Canon iR2018 Series, Portable Manual, Page: 30 / 122

Chapter 4
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*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
4.1.10 Recommended setting of system management information
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When multiple users use the machine, it is necessary to advise each user to set the system management information.
Setting ID and password of system administrator on the operation unit under (Additional functions key) > [System management setting] > [Setting of system ad-
ministrator's information] has an effect of restraining the third person from falsifying information, for the ID and password are required when a user carries out an
important setting of the machine.
Under the environment that the setting is not done, if a user who does not sufficiently know operation situation of the machine tries to change the setting, following
troubles may occur.
- When the user changes [User ID Management] from [off] to [on], copying operation cannot be done unless ID and password are input.
- When each setting is changed on the network from RUI, that enables to falsify data of address book or delete log.
- When TCP/IP fixed address is changed on the network setting, printing operation via network cannot be done until the port setting is changed.
- When usage restriction of USB device is changed to [on], printing operation via USB becomes disabled.
4.1.11 The Reference Information of the Department ID Management
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Function:
If Department is registered in Department ID Management, users are required to input the Department ID and password when inputting data from the operation
unit of the machine. Also, the registration enables to restrict usage and control the usage number of times of Total Parts, Copy, B&W Scan, Color Scan, or Print.
Setting method:
Register Department ID in Department ID Management under Additional Functions key>System Setting.
Operation outline:
Department ID can be registered in [Department ID management] from the operation unit of the machine even though [System Manager Settings] is not done.
When registering data in [Department ID Management] using RUI, you need to register yourself as a system manager in [System Manager Settings] and login
as a system manager.