup Screen P 893 If AutoPlay is displayed click Run MInst exe 3 Click Start for Canon MF LBP Wireless Setup Assistant 4 Read the License Agreement and click Yes to agree Network 434 ...

Page 444: ...the information that is displayed If wireless routers are not found Click Refresh If nothing happens check that the settings are correctly configured on the computer and the wireless router LINKS Connecting to a Wireless LAN P 419 Setting Up Connection by Selecting a Wireless Router P 426 Setting Up Connection by Specifying Detailed Settings P 429 Network 435 ...

Page 445: ... a network requires a unique network IP address Two versions of IP addresses are available IPv4 and IPv6 Configure these settings depending on the network environment To use IPv6 addresses you need to properly configure the IPv4 address settings Network 436 ...

Page 446: ...work Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select TCP IP Settings IPv4 Settings IP Address Settings 4 Configure IP address settings Auto Acquire Select to automatically assign an IP address via DHCP protocol When Auto Acquire On is displayed automatic addressing is enabled Manually Acquire Select to ...

Page 447: ...to On 4 Tap Apply IP addresses assigned via DHCP override the address obtained via Auto IP Manually entering an IP address 1 Check that Auto Acquire is set to Off If On is displayed tap Auto Acquire and set both Select Protocol and Auto IP to Off 2 Tap Manually Acquire 3 Specify the IP address subnet mask and gateway address or default gateway Specify the settings in the following order IP Address...

Page 448: ...ame subnet then the connection will be maintained You do not need to add a new port If you are using a standard TCP IP port then you need to add a new port Configuring Printer Ports P 453 If you are not sure which type of port you are using see Checking the Printer Port P 897 Testing the Network Connection 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the c...

Page 449: ...LINKS Setting IPv6 Addresses P 441 Viewing Network Settings P 445 Configuring WINS P 496 Network 440 ...

Page 450: ... and cannot be used to communicate with devices beyond a router A link local address is automatically set when the IPv6 function of the machine is enabled Manual address 1 An address that is entered manually When using this address specify the prefix length and default router address Stateless address 6 An address that is generated automatically using the MAC address of the machine and the network...

Page 451: ...4 Click Edit in IPv6 Settings 5 Select the Use IPv6 check box and configure the required settings Network 442 ...

Page 452: ... corresponding text boxes IP Address Enter an IPv6 address Addresses that start with ff or multicast address cannot be entered Prefix Length Enter a number that indicates how many bits are available for the network address Default Router Address Specify the IPv6 address of the default router as necessary Addresses that start with ff or multicast address cannot be entered Use DHCPv6 Select the chec...

Page 453: ...achine Starting Remote UI P 606 Using the operation panel IPv6 settings can also be accessed from Menu in the Home screen IPv6 Settings P 634 When you have changed the IP address after installing the printer driver You need to add a new port Configuring Printer Ports P 453 LINKS Setting IPv4 Address P 437 Viewing Network Settings P 445 Network 444 ...

Page 454: ...result in a connection failure even when the IP address is correctly configured This problem can be solved by setting a certain interval before the machine starts communicating Setting a Wait Time for Connecting to a Network P 487 You can print a list of the current network settings User Data List System Manager Data List P 818 Viewing IPv4 Settings Network Information IPv4 Select the setting to v...

Page 455: ...wing the MAC Address and Information for Wireless LAN 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Tap Connection...

Page 456: ...None is displayed 3 Select the setting to view WEP WPA WPA2 PSK Wireless LAN Status and Latest Error Information can be viewed from Press Network Information Network Connection Method Connect Info and select the setting to view LINKS Connecting to a Wireless LAN P 419 Setting IPv4 Address P 437 Setting IPv6 Addresses P 441 Configuring DNS P 488 Network 447 ...

Page 457: ...ing or faxing from a computer perform the basic setup procedures For more information see MF Driver Installation Guide Printing protocols are rules for delivering document data created on a computer to the machine and can be selected according to the printing purpose or the network environment Ports are gateways for passing document data from a computer to the printer Incorrect port settings are o...

Page 458: ...worked computer The protocols supported by the machine include LPD RAW and WSD Web Services on Devices To change protocols port numbers see Changing Port Numbers P 549 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings TCP IP Settings Network 449 ...

Page 459: ...LPD When not using LPD printing clear the check box Use RAW Printing Select the check box to print via RAW When not using RAW printing clear the check box RX Timeout Set a value between 1 and 60 minutes as the restart wait time for data reception If data reception does not resume within the set time printing is canceled 3 Click OK Configuring WSD 1 Click Edit in WSD Settings Network 450 ...

Page 460: ...m scanning tap Scan and specify a WSD connected computer as a scan destination Scanning from the Machine P 306 Use Multicast Discovery Select the check box to set the machine to reply to multicast discovery messages If the check box is cleared the machine stays in sleep mode even when multicast discovery messages are flowing on the network 3 Click OK 5 Restart the machine Turn OFF the machine wait...

Page 461: ...LINKS Configuring Printer Ports P 453 Network 452 ...

Page 462: ...ed In such situations your attempt to print fails because the document data cannot reach the machine To fix this type of problem configure the printer port settings on the computer To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 892 2 Right click the printer driver icon or fax driver icon for this ma...

Page 463: ...You can add an MFNP port only when you installed the printer driver or the fax driver from the provided DVD ROM or when you downloaded and installed the printer driver or the fax driver from the Canon website Standard TCP IP Port This is a standard Windows port When you use this type of port you need to add a new port every time that the IP address of the machine is changed Select this type of por...

Page 464: ...dard TCP IP Port in Available port types and click New Port 3 Click Next 4 Enter the IP address or the DNS name of the machine and click Next The Port Name is entered automatically If necessary you can change it When the next screen is displayed follow the instructions on the screen Network 455 ...

Page 465: ...ctions P 449 or the port number has been changed Changing Port Numbers P 549 the corresponding settings on the computer must also be configured This operation is not needed for WSD ports MFNP port 1 Click Configure Port 2 Under Protocol Type select RAW or LPR and change the Port Number 3 Click OK Standard TCP IP port 1 Click Configure Port 2 Under Protocol select Raw or LPR If you selected Raw cha...

Page 466: ...3 Click OK 4 Click Close LINKS Setting Up Print Server P 458 Network 457 ...

Page 467: ...stall drivers over the network depending on the operating system and the bit architecture 32 bit or 64 bit of the print server and client computers When implementing a print server in a domain environment consult your Network Administrator To carry out Department ID Management when using a print server Canon Driver Information Assist Service must be added during the printer driver installation Ref...

Page 468: ...r 1 Click Additional Drivers 2 Select the check box for the bit architecture that other computers are running and click OK Select additional drivers from the following according to the operating system of the print server Print server Select the check box for 32 bit operating systems x64 64 bit operating systems Windows Server 2003 Windows 2000 Windows XP and Windows Server 2003 under Version Wind...

Page 469: ...ing system select DRIVERS x64 Driver folders on the provided DVD ROM If the print server runs a 64 bit operating system select DRIVERS 32bit Driver folders on the provided DVD ROM 4 Follow the on screen instructions to install additional drivers 5 Click OK Installing MF Drivers on a Computer via the Print Server 1 Locate the shared printer in the print server Displaying Shared Printers in the Prin...

Page 470: ... required setup Set the necessary configuration depending on your purpose and network environment Scanning to E Mail or I Fax Configuring Scan Settings Sending E Mail Sending Receiving I Faxes P 462 Scanning to Shared Folders Configuring the Machine for Scanning to Shared Folders P 474 Saving to FTP Server Configuring the Machine for Scanning to FTP Server P 480 LINKS Specifications for E Mail Sen...

Page 471: ...ord for authentication For more information about the e mail server settings contact your Internet service provider or Network Administrator Make sure that the computer meets the following system requirements for the Send Setting Tool sending e mail Operating system Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Web browser Microsoft Internet Explorer 7 0 or later Display SVGA monitor with ...

Page 472: ... Configuring Detailed E Mail I Fax Communication Settings Authentication Encryption etc Configuring E Mail I Fax Communication Settings P 469 Network 463 ...

Page 473: ...d settings such as the settings for POP authentication before sending or for encrypted communication Configuring E Mail I Fax Communication Settings P 469 1 Start the Send Function Setting Tool Using a Web browser Enter http the IP address of the machine sendsupport_login html in the address field of a Web browser and press the ENTER key Using the DVD ROM 1 Insert the provided DVD ROM into the dri...

Page 474: ...e click How to Set If the screen below appears Click Yes 5 Select the machine from Device List and click Next If the machine is not displayed in Device List Click Search Again If the problem persists click Search by IP Address enter the IP address of the machine and then click OK 6 Confirm the settings and click OK 2 Click Start Network 465 ...

Page 475: ...orresponding text boxes and then click Logon 3 Click Send to E mail Settings If the screen prompting you to enter the Address Book PIN is displayed enter the PIN for the Address Book and click OK Setting a PIN for Address Book P 556 4 Specify the required settings Network 466 ...

Page 476: ...P Authentication Click the Not Set or Set radio button to match the authentication settings of the SMTP server When Set is selected enter the user name in the User Name text box and password in the Password text box Authentication methods for sending e mails To prevent e mail transmissions by unauthorized users the machine supports SMTP authentication SMTP AUTH and POP before SMTP For more informa...

Page 477: ... Internet service provider or Network Administrator To enable TLS for e mailing see Configuring E Mail I Fax Communication Settings P 469 To change port numbers see Changing Port Numbers P 549 LINKS Configuring Scan Settings Sending E Mail Sending Receiving I Faxes P 462 Sending Documents as E Mails Directly from the Machine P 335 Registering in the Address Book P 78 Network 468 ...

Page 478: ...nd receive I Faxes and the settings for POP authentication and encryption of communication before you send e mail or I Faxes Contact your provider or network administrator for the required settings 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings E Mail I Fax Settings 4 Click Edit Network 469 ...

Page 479: ...to use for the machine POP Server Enter up to 48 alphanumeric characters as the SMTP server name or IP address for sending e mail and I Faxes User Name Enter up to 64 alphanumeric characters as the user name for the specified e mail account when a POP3 server is used Set Change Password To set or change the password when a POP3 server is used select this check box and enter up to 32 alphanumeric c...

Page 480: ...iguring Pop Authentication before Sending POP before SMTP authentication prevents unauthorized users from using e mail and I Faxes by performing user authentication on the POP3 server Use POP Authentication Before Sending To use the POP3 server for authentication before you send e mail or I Faxes select the check box Use APOP Authentication Select the check box to use APOP to encrypt the password ...

Page 481: ...mmunication You can configure encryption of communication with an SMTP or POP3 server Use TLS for SMTP Select the check box to use TLS for encrypting communication with the SMTP server Select the check box for Verify Certificate or Add CN to Verification Items depending on your needs Use TLS for POP Select the check box to encrypt communication with the POP3 server using TLS Select the Verify Cert...

Page 482: ...MTP or POP3 port setting Changing Port Numbers P 549 For more information contact your Internet service provider or Network Administrator LINKS Configuring Scan Settings Sending E Mail Sending Receiving I Faxes P 462 Configuring Basic E Mail Settings P 464 Sending Documents as E Mails Directly from the Machine P 335 Using Internet Fax I Fax P 223 Network 473 ...

Page 483: ...ared folder If access restrictions are set to the folder the user name and password information is also needed For instructions on how to create a new shared folder see Send Setting Guide Make sure that the computer meets the following system requirements for the Send Function Setting Tool Operating system Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Web browser Microsoft Internet Explore...

Page 484: ...fy the save location by using the Send Function Setting Tool You can also use the Remote UI to specify the location of the shared folder as save destination by registering the folder to the Address Book Registering Destinations in the Address Book from Remote UI P 624 1 Start the Send Function Setting Tool Using a Web browser Enter http the IP address of the machine sendsupport_login html in the a...

Page 485: ...e click How to Set If the screen below appears Click Yes 5 Select the machine from Device List and click Next If the machine is not displayed in Device List Click Search Again If the problem persists click Search by IP Address enter the IP address of the machine and then click OK 6 Confirm the settings and click OK 2 Click Start Network 476 ...

Page 486: ...sponding text boxes and then click Logon 3 Click Store to Shared Folder Settings If the screen prompting you to enter the Address Book PIN is displayed enter the PIN for the Address Book and click OK Setting a PIN for Address Book P 556 4 Specify the required settings Network 477 ...

Page 487: ...mputer Name of Store Destination Enter the name or the IP address of the computer where the shared folder is located Shared Folder Name on Store Destination Computer Enter the name of or path to the shared folder For example if the shared folder is a subfolder named share and is contained in the Public folder in drive C path C users public share enter users public share Status of Settings for Shar...

Page 488: ...gister 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Configuring the Machine for Scanning to Shared Folders P 474 Saving Documents Directly in Shared Folder FTP Server P 342 Network 479 ...

Page 489: ...he FTP server and folder name User name password only if set If the path folder name user name password etc for the FTP server are unknown contact you Network Administrator To change the FTP port number Changing Port Numbers P 549 Check whether you need to use PASV mode If a firewall is installed between the machine and the FTP server you must set PASV mode Configuring FTP PASV mode P 481 Also mak...

Page 490: ...ASV mode is set on the FTP server Whether PASV mode is used for FTP depends on your network environment and the settings on the FTP server to which data is being sent For more information contact your Network Administrator 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings TCP IP Settings Network 481 ...

Page 491: ...e FTP PASV Mode check box and click OK Use FTP PASV Mode Select the check box to use PASV mode If you are not using PASV mode leave the check box clear 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Network 482 ...

Page 492: ...varies depending on the purpose of the network The machine has been designed to be compatible with as many network configurations as possible and it is equipped with a variety of technologies Consult your Network Administrator and set a configuration to suit your network environment Network 483 ...

Page 493: ...n the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select Ethernet Driver Settings Auto Detect 4 Select whether to configure Ethernet settings automatically or manually Configuring Ethernet settings automatically Tap On The machine detects and automatically sets the communication m...

Page 494: ...his setting for most environments 3 Select the Ethernet type Tap Ethernet Type select the Ethernet type When Communication Mode is set to Half Duplex you cannot select 1000BASE T 4 Tap Apply 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Changing the Maximum Transmission Unit P 486 Setting a Wait Time for Connecting to a Network P 487 Network 485 ...

Page 495: ...the machine as necessary For more information contact your Network Administrator 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select TCP IP Settings MTU Size 4 Select the MTU 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ...

Page 496: ... you change the way that network devices are connected or if you add a new device If this type of problem occurs set a wait time for connecting to the network 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Waiting Time for Connection at Startup 4 Enter the wait ...

Page 497: ...ame with an IP address Configure the DNS mDNS or DHCP option settings as necessary Note that the procedures for configuring DNS are different for IPv4 and IPv6 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings TCP IP Settings Network 488 ...

Page 498: ...a DNS server Secondary DNS Server Address Enter the IP address of a secondary DNS server if any Host Name Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server Domain Name Enter up to 47 alphanumeric characters for the name of the domain the machine belongs to such as example com DNS Dynamic Update Network 489 ...

Page 499: ...ct the check box to enable Option 81 to dynamically update the DNS records through the DHCP server Acquire DNS Server Address Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server Acquire Domain Name Select the check box to enable Option 15 to obtain a domain name from the DHCP server Acquire WINS Server Address Select the check box to enable Option 44 to obta...

Page 500: ...cters for the name of the domain the machine belongs to such as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP address is changed To specify the type s of addresses you want to register to the DNS server select the check box for Register Manual Address Register Stateful Address or Register Stateless Address To specify the interva...

Page 501: ... to obtain a domain name from the DHCP server 3 Click OK 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel DNS settings can also be accessed from Menu in the Home screen IPv4 Settings P 632 IPv6 Settings P 634 LINKS Setting IPv4 Address P 437 Setting IPv6 Addresses P 441 Viewing Network Settings P 445 Network 492 ...

Page 502: ...es are used for identifying network connected computers as well as for file sharing and other network services Most computers use the computer name as the NetBIOS name Workgroup Name Workgroup name is a name for grouping multiple computers so that basic network functions such as file sharing become available in a Windows network Specify the workgroup name to identify the group that the machine bel...

Page 503: ...d settings and click OK NetBIOS Name Enter up to 15 alphanumeric characters for the NetBIOS name of the machine Workgroup Name Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to Network 494 ...

Page 504: ...or workgroup names that start with an asterisk cannot be registered to a WINS server 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Configuring WINS P 496 Network 495 ...

Page 505: ...ess To enable WINS the WINS server must be specified In order to specify WINS server settings NetBIOS name and workgroup name are required to be set Configuring SMB P 493 The function is not available in an IPv6 network 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings TCP IP Settings Network 496 ...

Page 506: ...n Select the check box to use WINS for name resolution When not using WINS clear the check box WINS Server Address Enter the IP address of the WINS server If the IP address of the WINS server is obtained from a DHCP server the obtained IP address overrides the IP address entered in the WINS Server Address text box Network 497 ...

Page 507: ...Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel WINS settings can also be accessed from Menu in the Home screen WINS Settings P 636 LINKS Setting IPv4 Address P 437 Network 498 ...

Page 508: ... maximum of five LDAP servers each for searching and for authentication to the machine Register LDAP servers via the Remote UI LDAP servers that are supported by the machine are Windows Server 2003 Server 2008 Server 2012 Active Directory The machine communicates with LDAP servers using LDAPv3 UTF 8 is the supported character encoding used when the text data is transmitted between the machine and ...

Page 509: ...gister if for searching and to use it for authenticating sending of e mail or faxes register it for authenticating To edit registered server information Click a text link under Server Name for the edit screen To delete registered server information Click Delete on the right of the server name you want to delete click OK 5 Register the LDAP server Register the server used for searches Register the ...

Page 510: ...rmation If you select Use Security Authentication make sure that the DNS server supports reverse lookup Position to Start Search Specify the node in the directory information tree DIT that you want to start search from Leaving the text box blank sets the machine to start search from an arbitrary node selected automatically Depending on the type of characters used up to 120 characters can be entere...

Page 511: ...hentication when sending scans are also used here Use Same Authentication Information as When Send Operation Started This check box is normally displayed selected however it is only valid when the Display Authentication Screen When Searching check box is selected User Name Enter the user name of the machine that was registered to the LDAP server Depending on the type of characters used up to 120 c...

Page 512: ...ters can be entered When specifying the node enter DC followed by a host name a dot delimited character string in the Active Directory domain name and separate each of the entries with a comma If the domain name is john example com for example enter DC john DC example DC com Use TLS Select the check box to encrypt communication with the LDAP server using TLS This is enabled only when Use is select...

Page 513: ...ct this check box login is anonymous no user name User Name Enter the user name of the machine that was registered to the LDAP server in the form domain name user name example domain1 user1 Depending on the type of characters used up to 120 characters can be entered Set Change Password To specify or change the password select the check box and enter up to 24 characters in the Password text box Dom...

Page 514: ...ecurity authentication that was enabled The time is adjusted based on Coordinated Universal Time UTC so specify the time zone setting before configuring SNTP Date Time Settings P 645 SNTP settings can be specified via the Remote UI The SNTP of the machine supports both NTP version 3 and SNTP versions 3 and 4 servers 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2...

Page 515: ...NTP Settings 5 Select the Use SNTP check box and specify the required settings Use SNTP Select the check box to use SNTP for synchronization If you do not want to use SNTP clear the check box NTP Server Name Network 506 ...

Page 516: ... Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Testing communication with the NTP SNTP server You can view communication status with the registered server by clicking Settings Registration Network Settings TCP IP Settings and then clicking Check NTP Server in SNTP Settings that appears If a proper connection has been established the result is displayed a...

Page 517: ...he network in plain text your network will be vulnerable to attacks If you want to ensure network security disable SNMPv1 and use SNMPv3 SNMPv3 With SNMPv3 you can implement network device management that is protected by robust security features Note that TLS must be enabled for the Remote UI before configuring SNMPv3 Enabling TLS Encrypted Communication for the Remote UI P 570 The machine does no...

Page 518: ...3 Click Network Settings SNMP Settings 4 Click Edit 5 Specify SNMPv1 settings If you do not need to change SNMPv1 settings proceed to the next step Network 509 ...

Page 519: ...y select Read Write or Read Only for the access privileges to MIB objects Read Write Permits both viewing and changing the values of MIB objects Read Only Permits only viewing the values of MIB objects Use Dedicated Community Dedicated Community is a preset community intended exclusively for Administrators using Canon software such as iW Management Console Select the check box and specify MIB Acce...

Page 520: ...for the desired combination of authentication and encryption settings Authentication Algorithm Click the Authentication On Encryption On or Authentication On Encryption Off for Security Settings for the algorithm that corresponds to your environment Encryption Algorithm Click the Authentication On Encryption On for Security Settings for the algorithm that corresponds to your environment Set Change...

Page 521: ...MPv1 and SNMPv3 If both versions of SNMP are disabled some of the functions of the machine become unavailable such as obtaining machine information via the printer driver Using the operation panel You can enable or disable the SNMP settings from Menu SNMP Settings P 638 Enabling Both SNMPv1 and SNMPv3 If both versions of SNMP are enabled it is recommended that MIB access permission in SNMPv1 be se...

Page 522: ...scribes the procedure to configure settings for communication between the machine and plug ins for iW Management Console For more information about iW Management Console contact your local authorized Canon dealer Configuring SLP Communication with Device Management Software P 513 Configuring Settings for Communication between the Machine and Plug ins P 516 To use iW Management Console plug ins You...

Page 523: ...ery Settings 2 Select the Respond to Discovery check box and specify the required settings Respond to Discovery Select the check box to set the machine to respond to device management software multicast discovery packets and enable monitoring by device management software Scope Name Network 514 ...

Page 524: ...to notify a device management software of the power status of the machine When Notify is selected you can expect the machine to avoid unnecessary communication during sleep mode and reduce the total power consumption Port Number Change the port number for this function according to the network environment Number of Routers to Traverse Specify how many routers the notification packets can pass Ente...

Page 525: ...specify the settings to enable communication between the machine and iW Management Console plug ins Use of plug ins allows you to manage the machine s settings from iW Management Console 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Network Settings Settings for Device Settings Management Network 516 ...

Page 526: ...ins select the check box When the check box is cleared the machine will not be recognized as a device to be managed from plug ins Using the operation panel You can also configure the settings for communication with plug ins from Menu in the Home screen Device Settings Management On Off P 640 LINKS Entering Sleep Mode P 101 Network 517 ...

Page 527: ... Functions 555 Setting a PIN for Address Book 556 Limiting Available Destinations 558 Prohibiting PC Faxing MF419x MF416dw 559 Disabling Use of Previously Used Destinations 560 Checking Destinations before Sending Documents 561 Prohibiting Sequential Broadcasting MF419x MF416dw 563 Restricting USB Functions 564 Disabling HTTP Communication 567 Disabling Remote UI 568 Implementing Robust Security F...

Page 528: ... security functions Set the necessary configuration depending on your network environment You can configure the best security system by building an environment that inhibits access to printers on your in house network via the Internet and using such environment together with the machine s security features Preventing Unauthorized Access P 521 Establishing the Basics of Information Security Protect...

Page 529: ...horized Access 0UWX 08R Prevent unauthorized third parties from accessing and using the machine You can implement multiple security measures such as managing user access privileges using firewalls and changing port numbers Security 520 ...

Page 530: ...device participating in a computer network A global IP address is used for the communication connecting to the Internet and a private IP address is used for the communication within a local area network such as a LAN in the company If a global IP address is assigned your printer multifunction machine is open to the public and can be accessed via the Internet Thus the risk of information leakage du...

Page 531: ...ust Security Features P 569 and on the procedures to specify see Enabling TLS Encrypted Communication for the Remote UI P 570 Setting PIN to Manage Information Stored in the Multifunction Machine If a malicious third party attempts to gain unauthorized access to a printer multifunction machine setting PIN to information stored in the machine will reduce the risk of information leakage Canon printe...

Page 532: ...em Manager ID is an account with full access privileges If you specify a System Manager ID you need to log on to the machine using the System Manager ID information in order to access Network Settings or System Management Settings Set the System Manager ID when you need different access privilege levels for Administrators and general users Only one System Manager ID can be registered Setting the S...

Page 533: ... 1 Tap Menu in the Home screen 2 Tap System Management Settings If the System Manager ID has already been set If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select System Manager Information Settings System Manager ID and PIN 4 Specify the System Manager ID and PIN Specify the System Manager ID and then specify the Sy...

Page 534: ...luding contact information Administrator comments the installation location of the machine as well as to the settings that you can register by using the operation panel The registered information can be viewed on the Device Information page of the Remote UI Checking System Manager Information P 615 Logging on to the machine If you try to access Network Settings or System Management Settings when o...

Page 535: ...itional settings are required if you want to enable Department ID Management for operations from a computer such as printing and PC faxing Registering Editing Department ID and PIN P 526 Enabling the Department ID Management P 528 Setting the Department ID Management for Printing or Faxing from the Computer P 530 Blocking Jobs When Department ID Is Unknown P 532 Registering Editing Department ID a...

Page 536: ...Confirm text boxes Restrict Functions Select the check box for the function that you want to disable for the Department ID If the Scan check box is selected the Save to USB Memory Device Send E Mail and Save to Shared Folder or FTP Server functions are all restricted You can also restrict other methods that scan documents by importing them to a computer but in that case you cannot block access for...

Page 537: ...ink under Department ID and click Clear Count OK If you want to return the counts of all Department IDs to zero click Clear All Counts OK Using control cards When the optional Copy Card Reader F1 is attached to the machine 300 sequential numbers are registered automatically Do not edit or delete the department IDs The control cards that correspond to the edited or deleted department IDs will be un...

Page 538: ... ID Management Select the check box to enable Department ID Management If you do not want to use Department ID Management clear the check box For information on the Allow Print Jobs with Unknown IDs Allow Scan Jobs with Unknown IDs check boxes see Blocking Jobs When Department ID Is Unknown P 532 Security 529 ...

Page 539: ...If you want to enable Department ID Management for printing and faxing from a computer you need to specify settings by using the drivers you already installed on the computer Specify the Department ID and PIN as necessary To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 892 2 Right click the printer d...

Page 540: ...mber of up to seven digits for the PIN if it is set for the Department ID Verify Click to verify that the correct ID and PIN are entered This function is not available if the machine and the computer are connected via a USB or WSD Web Services on Devices port Confirm Department ID PIN When Printing Confirm Department ID PIN When Sending Faxes Select the check box to display the Confirm Department ...

Page 541: ...f you do not change the default settings any user can print from a computer fax from a computer PC fax or scan via Computer and Remote Scanner without entering an ID and PIN even when Department ID Management is enabled for the machine You can change the default settings so that the machine cannot be used for these functions without a correct ID and PIN 1 Start the Remote UI and log on in System M...

Page 542: ... Faxing from the Computer P 530 However if the check box is selected for this setting you can print or fax from a computer without entering the ID and PIN Clear the check box to require entering an ID and PIN Allow Scan Jobs with Unknown IDs If the check box is selected you can select Computer or Remote Scanner on the main screen and scan documents into a computer anytime LINKS Setting Access Priv...

Page 543: ...mon PIN When Department ID Management is enabled setting here is not required Setting the Department ID Management P 526 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Tap Security Settings Remote UI Settings 4 Click Edit Security 534 ...

Page 544: ...f up to seven digits both in the PIN and Confirm text boxes 6 Click OK Using the operation panel Remote UI Access PIN settings can also be accessed from Menu in the Home screen Remote UI Settings P 711 If Remote UI settings are initialized The Remote UI Access PIN is also initialized After an initialization reset the PIN Initializing Menu P 830 LINKS Setting Access Privileges P 523 Setting the Sys...

Page 545: ...nd screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server Use the settings described here to configure LDAP server authentication For more information on registering the server to be used for authentication see Registering LDAP Servers P 499 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 60...

Page 546: ...can function is used LDAP server authentication Display Confirmation Screen When Logging Out Select the check box to display a screen that allows you to selectively log out when you are logged on for both Authorized Send and Department ID Management If you clear this check box no selection screen is displayed when you log out and you are logged out from both Authorized Send and Department ID Manag...

Page 547: ...on screen without any authentication information Displays the authentication screen with the user name and password fields blank Use device specific authentication information and do not display the authentication screen No authentication screen is displayed when e mail or I Faxes are sent Authorization on the SMTP server is carried out using the user name and password set in E Mail I Fax Settings...

Page 548: ...nly Allow Sending to Myself or Specified Folder is specified in File Sending Authentication Method Allows you to specify whether an authentication screen is shown on the server when sending Use the same authentication information as when the sending operation started Carries out authorization on the server using the user name and password entered in the Authorized Send logon screen Selecting the D...

Page 549: ...ing Select whether to allow sending faxes Do Not Allow Blocks sending faxes The fax function can no longer be used Allow Sending faxes is not blocked 9 Click OK LINKS Registering LDAP Servers P 499 Security 540 ...

Page 550: ...rized third parties can access computers and other communication devices that are connected to a network To prevent this unauthorized access specify the settings for packet filter a feature that restricts communication to devices with specified IP addresses or MAC addresses Security 541 ...

Page 551: ... You can specify a single IP address or a range of IP addresses Up to 16 IP addresses or ranges of IP addresses can be specified for both IPv4 and IPv6 The packet filters described in this section control communications over TCP UDP and ICMP 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings IP Address Filter Sec...

Page 552: ... Filter Select to restrict sending data from the machine to a computer by specifying IPv6 addresses IPv6 Address Inbound Filter Select to restrict receiving data from the machine to a computer by specifying IPv6 addresses 5 Specify the settings for packet filtering Select the default policy to allow or reject the communication of other devices with the machine and then specify IP addresses for exc...

Page 553: ...gister text box and click Add Check for entry errors If IP addresses are incorrectly entered you may be unable to access the machine from the Remote UI in which case you need to set IPv4 Address Filter or IPv6 Address Filter to Off IPv4 Address Filter P 710 IPv6 Address Filter P 710 Entry form for IP addresses Description Example Entering a single address IPv4 Delimit numbers with periods 192 168 ...

Page 554: ...t least 10 seconds and turn it back ON Using the operation panel You can also enable or disable IP address filtering from Menu in the Home screen IPv4 Address Filter P 710 IPv6 Address Filter P 710 LINKS Specifying MAC Addresses for Firewall Rules P 546 Security 545 ...

Page 555: ...AC addresses but permit other communications Up to 32 MAC addresses can be specified This function is unavailable when the machine is connected to a wireless LAN 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings MAC Address Filter 4 Click Edit for a filter type Security 546 ...

Page 556: ...eject or Allow radio button for the Default Policy Use Filter Select the check box to restrict communication Clear the check box to disable the restriction Default Policy Select the precondition to allow or reject other devices to communicate with the machine Reject Select to pass communication packets only when they are sent to or received from devices whose MAC addresses are entered in Exception...

Page 557: ...ess Filter to Off MAC Address Filter P 710 When Reject is selected for an outbound filter Outgoing multicast and broadcast packets cannot be filtered Deleting a MAC address from exceptions Select a MAC address and click Delete 3 Click OK 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable MAC address f...

Page 558: ...o change the port number for LDAP server see Registering LDAP Servers P 499 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select TCP IP Settings Port Number Settings 4 Select a port Learning more about the ports LPD RAW WSD Multicast Discovery Configuring Printing ...

Page 559: ...6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Configuring Printer Ports P 453 Security 550 ...

Page 560: ...acilitates management of traffic between in house and outside networks but also blocks unauthorized access and consolidates anti virus protection for enhanced security When you use Google Cloud Print to print over the Internet you can enhance security by setting a proxy When setting a proxy make sure that you have the necessary proxy information including the IP address port number and a user name...

Page 561: ...cessary Enter a number between 1 and 65535 Use Proxy within Same Domain Select the check box to also use the specified proxy server for communication with devices in the same domain Use Proxy Authentication To enable authentication by the proxy server select the check box and enter up to 24 alphanumeric characters for the user name in the User Name text box Set Change Password To set or change the...

Page 562: ...LINKS Using Google Cloud Print P 406 Security 553 ...

Page 563: ... to limit its capabilities by partially or completely disabling these functions Restricting Access to Address Book and Sending Functions Restricting Access to Address Book and Sending Functions P 555 Restricting USB Functions Restricting USB Functions P 564 Disabling HTTP Communication and Remote Management Disabling HTTP Communication P 567 Disabling Remote UI P 568 Security 554 ...

Page 564: ...ax and e mail destinations to those registered in the Address Book or LDAP servers or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries You can also avoid sending documents to unintended recipients if the machine is set to ask you to enter the fax number twice for confirmation Security 555 ...

Page 565: ...ion Address Book PIN 4 Set the PIN for editing the Address Book Enter a number of up to seven digits using the numeric keys and tap Apply When PIN Confirm is displayed enter the PIN once again to confirm You cannot set a PIN that consists only of zeros such as 00 or 0000000 To cancel the PIN setting clear the information entered in and tap Apply with the fields blank In addition to setting the Add...

Page 566: ...Configuring Basic E Mail Settings P 464 Setting a Shared Folder as a Save Location P 475 Security 557 ...

Page 567: ...ment Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select Restrict TX Function Restrict New Destinations 4 Tap On Off Cancels the restriction on new destinations Fax numbers and e mail addresses can be specified by using any method On Restricts input so that the only addresses that can be specified are those...

Page 568: ...screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 4 Tap Off Off Disables PC faxing On Enables PC faxing LINKS Sending Faxes from Your Computer PC Fax MF419x MF416dw P 203 Setting the Department ID Management for Printing or Faxing from the Computer P 530 Setting a PIN for Address Book P 556 Limiting Available Destinations P 558 Securit...

Page 569: ...reen 2 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select Restrict TX Function Restrict Resending from Log 4 Tap On Off Enables use of previously used destinations On Disables use of previously used destinations LINKS Limiting Available Destinations P 558 Prohibiting Sequential Broadc...

Page 570: ...tings 3 Select TX Function Settings Confirm Entered Fax Number If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 4 Tap On Off Does not display the screen for confirming the fax number On Displays the screen for confirming the fax number Displaying Destinations in Address Book When using coded dial numbers to specify destin...

Page 571: ...t Restrict TX Function Coded Dial TX Confirmation 4 Tap On Off Does not display the details of the entered coded dial number On Displays the details of the entered coded dial number LINKS Registering Destinations P 213 Specifying from Address Book P 154 Specifying from Address Book P 362 Registering Destinations in the Address Book from Remote UI P 624 Security 562 ...

Page 572: ...d PIN using the numeric keys and then press Logging on to the Machine P 44 4 Select Confirm Sequential Broadcast or Reject Sequential Broadcast Off Enables sequential broadcasting Confirm Sequential Broadcast Displays the confirmation screen when sending a fax via sequential broadcasting Reject Sequential Broadcast Disables sequential broadcasting LINKS Limiting Available Destinations P 558 Disabl...

Page 573: ...e Memory Media Print Function P 565 Restricting the USB Connection with a Computer You can disable the computer connection USB port located on the back side of the machine If this port is disabled the machine cannot communicate with a computer via USB This setting does not affect the front USB port which is for attaching USB memory devices 1 Tap Menu in the Home screen 2 Tap System Management Sett...

Page 574: ... Logging on to the Machine P 44 3 Tap Store to USB Memory 4 Tap Off Off Prohibits data from being stored into a USB memory device Scanned data cannot be stored into the USB memory device On Permits data being stored into a USB memory device 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Restricting the Memory Media Print Function You can disable printin...

Page 575: ...e function to read the data from a USB memory device The data in the USB memory device cannot be printed On Enables the function to print the data stored in a USB memory device 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Scanning Documents Directly to USB Memory P 332 Printing from USB Memory Memory Media Print P 289 Security 566 ...

Page 576: ...network capabilities such as the Remote UI WSD printing and printing with Google Cloud Print 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select TCP IP Settings Use HTTP 4 Tap Off Off Disables HTTP communication On Enables HTTP communication LINKS Using Remote UI ...

Page 577: ...ce the risk of having your machine controlled remotely over the network by malicious third parties 1 Tap Menu in the Home screen 2 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Select Remote UI Settings Use Remote UI 4 Tap Off Off Disables the Remote UI On Enables the Remote UI 5 Restar...

Page 578: ... browser or an e mail application IPSec encrypts the whole or payloads of IP packets This enables IPSec to offer a more versatile security system than TLS Configuring IPSec Settings P 574 IEEE 802 1X Authentication IEEE 802 1X is a standard and mechanism for blocking unauthorized access to the network by collectively managing user authentication information If a device tries to connect to the 802 ...

Page 579: ...ote UI is used for specifying settings for IPSec Pre Shared Key Method IEEE 802 1X authentication TTLS PEAP or SNMPv3 To use TLS for the Remote UI you need to set a key pair and enable the TLS function Generate or install the key pair for TLS before enabling TLS Configuring Settings for Key Pairs and Digital Certificates P 588 1 Start the Remote UI and log on in System Manager Mode Starting Remote...

Page 580: ...ight of the key pair you want to use Viewing details of a certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under Key Name or the certificate icon Verifying Key Pairs and Digital Certificates P 602 Security 571 ...

Page 581: ...he Remote UI 1 Click Security Settings Remote UI Settings 2 Click Edit 3 Select the Use TLS check box and click OK 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Security 572 ...

Page 582: ...ing Remote UI P 606 Enabling TLS for e mailing I Faxing If the SMTP server and the POP3 server support TLS you can enable TLS for communication with these servers Configuring E Mail I Fax Communication Settings P 469 For more information about the SMTP server and the POP3 server contact your Internet service provider or Network Administrator LINKS Generating Key Pairs P 590 Using CA issued Key Pai...

Page 583: ...ystem Requirements IPSec that is supported by the machine conforms to RFC2401 RFC2402 RFC2406 and RFC4305 Operating system Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Connection mode Transport mode Key exchange protocol IKEv1 main mode Authentication method Pre shared key Digital signature Hash algorithm and key length HMAC SHA1 96 HMAC SHA2 256 bits or 384 bits Encryption algorithm and ...

Page 584: ...KE configures the IKEv1 that is used for key exchange protocol Note that instructions vary depending on the authentication method selected Pre Shared Key Method A key of up to 24 alphanumeric characters can be shared with the other devices Enable TLS for the Remote UI before specifying this authentication method Enabling TLS Encrypted Communication for the Remote UI P 570 Digital Signature Method ...

Page 585: ...c check box and click OK If you want the machine to only receive packets that match one of the security policies that you define in the steps below clear the Receive Non Policy Packets check box 6 Click Register New Policy Security 576 ...

Page 586: ...olicy Settings 1 In the Policy Name text box enter up to 24 alphanumeric characters for a name that is used for identifying the policy 2 Select the Enable Policy check box 8 Specify the Selector Settings Security 577 ...

Page 587: ...r the range in the Addresses to Set Manually text box Addresses to Set Manually If IPv4 Manual Settings or IPv6 Manual Settings is selected for Remote Address enter the IP address to apply the policy You can also enter a range of addresses by inserting a hyphen between the addresses Entering IP addresses Description Example Entering a single address IPv4 Delimit numbers with periods 192 168 0 10 I...

Page 588: ...Signature Method Configuring Settings for Key Pairs and Digital Certificates P 588 Valid for Specify how long a session lasts for IKE SA ISAKMP SA Enter the time in minutes Authentication Encryption DH Group Select an algorithm from the drop down list Each algorithm is used in the key exchange Authentication Select the hash algorithm Encryption Select the encryption algorithm DH Group Select the D...

Page 589: ...ficate 2 Click Register Default Key on the right of a key pair you want to use Viewing details of a key pair or certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under Key Name or the certificate icon Verifying Key Pairs and Digital Certificates P 602 3 Specify the Valid for and Authentication Encryption DH Group settings 10 ...

Page 590: ...lgorithm for both authentication and encryption If ESP is selected also select algorithms for authentication and encryption from the ESP Authentication and ESP Encryption drop down lists ESP Authentication To enable the ESP authentication select SHA1 for the hash algorithm Select Do Not Use if you want to disable the ESP authentication ESP Encryption Select the encryption algorithm for ESP You can...

Page 591: ... you want to delete click OK 13 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable IPSec communication from Menu in the Home screen Use IPSec P 709 LINKS Configuring Settings for Key Pairs and Digital Certificates P 588 IPSec Policy List P 820 Security 582 ...

Page 592: ...S The machine and the authentication server authenticate each other by mutually verifying their certificates A key pair issued by a certification authority CA is required for the client authentication when authenticating the machine For the server authentication a CA certificate installed via the Remote UI can be used in addition to a CA certificate preinstalled in the machine TTLS This authentica...

Page 593: ...3 Click Network Settings IEEE 802 1X Settings 4 Click Edit 5 Select the Use IEEE 802 1X check box enter the login name in the Login Name text box and specify the required settings Security 584 ...

Page 594: ...You cannot use TLS with TTLS or PEAP 2 Click Register Default Key on the right of the key pair you want to use for the client authentication Viewing details of a key pair or certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under Key Name or the certificate icon Verifying Key Pairs and Digital Certificates P 602 Setting TTLS ...

Page 595: ...lick the PAP radio button 2 Click Change User Name Password To specify a user name other than the login name clear the Use Login Name as User Name check box Select the check box if you want to use the login name as the user name 3 Set the user name password and click OK Security 586 ...

Page 596: ...e new password both in the Password and Confirm text boxes 6 Click OK 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable IEEE 802 1X authentication from Menu in the Home screen IEEE 802 1X Settings P 640 LINKS Configuring Settings for Key Pairs and Digital Certificates P 588 Security 587 ...

Page 597: ...ion such as driver s licenses A digital certificate contains a digital signature which enables the machine to detect any spoofing or tampering of data It is extremely difficult for third parties to abuse digital certificates A digital certificate that contains a public key of a certification authority CA is referred to as a CA certificate CA certificates are used for verifying the device the machi...

Page 598: ... The machine does not support use of a certificate revocation list CRL Security 589 ...

Page 599: ...rtificates are used with key pairs generated in Network Communication With a Key and Certificate Signing Request CSR you can apply for a CA issued digital certificate for the key pair generated by the machine Generate Network Communication Key P 590 Generate Key and Certificate Signing Request CSR P 593 Generate Network Communication Key 1 Start the Remote UI and log on in System Manager Mode Star...

Page 600: ...r you want to delete click OK A key pair cannot be deleted if it is currently used for some purpose such as when TLS or IEEE 802 1X is displayed under Key Usage In this case disable the function or replace the key pair before deleting it 5 Select Network Communication and click OK Security 591 ...

Page 601: ...te YYYY MM DD Enter the validity start date of the certificate in the range between 01 01 2000 and 31 12 2037 in the order of year month day Validity End Date YYYY MM DD Enter the validity end date of the certificate in the range between 01 01 2000 and 31 12 2037 in the order of year month day A date earlier than Validity Start Date YYYY MM DD cannot be set Country Region Click the Select Country ...

Page 602: ...nication may take approximately 10 to 15 minutes to generate After a key pair is generated it is automatically registered to the machine Generate Key and Certificate Signing Request CSR 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings Security 593 ...

Page 603: ...ey pair cannot be deleted if it is currently used for some purpose such as when TLS or IEEE 802 1X is displayed under Key Usage In this case disable the function or replace the key pair before deleting it 5 Select Key and Certificate Signing Request CSR and click OK 6 Specify settings for the key and certificate Security 594 ...

Page 604: ...e Signing Request CSR Settings Country Region Click the Select Country Region radio button and select the country region from the drop down list You can also click the Enter Internet Country Code radio button and enter a country code such as US for the United States State City Enter up to 24 alphanumeric characters for the location as necessary Organization Organization Unit Enter up to 24 alphanu...

Page 605: ...al Certificate You cannot use the key pair generated by the Certificate Signing Request CSR until the certificate is registered Once the certification authority has issued the digital certificate register it using the procedure below 1 Start the Remote UI and log on in Administrator mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings 4...

Page 606: ...e certificate signing request and click Register LINKS Using CA issued Key Pairs and Digital Certificates P 598 Verifying Key Pairs and Digital Certificates P 602 Enabling TLS Encrypted Communication for the Remote UI P 570 Configuring IPSec Settings P 574 Security 597 ...

Page 607: ...he machine Key and Certificate Requirements P 588 Up to five key pairs including the preinstalled key pairs and up to 67 CA certificates including the 62 preinstalled certificates can be registered 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings or CA Certificate Settings Click Key...

Page 608: ...leted if it is currently used for some purpose such as when TLS or IEEE 802 1X is displayed under Key Usage In this case disable the function or replace the key pair before deleting it The preinstalled CA certificate cannot be deleted Disabling or enabling the preinstalled CA certificates Click Disable on the right of the preinstalled CA certificate you want to disable To enable the certificate ag...

Page 609: ...stallation The key pair or CA certificate is installed in the machine 7 Register the key pair or CA certificate Registering a key pair 1 Click Register on the right of the key pair you want to register 2 Enter the name of the key pair and password and then click OK Key Name Enter up to 24 alphanumeric characters for the name of the key pair to be registered Security 600 ...

Page 610: ...ring a CA certificate Click Register on the right of the CA certificate you want to register LINKS Generating Key Pairs P 590 Verifying Key Pairs and Digital Certificates P 602 Enabling TLS Encrypted Communication for the Remote UI P 570 Configuring IPSec Settings P 574 Configuring IEEE 802 1X Authentication P 583 Security 601 ...

Page 611: ...1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings or CA Certificate Settings Click Key and Certificate Settings to verify a key pair or CA Certificate Settings to verify a CA certificate 4 Click the icon for the key pair or certificate that you want to verify Security 602 ...

Page 612: ...creen 5 Check the details of the certificate and click Verify Certificate The result from verifying the certificate is displayed as shown below LINKS Generating Key Pairs P 590 Using CA issued Key Pairs and Digital Certificates P 598 Security 603 ...

Page 613: ...eens 608 Managing Documents and Checking the Machine Status 613 Setting Up Menu Options from Remote UI 617 Saving Loading Settings Data 619 Saving Settings Data 620 Loading Settings Data 622 Registering Destinations in the Address Book from Remote UI 624 Using Remote UI 604 ...

Page 614: ...Checking the Machine Status P 613 Setting Up Menu Options from Remote UI P 617 Saving Loading Settings Data P 619 Registering Destinations in the Address Book from Remote UI P 624 Basics of the Remote UI Starting Remote UI P 606 Remote UI Screens P 608 System Requirements The following environment is required to use the Remote UI In addition set the Web browser to enable Cookies Windows Windows Vi...

Page 615: ...ecurity alert is displayed A security alert may be displayed when the Remote UI communication is encrypted Enabling TLS Encrypted Communication for the Remote UI P 570 When certificate settings or TLS settings have no errors continue browsing the website 3 Log on to the Remote UI When the Department ID Management is disabled Select System Manager Mode or General User Mode and enter a value in Remo...

Page 616: ...o print documents based on information such as your computer name or computer logon name Remote UI Access PIN If Remote UI Access PIN is set enter the PIN Setting a Remote UI PIN P 534 When the Department ID Management is enabled Enter the appropriate ID in Department ID and PIN in PIN Setting the Department ID Management P 526 4 Click Log In Portal Page main page will be displayed Remote UI Scree...

Page 617: ...from the Remote UI The Login page will be displayed Mail to System Manager Displays a window for creating an e mail to the system manager specified in System Manager Information under System Management Refresh Icon Refreshes the currently displayed page Device Basic Information Displays the current status of the machine and error information If an error has occurred the link to the Error Informati...

Page 618: ...items and save load the registered data Setting Up Menu Options from Remote UI P 617 Address Book Displays the coded dial numbers and the Favorites list registered in the Address Book You can also register or edit the Address Book when you have logged on in System Manager Mode Registering Destinations in the Address Book from Remote UI P 624 Status Monitor Cancel Page To Portal Returns to Portal P...

Page 619: ... displayed in the right page Setting Up Menu Options from Remote UI P 617 Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page You can check what page is currently displayed Top Icon Moves the scroll box up to the top of the page when the page is scrolled down System Management Settings You can only set System Management Settings when you have logged on...

Page 620: ...l Displays the list of the coded dial numbers Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page You can check what page is currently displayed List Number Specifies the range of coded dial numbers displayed on the page You cannot display List Number in Favorites Top Icon Moves the scroll box up to the top of the page when the page is scrolled down Us...

Page 621: ...Registering Editing the Address Book You can register or edit the Address Book when you have logged on in System Manager Mode Using Remote UI 612 ...

Page 622: ...us of Print Documents The list of the documents currently printing or waiting to be printed is displayed Log on to the Remote UI Starting Remote UI P 606 Status Monitor Cancel Job Status You can delete a document job by clicking Cancel Regardless of the Department ID Management setting all the print documents currently printing and waiting to be printed will be listed If you entered your user name...

Page 623: ...urs this page will be displayed by clicking the message displayed under Error Information on Portal Page main page P 608 Log on to the Remote UI Starting Remote UI P 606 Status Monitor Cancel Error Information Checking Consumables Paper size and paper type for the paper source toner cartridge model number etc are displayed You can also click Check Consumables Details in Portal Page main page P 608...

Page 624: ...ion including maximum print speed and machine s hardware features is displayed Log on to the Remote UI Starting Remote UI P 606 Status Monitor Cancel Device Features Checking System Manager Information Information about the machine and the system manager is displayed This information is set in System Management on the Settings Registration page System Management Settings P 707 Using Remote UI 615 ...

Page 625: ...ce Information Checking Print Total Counter The total number of pages that have been printed by the copy print and fax functions is displayed Log on to the Remote UI Starting Remote UI P 606 Status Monitor Cancel Check Counter LINKS Remote UI Screens P 608 Using Remote UI 616 ...

Page 626: ...o on the machine but some settings can only be set using the Remote UI Some settings can only be changed when you have logged on in System Manager Mode 1 Start the Remote UI Starting Remote UI P 606 2 Click Settings Registration 3 Click the menu item you want to set For more information about the settings menu see each item below Using Remote UI 617 ...

Page 627: ...Printer Settings Printer Settings P 678 Output Report Settings Printing Reports and Lists P 808 Favorite Settings Registering Frequently Used Copy Settings P 132 Registering Frequently Used Fax Settings P 174 Registering Frequently Used Scan Settings E Mail I Fax Shared Folder FTP Server P 379 System Management Settings System Management System Management Settings P 707 Department ID Management Se...

Page 628: ...ings data Saving Settings Data P 620 Loading Settings Data P 622 Do not turn OFF the machine until the import or export process is complete It may take a few minutes to complete the process If the machine is turned OFF during the process it may result in damage to data or the machine Do not operate the machine during the import or export process Before importing exporting check that no operation s...

Page 629: ...n a computer It is recommended that you regularly back up important settings 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Import Export Export 4 Select the settings to export and set the encryption password Using Remote UI 620 ...

Page 630: ... same password in Confirm If you do not enter the same password you cannot export data The password is required when exported data is imported Loading Settings Data P 622 5 Click Start Exporting 6 Follow the on screen instructions to specify the location where the exported setting data is saved The setting data will be saved LINKS Remote UI Screens P 608 Registering Destinations in the Address Boo...

Page 631: ...ne settings data from another machine if it is the same model as your machine 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 606 2 Click Settings Registration 3 Click Import Export Import 4 Specify the file enter the password and select the settings to import Using Remote UI 622 ...

Page 632: ...nter the code for the Address Book Setting a PIN for Address Book P 556 Settings Registration Select the check box to import machine settings data 5 Click Start Importing 6 Click OK The selected settings data is loaded into the machine 7 Click OK If the Settings Registration check box is selected in step 4 the machine automatically restarts LINKS Remote UI Screens P 608 Registering Destinations in...

Page 633: ...r FTP server destination here You can change the settings only when you have logged on in System Manager Mode 1 Start the Remote UI Starting Remote UI P 606 2 Click Address Book If the enter PIN page is displayed The Address Book is protected by a PIN Enter the PIN and click OK 3 Click Coded Dial You can also register destinations in Favorites In this case click Favorites instead of Coded Dial Fav...

Page 634: ...ink under Number Type or Name You can delete a registered destination by clicking the corresponding Delete button 5 Select Destination Type to Register and click OK To register the shared folder or FTP server destination select File 6 Specify the destination To register the fax destination Name Enter the name of the destination Using Remote UI 625 ...

Page 635: ...nce Specify International 1 to International 3 according to the transmission conditions when registering overseas fax numbers You can also specify ECM TX and Speed from Fax Settings Fax Settings MF419x MF416dw P 655 on the operation panel However settings made from Address Book are enabled for the detailed settings of destinations registered in the Address Book To register the e mail or I Fax dest...

Page 636: ...cation of the folder to which the data will be sent up to 120 characters For a shared folder Use as a separator Specify the level that follows the path specified in Host Name For an FTP server Use as a separator The path is an absolute path when a is placed at its top otherwise a relative path with respective to the current directory of the user who has logged in User Name Enter the user name set ...

Page 637: ...630 Preferences 641 Timer Settings 645 Common Settings 649 Copy Settings 653 Fax Settings MF419x MF416dw 655 Scan Settings 666 Memory Media Print Settings 674 Printer Settings 678 Adjustment Maintenance 701 System Management Settings 707 Setting Menu List 628 ...

Page 638: ... in this machine You can adjust each of the settings in detail Access these settings from Menu in the Home screen You can print the setting menu in list form to check the current settings User Data List System Manager Data List P 818 Setting Menu List 629 ...

Page 639: ...ss LAN to Wired LAN you need to specify the setting Conversely when switching the machine from Wired LAN to Wireless LAN you do not need to specify this setting You can switch using the following Wireless LAN Settings Selecting Wired LAN or Wireless LAN P 417 Wired LAN Wireless LAN Wireless LAN Settings Specify settings for connecting the machine to a wireless LAN You can also view the current set...

Page 640: ...an specify authentication and encryption settings in detail Setting Up Connection by Specifying Detailed Settings P 429 Security Settings None WEP Open System WEP Key 1 2 3 4 Edit WEP Key Shared Key WEP Key 1 2 3 4 Edit WEP Key WPA WPA2 PSK Auto AES CCMP Power Save Mode Select whether or not the machine enters Power Save Mode based on signals emitted from the wireless router Off On Menu Network Se...

Page 641: ...her than Direct Connection TCP IP Settings Specify settings for using the machine in a TCP IP network such as IP address settings IPv4 Settings Specify settings for using the machine in an IPv4 network IP Address Settings Configure the IP address which is used for identifying devices such as computers and printers on a TCP IP network Setting IPv4 Address P 437 Auto Acquire Select Protocol Off DHCP...

Page 642: ...Host Name Domain Name DNS Dynamic Update Settings Off On DNS Dynamic Update Interval 0 to 24 to 48 hr mDNS Settings Specify settings for using DNS functions without DNS servers Configuring DNS P 488 Off On mDNS Name DHCP Option Settings If DHCP is enabled use these settings to select whether to use the DHCP optional functions to acquire the DNS server address or the domain name Configuring DNS P 4...

Page 643: ...ettings Setting IPv6 Addresses P 441 Off On Check Settings Link Local Address Prefix Length Stateless Address Settings Enable or disable stateless addresses Setting IPv6 Addresses P 441 Off On Check Settings Stateless Address Prefix Length Use DHCPv6 Enable or disable the stateful address that is acquired via DHCPv6 Setting IPv6 Addresses P 441 Off On Check Settings Stateful Address Prefix Length ...

Page 644: ...ess Off On Register Stateless Address Off On DNS Dynamic Update Interval 0 to 24 to 48 hr mDNS Settings Specify settings for using DNS functions without DNS servers Configuring DNS P 488 Off On Use Same mDNS Name as IPv4 Off mDNS Name On DHCP Option Settings If DHCP is enabled use these settings to select whether to use the DHCP optional functions to acquire the DNS server address or the domain na...

Page 645: ...LPD Print Settings Off On RX Timeout 1 to 5 to 60 min RAW Settings Enable or disable RAW a Windows specific printing protocol You can also set the reception timeout period after which printing is canceled if print data reception is interrupted Configuring Printing Protocols and WSD Functions P 449 RAW Print Settings Off On RX Timeout 1 to 5 to 60 min WSD Settings Enable or disable automatic browsi...

Page 646: ...such as when using the Remote UI WSD printing or printing with Google Cloud Print Disabling HTTP Communication P 567 Off On Port Number Settings Change port numbers for protocols according to the network environment Changing Port Numbers P 549 LPD 1 to 515 to 65535 RAW 1 to 9100 to 65535 WSD Multicast Discovery 1 to 3702 to 65535 HTTP 1 to 80 to 65535 Multicast Discovery 1 to 427 to 65535 POP3 1 t...

Page 647: ...ty name and access privileges to Management Information Base MIB objects Off On Menu Network Settings SNMP Settings SNMPv1 Settings Select Off or On Restart the machine SNMPv3 Settings Enable or disable SNMPv3 Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled Off On Menu Network Settings SNMP Settings SNMPv3 Settings Select Off or On Restart the machine Acquire...

Page 648: ...he setting depending on the network environment Setting a Wait Time for Connecting to a Network P 487 0 to 300 sec Ethernet Driver Settings Select the Ethernet type 10BASE T 100BASE TX 1000BASE T and the communication mode of Ethernet half duplex full duplex You can also view the MAC address for wired LAN MAC Address Check the MAC address of the machine which is a number unique to each communicati...

Page 649: ...n Off Specify whether to use iW Management Console plug ins to manage machine data such as settings and Address Book destinations For detailed information on iW Management Console contact your nearest Canon dealer Menu Network Settings Device Settings Management On Off Select Off or On Off On Initialize Network Settings Select to return the Network Settings to the factory defaults Initialize Menu ...

Page 650: ...fter the machine is turned ON or when the Auto Reset function is performed Specify the setting to change the default screen and display the main screen of a different function Home Copy Fax 1 Scan Memory Media Print Menu Preferences Display Settings Default Screen after Startup Restoration Select a function to display the desired screen Home Screen Button Display Settings 2 Configure the settings ...

Page 651: ...rs Select On if the display is hard to view even after the brightness was adjusted in Brightness Off On Menu Preferences Display Settings Invert Screen Colors Select Off or On Millimeter Inch Entry Switch Select the unit of measurement Millimeter Inch Menu Preferences Display Settings Millimeter Inch Entry Switch Select Millimeter or Inch Message Display Time Specify the interval in seconds at whi...

Page 652: ...or to the right of the entered character after approximately 1 second Select Manual to manually move the cursor to the right of the entered character Auto Manual Menu Preferences Display Settings Cursor Movement Type Select the speed Language 3 Select the display language used for the display reports and lists English Japanese French Spanish German Italian Dutch Finnish Portuguese Norwegian Swedis...

Page 653: ...nnish Portuguese Norwegian Swedish Danish Czech Hungarian Russian Turkish Polish Chinese Simplified Chinese Traditional Korean Menu Preferences Display Settings Remote UI Language Select a language English Keyboard Layout Specify the layout of an USB keyboard if connected to the machine USA Layout UK Layout Menu Preferences English Keyboard Layout Select USA Layout or UK Layout Setting Menu List 6...

Page 654: ... P 647 Auto Sleep Time P 648 Auto Offline Time P 648 Auto Shutdown Time P 648 Date Time Settings Specify date and time settings including the date format and the 12 or 24 hour clock display setting The date and time that are printed on each fax document report and list are determined by these settings Date Format 1 Select the date format order of year month and day YYYY MM DD MM DD YYYY DD MM YYYY...

Page 655: ...he current date and time If the Time Zone setting is changed the current date and time are also changed accordingly The current date and time cannot be changed for 1 hour after daylight saving time is in effect Time Zone Select the time zone If the time zone setting is changed the values set in Current Date Time Settings are also changed accordingly UTC 12 00 International Date Line West to UTC Co...

Page 656: ...he Auto Reset is performed Select 0 to disable the Auto Reset function The Auto Reset is not performed in the following cases The setting menu is displayed The machine is processing data such as when printing documents or sending or receiving faxes An error message is displayed and the Error indicator is blinking However Auto Reset is performed when the error does not prevent the user from continu...

Page 657: ...yed We recommend using the factory default settings to save the most power Entering Sleep Mode P 101 3 to 60 min Auto Offline Time If scan is not performed within a specified period of time after the screen below is displayed the machine is set online for scanning the machine automatically becomes offline Specify the time period at which the machine becomes offline You can also set the machine to ...

Page 658: ...r selection feature for the paper sources If automatic drawer selection is set to On when printing documents the machine automatically selects a paper source that is loaded with the appropriate paper size Also when the paper runs out this setting enables continuous printing by switching from one paper source to another that is loaded with the same paper size You can select a function such as copy ...

Page 659: ...ction for which you want to configure automatic drawer selection Select Other for functions such as printing reports and lists and printing images from a USB memory device Paper Sources Select the paper source for which you want to enable Multi Purpose Tray is not displayed if Printer was selected on the previous screen Automatic drawer selection is always enabled for printing on paper fed from th...

Page 660: ...e way of paper loading which side up or down both for 1 and 2 sided printing namely the side with logos face up when using the paper drawer or the side with logos face down when using the multi purpose tray For more information see Loading Preprinted Paper P 63 Multi Purpose Tray Speed Priority Print Side Priority Drawer 1 Speed Priority Print Side Priority Drawer 2 Speed Priority Print Side Prior...

Page 661: ... sided printing is selected If Print Side Priority is set for a paper source that is loaded with paper you cannot use for 2 sided printing Paper P 858 Speed Priority is applied to the paper source instead In this case you need to load the paper in the same way as when Speed Priority is selected Loading Preprinted Paper P 63 1 sided printing speed may be slower when Print Side Priority is selected ...

Page 662: ...ze Default Settings P 654 Change Default Settings You can change the factory default settings about copy The selected settings are used as the default settings of the copy function Changing Default Settings P 131 Number of Copies 1 to 999 Density Nine Levels Background Auto Adjust Manual Nine Levels Original Type Text Text Photo Text Photo Quality Photo 2 Sided Off 1 Sided 2 Sided 2 Sided 2 Sided ...

Page 663: ...er 1 Drawer 2 N on 1 Off 2 on 1 4 on 1 ID Card Copy Select Layout Collate Off On Erase Frame Off On Sharpness Seven Levels Initialize Default Settings Select this option to restore the default copy settings Menu Copy Settings Initialize Default Settings Yes Setting Menu List 654 ...

Page 664: ...ttings Specify the basic settings for using the machine as a fax device Register Unit Telephone Number Register the fax number for the machine Registering the Fax Number and Unit Name P 142 Select Line Type 1 Select the telephone line type used for fax transmission Connecting the Telephone Line P 146 Pulse Tone Off Hook Alarm Select whether the machine makes an alert sound when the handset of a te...

Page 665: ...a communication start speed RX Start Speed Adjust the communication start speed in descending order from 33600 bps This adjustment should be made when it takes a long time to start receiving a fax due to a poor telephone line connection 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Menu Fax Settings Basic Settings Communication Management Settings RX Start Speed Select a communication st...

Page 666: ...e TX Document 2 In addition to the destination specified when the fax is sent you can specify whether faxed documents are also sent to a preset storage address for archiving Archiving Sent Faxes P 198 Off On TX Function Settings Specify settings for sending faxes Change Default Settings Specify settings used for sending faxes The selected settings are used as the default settings when scanning doc...

Page 667: ...Pause Time 1 For example when you make calls by dialing 0 pause telephone number 0 is dialed first and then a few seconds later the telephone number When sending faxes overseas you need to specify destinations by dialing international access code country code area code fax number but consecutive numbers that are input without pauses may not be recognized correctly In this case try adding a pause a...

Page 668: ...erval Specifies the interval between redials Tap or the numeric keys to enter a number for the interval and tap Apply Redial When Error Occurs When set to On specifies to redial when a transmission error occurs TX Terminal ID Specify settings for adding the sender information including the fax number and the name of the machine to the fax header The recipient can check who sent the fax by looking ...

Page 669: ...g the Fax Number and Unit Name P 142 Select TEL to indicate that the notified number is a telephone number Check Dial Tone Before Sending 1 Select whether to check the dial tone before a fax number is dialed Off On Menu Fax Settings TX Function Settings Check Dial Tone Before Sending On Allow Fax Driver TX Enable or disable PC faxing sending faxes from a computer Prohibiting PC Faxing MF419x MF416...

Page 670: ...M TX P 658 Off On Menu Fax Settings RX Function Settings ECM RX On ECM must be enabled on both the machine and the other fax device because error check is performed on both the sending and receiving devices Even when ECM is enabled errors may occur due to telephone line conditions It may take a longer time than usual to process data when ECM is enabled because the error check and corrections are p...

Page 671: ...to Receive Faxes Remote Reception P 182 Off On 00 to 25 to 99 Menu Fax Settings RX Function Settings Remote RX On Specify the ID number for receiving a fax Apply Switch to Auto RX Specify settings for automatically receiving a fax after the machine has rung for a specified time period This feature is only available when Manual is selected for the receive mode By using this feature faxes can be rec...

Page 672: ...n cause misfeeds or paper jams When performing Print on Both Sides make sure that the paper size switch lever is set properly for the size of the paper to be used Interior P 22 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform Print on Both Sides When performing Print on Both Sides always make sure that the sub output tray is closed Back Side P 20 Red...

Page 673: ...Vertical Only to reduce only vertically RX Page Footer Select whether to print information including date and time of reception and page numbers on the bottom of received faxes Off On Menu Fax Settings RX Print Settings RX Page Footer On Continue Printing When Amount in Cartridge Is Low If receiving faxes when the amount remaining in a toner cartridge is low the machine holds them in memory instea...

Page 674: ... the Received Documents Automatically P 194 Off On Print Images Select whether to print forwarded fax documents You can set the machine to print forwarded documents only when an error occurs Printing Documents to be Forwarded P 194 Off On Only When Error Occurs Store Images in Memory Select whether to store fax documents in memory when they are not successfully forwarded You can resend or print th...

Page 675: ... 672 USB Memory Settings You can change and register the settings used when data is saved to a USB memory device Change Default Settings Specify settings used for saving scanned documents to a USB memory device The selected settings are used as the default settings when scanning documents Changing Default Settings P 376 Scan Size A4 A5 Color Mode Color Black White File Format PDF PDF Compact PDF C...

Page 676: ...u Scan Settings USB Memory Settings Initialize Default Settings Yes E Mail Settings Specify settings used for scanning documents to send as e mails Change Default Settings Specify settings used for scanning documents to send as e mails The selected settings are used as the default settings when scanning documents Changing Default Settings P 376 Scan Size A4 A5 Color Mode Color Black White File For...

Page 677: ... Large Image Quality Priority Subject Message Subject Message Reply To None Specify from Address Book Priority Low Standard High Initialize Default Settings Select this option to restore the default e mail transmission settings Menu Scan Settings E Mail Settings Initialize Default Settings Yes I Fax Settings Specify the basic settings for using the machine as a I Fax device Setting Menu List 668 ...

Page 678: ... Type Sharpness Seven Levels Subject Message Subject Message Reply To None Specify from Address Book TX Terminal ID Information such as the date and time of transmission and the e mail address of the machine sender information can be added as a header in transmitted documents This information tells the recipient when the I Fax was sent and who sent it Off On Print Position Inside Image Area Outsid...

Page 679: ...erly When performing Print on Both Sides improper setting of the paper size switch lever can cause misfeeds or paper jams When performing Print on Both Sides make sure that the paper size switch lever is set properly for the size of the paper to be used Interior P 22 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform Print on Both Sides When performing...

Page 680: ...tings used when documents are saved to a shared folder or FTP server The selected settings are used as the default settings when scanning Changing Default Settings P 376 Scan Size A4 A5 Color Mode Color Black White File Format PDF PDF Compact PDF Compact OCR PDF OCR JPEG TIFF Density Nine Levels Original Orientation Portrait Landscape Original Type Text Text Photo Photo 2 Sided Original Off Book T...

Page 681: ...r name Apply Output File Image Settings Specify settings for the gamma value and file compression ratio for converting scanned documents into files YCbCr TX Gamma Value Select the gamma value used when converting scanned color documents into the specified file format You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files The files are displa...

Page 682: ... Menu Scan Settings OCR Text Searchable Settings Smart Scan Select Off or On Setting Menu List 673 ...

Page 683: ... Settings P 676 File Sort Default Settings P 676 File Name Display Format P 676 Initialize Default Settings P 677 Change Default Settings Specify the memory media print settings The selected settings are used as the default settings of the memory media print function Changing Default Memory Media Print Settings P 302 Number of Copies 1 to 99 Paper Multi Purpose Tray Drawer 1 Drawer 2 N on 1 Off 2 ...

Page 684: ...alftones Gradation Error Diffusion Grayscale Conversion sRGB NTSC Uniform RGB Set PDF Details Enlarge Reduce to Fit Paper Size Off On Enlarge Print Area Off On Print Comments Off Auto Other Halftones Text Resolution Gradation High Resolution Graphics Resolution Gradation High Resolution Image Resolution Gradation High Resolution Grayscale Conversion sRGB NTSC Uniform RGB Setting Menu List 675 ...

Page 685: ...ages Displays thumbnails for previewing File Sort Default Settings Select whether to display files in a USB memory device in ascending or descending order of file name or date Name Ascending Name Descending Date Time Ascending Date Time Descending Menu Memory Media Print Settings File Sort Default Settings Select the order of files that are displayed File Name Display Format Select whether to disp...

Page 686: ...ve similar names numbers such as 1 or 2 are added at the end of the file names Long File Name Displays a file name up to 20 characters The number of characters described above does not include the characters in file extensions such as jpg Initialize Default Settings Select to return the Memory Media Print Settings to the factory defaults Menu Memory Media Print Settings Initialize Default Settings...

Page 687: ...operating system that does not support printer drivers Prioritize Driver Settings When Printing P 678 Copies P 680 2 Sided Printing P 680 Default Paper P 680 Paper Size Override P 680 Print Quality P 680 Layout P 682 Auto Error Skip P 684 Timeout P 685 Personality P 685 UFR II P 685 PCL P 686 PS P 693 PDF P 695 XPS P 698 Prioritize Driver Settings When Printing Select whether printing is performed...

Page 688: ...ource for which you want to enable Force Output Continue printing even when the paper size setting in the printer driver and the loaded paper are largely different Display Error When the paper size setting in the printer driver and the loaded paper are largely different an error message is displayed and printing is stopped If the printer driver s settings do not match the size and type of loaded p...

Page 689: ...efault Paper Use this item to specify the paper size and type Paper P 858 Menu Printer Settings Default Paper Select the paper size Select the paper type Paper Size Override Select whether to switch between printing on A4 and LTR size paper if one of these paper sizes is loaded but the other is not Configuring Printer Settings on the Machine P 274 Off On Print Quality You can change settings relat...

Page 690: ...e characteristics before proceeding to final printing of a large job Off On Menu Printer Settings Print Quality Toner Save Select Off or On Resolution Specify the resolution to be used for print data processing 1200 dpi 600 dpi Menu Printer Settings Print Quality Resolution Select 1200 dpi or 600 dpi Barcode Adjustment Mode If bar codes printed with this machine cannot be read set this item The im...

Page 691: ...l Printing Mode A is automatically set to Off Special Printing Mode A P 702 Layout Specify the page layout settings such as binding position and margin values Binding Location If you are binding the printouts with a binding tool such as a stapler use this item to specify whether to bind on the long or short edge Specify the setting of this item in combination with Gutter which specifies the bindin...

Page 692: ...tting value is a or value determines the binding edge along which to adjust the binding margin You can adjust the binding margin in units of 0 5 mm Use to move the cursor and to switch between and to increase or decrease the value Setting Value Long Edge Short Edge A value with a sign Left edge of paper Top edge of paper A value with a sign Right edge of paper Bottom edge of paper Offset Short Edg...

Page 693: ... left to right direction For Offset Long Edge Front Offset Long Edge Back specify a value with a sign to shift the print position in the up to down direction To shift in the reverse direction specify a value with a sign Use to move the cursor and to switch between and to increase or decrease the value Offset Short Edge Front Offset Short Edge Back Offset Long Edge Front Offset Long Edge Back Auto ...

Page 694: ... PCL PDF XPS Menu Printer Settings Personality Select the Personality mode UFR II You can change the settings that become effective when printing from the UFR II printer driver Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For each document you can make settings by type of image ...

Page 695: ...printing image data such as photo image data Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges PCL Speci...

Page 696: ...ding font ID number You can print the PCL font list with font samples from the operation panel PCL Font List P 821 MF419x MF418x 0 to 104 MF416dw MF411dw 0 to 54 Menu Printer Settings PCL Font Number Select the font number Apply Point Size Set the font size in points adjustable in 0 25 increments You can specify this setting only when a proportionally spaced scalable font is selected in Font Numbe...

Page 697: ...per Size and Orientation 5 to 64 to 128 lines Menu Printer Settings PCL Form Lines Specify the number of lines Apply Character Code Select the character code that is most suited for the computer you send print data from The specified setting is ignored when the character code is controlled by the font specified in Font Number MF419x MF418x ARABIC8 DESKTOP GREEK8 HEBREW7 HEBREW8 ISO4 ISO6 ISO11 ISO...

Page 698: ...MAN8 VNINTL VNMATH VNUS WIN30 WINBALT WINL1 WINL2 WINL5 Menu Printer Settings PCL Character Code Select the character code Custom Paper Select whether to set a custom paper size Select On to set the dimensions of the paper in X dimension and Y dimension Off On Menu Printer Settings PCL Custom Paper Select Off or On Unit of Measure Select the unit of measurement to use to set a custom paper size Mi...

Page 699: ...tom paper 127 to 356 mm Menu Printer Settings PCL Y dimension Specify the dimension Apply Append CR to LF Select whether to append a carriage return CR when the machine receives a line feed code LF If Yes is selected the print position moves to the beginning of the next line when the machine receives an LF code If No is selected the print position moves to the next line just under the received LF ...

Page 700: ... reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For each document you can make settings by type of image Text Resolution Color Tone Gradation High Resolution Graphics Resolution Color Tone Gradation High Resolution Image Resolution Color Tone Gradation High Resolution Menu Printer Settings PCL Halftones Select the type of image...

Page 701: ...data or fine line data or CAD data with sharp edges BarDIMM 2 This setting enables you to print bar codes supported by the Barcode Printing Kit If Enable is selected the machine will generate bar codes when it receives bar code commands from the host computer If Disable is selected bar codes will not be generated even if bar code commands are sent from the host computer Enable Disable Menu Printer...

Page 702: ... you to specify the amount of time before a job times out If a job has not finished within the set time limit the job automatically cancels 0 to 3600 sec Menu Printer Settings PS Job Timeout Specify the seconds for job timeout Apply Print PS Errors This setting determines whether an error page is printed when an error is encountered Off On Menu Printer Settings PS Print PS Errors Select Off or On ...

Page 703: ...pe of image Select the object for which to change the setting Text represents letters and characters Graphics represents lines and figures and Image represents photos and images Resolution Produces a fine print with clear edges of text It is suitable for printing characters and fine lines Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs...

Page 704: ...rsion PDF You can change settings for PDF files Enlarge Reduce to Fit Paper Size Specify whether to print in an enlarged reduced size to fit to the Printable Area P 860 of the paper Note that size enlargement reduction will not affect the aspect ratio of the document Off On Menu Printer Settings PDF Enlarge Reduce to Fit Paper Size Select Off or On Enlarge Print Area Specify whether to enlarge the...

Page 705: ...nu Printer Settings PDF N on 1 Select the shrinkage ratio Print Comments Specify whether to print comments If you specify Auto comments in PDF files will be printed Off Auto Menu Printer Settings PDF Print Comments Select Auto or Off Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality ...

Page 706: ...ers and fine lines Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges Grayscale Conversion Specify the ty...

Page 707: ...he same gray level XPS You can change settings for XPS files Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For each document you can make settings by type of image Text Resolution Gradation High Resolution Graphics Resolution Gradation High Resolution Image Resolution Gradation H...

Page 708: ...le for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges Grayscale Conversion Specify the type of grayscale conversion of color print data Text sRGB NTSC Uniform RGB Graphics sRGB NTSC Uni...

Page 709: ...ta is converted to monochrome so that R G and B are uniformly converted to the same gray level Compressed Image Output As time passes after a print job starts image quality may decrease depending on the print data Specify how the machine is to behave when image quality has significantly decreased Output Display Error Menu Printer Settings XPS Compressed Image Output Select Output or Display Error ...

Page 710: ...ust the gradation and density in copies Adjusting the Gradation and Density for Copy Jobs P 804 Display Timing for Cartridge Preparation Notification Set the display timing for the message notifying you that the amount remaining in the toner cartridges is low Auto Custom Menu System Management Settings Display Timing for Cartridge Preparation Notification Custom Enter toner level Apply Printer Den...

Page 711: ...ent effect is weakest with Mode 1 and strongest with Mode 4 Off Mode 1 Mode 2 Mode 3 Mode 4 Menu Adjustment Maintenance Special Processing Special Printing Mode A Select the mode When printing from the computer the setting in the printer driver takes precedence When the setting of Graphics Mode in the printer driver is changed to UFR II Mode the setting in the operation panel takes precedence Smud...

Page 712: ... to On may solve the problem Off On Menu Adjustment Maintenance Special Processing Special Printing Mode U On When you set this item to On print quality may be lower depending on the paper type or the operating environment more specifically when you print on thin paper or use the machine in an environment with high humidity Special Printing Mode V If the printed paper curls when you are using pape...

Page 713: ... Print density will be lighter when you select stronger improvement It may also result in less sharp edges and rougher details If the problem cannot be solved in spite of this item having been set set Special Printing Mode D to On Special Printing Mode D P 705 Special Printing Mode B Streaks may appear on printouts immediately after you replace the toner cartridge or when you print for the first t...

Page 714: ...ly effective for printing received fax documents or reports or lists If you set this item to On the printing speed becomes slower If the problem cannot be solved in spite of this item having been set set Special Printing Mode D to On Special Printing Mode D P 705 Special Printing Mode D Streaks may appear on printouts depending on the paper type or the environmental conditions Setting this item to...

Page 715: ...n Fixing Assembly Clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts Fixing Unit P 791 Clean Feeder Clean the feeder rollers if documents become dirty after being fed through the feeder Feeder P 789 Setting Menu List 706 ...

Page 716: ...mation Settings P 708 Department ID Management On Off P 709 Security Settings P 709 Select Country Region P 711 Remote UI Settings P 711 Auto Online for Remote Scan P 712 Restrict TX Function P 712 Display Job Log P 713 Use as USB Device P 713 Store to USB Memory P 713 Memory Media Print On Off P 714 Enable Product Extended Survey Program P 714 Display Consumables Information RUI Toner Status P 71...

Page 717: ... PIN is System Manager PIN You can also register the name of an Administrator Setting the System Manager ID P 524 System Manager ID and PIN Enter a number of up to seven digits for the System Manager ID and PIN System Manager ID System Manager PIN System Manager Name Enter up to 32 alphanumeric characters for the name of an Administrator Device Information Settings Enter up to 32 alphanumeric char...

Page 718: ...ttings Enable or disable settings for encrypted communication via TLS or IPSec as well as settings for IP address or MAC address packet filtering Use TLS 2 Select whether to use TLS encrypted communication Enabling TLS Encrypted Communication for the Remote UI P 570 Off On Menu System Management Settings Security Settings Use TLS Select Off or On Restart the machine Use IPSec 2 Select whether to p...

Page 719: ... Select Off or On Restart the machine IPv6 Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses Specifying IP Addresses for Firewall Rules P 542 Outbound Filter Off On Inbound Filter Off On Menu System Management Settings Security Settings IPv6 Address Filter Select Outbound Filter or Inbound Filter Select Off or On Restart ...

Page 720: ...eece GR Hungary HU Ireland IE Italy IT Jordan JO Luxembourg LU Netherlands NL Norway NO Poland PL Portugal PT Russia RU Saudi Arabia SA Slovenia SI South Africa ZA Spain ES Sweden SE Switzerland CH Ukraine UA Great Britain GB Other Menu System Management Settings Select Country Region Select a country or region Remote UI Settings 2 Configure settings for using the Remote UI Using the Remote UI all...

Page 721: ...ment Settings Auto Online for Remote Scan Select Off or On Restrict TX Function Configure restrictions on various methods for assigning destinations when sending e mails I Faxes etc Address Book PIN Specify a PIN and require entering it to add new entries to or edit existing entries in the Address Book Setting a PIN for Address Book P 556 Restrict New Destinations Select whether to limit the fax n...

Page 722: ...e and in the Communication Management Report Off On Menu System Management Settings Display Job Log Select Off or On Restart the machine Use as USB Device Enable or disable the USB port that is used for connecting the machine to a computer Restricting the USB Connection with a Computer P 564 Off On Store to USB Memory Select whether to permit storing scanned documents into a USB memory device Rest...

Page 723: ... Program a program for the machine usage survey Off On Menu System Management Settings Enable Product Extended Survey Program Select Off or On Restart the machine Display Consumables Information RUI Toner Status Set whether to display a button in the Remote UI or Toner Status for accessing the website for purchasing toner cartridges Also set whether to use Toner Status Display Consumables Purchase...

Page 724: ...ed in Toner Status select On and then Off Enable Canon Mobile Scanning Select whether to allow scanning from a mobile device using the Canon Mobile Scanning application Off On Menu System Management Settings Enable Canon Mobile Scanning Select Off or On Restart the machine Google Cloud Print Settings Enable or disable Google Cloud Print Changing Google Cloud Print Settings P 406 Enable Google Clou...

Page 725: ...0 to 240 min PDL Selection Plug and Play Select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using Plug and Play Network 2 Select a page description language so that the machine is detected as a printer that is compatible with that language when it is detected over the network FAX 4 UFR II UFR I...

Page 726: ...chine as a UFR II printer that is compatible with XML Paper Specification XPS PCL6 Detects and connects the machine as a PCL6 printer PS Detects and connects the machine as a PS printer Update Firmware 2 Select how to install the firmware update according to the environment of the machine Updating the Firmware P 834 Via PC Via Internet Version Information Register License 2 5 Enter a license key f...

Page 727: ...efaults You can restore all the System Management Settings at once Initializing Menu P 830 Network Settings Enable NFC 1 System Manager Information Settings Device Information Settings Department ID Management On Off Security Remote UI Settings Auto Online for Remote Scan Restrict TX Function Register LDAP Server Authentication Settings for Send Function Display Job Log Use as USB Device Store to ...

Page 728: ... Menu System Management Settings Initialize All Data Settings Yes Yes To use the machine after initializing it is necessary to specify all settings again from scratch Setting Menu List 719 ...

Page 729: ...47 Common Problems 757 Installation Settings Problems 758 Copy Printing Problems 762 Faxing Telephone Problems MF419x MF416dw 765 When You Cannot Print Properly 767 Printing Results Are Not Satisfactory 769 Paper Creases or Curls 777 Paper Is Fed Incorrectly 779 When a Problem Cannot Be Solved 780 Troubleshooting 720 ...

Page 730: ... 734 When an Error Code Appears P 747 Common Problems If you suspect that the machine is malfunctioning see the following sections before contacting Canon Common Problems P 757 Installation Settings Problems P 758 Copy Printing Problems P 762 Faxing Telephone Problems MF419x MF416dw P 765 Printing Results are Not Satisfactory If printing results are not satisfactory see When You Cannot Print Prope...

Page 731: ...Troubleshooting 722 ...

Page 732: ...hen select Error Information Notification to display the solution Paper Jam Locations Feeder Document Jams in the Feeder P 724 Multi purpose tray Paper Jams in the Multi Purpose Tray P 726 Paper drawer Paper Jams in the Paper Drawer P 727 Output area Paper Jams in the Output Area P 727 Interior Paper Jams inside the Machine P 728 Duplex transport guide Paper Jams at the Duplex Transport Guide P 73...

Page 733: ...ents remain in the machine Do not forcibly remove the jammed document or paper from the machine Forcibly removing the paper may damage parts If you are not able to remove the paper contact your local authorized Canon dealer or the Canon help line When a Problem Cannot Be Solved P 780 Document Jams in the Feeder If there are documents placed in the feeder remove them first Then follow the procedure...

Page 734: ... Gently pull out the document 3 Lift the document tray and gently pull out the document 4 Return the document tray back to position and close the inner cover 3 Return the lever back in place and close the feeder cover 4 Remove the jammed document from the underside of the feeder 1 Open the feeder Troubleshooting 725 ...

Page 735: ...remove it first If the jammed paper cannot be removed easily do not forcibly pull it out but follow the procedure for a different paper jam location indicated by the message 1 Gently pull out the paper 2 Load the paper Loading Paper in the Multi Purpose Tray P 58 3 When the following message is displayed tap Yes Troubleshooting 726 ...

Page 736: ... Gently pull out the paper When the optional paper feeder drawer 2 is attached gently pull out the paper in the same way 3 Set the paper drawer When you insert the paper drawer with Notify to Check Paper Settings set to On a confirmation screen is displayed Notify to Check Paper Settings P 715 4 When the following message is displayed tap Yes Paper Jams in the Output Area If the jammed paper canno...

Page 737: ... following message is displayed tap Yes Paper Jams inside the Machine Do not forcibly remove jammed paper from the machine If the jammed paper cannot be removed easily proceed to the next step 1 Open the front cover while holding down on the button Troubleshooting 728 ...

Page 738: ...ort guide until returning it back to position in step 5 4 Gently pull out the paper Pull out the paper while holding it as horizontally as possible to prevent unfixed toner from falling 5 Gently return the transport guide back to position 6 Hold the green knob and open the roller cover Troubleshooting 729 ...

Page 739: ... push it in until it cannot go any further 10 Close the front cover Paper Jams at the Duplex Transport Guide If the jammed paper cannot be removed easily do not forcibly pull it out but follow the procedure for a different paper jam location indicated by the message 1 Pull out the paper drawer Troubleshooting 730 ...

Page 740: ...by dropping it if it slides out too easily 2 Hold the green knob and push down the duplex transport guide 3 Gently pull out the paper 4 Holding the left and right side handles of the duplex transfer guide return the guide back to position Fully close the guide until it clicks 5 Set the paper drawer Troubleshooting 731 ...

Page 741: ...ed tap Yes Paper Jams in the Back Side Do not forcibly remove jammed paper from the machine If the jammed paper cannot be removed easily proceed to the next step 1 Remove the jammed paper inside the upper rear cover 1 Open the upper rear cover 2 Gently pull out the paper 3 Close the upper rear cover 2 Remove the jammed paper in the duplex unit 1 Open the lower rear cover Troubleshooting 732 ...

Page 742: ...2 Gently pull out the paper 3 Close the lower rear cover 3 When the following message is displayed tap Yes Troubleshooting 733 ...

Page 743: ...automatic setting with WPS was attempted a wireless router could not be detected within a specific period of time Connect again paying attention to the time limit Setting Up Connection Using WPS Push Button Mode P 421 Setting Up Connection Using WPS PIN Code Mode P 423 An SSID or network key of a wireless router was entered manually but the entry was incorrect Check the SSID and network key and en...

Page 744: ...ook you cannot specify destinations in Group Dial Tap End on the Specify the destination screen and specify destinations to send fax documents without tapping Hook Cannot use Google Cloud Print Server authentication failed Cloud Print could not perform server authentication or could not acquire information for registration Check whether the date and time settings are correctly specified Date Time ...

Page 745: ...chased the toner cartridge or consult the Canon Customer Help Center How to Replace Toner Cartridges P 798 The toner cartridge used may not be a genuine Canon product Only genuine Canon toner cartridges should be used as replacement toner cartridges Consumables P 868 Cartridge has reached end of lifetime Rplcmt recommended The toner cartridge has reached the end of its lifetime Replacement of the ...

Page 746: ...t P 526 Could not connect using Access Point Mode Connection in Access Point Mode failed due to an error Wait a few moments and try again If you still cannot connect try switching the machine off briefly Make Direct Connection Access Point Mode P 388 Could not connect using the wireless LAN Wireless LAN communication failed due to an error Wait for a while and set again If you still cannot get con...

Page 747: ...cted Decrease the number of devices clients that are connected to the wireless LAN router For information on the maximum number of devices that can connect see the instruction manual for the wireless LAN router or contact the manufacturer Could not detect any connections from wireless devices It was not possible to detect any mobile device within the predetermined length of time Connect again payi...

Page 748: ...y Connect again by manually changing the WEP authentication method to Shared Key Setting Up Connection by Specifying Detailed Settings P 429 The MAC address of the machine is rejected because the MAC address filter is set at a wireless router Set the wireless router to permit the MAC address of the machine and your computer For more information about how to set see the instruction manuals for your...

Page 749: ...on with a Department ID for which faxing is not disabled For the Department ID and PIN contact your Administrator Setting the Department ID Management P 526 Insert the toner cartridge The toner cartridge is not set or properly set Properly set the toner cartridge How to Replace Toner Cartridges P 798 Memory full Check error info using the Status Monitor key The memory became full of print data tha...

Page 750: ...ng Paper P 51 Specifying Paper Size and Type P 67 If you print received documents on paper other than A4 or Letter size some portions of the image may be missing or the image may be divided and printed onto several sheets No reply from the destination A network cable may be disconnected or there may be a problem in a switch Check the status of the network cables and switches No response from the h...

Page 751: ... 798 When copying or printing you can continue printing If the machine is receiving a fax or automatic report output is set received faxes and reports will be stored in the machine so that they do not appear faded after they are printed To continue printing even if the amount remaining in toner cartridge is running low set Continue Printing When Amount in Cartridge Is Low to On Continue Printing W...

Page 752: ...s not been configured correctly Configure the IEEE 802 1X correctly from the Remote UI Configuring IEEE 802 1X Authentication P 583 Specifying and registering new destinations is restricted Only destinations that are registered in the Address Book can be specified to send a fax or e mail To enter a new destination with the operation panel or add or edit it in the Address Book you need to set Restr...

Page 753: ...s Low P 664 The computer is restricted Scanning that is operated on the operation panel is disabled in the Department ID Management Log on to the Remote UI in System Manager Mode display the edit screen of the corresponding Department ID and select the Allow Scan Jobs with Unknown IDs check box Blocking Jobs When Department ID Is Unknown P 532 The image cannot be recognized The image you selected ...

Page 754: ...ant to print A document could not be scanned due to insufficient memory space Select whether to print the pages that were scanned or cancel the job Copy the document in two or more parts Not all of the pages could be scanned during sorting and copying Select whether to print the pages that were scanned or cancel the job If this is a copy job either copy the document in two or more parts or change ...

Page 755: ...p Connection by Selecting a Wireless Router P 426 Setting Up Connection by Specifying Detailed Settings P 429 Change the WEP authentication method to Shared Key at the wireless router and connect again For more information about how to change see the instruction manuals for your networking devices or contact your manufacturer Use of non Canon cartridges is not covered by the warranty The amount re...

Page 756: ... A fax could not be sent or received due to its large data size When sending a fax Reduce the resolution and scan the document Adjusting Resolution P 167 When receiving a fax Ask the sender to divide the document into multiple sections or reduce the resolution before sending 005 A fax could not be sent because the recipient s machine did not respond within 35 seconds When the recipient s machine i...

Page 757: ...g destination again If the documents that failed to be forwarded remain in memory you can forward it again Registering in the Address Book P 78 Printing Resending Deleting Documents that Failed to be Forwarded P 195 037 Memory is full If a sending or printing job is queued wait until the job is completed If a received document is stored to memory print or delete it Storing Received Faxes into Memo...

Page 758: ...Memory Media Print P 289 701 Authentication failed because an incorrect Department ID or PIN was entered when the Department ID Management was activated Enter the correct Department ID and PIN Continuing operating without entering a Department ID was attempted even though unknown ID jobs functions that permit operations without a Department ID and PIN were disabled in the Department ID Management ...

Page 759: ...correct domain name was set Check the domain name and correct the setting Configuring DNS P 488 E mail sending or I Fax sending receiving was impossible because the machine was not connected to a network correctly Check whether the machine is properly installed and correctly connected to the network Installation Settings Problems P 758 753 Scanned data could not be sent as e mail not sent received...

Page 760: ...ether SMTP is running on the network correctly Check whether the machine is properly installed and correctly connected to the network Installation Settings Problems P 758 When communicating with the SMTP server an error returned from the server Check whether the SMTP server is set correctly A destination is not set correctly Check whether the destination is set correctly When storing a scanned doc...

Page 761: ...624 When sending an e mail I Fax an incorrect destination was specified Enter the correct e mail address and send the message again If the destination that was registered in the Address Book was used check whether the e mail address is correct Registering in the Address Book P 78 808 An error or timeout occurred on the FTP server Check the FTP server settings Registering Destinations in the Addres...

Page 762: ...s error occurred Contact the other party and ask them to check the settings and then resend the data 822 A file in a USB memory device could not be printed because the format of the file is not supported Check the supported file formats and save the file again Printing from USB Memory Memory Media Print P 289 827 The received data is not supported includes unsupported MIME information Contact the ...

Page 763: ... and Digital Certificates P 602 Check that the TLS server certificate on the SMTP server side is valid Check that the TLS server certificate is not a self signed certificate 844 TLS encrypted communication to a POP3 server failed when sending an e mail with POP before SMTP Check the TLS encrypted communication settings in the POP3 server Clear the Use TLS check box for the POP3 server If the probl...

Page 764: ...t unprinted was deleted If the secured document is not printed within a specific period of time 30 minutes by default it is deleted from memory Send the secured document again and print it within the period Printing via Secure Print P 279 Printing using Secure Print was attempted when Secure Print was restricted When Secure Print Settings is set to Off you cannot use Secure Print Set the setting t...

Page 765: ...r any defects 863 An error occurred when printing from a computer Turn OFF the machine wait for at least 10 seconds and turn it back ON After the restart is complete try printing again 995 A document waiting to be sent was canceled Send the document again as necessary Troubleshooting 756 ...

Page 766: ... and USB cable connected correctly Check whether these cables are connected correctly Use care not to mistake the phone cord s port for the other cables ports Connecting the Telephone Line P 146 Parts and Their Functions P 17 Is sleep mode activated If you leave the machine unattended for a specific period of time it enters sleep mode for power conservation not allowing you to operate it To cancel...

Page 767: ...onnected firmly and the IP address is set correctly and then start the Remote UI again Connecting to a Wired LAN P 418 Viewing Network Settings P 445 Are you using a proxy server If so add the machine s IP address to the Exceptions list addresses that do not use the proxy server in the Web browser s proxy settings dialog Is communication not limited by the firewall on your computer If IP addresses...

Page 768: ...ection of other devices Check whether the machine is properly installed and ready to connect to the network When the Machine Cannot Connect to the Wireless LAN P 759 The machine dials up to an unintended connection destination if a dialup router is connected to a network If a dialup router does not need to pass broadcast packets set the dialup router so that the broadcast packets will not pass If ...

Page 769: ...1 Setting Up Connection Using WPS PIN Code Mode P 423 Setting Up Connection by Selecting a Wireless Router P 426 Setting Up Connection by Specifying Detailed Settings P 429 When you need to manually set up the connection If the wireless router is set as described below manually enter all the required information for the wireless LAN connection Setting Up Connection by Specifying Detailed Settings ...

Page 770: ...nnot find the print server to connect to Are the print server and computer connected correctly Is the print server running Do you have user rights to connect to the print server If you are not sure contact the server administrator Is Network discovery enabled Windows Vista 7 8 Server 2008 Server 2012 Enabling Network discovery P 892 You cannot connect to a shared printer On the network does the ma...

Page 771: ... SSID If they are different reset the wireless LAN connection settings of this machine Viewing Network Settings P 445 Checking the SSID to Which Your Computer Is Connected P 899 Connecting to a Wireless LAN P 419 When you reset wireless LAN connection settings As the wireless LAN router select the one with the SSID to which the computer is connected Have you selected the correct port If there is n...

Page 772: ...rrect port is created automatically Checking the Printer Port P 897 Is bidirectional communication enabled Enable bidirectional communication and restart the computer Checking Bidirectional Communication P 898 Disable security software and other resident software Connect to another USB port on the computer Can you print from a USB connection to another computer If you also cannot print from other ...

Page 773: ...a result it may take some time before the next job is printed Wait until the machine is ready to print Printing will resume when the temperature inside the machine has fallen A blank sheet is output nothing is printed Did you pull the sealing tape out when loading the toner cartridge If you did not pull it out remove the toner cartridge pull the sealing tape out and reload the toner cartridge How ...

Page 774: ...F the machine If so the stored history was deleted Did you set Restrict New Destinations to On If so the history before you set was deleted Did you set Restrict Resending from Log to On If so the destinations in the history cannot be specified A fax cannot be sent on an optical fiber line The machine is compliant with use on analog lines When using an optical fiber line or IP phone line the machin...

Page 775: ... fax cannot be received automatically Check that the receive mode is set to Fax Tel Auto Switch Auto Answering Machine or Net Switch Selecting the Receive Mode P 144 Free space in memory may be running low Print or delete data in memory Checking Deleting Documents in Memory P 189 Printing Documents in Memory P 189 A fax cannot be received on an optical fiber line The machine is compliant with use ...

Page 776: ...d Canon dealer or the Canon help line Smudge Marks Appear on the Bottom Edge of Printouts P 769 Smudges Appear on Printouts P 769 Toner Smudges and Splatters Appear P 771 Afterimages Appear in Blank Areas P 771 Printouts Are Faded P 772 A Portion of the Page Is Not Printed P 772 Streaks Appear Printing is Uneven P 773 White Spots Appear P 774 Black Spots Appear P 774 Troubleshooting 767 ...

Page 777: ...ide of Paper is Smudged P 775 Printed Barcode Cannot Be Read P 775 Paper Creases P 777 Paper Curls P 777 Paper Is Not Fed Two or More Sheets Are Fed Together P 779 Printouts Are Skewed P 779 Troubleshooting 768 ...

Page 778: ...g Paper Size and Type P 67 Do you print data without margins This symptom occurs if a margin is set to none in the printer driver The marginal areas within the first 5 mm from the respective edges of paper are not printable for envelopes the top and bottom marginal areas within the first 10 mm from the top bottom edge are not printable Make sure to have margins around the document to print Finishi...

Page 779: ... On Special Printing Mode D P 705 Do smudges appear on copy job output depending on the paper type or the operating environment Change the setting for Special Printing Mode Z The improvement effect is weakest with Mode 1 and strongest with Mode 3 Try the adjustment starting with Mode 1 Special Printing Mode Z P 704 This item is only effective for copy job output Print density will be lighter when ...

Page 780: ...ear on printouts depending on the paper type or the environmental conditions more specifically when you print on heavy paper or use the machine in an environment with low humidity Set Special Printing Mode U to On Special Printing Mode U P 703 When you set this item to On print quality may be lower depending on the paper type or the operating environment more specifically when you print on thin pa...

Page 781: ... the toner cartridge shake it five or six times gently to evenly distribute the toner inside the cartridge and then reload it into the machine Using Up Toner P 796 Are you using appropriate paper Check usable paper and replace with appropriate paper Also specify the paper size and type settings properly Paper P 858 Loading Paper P 51 Specifying Paper Size and Type P 67 A Portion of the Page Is Not...

Page 782: ...on and Print Off Streaks Appear Printing is Uneven Is the platen glass dirty Clean the platen glass and the underside of the feeder Platen Glass P 787 Have you cleaned the fixing unit Clean the fixing unit Fixing Unit P 791 Is the amount remaining in toner cartridge running low Remove the toner cartridge shake it five or six times gently to evenly distribute the toner inside the cartridge and then...

Page 783: ...sable paper and replace with appropriate paper Paper P 858 Loading Paper P 51 Is it time to replace the toner cartridge Materials inside the toner cartridge may have deteriorated Replace the toner cartridge How to Replace Toner Cartridges P 798 Black Spots Appear Have you cleaned the fixing unit Clean the fixing unit Fixing Unit P 791 Troubleshooting 774 ...

Page 784: ...sts even after performing the above operation change the mode by using Barcode Adjustment Mode The improvement effect is weakest with Mode 1 and strongest with Mode 3 Try the adjustment starting with Mode 1 Setting in the Printer Driver Finishing tab Advanced Settings Barcode Adjustment Mode Select the mode Specifying Settings in the Setting Menu of the Operation Panel Barcode Adjustment Mode P 68...

Page 785: ... When you set Barcode Adjustment Mode to one of Mode 1 to Mode 3 Special Print Adjustment A is automatically set to Off Troubleshooting 776 ...

Page 786: ... Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 858 Loading Paper P 51 Paper Curls Are you using paper that has absorbed moisture Replace with appropriate paper Loading Paper P 51 When the current setting of Paper Type is Plain change it to Plain L Specifying Paper Size and Type P 67 Change the setting for Special Printing Mode V The improvement effec...

Page 787: ... and replace with appropriate paper Also specify the paper size and type settings properly Paper P 858 Loading Paper P 51 Specifying Paper Size and Type P 67 Are you outputting printed paper to the output tray If envelopes or other type paper are curled output printed paper to the sub output tray on the back side of the machine Troubleshooting 778 ...

Page 788: ...rectly Loading Paper P 51 Check whether the number of sheets of paper loaded is appropriate and whether the appropriate paper is used Paper P 858 Loading Paper P 51 Check whether mixed sizes and types of paper are loaded together Printouts Are Skewed Do the paper guides align with the edges of the paper If the paper guides are too loose or too tight the printouts are skewed Loading Paper P 51 Trou...

Page 789: ...ty When Contacting Canon When contacting us have the following information ready Product name MF419x MF418x MF416dw MF411dw Dealer where you purchased the machine Details about your problem such as what you did and what happened as a result Serial number eight alphanumeric characters long found on the label on the back side of the machine Checking the serial number from the operation panel MF419x ...

Page 790: ...MF416dw MF411dw Press and tap Device Status Serial Number Troubleshooting 781 ...

Page 791: ...rt 809 Communication Management Report 812 RX Result Report 814 Consumables Status Report 815 Address Book List 816 User Data List System Manager Data List 818 Department ID Management Report 819 IPSec Policy List 820 PCL Font List 821 PS Font List 822 Viewing the Counter Value 823 Using a USB Memory Device to Save Load Settings Data 824 Saving Settings Data to a USB Memory Device 825 Loading Sett...

Page 792: ...Toner Cartridges P 798 Relocating the Machine Relocating the machine for maintenance or an office move see Relocating the Machine P 801 Managing Print Quality Maintaining and Improving Print Quality P 803 If you want to adjust the gradation for copy jobs see Adjusting the Gradation and Density for Copy Jobs P 804 If you wan t to adjust the toner density to be used for printing see Adjusting Print ...

Page 793: ...he saved data see Using a USB Memory Device to Save Load Settings Data P 824 Initializing Settings If you want to restore the settings see Initializing Settings P 829 Updating the Firmware If you want to update the firmware of the machine see Updating the Firmware P 834 Maintenance 784 ...

Page 794: ...and easily Carefully read the safety instructions before you start cleaning Maintenance and Inspections P 9 Where to Clean Exterior of the machine and ventilation slots Exterior P 786 Rollers inside the feeder Feeder P 789 Internal fixing unit Fixing Unit P 791 Platen glass and the underside of the feeder Platen Glass P 787 Maintenance 785 ...

Page 795: ...ceived by using the Memory Reception function faxes that are waiting to be sent and reports that are automatically printed after sending and receiving faxes are not deleted 2 Clean the exterior of the machine and the ventilation slots Use a soft well wrung out cloth dampened with water or a mild detergent diluted with water To locate the ventilation slots see Front Side P 18 and Back Side P 20 3 W...

Page 796: ...r sending and receiving faxes are not deleted 2 Open the feeder 3 Clean the platen glass and the underside of the feeder Clean the areas with a cloth dampened with water Then wipe the area with a soft dry cloth In addition to the platen glass and underside of the feeder make sure to clean and wipe the white strip of plate and the surface of the transparent plastic part too When wiping the transpar...

Page 797: ...the plastic part to dry completely 5 Place the transparent plastic part back into position Make sure of the proper orientation then hold the tabs and place the plastic part back into position by gently lowering the frontward end first 4 Wait for the cleaned area to dry completely 5 Gently close the feeder 6 Reconnect the power cord and turn ON the machine Maintenance 788 ...

Page 798: ... and unplug it from the power outlet Turning the printer off erases any queued print data Data such as documents received and held in memory documents waiting to be sent and reports that are automatically printed after sending or receiving faxes are not deleted 2 Open the feeder cover 3 Wipe the rollers in the feeder Wipe the rollers with a cloth that has been moistened with water and wrung out Th...

Page 799: ...r US Letter size paper in the feeder before starting automatic cleaning Placing Documents P 47 1 Press and tap Menu 2 Tap Adjustment Maintenance 3 Tap Clean Feeder 4 Tap Start Cleaning starts When the Finished message is displayed approximately 60 seconds later press to return to the Home screen Maintenance 790 ...

Page 800: ...er or multi purpose tray before performing the following procedure Loading Paper P 51 Cleaning consumes the toner cartridge Make sure that there is sufficient toner cartridge remaining beforehand Checking the Amount Remaining in the Toner Cartridge P 794 1 Press and tap Menu 2 Tap Adjustment Maintenance 3 Tap Clean Fixing Assembly 4 Check that the size and type of paper displayed is loaded in the ...

Page 801: ...e multi purpose tray Remove the loaded paper before loading the cleaning sheet 7 Tap OK Cleaning starts When the Finished message is displayed approximately 60 seconds later press to return to the Home screen Maintenance 792 ...

Page 802: ...tridge if you see this message before you start to print a large job When this message is displayed When copying or printing you can continue printing the document If the machine is receiving a fax or automatic report output is set received faxes and reports will be stored in the machine so that they do not appear faded after they are printed To continue printing even if the toner amount remaining...

Page 803: ...ppear If of the above symptoms Streaks appear Partially faded or Uneven density appears performing the procedure for Using Up Toner P 796 may allow you to get fine print again for some limited time Checking the Amount Remaining in the Toner Cartridge You can check the amount remaining in the toner cartridge according to the following whenever you want to It is recommended that you check the level ...

Page 804: ...ending on your environment other internal parts may reach the end of their lifetime before the toner runs out The displayed amount remaining in the toner cartridge can be used only as a guide and may differ from the actual amount LINKS Consumables P 868 Maintenance 795 ...

Page 805: ...t fine print again for some time until the toner is used up If the symptom does not improve after you perform the following procedure replace the toner cartridge How to Replace Toner Cartridges P 798 Before starting the procedure read the precautions given in Maintenance and Inspections P 9 and Consumables P 10 1 Open the front cover while holding down on the button 2 Remove the toner cartridge 3 ...

Page 806: ...4 Install the toner cartridge Fully push it in until it cannot go any further 5 Close the front cover Maintenance 797 ...

Page 807: ... the toner cartridges 1 Open the front cover while holding down on the button 2 Remove the toner cartridge 3 Remove the replacement toner cartridge from the protective bag 4 Shake the toner cartridge five or six times as shown below to evenly distribute the toner inside the cartridge and then place it on a flat surface Maintenance 798 ...

Page 808: ...e Also note that it will not be possible to reprint a fax because the fax function automatically deletes data once it is printed Do not pull out the sealing tape at an angle or sideways If the tape breaks you may not be able to pull it out completely If the sealing tape becomes stuck when pulling it out keep pulling until it is completely removed 6 Install the toner cartridge Fully push it in unti...

Page 809: ...7 Close the front cover Maintenance 800 ...

Page 810: ... after sending and receiving faxes are not deleted 2 Disconnect the cables and cord from the machine in numerical order as in the illustration below Whether the cables with are connected depends on your environment When the optional handset is connected remove it from the rack Power plug Power cord USB cable LAN cable Handset cable External telephone cable Telephone cable 3 When transporting the m...

Page 811: ...hine and hold the lift handles then lift up the machine If you have attached the optional paper feeder leave the optional paper feeder on the floor and move it after moving the main unit of the machine 6 Carefully place the machine at the new installation site For information about how to install the machine after relocating it see Getting Started Manuals Included with the Machine P 873 Maintenanc...

Page 812: ... the density or brightness of copies and memory media print differs markedly from the originals use this function so that the appearance of the printing results becomes closer to that of the originals Adjusting the Gradation and Density for Copy Jobs P 804 Density Adjustment Adjust the toner density You can make fine adjustment of toner density by density level Adjusting Print Density P 806 Mainte...

Page 813: ...mory media print For correcting copy images an adjustment image will be printed and scanned Note that you cannot perform this adjustment while performing some functions including scanning and printing Adjustments may not be performed effectively if there is not sufficient toner cartridge remaining 1 Press and tap Menu 2 Select Adjustment Maintenance Adjust Copy Image 3 Check that the size and type...

Page 814: ...der If the Could not perform correction message is displayed Did you load plain recycled heavy paper or label of A4 or Letter size Did you place the adjustment sheet on the platen glass with the adjustment image printed side face down with the black line toward the left side of the machine Has a paper jam occurred Clearing Jams P 723 Is the amount remaining in toner cartridge required for correcti...

Page 815: ...as If Toner Save is set to On you cannot use this adjustment function Toner Save P 681 1 Press and tap Menu 2 Tap Printer Settings 3 Select Print Quality Density 4 Use to adjust the density Making fine adjustment of toner density by density level You can make fine adjustment of toner density on three density levels high medium and low 1 Tap Fine Adjust 2 Select the desired density level 3 Adjust t...

Page 816: ...er density levels repeat the operations in steps 2 to 4 5 Tap Apply 5 Tap Apply When the printed text or thin lines are faded You can make the whole print job darker by using Printer Density under Adjustment Maintenance Printer Density P 701 Maintenance 807 ...

Page 817: ...of destinations registered in the Address Book Address Book List P 816 User Data List System Manager Data List You can check the list of the settings Setting Menu List P 629 as well as the content that has been registered in the machine User Data List System Manager Data List P 818 Department ID Management Report You can check the total volume of printouts for each Department ID Department ID Mana...

Page 818: ...a sending error occurs Menu Output Report Report Settings Fax TX Result Report or E Mail I Fax File TX Result Report Select the print setting Off Select if you do not want to print TX Result Reports On Select to print a TX Result Report every time you send a document Only When Error Occurs Select to print a TX Result Report only when a sending error occurs Example Fax sending MF419x MF416dw Exampl...

Page 819: ...s indicate the transmission result between the machine and the mail server not between the machine and the destination address Even if the transmission fails a three digit error code will not be printed To check the error code print a Communication Management Report Communication Management Report P 812 To print a part of a fax document on the report When you select On or Only When Error Occurs a ...

Page 820: ...Maintenance 811 ...

Page 821: ...ent Report Select the print setting Auto Print 40 Transmissions Select On to print the report automatically after every 40 transmissions or Off if you do not want to print the report automatically Separate TX RX Select On to print sent and received reports separately or Off to print both reports on one sheet Print the Report Manually Menu Output Report Print List Communication Management Report Ch...

Page 822: ...three digits an error code indicates that the transmission failed When an Error Code Appears P 747 For e mail Communication Management Reports indicate the transmission result between the machine and the mail server not between the machine and the destination address Maintenance 813 ...

Page 823: ...esult Report Select the print setting Off Select if you do not want to print RX Result Reports On Select to print an RX Result Report every time you receive a document Only When Error Occurs Select to print an RX Result Report only when a receiving error occurs Example Result OK indicates that the transmission was completed successfully while NG and three digits an error code indicates that the tr...

Page 824: ...onsumables status installed in the machine Menu Output Report Print List Consumables Status Report Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example LINKS Replacing Toner Cartridges P 793 Maintenance 815 ...

Page 825: ...l Favorites and Group Dial by printing an Address Book List Menu Output Report Print List Address Book List Select the setting you want to print out Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example Coded Dial Example Favorites Example Group Dial Maintenance 816 ...

Page 826: ...LINKS Registering in the Address Book P 78 Registering Destinations in the Address Book from Remote UI P 624 Maintenance 817 ...

Page 827: ...esult Report Menu Output Report Print List User Data List or System Manager Data List Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example The User Data List does not include the setting lists of Network Settings and System Management Settings and part of the setting list of Fax Settings To check all the settings items including Network Settings and Sy...

Page 828: ...ting a Department ID Management Report By checking the printout totals you can better manage your paper and toner cartridge supplies Menu Output Report Print List Department ID Management Report Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example LINKS Setting the Department ID Management P 526 Maintenance 819 ...

Page 829: ...IPSec settings registered in the machine by printing an IPSec Policy List Menu Output Report Print List IPSec Policy List Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example LINKS Configuring IPSec Settings P 574 Maintenance 820 ...

Page 830: ...E You can print a list to check the fonts available in PCL mode Menu Output Report Print List PCL Font List Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example Maintenance 821 ...

Page 831: ...EF You can print a list to check the fonts available in PS mode Menu Output Report Print List PS Font List Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example Maintenance 822 ...

Page 832: ... addition to copies and printouts of data from computers MF419x MF418x Select the item you want to check Check the number of pages printed Counters Select the counter to check the counter value Counter Value You can check the count of the selected item MF416dw MF411dw Device Status Check Counter Check the number of pages printed Maintenance 823 ...

Page 833: ...process it may result in damage to data or the machine Do not operate the machine during the import or export process Before importing exporting check that no operation such as printing documents is currently processing For the settings that cannot be imported exported see Setting Menu List P 629 In situations where you want to selectively import or export settings data e g only export Address Boo...

Page 834: ...e machine while the processing is in progress 2 Press and tap Menu 3 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 4 Select Import Export of Settings Export 5 Enter the password using the numeric keys and tap Apply Enter a password for the export data up to 32 alphanumeric characters On h...

Page 835: ...ng exporting Enter the Address Book PIN and tap Apply Tap Skip to cancel Address Book data exporting 7 Disconnect the USB memory device from the USB port 1 Press 2 Press 3 Tap Device Status 4 Tap Remove Memory Media Wait until the message The memory media can be safely removed is displayed 5 Disconnect the USB memory device Maintenance 826 ...

Page 836: ... Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written Also do not turn OFF the machine while the processing is in progress 2 Press and tap Menu 3 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 4 Select Import Export of Settings ...

Page 837: ...ess Book PIN screen appears during importing Enter the Address Book PIN and tap Apply Tap Skip to cancel Address Book data importing 7 Disconnect the USB memory device from the USB port 1 Press 2 Press 3 Tap Device Status 4 Tap Remove Memory Media Wait until the message The memory media can be safely removed is displayed 5 Disconnect the USB memory device Maintenance 828 ...

Page 838: ...Initializing Settings 0UWX 0ER You can restore the following settings Initializing Menu P 830 Initializing Key and Certificate P 832 Initializing Address Book P 833 Maintenance 829 ...

Page 839: ...chine after initialization Menu System Management Settings Initialize Menu Select the item you want to initialize Yes Restart the machine if necessary Items for initializing Select the setting you want to initialize When System Management Settings is selected Select the specific system management settings that you want to initialize and tap Yes Maintenance 830 ...

Page 840: ...ialized The Remote UI Access PIN is also initialized After an initialization reset the Remote UI Access PIN Setting a Remote UI PIN P 534 You can use the procedure below to restore the default Network Settings Menu Network Settings Initialize Network Settings Yes Restart the machine Initialize All Initializes all the settings on the machine Maintenance 831 ...

Page 841: ...gital certificates will be deleted after initializing After initializing functions that require key pairs such as TLS encrypted communication and IKE of IPSec communication are not available To use these functions configure the settings for the key pairs and activate the functions again Menu System Management Settings Initialize Key and Certificate Yes LINKS Configuring Settings for Key Pairs and ...

Page 842: ...ok Note that all the information registered in the Address Book will be deleted after initializing Menu System Management Settings Initialize Address Book Yes LINKS Registering in the Address Book P 78 Registering Destinations in the Address Book from Remote UI P 624 Maintenance 833 ...

Page 843: ...Install the Update Wireless LAN connection Updating via the Internet P 834 Wired LAN connection Updating via the Internet P 834 Updating from a Computer P 835 USB connection Updating from a Computer P 835 If you are in an IPv6 environment you cannot perform firmware update Use USB to re establish connection and perform the update from the computer Checking the firmware version You can check the fi...

Page 844: ...le the restart is in progress Updating from a Computer When you have downloaded the latest firmware version from the Canon website use User Support Tool utility software to update the firmware from a computer For how to perform firmware update from a computer see the User Support Tool Operation Guide included with the firmware To Put the Machine into a Firmware Update Waiting State Menu System Man...

Page 845: ...creen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 44 3 Tap Update Firmware 4 Tap Version Information The current firmware version is displayed Maintenance 836 ...

Page 846: ...w 863 Scanner Specifications 864 Printer Specifications 865 Specifications for E Mail Sending I Faxes Sending and Receiving 866 Specifications for Scanning to Shared Folders FTP Server 867 Consumables 868 Optional Items 869 Manuals Included with the Machine 873 Using e Manual 874 Installing e Manual 875 Uninstalling e Manual 880 Screen Layout of e Manual 883 Viewing e Manual 889 Manual Display Set...

Page 847: ...ix 0UWX 0EX This chapter contains technical specifications of this machine instructions on how to use the e Manual disclaimers copyright information and other important information for customers Appendix 838 ...

Page 848: ...lights 0UWX 0EY Give the features that are described in this section a try The features are grouped under four headings Going Green and Saving Money Improving Efficiency Going Digital and So Much More Appendix 839 ...

Page 849: ...d copies 2 Sided Copying P 122 To print 2 sided documents from your computer Switching 1 Sided and 2 Sided Printing P 250 To print 2 Sided incoming faxes Print on Both Sides P 663 Print Multiple Pages on a Single Sheet To really start saving paper shrink multiple pages onto a single sheet 2 or 4 pages for copies and up to 16 pages for print jobs sent from your computer This is even more effective ...

Page 850: ...less toner Give it a try and save toner and money For more information about this function see Saving Toner P 268 Paperless Faxing MF419x MF416dw Assume you need paper to fax Those old paper printouts you always make are a thing of the past Send documents by fax just as they are created on your computer It s paperless so it s fast And received documents are first stored in memory allowing you to p...

Page 851: ...Remote UI P 624 To select an Address Book address as a fax destination Specifying from Address Book P 154 To select an Address Book address as an e mail destination Specifying from Address Book P 362 To save Address Book addresses on your computer or to export Address Book addresses that are saved on your computer to the machine Saving Loading Settings Data P 619 To save Address Book addresses on ...

Page 852: ...n memos etc and save them directly to a USB memory device Convenient for carrying about To print directly from a USB memory device Printing from USB Memory Memory Media Print P 289 To store scanned document data directly into a USB memory device Scanning Documents Directly to USB Memory P 332 Remote Management with Remote UI Remote UI lets you manage a lot from your computer all without having to ...

Page 853: ...ching between 1 sided and 2 sided printing etc intuitively on the preview image in the printer driver The simple click operation allows you to conveniently make settings while viewing how settings are applied For more information see Printing a Document P 237 Appendix 844 ...

Page 854: ...g Documents as E Mails Directly from the Machine P 335 Scan and Share Say you ve got a paper copy of a report for a company wide meeting Scan it convert it and now everyone can see it It s saved directly in a shared folder on your network so there s no need to print out copies and pass them out Once you start talking about hundreds of pages of documents that everyone needs there s just no other wa...

Page 855: ...mation about this function see Configuring Scan Settings in ScanGear MF P 313 Searchable PDFs Searching of text in a PDF can be done with a searchable PDF By scanning an original with both text and images text portions are converted by OCR into text data In addition to being able to search for text information you can also copy required portions into an Excel spreadsheet or Word document in Micros...

Page 856: ...For more information about this function see Scanning Using an Application P 311 Appendix 847 ...

Page 857: ...essly and directly PCless quick and easy An even broader range of possibilities for work play with functionality made for this age of speed For more information see Can Be Used Conveniently with a Mobile Device P 386 Easy Printing with Google Cloud Print Hook up to Google Cloud Print with your laptop or cell phone send your data and out come your printed documents With this machine Google Cloud Pr...

Page 858: ...uter bypass the settings process altogether and be ready to go before you know it Enjoy the kind of clutter free and easy to use document system that you can only get from wireless Compatible with IEEE 802 11b g n for stress free wireless and also supports WEP and WPA WPA2 PSK TKIP AES CCMP for tighter security For more information about this function see Connecting to a Wireless LAN P 419 Get Fax...

Page 859: ...about this function see Printing Posters P 256 Make Booklets Sometimes your documents deserve better presentation than a staple in the upper left corner Making booklets is easy The print driver will take care of the page positioning for you All you have to do is fold the pages and staple them along the middle For more information about this function see Printing Booklet P 257 Appendix 850 ...

Page 860: ...852 Wireless LAN Specifications P 855 Document Type P 856 Scan Area P 857 Paper P 858 Copy Specifications P 862 Fax Specifications MF419x MF416dw P 863 Scanner Specifications P 864 Printer Specifications P 865 Specifications for E Mail Sending I Faxes Sending and Receiving P 866 Specifications for Scanning to Shared Folders FTP Server P 867 Appendix 851 ...

Page 861: ...der is installed 450 x 472 x 604 mm When the optional handset is installed 532 x 472 x 465 mm Environmental Conditions Temperature 10 to 30 C Humidity 20 to 80 RH no condensation Host Interface 1000BASE T 100BASE TX 10BASE T Hi Speed USB USB IEEE 802 11b g n Infrastructure mode Noise measured in accordance with ISO 7779 declared noise emission in accordance with ISO 9296 LwAd Declared A weighted s...

Page 862: ...ements differ depending on the country in which you purchased the product Power Consumption Maximum 1 160 W or less During standby mode Approx 9 4 W During sleep mode Approx 1 4 W USB connection Approx 1 5 W wired LAN connection Approx 2 1 W wireless LAN connection When the power switch is turned OFF 0 1 W or less Warm up Time 1 From power ON until machine enters standby 16 seconds or less Weight ...

Page 863: ...A weighted emission sound pressure level Bystander position During standby mode Inaudible 3 During printing Approx 55 dB 1 sided During printing Approx 54 dB 2 sided Gradation 256 gradations Acceptable Documents Supported Document Types P 856 Acceptable Paper Stock Paper P 858 Printable Range Printable Area P 860 Scan Range Scan Area P 857 1 Warm up time may vary depending on the use conditions an...

Page 864: ...cheme DS SS System OFDM System Frequency Range 2 412 to 2 472 MHz Maximum Radio Frequency Power Transmitte 15 98 dBm Communication Mode Infrastructure Mode Access Point Mode Security WEP WPA PSK TKIP AES CCMP WPA2 PSK TKIP AES CCMP Connection Method WPS Wi Fi Protected Setup Manual setup Appendix 855 ...

Page 865: ...cies etc Booklet up to 20 mm thickness Plain paper one page document Multi page documents of the same size thickness and weight Size W x L MF419x MF418x Up to 215 9 x 355 6 mm MF416dw MF411dw Up to 215 9 x 297 0 mm Maximum size 215 9 x 355 6 mm Minimum size 139 7 x 128 0 mm Weight Up to 2 kg 1 sided documents 50 to 105 g m 2 sided documents 64 to 105 g m Paper Capacity 1 sheet Up to 50 sheets Appe...

Page 866: ...scan area varies depending on the function used and where documents are placed in the feeder or on the platen glass Platen Glass Feeder Copy The scan area for copying may differ from the printable area Printable Area P 860 The scan area for copying may differ from the printable area Printable Area P 860 Fax MF419x MF416dw Scan The whole document can be scanned Appendix 857 ...

Page 867: ...ive EXEC 184 1 x 266 7 mm Oficio 215 9 x 317 5 mm 3 Oficio Brazil 215 9 x 355 0 mm 3 Oficio Mexico 215 9 x 341 0 mm 3 Letter Government 203 2 x 266 7 mm Legal Government 203 2 x 330 2 mm 1 Automatic 2 sided printing is available without necessity of paper reloading 2 The machine can print received fax documents 3 Set the paper size switch lever in the same position as that for Letter Legal size In...

Page 868: ...ition as that for Letter Legal size Interior P 22 4 Custom size paper with width 105 0 to 216 0 mm and length 148 0 to 356 0 mm can be loaded 5 Custom size paper with width 76 2 to 216 0 mm and length 127 0 to 356 0 mm can be loaded The default paper size of the machine is set to A4 Change the paper size setting when using a different size of paper Specifying Paper Size and Type in the Paper Drawe...

Page 869: ... 250 sheets 500 sheets 50 sheets Heavy paper 90 to 128 g m 1 160 sheets 320 sheets 40 sheets 129 to 163 g m 25 sheets Recycled paper 1 2 60 to 89 g m 250 sheets 500 sheets 50 sheets Color paper 1 2 60 to 89 g m 250 sheets 500 sheets 50 sheets Label 20 sheets Envelope 5 sheets 1 Automatic 2 sided printing is available without replacing paper 2 The machine can print received fax documents Paper Type...

Page 870: ...Appendix 861 ...

Page 871: ...1 A5 A4 70 A4 A5 50 25 Min Copy Speed 1 A4 Plain Direct 33 cpm Continuous Copying Capacity Maximum 999 copies First Copy Time A4 Platen glass 8 seconds or less Feeder 10 seconds or less 1 The copy speed on A4 size plain paper on one side printing is measured during continuous copying However this varies depending on the use conditions and environment of the machine Appendix 862 ...

Page 872: ...400 x 400 dpi Dialing Favorites 19 destinations Coded dialing 281 destinations Group dialing 299 destinations Address Book dialing Regular dialing with numeric keys Automatic redialing Manual redialing Sequential broadcast 310 destinations Receiving Automatic reception Manual reception Remote reception by telephone Default ID 25 Reports TX Result Report Communication Management Report By default a...

Page 873: ... 9 x 355 6 mm Scan Resolution Optical resolution Platen glass up to 600 x 600 dpi Feeder up to 300 x 300 dpi Software interpolation resolution 9 600 x 9 600 dpi Scan Speed 1 A4 300 x 300 dpi Color Approx 7 seconds sheet Black and White Approx 3 seconds sheet Driver TWAIN WIA 2 0 Windows Vista 7 8 ICA Mac OS X 10 6 x or later 1 Speed of scanning via the platen glass The communication time is not in...

Page 874: ...ack of A4 size paper Output tray Approx 150 sheets Sub output tray 1 sheet Print Speed 2 A4 Plain Direct 1 sided printing 33 ppm 2 sided printing 16 8 pages minute 8 4 sheets minute First Print Time 3 A4 6 3 seconds or less Output Resolution 600 x 600 dpi Gradation 256 gradations Toner Cartridges Consumables P 868 1 May varies depending on the installation environment and paper type used 2 The pri...

Page 875: ...n PDF Compact PDF Compact OCR Text 300 dpi Background 150 dpi I Fax 200 dpi MH Compression System Environment Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Solaris Version 2 6 or later with Samba 2 2 or later Mac OS X Red Hat Linux 7 2 or later with Samba 2 2 or later Interface 1000BASE T 100BASE TX 10BASE T Color Mode E mail Color Black and White I Fax Black and White Inputted Image Text ...

Page 876: ...0 dpi MMR Compression PDF PDF OCR Color 200 dpi JPEG Compression PDF Compact PDF Compact OCR Text 300 dpi Background 150 dpi System Environment Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Solaris Version 2 6 or later with Samba 2 2 or later Mac OS X Red Hat Linux 7 2 or later with Samba 2 2 or later Interface 1000BASE T 100BASE TX 10BASE T Color Mode Color Black and White Inputted Image ...

Page 877: ...based on ISO IEC 19752 the global standard related to Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi function devices that contain printer components issued by ISO International Organization for Standardization when printing A4 size paper with the default print density setting Replacement Toner Cartridges For optimum print quality usi...

Page 878: ... in the standard drawer another size in the multi purpose tray and still another in this optional paper feeder This surely reduces the time and labor for paper replacement Paper Capacity Approx 500 sheets Available Paper Paper P 858 Power Supply From main unit Dimensions W x L x H 450 x 386 x 139 mm Weight Approx 5 2 kg Paper Feeder Unit PF 44 MF416dw MF411dw This is a paper feeder capable of hold...

Page 879: ... card and log off by removing it Card slot Insert the control card into the card slot when the logon screen is displayed Remove the control card from the card slot after using the machine The main screen appears on the display after you log on and the logon screen appears on the display after you log off Control card You can use the control card shown below Make sure that the card is facing in the...

Page 880: ...aining a License Key You can obtain a license key by using a web browser Access the License Management System http www canon com lms license and follow the procedure As a part of the procedure you are required to enter the following numbers License Access Number Check the license access number provided on the License Access Number Certificate that is included in the package of the option Serial Nu...

Page 881: ...il the Installation complete Effective after the main power is turned OFF and ON message is displayed If the Registering Do not turn the main power OFF message is displayed enable the functions that are required to activate the option and register the license key again 6 Tap Close Appendix 872 ...

Page 882: ...hen configuring the settings Read this manual with Getting Started e Manual This Manual This manual describes all the functions of the machine in a manual that is viewed using a Web browser You can browse information by category or enter a keyword to search for pages on a specific topic Using e Manual P 874 MF Driver Installation Guide This manual describes how to install the MF drivers MF Scan Ut...

Page 883: ...e results You can also enter phrases such as connecting to a network The keyword search also supports the AND Boolean to search for multiple keywords Search Tab P 887 Search the site map Click Site Map on the top part of the screen and a list of all the e Manual topics is displayed From there you can find the topic you are looking for Site Map P 888 System Requirements To use the e Manual the foll...

Page 884: ...he provided DVD ROM into the drive on the computer Select a language and click OK if you are prompted to do so 2 Click Custom Installation If the above screen is not displayed see Displaying the Software Programs Manuals Setup Screen P 893 If AutoPlay is displayed click Run MInst exe 3 Select USB Connection and click Next Appendix 875 ...

Page 885: ...all the check boxes except for Manuals and click Install 5 Read the License Agreement and click Yes to agree 6 Select a language and click NEXT 7 Click Install If you want to change the installation location click Browse and specify the desired location Appendix 876 ...

Page 886: ... The installation begins Wait a moment This process may take some time 8 Click Exit 9 Click Next Exit Appendix 877 ...

Page 887: ...e Manual Double click the shortcut icon of the e Manual on the desktop If a security warning message appears Click Allow blocked content TIPS for Viewing the e Manual Directly from the provided DVD ROM Appendix 878 ...

Page 888: ...a language and click OK if you are prompted to do so If the Software Programs Manuals Setup screen is not displayed see Displaying the Software Programs Manuals Setup Screen P 893 If AutoPlay is displayed click Run MInst exe 2 Click Manuals 3 Click e Manual Appendix 879 ...

Page 889: ...stalled 1 Insert the provided DVD ROM into the drive on the computer Select a language and click OK if you are prompted to do so 2 Click Start Software Programs If the above screen is not displayed see Displaying the Software Programs Manuals Setup Screen P 893 If AutoPlay is displayed click Run MInst exe 3 Click Start for Manual Uninstaller Appendix 880 ...

Page 890: ...4 Click Uninstall Uninstall begins Wait a moment This process may take some time 5 Click Exit 6 Click Back Exit Appendix 881 ...

Page 891: ...Appendix 882 ...

Page 892: ...anual is started Canon Click to return to the top page Contents tab Search tab Click to toggle the display between the table of contents and search Contents The titles of chapters are displayed Place the mouse pointer over one of the titles and topics of the chapter are displayed on the right Click a topic and its page is displayed Appendix 883 ...

Page 893: ...r click the sliding display for more information about each category The sliding display can be stopped by moving the pointer onto it Feature Highlights P 884 Quick Help Troubleshooting Maintenance Click to view how to solve problems or maintain the machine For Mac OS Users Click to view precautions when using Mac OS Notice Click to view important information you should know when using the machine...

Page 894: ...ick to display the detailed information Click again to close the window Click to display the corresponding topic page Topic Page Contains information about how to configure and use the machine Appendix 885 ...

Page 895: ...p of the corresponding chapter Topic page Displays the topics of the selected chapter If is displayed on the topic clicking it displays the subsections of that topic Click to close the expanded topic Print all All pages of the selected chapter are opened in a separate window The chapter can be printed if necessary Navigation See what chapter topic you are currently viewing Click to return to the p...

Page 896: ... To display the conditions click this button when it is gray To close the display click the button when it is orange Search scope selector Specifies the search scope You can efficiently search for topics by narrowing the search scope The search scope selector is especially useful when you can predict the general location of the topic that you are looking for Search options selector Select the chec...

Page 897: ...he e Manual Chapter icons Click to jump to the topic of the selected chapter Title Topic Displays titles and topics Click a title or topic to jump to the page Click to return to the page top Click to go to the previous or next chapter Appendix 888 ...

Page 898: ... explanations for a procedure Indicates useful functions or tips for using the machine Keys and Buttons Used in this Manual Keys on the operation panel and buttons on the computer display appear in the following notation Type Example Keys on the operation panel Settings displayed on the operation panel Timer Settings Specify the destination Buttons and other text interfaces displayed on the comput...

Page 899: ...Manual Display Settings 0UWX 0HY Appendix 890 ...

Page 900: ...Others 0UWX 0H0 This section describes basic Windows operations and includes disclaimers copyright information and other information Appendix 891 ...

Page 901: ...s Server 2008 Start select Control Panel double click Printers Enabling Network discovery If you are using Windows Vista 7 8 Server 2008 Server 2012 enable Network discovery to view the computers on your network Windows Vista Start select Control Panel View network status and tasks select Turn on network discovery under Network discovery Windows 7 Server 2008 R2 Start select Control Panel View net...

Page 902: ...etwork for computers Shared printers are displayed 1 Displaying the Software Programs Manuals Setup Screen If your computer does not display the Software Programs Manuals Setup screen after inserting the provided DVD ROM follow the procedure below The DVD ROM drive name is indicated as D in this manual The DVD ROM drive name may differ depending on the computer you are using Windows Vista 7 Server...

Page 903: ...nal by printing a test page in Windows 1 Load A4 size paper in the multi purpose tray Loading Paper in the Multi Purpose Tray P 58 2 Open the printer folder Displaying the Printer Folder P 892 3 Right click the printer driver icon for this machine and click Printer properties or Properties 4 Click Print Test Page in General tab Appendix 894 ...

Page 904: ... screen select Control Panel Windows 8 1 Server 2012 R2 Right click Start select Control Panel 2 Display System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Maintenance or System and Security System Windows Server 2008 Double click System 3 Check the bit architecture For 32 bit versions 32 bit Operating System is displayed For 64 bit versions 64 bit Operating System is displayed C...

Page 905: ... 2012 R2 Right click Start select Control Panel 2 Display System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Maintenance or System and Security System Windows Server 2008 Double click System 3 Check the computer name Windows Server 2003 1 Start select Control Panel System 2 Click Change in Computer Name tab 3 Check the computer name Appendix 896 ...

Page 906: ...Open the printer folder Displaying the Printer Folder P 892 2 Right click the printer driver icon for this machine and click Printer properties or Properties 3 In the Ports tab check that the port is selected correctly Appendix 897 ...

Page 907: ...ained You do not need to add a new port If it is Standard TCP IP Port you need to add a new port Configuring Printer Ports P 453 Checking Bidirectional Communication 1 Open the printer folder Displaying the Printer Folder P 892 2 Right click the printer driver icon for this machine and click Printer properties or Properties 3 In the Ports tab make sure that the Enable bidirectional support check b...

Page 908: ...ecking the SSID to Which Your Computer Is Connected If your computer is connected to a wireless LAN network click or in the system tray to display the SSID of the connected wireless LAN router Appendix 899 ...

Page 909: ...ce Print function Installing the Driver Getting Started Canon MF Printer Driver Guide Using each feature Driver s Help Canon MF Printer Driver Guide Fax function Installing the Driver Getting Started Canon Fax Driver Guide Using each feature Driver s Help Canon Fax Driver Guide Scan function Installing the Driver Getting Started Canon Scanner Driver Guide Scanning Setting the MF Scan Utility or Sc...

Page 910: ...man body For this reason laser radiation emitted inside this equipment is hermetically sealed within the protective housing and external cover No radiation can leak from the machine in the normal operation of the product by the user This machine is classified as a Class 1 Laser Product under IEC60825 1 2007 EN60825 1 2007 220 to 240 V Model The label shown below is attached to the laser scan unit ...

Page 911: ...on the environment and human health due to potentially hazardous substances that are generally associated with EEE Your cooperation in the correct disposal of this product will contribute to the effective usage of natural resources For more information about the recycling of this product please contact your local city office waste authority approved scheme or your household waste disposal service ...

Page 912: ...be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Trademarks Adobe Acrobat and Reader are registered trademarks of Adobe Systems Incorporated in the United States and or other countrie...

Page 913: ...fers to a printing device display device or item respectively that contains PostScript technology created or licensed by Adobe Systems Incorporated and not to devices or items that purport to be merely compatible with the PostScript language Adobe the Adobe logo PostScript the PostScript logo and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the Unite...

Page 914: ...display device or item respectively that contains PostScript technology created or licensed by Adobe Systems Incorporated and not to devices or items that purport to be merely compatible with the PostScript language Adobe the Adobe logo Adobe LiveCycle Policy Server PostScript the PostScript Logo and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the U...

Page 915: ...747 U S A CANON EUROPA N V Bovenkerkerweg 59 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 2F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SINGAPORE PTE LTD 1 Fusionopolis Place 15 10 Galaxis Singapore 138522 CANON AUSTRALIA PTY LTD Building A The Park Estate 5 Talavera Road Macquarie Park NSW 2113 Australia CANON GLOBAL WORLDWIDE SITES http www canon com...

Page 916: ... to remain under this license does not apply to any document created using the fonts or their derivatives DEFINITIONS Font Software refers to the set of files released by the Copyright Holder s under this license and clearly marked as such This may include source files build scripts and documentation Reserved Font Name refers to any names specified as such after the copyright statement s Original ...

Page 917: ...rsion except to acknowledge the contribution s of the Copyright Holder s and the Author s or with their explicit written permission 5 The Font Software modified or unmodified in part or in whole must be distributed entirely under this license and must not be distributed under any other license The requirement for fonts to remain under this license does not apply to any document created using the F...

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