Canon FAX L160 Reference Manual Download

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3-1

Sending and Receiving

3 Sending and Receiving

Basic Sending Method ................................................................................... 3-4

Scan Settings .................................................................................................. 3-5

Image Quality ..............................................................................3-5

Density ...........................................................................................3-5

Storing/Editing Address Book ...................................................................... 3-6

Storing/Editing One-Touch Speed Dialing Keys/Coded
Speed Dialing Codes .................................................................3-6

Storing/Editing Group Dialing ...............................................3-9

Specifying Recipients .................................................................................. 3-13

Using One-Touch Speed Dialing Keys ............................. 3-13

Using Coded Speed Dialing Codes ................................... 3-13

Group Dialing ........................................................................... 3-14

Using Address Book Key ....................................................... 3-14

Manual Sending ........................................................................................... 3-16

Summary of Contents for FAX L160

Page 1: ...Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde ...

Page 2: ...of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon The machine illustration on the cover may differ slightly from your machine Depending on the country of purchase some default values may vary and some settings may not be available ...

Page 3: ...le recipients as a group Group Dialing p 3 14 Look up a particular recipient Address Book Search p 3 14 Redial when the line is busy Redialing p 3 18 Send documents to multiple recipients Broadcasting p 3 28 Receive faxes in memory without printing out Memory Reception p 3 24 Reject faxes without their numbers RX Restriction p 3 27 Send a fax at a specified time Delayed Sending p 3 28 ...

Page 4: ... of image Image Quality p 4 3 Adjust the density level of scanned images Density p 4 3 Enlarge or reduce copied images Zoom Ratio p 4 4 Print a document from a PC 1 Printing p 5 2 Sort printouts by page order 1 Collate Printing p 5 3 Restrict the use of the machine with a password System Manager Settings p 6 2 1 Indicates the features available only for the FAX L160 ...

Page 5: ...How This Manual Is Organized 1 Before Using the Machine 2 Document and Paper 3 Sending and Receiving 4 Copying 5 Printing FAX L160 Only 6 System Manager Settings 7 Maintenance 8 Troubleshooting 9 Appendix ...

Page 6: ...to Use This Guide xiv Illustrations Used in This Manual xv Legal Notices xvi 1 Before Using the Machine 1 1 Machine Components 1 2 Operation Panel 1 5 Operation Panel 1 5 LCD Standby Mode 1 8 Fax Mode 1 8 Copy Mode 1 8 Optional Handset 1 9 Maintaining the Handset 1 9 ...

Page 7: ...phone Line Type 1 12 Timer Settings 1 13 Setting the Sleep Mode 1 13 Setting Daylight Saving Time 1 14 2 Document and Paper 2 1 Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 Paper Requirements 2 5 Printable Area 2 6 Loading Paper 2 7 Loading Envelopes 2 7 Setting Paper Size and Type 2 10 ...

Page 8: ... Codes 3 6 Storing Editing Group Dialing 3 9 Specifying Recipients 3 13 Using One Touch Speed Dialing Keys 3 13 Using Coded Speed Dialing Codes 3 13 Group Dialing 3 14 Using Address Book Key 3 14 Manual Sending 3 16 Fax Dialing Features 3 17 Dialing Through a Switchboard 3 17 Switching Temporarily to Tone Dialing 3 18 Redialing 3 18 Checking Dialing Line 3 20 Dialing an Overseas Number With Pauses...

Page 9: ...on 3 24 Memory Lock Reception 3 24 Remote Reception 3 25 Selecting the Receive Mode for Printing 3 26 Reception Restriction 3 27 Printing Received Documents 3 27 Advanced Features 3 28 Broadcasting 3 28 Delayed Sending 3 28 Polling 3 29 Relay 3 30 Canceling TX RX Jobs 3 31 Checking and Deleting TX RX Jobs 3 32 Checking Transmission Reception Results 3 32 Checking and Deleting FAX Documents Stored ...

Page 10: ...ting FAX L160 Only 5 1 Printing Documents 5 2 Advanced Printing Features 5 3 Collate Printing 5 3 Checking and Deleting Jobs 5 4 Checking and Deleting Print Jobs 5 4 6 System Manager Settings 6 1 Specifying the System Manager Settings 6 2 Restricting Access to Destinations 6 3 Confirming Entered Fax Numbers 6 3 Restricting Redial 6 3 ...

Page 11: ...Cartridge 7 8 Redistributing Toner 7 8 Replacing the Toner Cartridge with a New One 7 12 Transporting the Machine 7 16 8 Troubleshooting 8 1 Clearing Jams 8 3 Document Jams 8 3 Paper Jams 8 5 LCD Messages 8 10 Error Codes 8 15 If LOAD CORRECT PAPER is displayed 8 17 Re Loading the Paper 8 17 Changing the Paper Size Setting 8 17 ...

Page 12: ...ms 8 22 Copying Problems 8 26 Printing Problems FAX L160 Only 8 28 Telephone Problems 8 30 If a Power Failure Occurs 8 31 If You Cannot Solve a Problem 8 32 9 Appendix 9 1 Machine Settings 9 3 Printing USER DATA LIST 9 3 Accessing the Setting Menu 9 3 Setting Menu 9 5 PAPER SETTINGS 9 5 VOLUME CONTROL 9 5 COMMON SETTINGS 9 6 ...

Page 13: ...3 ADJUST CLEANING 9 14 REPORT SETTINGS 9 14 SYSTEM SETTINGS 9 16 Summary of Reports and Lists 9 18 Printing Reports Automatically 9 19 TX REPORT 9 19 RX REPORT 9 20 ACTIVITY REPORT 9 21 Printing Reports and Lists Manually 9 22 Checking Remaining Memory 9 23 Checking Print and Scan Counts 9 24 Glossary 9 25 Index 9 29 ...

Page 14: ...if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information on the LCD The keys you press appear in square brackets Stop Reset Information on the LCD appears in angle brackets LOAD PAPER The items appear on the PC Menu...

Page 15: ...ons used in this manual are those taken when no optional equipment is attached to the FAX L160 The model FAX L160 is used for illustration purposes in this manual When there is any difference between FAX L160 and FAX L140 it is clearly indicated in the text e g FAX L160 Only ...

Page 16: ...em or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimer The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HERE...

Page 17: ...Panel 1 5 LCD Standby Mode 1 8 Fax Mode 1 8 Copy Mode 1 8 Optional Handset 1 9 Maintaining the Handset 1 9 Toner Cartridge 1 10 Maintaining the Toner Cartridge 1 11 Telephone Line Setting 1 12 Setting the Telephone Line Type 1 12 Timer Settings 1 13 Setting the Sleep Mode 1 13 Setting Daylight Saving Time 1 14 ...

Page 18: ...xtension Extension for the document feeder tray C Paper delivery tray Outputs printouts D Paper delivery tray extension Extension for the paper output tray E Toner cover Open it when replacing the toner cartridge or removing jammed paper F Notch Used to open the toner cover G Operation panel Controls the machine ...

Page 19: ... tray Outputs scanned documents Part of paper stack cover J ADF Automatic Document Feeder Feeds documents automatically into the machine for scanning K Document release lever Releases jammed document L Paper stack cover Protects paper supply in the machine from dirt and dust M Document guides Adjust to the width of documents ...

Page 20: ... cord O Handset cable retainer Hook the optional handset cable to retain the slack P Line jack Connect the telephone cable Q External device jack Connect an external device if necessary R Handset jack Connect the optional handset S USB port Connect the USB cable ...

Page 21: ...elections text and numbers when adjusting settings C key Press to decrease the value for various settings Also press to see the previous item in the menu D key Press to increase the value for various settings Also press to see the next item in the menu E Energy Saver key Press to set or cancel the Sleep mode manually The key lights green when the Sleep mode is set and goes off when the mode is can...

Page 22: ...nt job or to return the machine to the standby mode Also press to switch to the Fax mode when the machine is in the Copy mode M Start key Press to start scanning documents for sending or copying N Processing Data indicator Flashes while sending or receiving faxes Lights when the machine has waiting jobs and stores the data in memory Please note that any fax documents that have been received and ar...

Page 23: ...e R Coded Dial key Press to specify recipients registered under coded speed dialing codes S Image Quality key Press to select image quality for copy or fax T Hook key Press when you want to dial without lifting up the optional handset or the handset of an external telephone U Redial Pause key Press to redial the last dialed number or press to insert a pause when entering a fax number V R key Enter...

Page 24: ...r size C Quantity D Density E Image quality When you connect the power code the LCD displays PLEASE WAIT first and then displays INITIALIZING until the standby display appears It is also possible to see the standby display without having INITIALIZING shown If the machine remains idle for one minute the display returns to the standby mode In that case if the display shows the Copy mode it will swit...

Page 25: ...ailable from your local authorized Canon dealer or the Canon help line For how to install the handset see Before FAX Setting in the Starter Guide Maintaining the Handset Do not leave the handset exposed to direct sunlight Do not install the handset in hot or humid conditions Do not spray aerosol polish on the handset as it may cause damage Use a damp cloth to wipe clean the handset ...

Page 26: ...s a lot of graphics tables or charts the life of the toner cartridge will be shorter as they consume more toner When you are replacing a toner cartridge be sure to use a toner cartridge designed for this product To purchase the Canon genuine replacement toner cartridge contact your local authorized Canon dealer or Canon help line The term 5 coverage denotes a document on which the area covered wit...

Page 27: ...ight or is damaged Always hold the toner cartridge by its handle to avoid touching the drum protective shutter Do not stand the toner cartridge on end and do not turn it upside down If toner becomes caked in the toner cartridge it may become impossible to free it even by shaking the toner cartridge If there is a toner powder leakage make sure not to inhale or touch the toner powder If it comes in ...

Page 28: ...GS then press OK 3 Press or to select USER SETTINGS then press OK 4 Press or to select TEL LINE TYPE then press OK 5 Press or to select the telephone line type then press OK TOUCH TONE Tone dialing ROTARY PULSE Pulse dialing If you do not know the type of telephone line you use contact your local telephone company 6 Press Stop Reset to return to the standby mode ...

Page 29: ... to return to the standby mode Energy Saver lights green when the machine enters the Sleep mode To return to the normal mode from the Sleep mode press Energy Saver on the operation panel To enter the Sleep mode manually press Energy Saver on the operation panel The machine will not enter the Sleep mode when the machine is in operation the Processing Data indicator lights or flashes a message appea...

Page 30: ...IME then press OK 4 Press or to select ON then press OK If you do not need this setting press or to select OFF then press OK 5 Press or to select BEGIN DATE TIME then press OK 6 Press or to select MONTH then press OK 7 Press or to select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select the week then press OK 10 Press or to select DAY then press OK 11 Press or to...

Page 31: ... OK 15 Press or to select the month then press OK 16 Press or to select WEEK then press OK 17 Press or to select the week then press OK 18 Press or to select DAY then press OK 19 Press or to select the day then press OK 20 Press Stop Reset to return to the standby mode ...

Page 32: ...1 16 Before Using the Machine ...

Page 33: ...t and Paper 2 Document and Paper Document Requirements 2 2 Scanning Area 2 3 Loading Documents 2 4 Paper Requirements 2 5 Printable Area 2 6 Loading Paper 2 7 Loading Envelopes 2 7 Setting Paper Size and Type 2 10 ...

Page 34: ...f 5 mm 64 to 105 g m2 If using fine art paper you should use paper that is 0 1 mm or thicker To prevent document jams do not use any of the following Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled paper Coated paper Torn paper Onion skin or thin paper Documents with staples or paper clips attached Paper with fresh glue ink or correction fluid that is not completely ...

Page 35: ... Paper Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 36: ...ing Documents 1 Adjust the slide guides to the width of the documents 2 Fan the document stack and even the edges 3 Insert the document top edge first in the ADF with the printed side facing up The document is ready for scanning ...

Page 37: ...ting Paper Size and Type on p 2 10 For transparencies you can load only up to 100 sheets To prevent paper jams do not use any of the following Wrinkled or creased paper Curled or rolled paper Coated paper Torn paper Damp paper Very thin paper Paper which has been printed on using a thermal transfer printer Do not copy on the reverse side The machine cannot print well on the following types of pape...

Page 38: ...ent and Paper Printable Area The shaded area indicates the approximate printable area of A4 paper and envelope Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 39: ...e the following Envelopes with windows holes perforations cutouts and double flaps Envelopes made with special coated paper or deeply embossed paper Envelopes with peel off sealing strips Envelopes with letters enclosed 1 Place the stack of envelopes on a firm flat surface and press down firmly on the edges to make the folds crisp Press all the way around the envelopes to remove any curls and expe...

Page 40: ...er 2 Lift the paper stack cover and pull it out completely Make sure the back end of the cover does not catch the front paper guide 3 Pull out the paper guide rail 4 Insert the envelope stack with the print side facing up ...

Page 41: ...or the size of the envelopes the quality of your printouts may be adversely affected 6 Push back the paper guide rail to the front edge of the stack 7 Pinch and slide the front paper guide to match the envelope size 8 Insert the paper stack cover Make sure the back end of the cover does not catch and lower the scanning platform ...

Page 42: ...LETTER GOVERNMENT LEGAL FOOLSCAP LTR LGL The paper sizes available will vary depending on the country where the unit was purchased 6 Press OK 7 Press or to select PAPER TYPE then press OK 8 Press or to select the paper type then press OK You can select from the following paper types PLAIN PAPER or PLAIN PAPER L 1 for Plain paper 64 g m2 to 90 g m2 HEAVY PAPER or HEAVY PAPER H 2 for Heavy paper Pap...

Page 43: ...y 3 5 Storing Editing Address Book 3 6 Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes 3 6 Storing Editing Group Dialing 3 9 Specifying Recipients 3 13 Using One Touch Speed Dialing Keys 3 13 Using Coded Speed Dialing Codes 3 13 Group Dialing 3 14 Using Address Book Key 3 14 Manual Sending 3 16 ...

Page 44: ...umber With Pauses 3 20 Basic Receiving Method 3 21 Receiving Features 3 22 FaxTel Optional Settings 3 22 Telstra FaxStream Duet Only for Australia 3 23 Telecom FaxAbility Only for New Zealand 3 23 Manual Reception 3 24 Memory Reception 3 24 Memory Lock Reception 3 24 Remote Reception 3 25 Selecting the Receive Mode for Printing 3 26 Reception Restriction 3 27 Printing Received Documents 3 27 ...

Page 45: ...tures 3 28 Broadcasting 3 28 Delayed Sending 3 28 Polling 3 29 Relay 3 30 Canceling TX RX Jobs 3 31 Checking and Deleting TX RX Jobs 3 32 Checking Transmission Reception Results 3 32 Checking and Deleting FAX Documents Stored in Memory 3 32 ...

Page 46: ... press Stop Reset 2 Set documents Insert the document top edge first in the ADF with the printed side facing up See Loading Documents on p 2 4 3 Enter the fax number with the numeric keys You can also specify the fax number with one touch speed dialing keys coded speed dialing codes or Address Book key See Specifying Recipients on p 3 13 4 Press Start ...

Page 47: ... on p 9 5 Image Quality The default setting is STANDARD 1 Press Image Quality 2 Press or to select the resolution then press OK STANDARD for most text only documents 200 x 100 dpi FINE for fine print documents the resolution is twice that of STANDARD 200 x 200 dpi PHOTO for documents that contain photographs the resolution is twice that of STANDARD 200 x 200 dpi SUPER FINE for documents that conta...

Page 48: ...Using Group Dialing p 3 14 You can specify up to 15 groups of fax telephone numbers assigned to one touch speed dialing keys You can register up to 50 fax telephone numbers in a group Using Address Book Key p 3 14 You can specify fax telephone numbers by pressing Address Book and searching for a fax telephone number from Address Book Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing...

Page 49: ... on p 3 17 Press Redial Pause to enter a pause See Dialing an Overseas Number With Pauses on p 3 20 7 Press or to select ON then press OK If no subaddress or password is required press or to select OFF then press OK And press Stop Reset to return to the standby mode 8 Enter the subaddress number you want to use max 20 digits with the numeric keys then press OK If you want to attach a subaddress to...

Page 50: ...change then press Clear To delete the entire entry press and hold Clear 6 Enter a new character with the numeric keys then press OK 7 Press repeatedly to go to the wrong digit then press Clear to delete it To delete the entire entry press and hold Clear 8 Enter a new number with the numeric keys then press OK 9 If you want to change or enter the subaddress press or to select ON then press OK If no...

Page 51: ... by the two digit code 5 Press OK 6 Press and hold Clear to delete the entire entry then press OK If you delete the fax number the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode Storing Editing Group Dialing The recipients must be assigned to one touch speed dialing keys or coded speed dialing codes beforehand Registering Group Dialing 1 Press Menu 2 Pres...

Page 52: ...then enter the two digit code with the numeric keys For multiple entries press Coded Dial between each entry You can review the destinations which have been already entered with or 7 Press Stop Reset to return to the standby mode Adding New Recipients to Group 1 Press Menu 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group...

Page 53: ...step if you want to delete another recipient 7 Press OK 8 Press Stop Reset to return to the standby mode Changing Group Name 1 Press Menu 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK You can specify a group to edit by pressing the corresponding one touch speed dialing key 5 Press repeatedly to g...

Page 54: ...ecify a group to edit by pressing the corresponding one touch speed dialing key 5 Press OK 6 Press Clear repeatedly until all recipients are deleted then press OK When you delete all recipients the registered name is cleared automatically If you press Clear excessively the display returns to ADDRESS BOOK and the recipients are left undeleted Repeat the procedure from step 2 7 Press Stop Reset to r...

Page 55: ... touch speed dialing keys 01 to 15 If you pressed a wrong key press Stop Reset and try again 0 1 2 3 X X X X X X 0 5 C A N O N Ex 3 Press Start Using Coded Speed Dialing Codes You can specify up to 100 recipients using coded speed dialing codes To use this feature you must assign recipients numbers to coded speed dialing codes beforehand See Storing Editing Address Book on p 3 6 1 Set documents If...

Page 56: ...Book search enables you to search for a particular recipient registered in the machine This is useful when you forget which one touch speed dialing key or coded speed dialing code the recipient you want is registered under You can either go through all the recipients registered in the machine LIST or look up a particular one by their name SEARCH To use this feature you must register destinations i...

Page 57: ...Settings on p 3 5 2 Press Address Book If no recipient is registered for speed dialing NOT REGISTERED is displayed 3 Press or to select SEARCH then press OK 4 Use the numeric keys to enter up to 10 first characters of the recipient s name then press OK S E A R C H A C A N O N Ex Press to switch between input modes A Letter mode 1 Number mode When the search is complete the number of recipients tha...

Page 58: ... Guide 2 Set documents If you want to adjust the image quality and density see Scan Settings on p 3 5 3 Press Hook or pick up the optional handset or handset of your external telephone 4 Dial the recipient s fax telephone number Make sure to confirm the dial tone before entering a fax number If you enter the number before you hear the dial tone the call may not connect or the wrong number may be d...

Page 59: ...SETTINGS then press OK 3 Press or to select COMMUNICATIONS then press OK 4 Press or to select R KEY SETTING then press OK 5 Press or to select PBX then press OK 6 Use the numeric keys to enter the prefix number up to 20 digits then press OK P R E F I X Ex 7 Press Stop Reset to return to the standby mode Dialing using the R Key 1 Set documents 2 Press R to access the outside line 3 Use the numeric ...

Page 60: ...quired information service 3 When the recorded message of the information service answers press Tone to switch to tone dialing If you pressed Hook in step 1 you can pick up the handset if you need to talk to the other party 4 Use the numeric keys to enter the numbers requested by the information service 5 If you want to receive faxes press Start If you are using the external telephone hang up the ...

Page 61: ... Press or to select AUTO REDIAL then press OK 5 Press or to select ON then press OK 6 Press or to select the number of redials the machine will make then press OK R E D I A L T I M E S 2 T I M E S Ex You can also enter values with the numeric keys 7 Press or to select the time in minutes between redials then press OK R E D I A L I N T E R V A L 2 M I N Ex You can also enter values with the numeric...

Page 62: ...hin the number Make sure the LCD shows the fax mode If the LCD shows the copy mode press Stop Reset 1 Set documents 2 Use the numeric keys to dial the international access code For details on international access codes contact your local telephone company 3 If necessary press Redial Pause to insert a pause 1 2 3 P Ex The letter P is displayed between the numbers P in the fax telephone number repre...

Page 63: ...ally and records voice messages NET SWITCH Distinguishes between fax and voice calls FaxTel Switches between fax and voice calls automatically if the optional handset or an external telephone is connected to the machine For optional settings see FaxTel Optional Settings on p 3 22 MANUAL Does not answer any calls You have to manually receive faxes See Manual Reception on p 3 24 For FaxTel or MANUAL...

Page 64: ...X TEL OPT SET then press OK 5 For RING START TIME press or the numeric keys to specify the duration 4 to 30 seconds for which the machine attempts to detect the fax tone before it starts ringing then press OK If the machine receives a fax the machine does not ring and switches to the receive mode automatically The default setting is 6SEC 6 For F T RING TIME press or the numeric keys to specify the...

Page 65: ...ing until the other party hangs up If an answering machine is connected it takes over the call When You Hear the Fax Call Ring Pattern Triple Ring After the machine rings it receives the document automatically Telecom FaxAbility Only for New Zealand In New Zealand Telecom N Z offers the FaxAbility capability This service allows you to assign two numbers to your line one for fax and one for telepho...

Page 66: ...number of pages that the machine s memory can store differs depending on the other party s machine Once the pages are printed they are deleted from the memory If the memory becomes full you will not be able to receive the remaining pages Contact the other party and ask them to resend the remaining pages of the fax Memory Lock Reception You can set the machine to store all documents in memory witho...

Page 67: ... M E M R X S T A R T T I M E 0 0 0 0 Ex 11 For MEM RX END TIME use the numeric keys to enter the end time in 24 hour format then press OK 12 Press Stop Reset to return to the standby mode Printing All Documents Stored in Memory 1 Perform step 1 to 3 in Memory Lock Reception on p 3 24 2 Press or to select MEMORY LOCK then press OK 3 Use the numeric keys to enter the memory lock reception password t...

Page 68: ...umeric keys to enter the two digit remote reception ID to start reception If the machine is set for pulse dialing press Tone to switch to tone dialing before pressing the remote reception ID 3 When the reception is complete hang up the telephone Selecting the Receive Mode for Printing You can select whether the machine stores all received pages in the memory before printing them out or prints each...

Page 69: ...duction Received Image Reduction You can print received documents in a reduced size 1 Press Menu 2 Press or to select FAX SETTINGS then press OK 3 Press or to select PRINTER SETTINGS then press OK 4 Press or to select RX REDUCTION then press OK 5 Press or to select desired setting then press OK ON Reduces the documents automatically depending on the length of the documents OFF Prints documents on ...

Page 70: ...ts 2 Press Add Mode 3 Press or to select BROADCAST then press OK 4 Specify the destination Use the numeric keys one touch speed dialing keys coded speed dialing codes or Address Book key to specify recipients Be sure to press OK after entering the recipient s number if you use the numeric keys You can enter up to 16 different fax numbers using the numeric keys 5 Repeat step 4 to enter all required...

Page 71: ... Delayed sending Polling Polling Sending Polling sending enables you to send a document in response to the recipient machine s request You can store up to 30 documents in the memory 1 Set documents 2 Press Add Mode 3 Press or to select POLLING TX then press OK 4 Press or to select SINGLE or MULTI then press OK SINGLE The document will be deleted after it is sent to a recipient MULTI The document w...

Page 72: ... Start You can enter only up to 16 destinations if using the numeric keys Relay Relay enables you to send a document to a remote machine relay station which in turn sends the document to other destinations The remote machine needs to have the relay feature How the document is handled after it reaches the relay station depends on what function is registered in the station s subaddress 1 Set documen...

Page 73: ...ing Canceling TX RX Jobs Follow the procedure below to cancel an ongoing job sending or receiving 1 Press Stop Reset 2 When the CANCEL DURING TX RX message appears press to select YES Y E S N O C A N C E L D U R I N G T X R X ...

Page 74: ...op Reset to return to the standby mode Checking and Deleting FAX Documents Stored in Memory 1 Press System Monitor 2 Press or to select TX STATUS then press OK 3 Press or to scroll through the job list and check the status of the fax jobs If you want to delete the job go to step 4 Otherwise press Stop Reset to return to the standby mode 4 Press or to select the desired job then press OK For BROADC...

Page 75: ...4 1 Copying 4 Copying Basic Copying Method 4 2 Scan Settings 4 3 Image Quality 4 3 Density 4 3 Zoom Ratio 4 4 Canceling Copy Jobs 4 5 ...

Page 76: ... documents For documents you can copy see Document Requirements on p 2 2 2 Press COPY The copy mode automatically resets to the fax mode after one minute of inactivity or when you press Stop Reset 3 Use the numeric keys to enter the desired copy quantity 1 to 99 4 Press Start ...

Page 77: ...s TEXT PHOTO for documents that contain text and photos When you press Stop Reset the setting will be canceled If you want to keep the settings set the image quality as following Menu COPY SETTINGS STANDARD SETTINGS IMAGE QUALITY Press or to select the desired document type Copy density automatically changes to the manual mode when TEXT PHOTO or PHOTO is set Density You can adjust the density to t...

Page 78: ...ing Menu COPY SETTINGS STANDARD SETTINGS DENSITY MANUAL See Setting Menu on p 9 5 Zoom Ratio You can reduce or enlarge images by any copy ratio in 1 increments The available copy ratios are from 50 to 200 The default setting is 100 1 Press COPY 2 Press or to adjust the zoom ratio then press OK to decrease the zoom ratio to increase the zoom ratio When you press Stop Reset the setting will be cance...

Page 79: ...opy Jobs Follow this procedure to cancel an outgoing job 1 Press Stop Reset 2 When the CANCEL COPYING message appears press to select YES Y E S N O C A N C E L C O P Y I N G The job is canceled and the copy quantity is reset ...

Page 80: ...4 6 Copying ...

Page 81: ...5 1 Printing FAX L160 Only 5 Printing FAX L160 Only Printing Documents 5 2 Advanced Printing Features 5 3 Collate Printing 5 3 Checking and Deleting Jobs 5 4 Checking and Deleting Print Jobs 5 4 ...

Page 82: ...in the Starter Guide For details on the printer driver settings see Online Help How to display the Print dialog box or items on the dialog box may vary depending on your application and or OS 1 From an open document on an application click File Print 2 Select the printer icon for the machine Canon L90 L160 L230 UFRII LT then click Preferences or Properties to open the dialog box 3 After finishing ...

Page 83: ...es of a 3 page document the print order is 1 2 3 1 2 3 and so on 1 From an open document on an application click File Print 2 Select the printer icon for the machine Canon L90 L160 L230 UFRII LT then click Preferences or Properties to open the dialog box 3 Click the Finishing tab 4 In the Finishing list select Collate then click OK 5 On the Print dialog box click Print or OK ...

Page 84: ...d from the memory Checking and Deleting Print Jobs 1 Press System Monitor 2 Press or to select PRINT STATUS then press OK 3 Press or to scroll through the job list and check the status of the print jobs If you want to delete the job go to step 4 Otherwise press Stop Reset to return to the standby mode 4 Press or to select the desired job then press OK 5 Press to select YES If you do not want to ca...

Page 85: ...6 1 System Manager Settings 6 System Manager Settings Specifying the System Manager Settings 6 2 Restricting Access to Destinations 6 3 Confirming Entered Fax Numbers 6 3 Restricting Redial 6 3 ...

Page 86: ...YSTEM SETTINGS then press OK If the system password has been set enter the system password using the numeric keys then press OK 3 Press or to select SYS MANAGER INFO then press OK 4 Press or to select SYSTEM PASSWORD then press OK 5 Use the numeric keys to enter a number then press OK If you make a mistake when entering a number press Clear to clear the entire number and then enter the correct num...

Page 87: ...stem password using the numeric keys then press OK 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select CONFIRM FAX NO then press OK 5 Press or to select ON or OFF then press OK OFF The confirmation screen does not appear ON The confirmation screen appears when you enter a fax number using the numeric keys 6 Press Stop Reset to return to the standby mode Restricting Redial You ca...

Page 88: ... Manager Settings 3 Press or to select ACCESS TO DEST then press OK 4 Press or to select RESTRICT REDIAL then press OK 5 Press or to select ON or OFF then press OK 6 Press Stop Reset to return to the standby mode ...

Page 89: ...nce Cleaning the Machine 7 2 Exterior 7 2 Interior 7 2 Fuser Roller 7 6 Scanning Area 7 6 Replacing the Toner Cartridge 7 8 Redistributing Toner 7 8 Replacing the Toner Cartridge with a New One 7 12 Transporting the Machine 7 16 ...

Page 90: ...ge the machine components When you disconnect the power cord the documents stored in memory will be erased To check the jobs stored in memory see the following Checking and Deleting FAX Documents Stored in Memory on p 3 32 Checking and Deleting Print Jobs on p 5 4 Exterior 1 Disconnect the power cord from the machine 2 Wipe the machine s exterior with a clean soft lint free cloth dampened with wat...

Page 91: ...r cartridge Do not touch the rollers and parts which have labels CAUTION Hot surface avoid contact on They become very hot during use To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold t...

Page 92: ... as it becomes very hot during use Do not touch the pins B or the transfer roller C as this can damage the machine If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 6 Hold the toner cartridge by its handle A 7 The arrow A on the toner cartridge should be facing away from you and pointing down ...

Page 93: ... side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide 9 Push the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover Be careful not to get your fingers caught 11 Reconnect the power cord ...

Page 94: ...ake sure that a sheet of blank A4 paper is in the paper feeder 4 Press or to select FIX UNIT CLEANING then press OK Use standard paper as the cleaning paper Throw away the cleaning paper after use Scanning Area Keep the scanning area clean to avoid dirty copies or faxes to be sent If your documents have black streaks or appear dirty after copying them using the ADF this may be caused by pencil lea...

Page 95: ...oft lint free cloth moistened with water Do not dampen the cloth too much as this may tear the document or damage the machine 5 After the scanning area becomes dry lift the scanning platform back into place 6 Insert the paper stack cover Make sure the back end of the cover does not catch and lower the scanning platform 7 Reconnect the power cord ...

Page 96: ...et CONT PRINTING in PRINTER SETTINGS in FAX SETTINGS to ON you can keep printing fax documents or reports without replacing the toner cartridge The default setting for CONT PRINTING is OFF See Setting Menu on p 9 5 When CONT PRINTING is set to ON the printed documents may be light or blurred because of lack of toner The data is erased when the documents are printed out so you can not print the sam...

Page 97: ...e notch A 3 Remove the toner cartridge Do not touch the rollers and parts which have labels CAUTION Hot surface avoid contact on They become very hot during use 4 Gently rock the toner cartridge several times to evenly distribute the toner inside ...

Page 98: ...A Always hold the toner cartridge by its handle 6 The arrow A on the toner cartridge should be facing away from you and pointing down 7 Insert the toner cartridge so that the guide A on the left side of the toner cartridge fits into the groove inside the machine and slide it down parallel to the guide ...

Page 99: ... Maintenance 8 Push the toner cartridge to make sure it is properly set in the machine 9 Close the toner cover Be careful not to get your fingers caught 10 Open the paper delivery tray A and the extension B ...

Page 100: ...dge with a New One 1 Close the paper delivery tray extension A and then the paper delivery tray B itself Do not close the paper delivery tray without folding the extension first 2 Open the toner cover by the notch A 3 Remove the toner cartridge ...

Page 101: ... from the protective bag Do not open the drum protective shutter A Save the protective bag You may need it later when you remove the toner cartridge from the machine 5 Gently rock the toner cartridge several times to evenly distribute the toner inside ...

Page 102: ...toner wash them immediately in cold water Do not use hot water If you do the toner may be set permanently Do not pull the seal out at an angle 7 Hold the toner cartridge by its handle A Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 8 The arrow A on the ...

Page 103: ...toner cartridge fits into the groove inside the machine and slide it down parallel to the guide 10 Push the toner cartridge to make sure it is properly set in the machine 11 Close the toner cover Be careful not to get your fingers caught 12 Open the paper delivery tray A and the extension B ...

Page 104: ... transporting it over a long distance 1 Disconnect the power cord and all the cables from the back of the machine 2 Close the paper delivery tray extension A and then the paper delivery tray B itself Do not close the paper delivery tray without folding the extension first 3 Open the toner cover by the notch A ...

Page 105: ...oner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter A Always hold the toner cartridge by its handle 5 Close the toner cover Be careful not to get your fingers caught 6 Detach the document feeder tray ...

Page 106: ...e 7 Fold the document delivery tray extension A and then push the document delivery tray B into the machine Do not open or close the document delivery tray extension without extending the document delivery tray first ...

Page 107: ...per Jams 8 5 LCD Messages 8 10 Error Codes 8 15 If LOAD CORRECT PAPER is displayed 8 17 Re Loading the Paper 8 17 Changing the Paper Size Setting 8 17 General Problems 8 18 Paper Feeding Problems 8 19 Sending Receiving Problems 8 20 Sending Problems 8 20 Receiving Problems 8 22 ...

Page 108: ...8 2 Troubleshooting Copying Problems 8 26 Printing Problems FAX L160 Only 8 28 Telephone Problems 8 30 If a Power Failure Occurs 8 31 If You Cannot Solve a Problem 8 32 ...

Page 109: ... the edges of the document or paper When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock If you tear the paper remove any torn pieces to avoid further jams If loose toner comes into contact with your skin or clothing wash with cold water Warm...

Page 110: ...r and pull it out completely Make sure the back end of the cover does not catch the front paper guide 3 Lower the scanning platform A in the document delivery slot 4 Carefully pull out the jammed document 5 Lift the scanning platform back into place ...

Page 111: ...o place 8 Press Stop Reset to return to standby mode Paper Jams When PAPER JAM OPEN TONER COVER appears on the LCD display remove jammed paper from the inside of the machine first then from the paper feeder if necessary 1 Close the paper delivery tray extension A and then the paper delivery tray B itself Do not close the paper delivery tray without folding the extension first ...

Page 112: ...cover first before removing jammed paper inside the machine 3 Remove the toner cartridge To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter A Always hold the toner cartridge by its handle ...

Page 113: ...or the transfer roller C as this can damage the machine If you tear the paper remove any torn pieces to avoid further jams If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 5 Hold the toner cartridge by its handle 6 The arrow A on the toner cartridge should be facing away from you and pointing down ...

Page 114: ...he toner cartridge fits into the groove inside the machine and slide it down parallel to the guide 8 Push the toner cartridge to make sure it is properly set in the machine 9 Close the toner cover Be careful not to get your fingers caught 10 Open the paper delivery tray A and the extension B ...

Page 115: ...back end of the cover does not catch the front paper guide 12 Carefully pull jammed paper from inside the slot If you tear the paper remove any torn pieces to avoid further jams 13 Insert the paper stack cover Make sure the back end of the cover does not catch and lower the scanning platform ...

Page 116: ... with another message When the error is resolved the received data will be printed out For how to solve the problem see the action for the messages displayed with it CANNOT REGIST MORE Description The number of entered recipients for broadcasting has already reached the upper limit 131 Action Send the document separately Description The number of registered recipients for group dialing has already...

Page 117: ...ce CLOSE COVER TONER COVER Description The toner cover is not closed completely Action Check the toner cover and make sure that it is completely closed HANG UP PHONE Description The optional handset or the handset of the external telephone is off the hook Action Hang up the optional handset or the handset of the external telephone INITIALIZING Description This message appears when connecting the p...

Page 118: ...for the machine to send any documents in memory Also print send or delete any documents stored in memory NOT AVAILABLE Description When you are registering group dialing you have pressed a one touch speed dialing key that is already assigned to a fax number Description When you are registering one touch speed dialing you have pressed a one touch speed dialing key that is already assigned to a grou...

Page 119: ... the software is installed properly or if the printer cable is properly connected Action Check if the memory is full Only for the FAX L160 REGISTERING KEY CANNOT REGISTER Description The selected one touch speed dialing key is already assigned to another group Action Select a different one touch speed dialing key SET DOCUMENT Description No document was set on the machine when Start was pressed in...

Page 120: ... see Set Up the Machine in the Starter Guide TONER LOW PREPARE NEW TONER Description The toner is running low Action Prepare a new toner cartridge WRONG NUMBER ENTRY Description An invalid number was entered in the date and time setting Action Enter a correct date or time WRONG PASSWORD Description The memory lock reception password or system password you entered is incorrect Action Enter the corr...

Page 121: ...r Codes An error code is a four digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs For details on reports see Printing Reports Automatically on p 9 19 See the following for individual error codes ...

Page 122: ...espond within 35 seconds Action Resend the document Ask the other party to check their machine If you are making an overseas call add a pause to the number 008D Description The recipient s machine has run out of paper Action Ask the recipient to make sure that paper is loaded in their machine 00A0 Description Transmission was manually canceled on the machine Action Resend the document if necessary...

Page 123: ...ppears automatically Load the correct size paper or change the paper size setting See Setting Paper Size and Type on p 2 10 Re Loading the Paper 1 Load the correct size paper as shown on LCD display then press OK to resume the job The machine re starts printing Changing the Paper Size Setting 1 Press Menu 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE then press OK...

Page 124: ...ed on Is the power cord supplying power Use a different power cord or test the cord for continuity using a voltmeter Q A Q A Nothing appears in the LCD Is the power cord plugged in securely Check that the power cord is securely plugged into the machine and into the wall outlet If the machine is plugged into a power strip make sure the power strip is plugged in and turned on Is the machine in the S...

Page 125: ...ded See Set Up the Machine in the Starter Guide Does the machine contain too many sheets Make sure you load the correct quantity See Paper Requirements on p 2 5 Q A Q A Q A Q A Are different types of paper loaded in the machine Load only one type of paper Make sure you load paper that meets the requirements for use See Paper Requirements on p 2 5 Let the paper run out before refilling the machine ...

Page 126: ... Book on p 3 6 Did you dial the correct number Check that you have the correct number Q A Q A A Q A Q A Is the machine in the Sleep mode The machine does not scan documents if it is in the Sleep mode To take the machine out of the Sleep mode press Energy Saver on the operation panel Is the recipient s machine out of paper Ask the recipient to make sure paper is loaded in the machine Are there othe...

Page 127: ...about 5 minutes Then plug in the machine and try sending again Q A Q A Q A Q A Q A Memory fills up immediately when you try to send Are you sending with the resolution set to SUPER FINE If you want to keep your document quality divide the document into some parts and send them separately If your document does not contain fine text or photographs set the resolution to STANDARD If your document cont...

Page 128: ...p 6 3 Q A Q A Q A Q A Q A Entering the fax number is required again after pressing Start Is CONFIRM FAX NO set to ON When CONFIRM FAX NO is set to ON you need to enter the fax number again after pressing Start See Confirming Entered Fax Numbers on p 6 3 Receiving Problems Cannot receive a fax automatically Is the machine set to receive faxes automatically For the machine to receive faxes automatic...

Page 129: ... for an error message See LCD Messages on p 8 10 Print an Activity Report and check for an error See ACTIVITY REPORT on p 9 21 Q A Q A Q A Q A Q A A Is paper loaded in the machine Make sure paper is loaded in the machine See Set Up the Machine in the Starter Guide Can the sender s machine send the CNG signal which tells your machine that the incoming call is a fax call Some machines cannot send th...

Page 130: ...Faxes do not print Have you removed the plastic seal from the toner cartridge Make sure you remove the seal from the toner cartridge See Set Up the Machine in the Starter Guide Is the toner cartridge installed properly Make sure the toner cartridge is installed properly See Set Up the Machine in the Starter Guide Is the cartridge out of toner Replace the toner cartridge See Replacing the Toner Car...

Page 131: ...CM Does the sender s machine support ECM If the sender s machine does not support ECM the document is received in normal mode without error checking Q A Q A Q A Q A Q A Receiving of documents is too slow Is the resolution of the sender s machine set higher Contact the sender and make sure the resolution of the sender s machine has been set properly You cannot get documents from information service...

Page 132: ...e Make sure you load documents that meet the requirements for use See Chapter 2 Document Requirements on p 2 2 Q A Q A Q A Q A Copy is too light or has uneven density Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cartridge See Replacing the Toner Cartridge on p 7 8 Copy has vertical white streaks Is the toner lo...

Page 133: ...per Requirements on p 2 5 Copy is skewed Is the paper loaded correctly Make sure the paper is correctly loaded in the machine See Set Up the Machine in the Starter Guide A Q A Q A Q A Copy is not clear Is the correct type of paper loaded in the machine Make sure you load paper that meets the requirements for use See Paper Requirements on p 2 5 Are you copying on the wrong side of the paper Some pa...

Page 134: ...r has uneven density Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cartridge See Replacing the Toner Cartridge on p 7 8 Q A Q A Q A Q A Q A Printout has vertical white streaks Is the toner low or unevenly distributed Redistribute the toner inside the toner cartridge If the problem persists replace the toner cart...

Page 135: ...ble is properly connected to the machine and the computer Try a different USB cable Q A Q A Q A Q A Q A Q A Does the USB port you are using properly work Restart your computer and the machine If the computer has other ports connect the USB cable to others Are there any jobs remaining in the print queue A print job may be stuck in the print queue when it could not be finished due to an expected int...

Page 136: ...pe Make sure the machine is set for the correct telephone line type See Before FAX Setting in the Starter Guide Q A Q A Q A Telephone disconnects while you are talking Is the telephone cable connected properly Make sure the cable is connected properly See Before FAX Setting in the Starter Guide Is the telephone cable defective Use another cord Calls do not connect or the wrong number is dialed Did...

Page 137: ...to the machine You cannot send receive or copy documents If power is suddenly lost due to a power failure or accidental unplugging the machine may lose received data stored in memory If this happens the LCD displays LOST IMAGE when power is restored and automatically prints a Lost Report unless the cartridge is empty or there is no paper in the machine that lists the documents received in the last...

Page 138: ...me FAX L160 FAX L140 Serial number On the label located at the back of the machine Place of purchase Nature of problem Steps you have taken to solve the problem and the results If the machine makes strange noises or emits smoke or odd odor disconnect the power cord immediately and then contact your local authorized Canon dealer or the Canon help line Do not attempt to disassemble or repair the mac...

Page 139: ...essing the Setting Menu 9 3 Setting Menu 9 5 PAPER SETTINGS 9 5 VOLUME CONTROL 9 5 COMMON SETTINGS 9 6 COPY SETTINGS 9 6 FAX SETTINGS 9 7 ADDRESS BOOK SET 9 11 PRINTER SETTINGS FAX L160 Only 9 12 TIMER SETTINGS 9 13 ADJUST CLEANING 9 14 REPORT SETTINGS 9 14 SYSTEM SETTINGS 9 16 ...

Page 140: ...and Lists 9 18 Printing Reports Automatically 9 19 TX REPORT 9 19 RX REPORT 9 20 ACTIVITY REPORT 9 21 Printing Reports and Lists Manually 9 22 Checking Remaining Memory 9 23 Checking Print and Scan Counts 9 24 Glossary 9 25 Index 9 29 ...

Page 141: ...TINGS then press OK 3 Press or to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK Printing starts and the screen automatically returns to the standby mode Accessing the Setting Menu 1 Press Menu 2 Press or to select the menu you want to access then press OK PAPER SETTINGS VOLUME CONTROL COMMON SETTINGS COPY SETTINGS FAX SETTINGS ADDRESS BOOK SET PRINTER SETTINGS T...

Page 142: ...submenu see Setting Menu on p 9 5 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to the standby mode If you press Stop Reset before pressing OK the setting will not be registered Press Menu to return to the previous display ...

Page 143: ...ptions A4 OFICIO BRAZIL OFICIO MEXICO OFICIO FOLIO GOVERNMENT LETTER GOVERNMENT LEGAL FOOLSCAP LTR LGL 2 PAPER TYPE Sets the paper type from the following options PLAIN PAPER PLAIN PAPER L HEAVY PAPER HEAVY PAPER H and TRANSPARENCY VOLUME CONTROL Setting Item Description 1 MONITOR VOLUME Sets the volume for monitor tone during the fax transmission 0 3 2 2 CALLING TONE Sets the volume of the ring p...

Page 144: ...e ENGLISH GERMAN FRENCH SPANISH ITALIAN SWEDISH NORWEGIAN DUTCH FINNISH DANISH PORTUGUESE CZECH SLOVENE HUNGARIAN RUSSIAN TURKISH POLISH COPY SETTINGS Setting Item Description 1 STANDARD SETTINGS Sets the default setting for copying 1 IMAGE QUALITY Sets the document type for copying TEXT PHOTO TEXT PHOTO 2 DENSITY Sets the density for copying MANUAL 1 9 5 AUTO 3 ZOOM RATIO Sets the zoom ratio for ...

Page 145: ... NAME Registers your name company name max 32 characters including spaces See Set the Machine for Sending Faxes in the Starter Guide 3 TX TERMINAL ID Sets the options for sender information ON Sender information is printed in small type at the top of each page OFF Sender information is not printed 4 TEL LINE TYPE Selects the telephone line type See Telephone Line Setting on p 1 12 TOUCH TONE ROTAR...

Page 146: ...ttempt at dialing fails redialing is not attempted 2 DIALING LINE CHCK Sets whether to check the telephone line condition OFF ON 4 RX SETTINGS Sets the reception features 1 FAX TEL OPT SET Sets the optional items in the FaxTel mode See FaxTel Optional Settings on p 3 22 1 RING START TIME Sets the time the machine takes to check whether a call is a fax or a voice call 4SEC 30SEC 6SEC 2 F T RING TIM...

Page 147: ...nal telephone does not ring In the Sleep mode the optional handset or external telephone may ring one or two times 3 REMOTE RX Sets whether to use remote receiving See Remote Reception on p 3 25 ON The machine enables remote receiving REMOTE RX ID You can dial a code from a remote extension to start receiving a document A combination of two characters using 0 to 9 default 25 OFF The machine disabl...

Page 148: ...s the TSI signal 5 PRINTER SETTINGS Sets the printer functions 1 RX REDUCTION Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper loaded See Received Image Reduction on p 3 27 ON Reduces the image to fit the size of paper loaded OFF Retains the original size of the image CUT The image that is larger than 1 page record area is cut and not recorded 2 CONT ...

Page 149: ...ding spaces 3 OPTIONAL SETTING Sets the optional settings for sending faxes OFF The optional setting is not set ON The optional setting is set SUBADDRESS Sets the subaddress 20 digits PASSWORD Sets the password 20 digits 2 CODED DIAL Registers recipients for coded speed dialing Up to 100 recipients can be registered See Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes on p 3 ...

Page 150: ...r group dialing Up to 50 destinations can be registered for each a group See Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes on p 3 6 NAME Registers the group name max 20 characters including spaces PRINTER SETTINGS FAX L160 Only Setting Item Description 1 ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer ON...

Page 151: ...dle for a certain period of time 3MIN 30MIN 5MIN See Setting the Sleep Mode on p 1 13 ON OFF 4 DAYLIGHT SV TIME Sets the daylight saving time mode See Setting Daylight Saving Time on p 1 14 ON Activates the daylight saving time mode 1 BEGIN DATE TIME Sets the begin date 1 MONTH default OCTOBER 2 WEEK default LAST WEEK 3 DAY default SUNDAY 2 END DATE TIME Sets the end date 1 MONTH default MARCH 2 W...

Page 152: ...ion 1 SETTINGS Sets the report functions See Printing Reports Automatically on p 9 19 1 TX REPORT Sets whether the transmission report prints out PRINT ERROR ONLY Prints a report only when a transmission error occurs OUTPUT NO No report is printed OUTPUT YES Prints a report every time you send a document 2 RX REPORT Sets whether the reception report prints out OUTPUT NO OUTPUT YES PRINT ERROR ONLY...

Page 153: ...obs in memory 5 MEMORY IMAGE PRNT Prints the information and image of the first page of the reserved job 6 1 TOUCH LIST Prints the list of fax telephone numbers and names registered for one touch speed dialing 7 CODED DIAL LIST Prints the list of fax telephone numbers and names registered for coded speed dialing 8 GROUP DIAL LIST Prints the list of groups registered for group dialing 9 USER DATA L...

Page 154: ...ct the country or area where the machine is used 2 MEMORY LOCK Sets whether to receive and store all documents in memory and not to print automatically See Memory Lock Reception on p 3 24 OFF Disables memory lock reception ON Enables memory lock reception 1 PASSWORD Registers the password that protects the authority for accessing to memory 2 MEMORY RX TIME Sets whether to set a period for memory l...

Page 155: ...N PBX 3 ACCESS TO DEST Sets restriction of the access to recipients 1 RESTRICT REDIAL Sets whether to disable the redial function of the Redial Pause key OFF ON 2 CONFIRM FAX NO Sets whether to confirm the entered fax numbers each time you send a fax OFF ON 4 UPDATE FIRMWARE This function is used only when the machine firmware needs to be updated ...

Page 156: ...Lists reserved jobs stored in memory MEMORY IMAGE PRNT Shows information and the first page of a reserved job 1 TOUCH LIST Lists all the recipients numbers registered for one touch speed dialing CODED DIAL LIST Lists all the recipients numbers registered for coded speed dialing GROUP DIAL LIST Lists all the groups recipients numbers registered for group dialing USER DATA LIST Lists all the current...

Page 157: ...tandby mode OUTPUT YES Prints a report every time you send a document 6 Press Stop Reset to return to the standby mode Report Items The following items are displayed in the Transmission Report JOB NO Job number MODE Mode of transaction G3 or ECM NO Sequence number DESTINATION TEL ID Name and number of recipient START TIME Date and time of transaction PAGE Number of pages sent RESULT Result of tran...

Page 158: ...ONLY Prints a report only when a reception error occurs 6 Press Stop Reset to return to the standby mode Report Items The following items are displayed in the Reception Report JOB NO Job number MODE Mode of transaction G3 or ECM NO Sequence number DESTINATION TEL ID Number of the sending machine displayed only if registered in their machine START TIME Date and time of transaction PAGE Number of pa...

Page 159: ... transactions OUTPUT NO Does not print a report Press Stop Reset to return to the standby mode 6 Press Stop Reset to return to the standby mode Report Items The following items are displayed in the Activity Report NO Transaction number 01 to 60 JOB NO Job number START TIME Date and time of transaction MODE Mode of transaction G3 or ECM DESTINATION TEL ID Name and number of recipient PAGE Number of...

Page 160: ... DIAL LIST USER DATA LIST If no relevant data is stored in memory NO DATA is displayed For information on each report or list see Summary of Reports and Lists on p 9 18 1 Press Menu 2 Press or to select REPORT SETTINGS then press OK 3 Press or to select LIST PRINT then press OK 4 Press or to select a desired report or list then press OK Printing starts and the screen automatically returns to the s...

Page 161: ...he amount of available memory by pressing the System Monitor key 1 Press System Monitor 2 Press or to select AVAILABLE MEMORY then press OK to confirm the remaining memory 7 5 A V A I L A B L E M E M O R Y Ex 3 Press Stop Reset to return to the standby mode ...

Page 162: ...can Counts System monitor allows you to check print and scan counts 1 Press System Monitor 2 Press or to select VIEW PAGE TOTALS then press OK 3 Press or to view the print or scan counts 4 Press Stop Reset to return to the standby mode ...

Page 163: ...hrough the machine s memory Buffer size The size of a data area or buffer shared by devices or programs working at different speeds or with different priorities The buffer is designed to prevent one device or process from being held up by another For this to be possible the buffer must be set up correctly C CNG Calling Tone This is a signal sent by fax machines to identify the call as an incoming ...

Page 164: ...multiple recipients registered in Address Book as a group This means that you can press just a single one touch speed dialing key to specify recipients when sending the same document to many recipients H HP GL 2 A graphics language that allows computer applications to draw graphic images using printers Images in HP GL 2 are represented as vector graphics Vector objects describe an image in terms o...

Page 165: ...ystem used to create those documents A PDF document can contain any combination of text graphics and images PHOTO The document setting you use for sending or copying documents with intermediate tones such as photographs Polling One fax machine requesting another to send a document The receiving party calls the fax machine holding the document to be sent and requests that it be sent Pulse See Rotar...

Page 166: ...es Rotary pulse dialing requires certain setting adjustments RX See Receiving S Sending Sending documents is also defined as TX or Transmit The machine can scan and send documents via fax Sending speed The rate at which faxes are transmitted through the phone line See also bps bits per seconds Standby The mode in which the machine is on and ready to use Subaddress Subaddress is the global telecomm...

Page 167: ...7 2 Scanning area 7 6 Clearing jams 8 3 Document jams 8 3 Paper jams 8 5 Clear key 1 6 Coded Dial key 1 7 3 13 Coded speed dialing codes Deleting 3 9 Editing 3 8 Registering 3 6 Storing Editing 3 6 Using 3 13 Collate Printing 5 3 COMMON SETTINGS 9 3 9 6 Components 1 2 Copying 4 1 Copy job Canceling 4 5 Copy key 1 6 Copy mode 1 8 COPY SETTINGS 9 3 9 6 D Daylight saving time 1 14 Deleting Documents ...

Page 168: ...e quality Copying 4 3 Faxes 3 5 Image Quality key 1 7 J Jams Document 8 3 Paper 8 5 L LCD Messages 8 10 Standby mode 1 8 LCD display 1 5 Line jack 1 4 Loading Document 2 4 Paper 2 7 Loading Envelopes 2 7 M Machine components 1 2 Machine settings 9 3 Maintaining the toner cartridge 1 11 Maintenance 7 1 Manual reception 3 24 Manual sending 3 16 Memory lock reception 3 24 Memory reception 3 24 Menu A...

Page 169: ...y 1 7 RX REPORT Printing automatically 9 20 S Scanning area 2 3 Scan settings Copying 4 3 Sending 3 5 Sending and receiving 3 1 Sending documents Address Book 3 6 Advanced features 3 28 Basic sending method 3 4 Fax dialing features 3 17 Manual sending 3 16 Scan settings 3 5 Specifying recipients 3 13 Setting menu ADDRESS BOOK SET 9 11 COMMON SETTINGS 9 6 COPY SETTINGS 9 6 FAX SETTINGS 9 7 PAPER SE...

Page 170: ...f you cannot solve a problem 8 32 LCD messages 8 10 Paper feeding 8 19 Printing 8 28 Sending Receiving 8 20 Telephone 8 30 TX REPORT Printing automatically 9 19 U USB port 1 4 USER DATA LIST 9 3 Using Address Book key 3 14 Coded speed dialing 3 13 Group dialing 3 14 One touch speed dialing keys 3 13 V VOLUME CONTROL 9 3 9 5 ...

Page 171: ...Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde ...

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