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Canon Color imageCLASS MF8580Cdw, User Manual

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Canon Color imageCLASS MF8580Cdw User Manual Download Page 182

0ALJ-046

Using Registered Destinations

This section describes how to specify destinations registered in the Address Book.

Registering Destinations

NOTE

You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as
a user who has permission to access the folder, or change the save location of the Address Book.

Changing Location to Save Address Book Data

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the
application you are using.

Select your fax driver, and click [Print].

Click the [Sending Settings] tab [Address Book].

Select a destination and click [Add to List] [OK].

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Summary of Contents for Color imageCLASS MF8580Cdw

Page 1: ......

Page 2: ...ing the Fax Number and Unit Name 45 Selecting the Receive Mode 47 Connecting the Telephone Line 49 Basic Operations 51 Parts and Their Functions 53 Front Side 54 Back Side 56 Interior 57 Manual Feed S...

Page 3: ...Used Copy Settings 130 Faxing 131 Sending Faxes 133 Canceling Sending Faxes 136 Various Fax Settings 137 Adjusting Resolution 138 Adjusting Density 139 Adjusting Sharpness 140 Scanning 2 Sided Docume...

Page 4: ...ng Document Type 215 Saving Toner 216 Combining and Printing Multiple Documents 217 Configuring Printer Settings on the Machine 220 Printing a Document Secured by a PIN Secure Print MF8580Cdw MF8550Cd...

Page 5: ...ifying Previously Used Destinations 312 Specifying Destinations in an LDAP Server E mail 313 Changing Default Settings 316 Checking Log for Sent Documents E mail Shared Folder MF8580Cdw MF8550Cdn MF85...

Page 6: ...15 Restricting the Machine s Functions 417 Restricting Access to Address Book and Sending Functions MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only 418 Setting a PIN for Address Book 419 Limiting Availabl...

Page 7: ...Problems 575 Printing Problems 576 Faxing Telephone Problems MF8580Cdw MF8550Cdn MF8280Cw Only 577 When You Cannot Print Properly 578 Printing Results Are Not Satisfactory 579 Paper Creases or Curls...

Page 8: ...Money 624 Improving Efficiency 626 Going Digital 628 So Much More 630 Specifications 632 Machine Specifications 633 Paper Drawer Specifications Optional MF8580Cdw MF8550Cdn MF8540Cdn Only 635 Wireless...

Page 9: ...and others Before using this machine read this chapter and follow the instructions to properly use this machine Do not perform any operations not described in this manual Canon will not be responsible...

Page 10: ...cables may be damaged resulting in a fire or electrical shock Do not use near any medical equipment Radiowaves emitted from this machine may interfere with medical equipment which may cause a malfunc...

Page 11: ...t the machine adjust to the ambient temperature and humidity for at least two hours before use When the room where the machine is installed is heated rapidly When the machine is moved from a cool or d...

Page 12: ...may result in a fire or electrical shock Do not wrap the power cord or tie it in a knot as this may result in a fire or electrical shock Insert the power plug completely into the AC power outlet Fail...

Page 13: ...lectrical shock If you are using a cardiac pacemaker This machine generates a low level magnetic flux If you use a cardiac pacemaker and feel abnormalities please move away from this machine and consu...

Page 14: ...radiation exposure If the laser beam should escape and enter your eyes exposure may cause damage to your eyes IMPORTANT When transporting the machine To prevent damage to the machine during transport...

Page 15: ...ot use alcohol benzenes paint thinners or other flammable substances Do not use tissue paper or paper towels If these substances come into contact with electrical parts inside the machine they may gen...

Page 16: ...tely wash with cold water and consult a physician Use caution so that toner does not come into contact with your skin If it should wash with soap and cold water If there is any irritation on your skin...

Page 17: ...rature and high humidity Locations subject to dramatic changes in temperature and humidity where condensation may easily occur Locations with a large amount of dust Locations within the reach of child...

Page 18: ...go to the corresponding section Step 1 Checking Supplied Accessories Step 2 Removing Packing Materials Step 3 Preparing Toner Cartridges Step 4 Loading Paper Step 5 Installing the Handset Optional MF8...

Page 19: ...Step 9 Configuring Initial Settings for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only...

Page 20: ...on Customer Care Center The machine Toner cartridge s Power cord Getting Started Shortcut key label MF8580Cdw MF8550Cdn MF8540Cdn Only User Software CD ROM Multi lingual User Manual CD MF8580Cdw MF855...

Page 21: ...oner cartridge Canon Cartridge 718 Black Starter 1 200 sheets Canon Cartridge 718 Yellow Starter Canon Cartridge 718 Magenta Starter Canon Cartridge 718 Cyan Starter Composite Y Yellow M Magenta and C...

Page 22: ...ad the appropriate software if required The manuals listed below are included with the machine Refer to them as necessary Getting Started Read this manual first It describes basic setup procedures fro...

Page 23: ...n MF8540Cdn only Install the optional paper drawer Drawer 2 before moving the machine For details on how to install the paper drawer see the installation manual included with the optional paper drawer...

Page 24: ...Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230Cn Fully open the rear cover MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230Cn Remove the tape and packing materials MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230C...

Page 25: ...Remove the tape and packing materials Gently close the feeder NOTE Make sure that all the packing materials have been removed from the machine MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230Cn Continue...

Page 26: ...sealing tape is approximately 50 cm There is a toner cartridge for each of the four colors Remove the sealing tape from each toner cartridge IMPORTANT When pulling out the sealing tape If the sealing...

Page 27: ...NOTE Make sure that all four strips of sealing tape have been removed from the machine Continue to Loading Paper...

Page 28: ...er Drawer Specifying Paper Size and Type Pull out the paper drawer IMPORTANT Make sure to hold the paper drawer with both hands and pull it out gently Otherwise you may damage the paper drawer by drop...

Page 29: ...ainst the edges of the paper IMPORTANT Align the paper guides securely against the edges of the paper Paper guides that are too loose or too tight can cause misfeeds or paper jams Insert the paper dra...

Page 30: ...ready before you start installing Remove the two covers Insert the plugs with pins into the holes on the handset cradle NOTE Do not fully insert the pins into the plugs at this point Insert the plugs...

Page 31: ...Connect the modular handset cable to the handset jack Attach the four handset cable clamps Run the handset cable through the clamps and close them Continue to Connecting the Power Cord 6 7 8...

Page 32: ...not connect the USB cable yet Wait until you install the software to connect the USB cable Make sure that the machine is turned OFF Plug the female end of the power cord into the power socket on the b...

Page 33: ...ue NOTE If the Open the back cover then remove the protective sheet message is shown on the display remove the packing materials under the rear cover Removing Packing Materials Use to select your UTC...

Page 34: ...press An adjustment image is printed 3 Open the feeder after the screen displayed during printing disappears 4 Place the adjustment image on the platen glass with the print side face down Place the a...

Page 35: ...ettings are complete If you are using MF8580Cdw MF8550Cdn MF8280Cw use to select No and press and then proceed to Configuring Initial Settings for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only the m...

Page 36: ...nly If you want to connect via wireless LAN later use to select No and press and then proceed to Configuring Initial Settings for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only to configure the fax s...

Page 37: ...d with the router or contact your manufacturer The operating systems listed below are compatible with the included software such as the drivers which are used for connecting the machine to a computer...

Page 38: ...rmation see the instruction manuals included with the devices you are using or contact the device manufacturers Have the network settings been completed on the computer If the network has not been set...

Page 39: ...F Driver Installation Guide After installing the software continue to Configuring Initial Settings for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only NOTE If the Remote UI screen is not displayed Mak...

Page 40: ...Network Administrator Check the device and network settings Has the LAN cable been properly connected to the computer and router For more information see the instruction manuals included with the devi...

Page 41: ...onfiguring Initial Settings for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only after installing the software If you are using MF8540Cdn MF8230Cn the settings for connecting to a computer are complete...

Page 42: ...side of the machine Pull the string to remove the cap Connect the USB cable Connect the flat end to the USB port on the computer Connect the square end to the USB port on the machine NOTE If the dialo...

Page 43: ...h receive mode best suits your intended use and then follow the on screen instructions to configure the settings For more information about a particular step click on the link to go to the correspondi...

Page 44: ...faxes manually Use both fax and telephone Use answering machine Answering Machine Connect your answering machine Callers can record a message if they call while you are away from the telephone The mac...

Page 45: ...Set Up Later the receive mode is set to Auto Later when you want to configure the fax settings display the fax setup screen by pressing Fax Settings Fax Setup Guide Press Next Enter the fax number usi...

Page 46: ...Continue to Selecting the Receive Mode LINKS Sending Faxes...

Page 47: ...layed after the unit name has been registered Registering the Fax Number and Unit Name Select the receive mode that suits your intended use Use to select Yes or No and press to select the receive mode...

Page 48: ...LINKS Receiving Faxes...

Page 49: ...ck If you are using an optional handset connect it to the handset jack Notice for Connecting the Telephone Line This product includes the Telephone Line Cord and Adapter to connect the telephone line...

Page 50: ...restarted the telephone line type is automatically set If the machine does not automatically set the type of telephone line Follow the procedure below to set the type of telephone line If you are not...

Page 51: ...og on when the screen for entering the Department ID and PIN is displayed Logging on to the Machine Placing Documents This section describes how to place documents on the platen glass and in the feede...

Page 52: ...Volume This section describes how to adjust the volume of various machine sounds such as those produced when fax sending is complete or when an error occurs Adjusting the Volume Entering Sleep Mode Th...

Page 53: ...cribing the parts of the machine used for such basic operations as placing documents loading paper and replacing the toner cartridges this section also describes the keys on the operation panel and di...

Page 54: ...ow to Replace Toner Cartridges Clearing Jams Paper drawer Load the type of paper you frequently use into the paper drawer Loading Paper in the Paper Drawer Power switch Turns the power ON or OFF To re...

Page 55: ...nnot be loaded in the feeder Placing Documents USB memory port You can connect a USB memory device to the machine and directly print the data from the USB memory device Documents scanned by using the...

Page 56: ...ne cable when connecting the machine to a telephone line Connecting the Telephone Line External telephone jack MF8580Cdw MF8550Cdn MF8280Cw only Connect your telephone or answering machine Connecting...

Page 57: ...F8280Cw MF8230Cn Toner cartridge tray Install the toner cartridges Load the Y yellow M magenta C cyan and K black toner cartridges in the slots from the rear to the front respectively How to Replace T...

Page 58: ...ly the width of the loaded paper to ensure that paper is fed straight into the machine Paper tray MF8580Cdw MF8550Cdn MF8540Cdn only Pull out the paper tray when loading paper Tray extension MF8580Cdw...

Page 59: ...ows in the illustrations to release the locks and slide the paper guides Lock release lever for extending the paper drawer When loading Legal size paper the paper drawer needs to be extended Press thi...

Page 60: ...e Address Book or to register or edit destinations in the Address Book Registering in the Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Coded Dial key MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw...

Page 61: ...f the machine and error information Also view the screen when specifying the settings of the machine Display Menu key Press to start specifying many of the settings for the machine such as Timer Setti...

Page 62: ...black and white In addition if you press this key when you start printing images from a USB memory device printouts are printed in black and white key Press to switch the type of text that is entered...

Page 63: ...ey such as the computer where you want to save the scanned data or whether to scan the document as a color PDF or as a JPEG Then place the document and simply press or to start scanning The scanned do...

Page 64: ...580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Select Paper Screen When you press Select Paper Settings to select the paper to copy or print on the Select Paper screen is displayed Select the paper on the s...

Page 65: ...n an Error Message Appears Device Status Displays the status of the machine such as the amount of paper or toner remaining Paper Information Displays whether paper is loaded in each paper source Remai...

Page 66: ...ns such as when paper runs out or the toner level is low The display alternates between showing the normal screen and the message When an Error Message Appears When an Error Occurs In some cases when...

Page 67: ...r an ID 1 Use to select Department ID or Manager ID 2 Enter a number of up to seven digits using the numeric keys and press Apply If no PIN is registered proceed to step 3 Enter the PIN 1 Select PIN 2...

Page 68: ...tely dried To avoid paper jams Do not place the following types of documents in the feeder as this may cause paper jams Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled p...

Page 69: ...ly farther apart than the actual document width Pull out the tray extension when loading large documents to prevent them from drooping over the edge of the feeder Fan the document stack and align the...

Page 70: ...achine is ready to scan the document IMPORTANT Align the document guides securely against the edges of the document Document guides that are too loose or too tight can cause misfeeds or paper jam Whil...

Page 71: ...m Plain 2 75 to 90 g m Plain 3 Recycled paper 60 to 74 g m Recycled Color paper 60 to 74 g m Color Heavy paper 86 to 119 g m Heavy 1 120 to 128 g m Heavy 2 129 to 163 g m Heavy 3 Envelope Envelope Co...

Page 72: ...or 75 to 84 g m paper If you experience any of the following problems after specifying either of these two settings specify the other setting Paper that is output curls Afterimages appear on the blank...

Page 73: ...m on the back side of the operation panel or around the paper output area There is nothing unusual about any of these occurrences which occur when the heat generated from fixing toner on the paper cau...

Page 74: ...550Cdn MF8540Cdn only Pull out the paper drawer IMPORTANT Make sure to hold the paper drawer with both hands and pull it out gently Otherwise you may damage the paper drawer by dropping it if it slide...

Page 75: ...is inserted Continue to Specifying Paper Size and Type in the Paper Drawer IMPORTANT When changing the paper size or type The factory default settings for paper size and type are A4 and Plain 2 respe...

Page 76: ...Paper...

Page 77: ...load the paper in portrait orientation as shown in the illustrations below MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230Cn IMPORTANT Make sure to insert the paper drawer The machine only prints when...

Page 78: ...guides against the edges of the paper Slide the paper guides inward until they are aligned securely against the edges of the paper IMPORTANT Align the paper guides securely against the edges of the pa...

Page 79: ...il they are aligned securely against the edges of the paper IMPORTANT Align the paper guides securely against the edges of the paper Paper guides that are too loose or too tight can cause misfeeds or...

Page 80: ...envelopes in the paper drawer or manual feed slot see Loading Paper in the Paper Drawer or Loading Paper in the Manual Feed Slot Follow the procedure below to prepare the envelopes before loading NOT...

Page 81: ...elopes so that the edge with the flap is toward the left side as shown in the illustration Load the envelopes Monarch COM10 DL or ISO C5 in portrait orientation with the short edge toward the machine...

Page 82: ...rocedure for loading paper in the paper drawer or manual feed slot see Loading Paper in the Paper Drawer or Loading Paper in the Manual Feed Slot Load the paper with the logo side the side to print th...

Page 83: ...ing of the paper to load each time you perform 1 sided and 2 sided printing However if Switch Paper Feed Method is set to Print Side Priority the facing that you use for loading preprinted paper for 2...

Page 84: ...type settings to match the paper that is loaded Make sure to change the paper settings when you load the paper that is different from the previously loaded paper IMPORTANT If the setting does not matc...

Page 85: ...w is displayed use to select Paper Settings and press Select Drawer 1 or Drawer 2 and press Drawer 2 is displayed only when the optional paper drawer drawer 2 is installed MF8580Cdw MF8550Cdn MF8540Cd...

Page 86: ...he paper size and type as the default setting When the default setting is registered however the screen shown above is not displayed To display the screen select Off for Register Default Settings Regi...

Page 87: ...Select the paper type and press LINKS Loading Paper in the Manual Feed Slot Paper 2...

Page 88: ...used If you load a different paper size or type without changing the paper settings the machine may not print properly To avoid this problem disable the default setting by selecting Off in step 3 and...

Page 89: ...er in the Manual Feed Slot Paper Select X and press Input the length of the X side using or the numeric keys and press Apply 3 Specify the length of the Y longer side Select Y and press Input the leng...

Page 90: ...t Registered and press If paper sizes 1 to 3 have already been registered either change or delete the setting to continue The procedures for changing and deleting these settings are described below Ch...

Page 91: ...g the paper size When selecting the paper size for the paper drawer On the screen to specify the size of the paper that is loaded in the paper drawers the registered paper sizes are displayed Specifyi...

Page 92: ...ttings for the manual feed slot From the screen you can select one of the displayed sizes as the default paper size for the manual feed slot Registering Default Paper Settings for the Manual Feed Slot...

Page 93: ...hen entering numbers You can also enter the value directly using the numeric keys when the numeric key icon is displayed in the top left corner of the screen as shown below Entering Text NOTE The numb...

Page 94: ...en instead of the corresponding multi function keys For example when describing instructions for selecting Background on the screen shown above the phrase Press Background is used instead of Press the...

Page 95: ...Types of Text That Can Be Entered The text that can be entered using the numeric keys and are listed below Key A a 12 _ 1 ABC abc 2 DEF def 3 GHI ghi 4 JKL jkl 5 MNO mno 6 PQRS pqrs 7 TUV tuv 8 WXYZ w...

Page 96: ...is selected 4 Press repeatedly until the letter a is selected 5 Press repeatedly until the letter n is selected 6 Press repeatedly until the letter o is selected 7 Press repeatedly until the letter n...

Page 97: ...m together as a group You can send faxes or e mails to multiple destinations at the same time You can register up to 199 destinations 100 destinations for e mails for a group Groups can also be regist...

Page 98: ...DAP Servers MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Select Name and press Registering Name is optional If you register Name the destination can be searched alphabetically Enter the name using the...

Page 99: ...Address Book Select the item you want to edit press perform editing and then press Apply Press Apply Deleting a Registered Destination Press or Press Use to select the tab containing the destination y...

Page 100: ...office has an LDAP server installed you can register destinations searched from the server in the Address Book You need to specify the settings for connecting to an LDAP server beforehand Registering...

Page 101: ...nter a PIN enter the correct PIN using the numeric keys and press Setting a PIN for Address Book Select the item you want to edit press perform editing and then press Apply Press Apply Deleting a Regi...

Page 102: ...so be registered in Favorites Select Favorites to register the group as Favorites Select Group and press Select Name and press Registering Name is optional If you register Name the destination can be...

Page 103: ...to enter a PIN enter the correct PIN using the numeric keys and press Setting a PIN for Address Book Select the item you want to edit press perform editing and then press Apply Press Apply Deleting a...

Page 104: ...or Occurs Go to step 5 RX Done Tone Sound produced when fax receiving is complete Scanning Done Tone Sound produced when fax document scanning is complete Entry Tone Sound produced each time a key on...

Page 105: ...ook When the menu screen is displayed When a job is waiting to be scanned to a USB memory device or to a computer When an error message is displayed on the screen There are some exceptions The machine...

Page 106: ...the hook...

Page 107: ...ing is enabled the machine may automatically shut down even if you are operating the machine from the Remote UI or from the Send Function Setting Tool A malfunction may occur particularly if the machi...

Page 108: ...ur Needs Enlarging or Reducing Erasing Dark Borders and Frame Lines Erase Frame Collating Copies by Page Selecting Document Type Adjusting Density Adjusting Color Balance Adjusting Sharpness 2 Sided C...

Page 109: ...s Copy Settings Press Copying starts If you want to cancel copying press Cancel Yes Canceling Copies When placing documents in the feeder in step 1 The document is automatically scanned When placing d...

Page 110: ...extend to the edges of the page The edges of the document might not be copied For more information about the scan margins see Scan Area TIPS If you always want to make copies with the same settings C...

Page 111: ...per that is loaded in the paper source Specifying Paper Size and Type Loading Paper Paper Select the paper source MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230Cn Selects the paper loaded in the manual...

Page 112: ...ys a list of documents when is pressed Documents have been scanned and are waiting to be printed Use to select the copy document to cancel Use Status Monitor to cancel Status Monitor Copy Print Job Jo...

Page 113: ...LINKS Basic Copy Operations...

Page 114: ...arging or Reducing Selecting Document Type Adjusting Density Adjusting Color Balance Adjusting Sharpness 2 Sided Copying MF8580Cdw MF8550Cdn MF8540Cdn Only Copying Multiple Documents onto One Sheet 2...

Page 115: ...A5 A4 or by setting a custom copy ratio in increments of 1 Copy Ratio Select the copy ratio Custom Ratio Use or the numeric keys to enter the copy ratio and press Apply You can set any copy ratio fro...

Page 116: ...ect whether to give priority to copy speed or image quality Printed Image Suitable when copying documents that contain printed photos such as magazines or pamphlets Text Suitable when copying document...

Page 117: ...cument printed on thin paper such as a newspaper so that the text and images on the opposite side of the page are not visible in the copy Density Adjust the density Apply Decreases the density Increas...

Page 118: ...LINKS Basic Copy Operations Adjusting Color Balance Adjusting Sharpness...

Page 119: ...t the color level Apply Apply Makes the selected color lighter Makes the selected color darker Example If you want to make a copy with colors that more closely match the original Example If you want t...

Page 120: ...improve the appearance of magazine photos Sharpness Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of magazine photos Incr...

Page 121: ...ing and 2 on 1 4 on 1 Using the Paper Save Copy Key 2 Sided Select the type of 2 sided copying Types of 2 sided copying The illustration below shows the types of 2 sided copying 1 Sided 2 Sided 2 Side...

Page 122: ...orientation Select the original binding type Select the binding type for the finished copy which is different from that of the original document This setting enables you to align the direction of the...

Page 123: ...en you copy multiple documents onto one page margins may be created in the copied image TIPS Using the key enables you to combine 2 sided copying and 2 on 1 4 on 1 Using the Paper Save Copy Key N on 1...

Page 124: ...fore pressing but the edges of the document might not be copied if you increase it Paper Save Copy is not available when using Erase Frame 2 Sided 2 on 1 4 on 1 or ID Card Copy When you copy multiple...

Page 125: ...tion is useful when copying a driver s license or ID card NOTE ID Card Copy is available with A4 Letter size paper or larger Copy Ratio is automatically set to 100 ID Card Copy is not available when u...

Page 126: ...lines and dark borders NOTE The width of the frame to erase is increased or decreased relative to the Copy Ratio setting Erase Frame is not available when using Paper Save Copy 2 on 1 4 on 1 or ID Ca...

Page 127: ...ies are grouped by page and not collated For example if you are making three copies of a five page document the printouts will be arranged in the following page order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 On...

Page 128: ...e copy settings and use them whenever you need them NOTE The machine comes pre configured with factory default settings Setting Menu List You can change and register the default settings according to...

Page 129: ...to match the operations that you perform frequently you can eliminate the need to configure the same settings every time you make copies Copy Settings Change Default Settings Select the setting Change...

Page 130: ...lect Mode 1 to Mode 4 Register Select each setting and set the value Apply Yes Mode 1 to Mode 4 Register frequently used combinations of copy settings as one of the modes To edit the settings for a mo...

Page 131: ...for Fax Functions MF8580Cdw MF8550Cdn MF8280Cw Only You need to register destinations in the Address Book before using this feature Registering in the Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF828...

Page 132: ...xes to Multiple Destinations Simultaneously Sequential Broadcast Storing Received Faxes into Memory Memory Reception Forwarding Received Faxes Receiving Fax Information Services Sending Faxes Directly...

Page 133: ...ethods such as the Address Book see Specifying Destinations for Faxes NOTE When Confirm Entered Fax Number is set to On a screen appears that prompts you to enter the destination again Checking Destin...

Page 134: ...the country code the area code and the fax number 4 Select Pause to insert a pause at the end of the fax number as necessary and press The waiting time inserted here is fixed to 10 seconds This time c...

Page 135: ...arm when the handset is off the hook Off Hook Alarm If you want to check the dial tone before sending to avoid sending to wrong destinations Check Dial Tone Before Sending LINKS Canceling Sending Faxe...

Page 136: ...ned and are waiting to be processed Use to select the document to cancel Use Status Monitor to cancel Status Monitor TX Job Job Status Select the fax document on the TX Job Status Log screen Cancel Ye...

Page 137: ...settings are available to suit your needs for example when you want to adjust density or enhance the clarity of an image Adjusting Resolution Adjusting Density Adjusting Sharpness Scanning 2 Sided Do...

Page 138: ...ution Select the resolution 200 x 100 dpi Normal Suitable for documents that contain text only 200 x 200 dpi Fine Suitable for documents that contain fine text 200 x 200 dpi Photo Suitable for documen...

Page 139: ...ensity You can adjust the density of the fax if the text or images in a document are too light or dark Density Adjust the density Apply Decreases the density Increases the density LINKS Sending Faxes...

Page 140: ...se the sharpness to improve the appearance of magazine photos Sharpness Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of...

Page 141: ...documents automatically when the documents are placed on the platen glass or when the machine is set to Manual Sending 2 Sided Original Select Book Type or Calendar Type Book Type Select for documents...

Page 142: ...meric Keys Fax Specifying from Address Book Fax Specifying Previously Used Destinations Fax Specifying Destinations in an LDAP Server Fax TIPS for Enhancing Security If you want to limit available des...

Page 143: ...destinations can be specified NOTE When Confirm Entered Fax Number is set to On a screen appears that prompts you to enter the destination again Displaying the Screen for Confirming the Fax Number MF8...

Page 144: ...uential Broadcast NOTE If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting Confirm Edit Destination in step 1 you can press to toggle the d...

Page 145: ...ou can also use to select Specify from Address Book on the screen and press Use to select a tab All Displays all the destinations registered in the Address Book For the marks beside the destinations s...

Page 146: ...ess 2 Select a destination you want to delete and press 3 Press Clear Dest select Yes and press If you specified destinations in Group Dial in step 2 Number of Destinations is displayed on the screen...

Page 147: ...you want to specify multiple destinations Repeat steps 2 and 3 Up to 181 destinations can be specified To specify any additional destinations with the numeric keys use to select Specify Next Destinati...

Page 148: ...LINKS Sending Faxes Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast...

Page 149: ...t destinations and disables this feature Limiting Available Destinations The destinations in Manual Sending are not available for this feature Making a Call before Sending Faxes Manual Sending NOTE Wh...

Page 150: ...Server and press Select the LDAP server you are using and press Select the search criteria and press Personal names fax numbers e mail addresses organization names and department names are available...

Page 151: ...DAP server and press Apply Registering LDAP Servers MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Select a destination and press Apply Up to 10 destinations can be specified To search for a destination...

Page 152: ...Press Clear Dest select Yes and press NOTE If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting Confirm Edit Destination in step 1 you can p...

Page 153: ...ns that you perform frequently you can eliminate the need to configure the same settings every time you send faxes Fax Settings TX Function Settings Change Default Settings Select the setting Change t...

Page 154: ...essage If you pick up the handset before the answering machine starts recording a message you can talk with the caller NOTE You need to connect your answering machine to the machine beforehand Set the...

Page 155: ...ephone and you can start receiving the fax When an incoming call rings pick up the telephone handset If you hear a beep enter the ID number for Remote Reception with the telephone Specify the followin...

Page 156: ...is set to 25 by default You can change this number as necessary Remote RX Hang up the handset LINKS Sending and Receiving Faxes According to Your Purposes Checking Status and Log for Sent and Receive...

Page 157: ...s to suit your purposes Making a Call before Sending Faxes Manual Sending Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast Storing Received Faxes into Memory Memory Reception...

Page 158: ...he document s Placing Documents The machine cannot automatically scan both sides of the documents in Manual Sending When the document is placed on the platen glass only one page can be sent Press Spec...

Page 159: ...Broadcast is set to Reject Sequential Broadcast you cannot use this feature Prohibiting Sequential Broadcasting MF8580Cdw MF8550Cdn MF8280Cw Only NOTE You need to register destinations in the Address...

Page 160: ...PIN Enables you to register a password of up to seven digits To register a password use the numeric keys to enter a password and press Apply Enter the same numbers again for confirmation and press Ap...

Page 161: ...d in memory including sender fax numbers and number of pages sent and then delete unnecessary documents Press Status Monitor Use to select RX Job and press Select Job Status and press Select the docum...

Page 162: ...LINKS Receiving Faxes Checking Status and Log for Sent and Received Documents...

Page 163: ...rwarding destinations Documents are converted into PDF files when the destinations that are specified for forwarding are e mail addresses or shared folders NOTE Available destinations for forwarding a...

Page 164: ...s not deactivated the documents in memory are not deleted even after they are forwarded the same documents can be forwarded multiple times Press Status Monitor Use to select RX Job and press Select Jo...

Page 165: ...ess Book NOTE For instructions on how to use the Address Book see Specifying from Address Book Fax If you want to check the documents to be forwarded for yourself you can set the machine to print the...

Page 166: ...Images in Memory Only When Error Occurs Printing Resending Deleting Documents Stored in Memory Press Status Monitor Use to select Fax Forwarding Errors and press Select the document you want to check...

Page 167: ...ng Status and Log for Sent and Received Documents 1 Press Print Forward 2 Select Forward and press 3 Select the forwarding destination from the Address Book and press For instructions on how to use th...

Page 168: ...xternal telephone or the optional handset is connected to the machine you can pick up the handset instead of pressing Hook When you hear a dial tone dial the information service When the recorded mess...

Page 169: ...LINKS Receiving Faxes...

Page 170: ...es and communication logs for sent and received documents To check the statuses for sent and received documents 1 Select Job Status and press 2 Select the document whose status you want to check and p...

Page 171: ...be sent or received because it was canceled or there was some error Details Displays detailed information about the document selected from the list NOTE If the Result column shows a three digit number...

Page 172: ...F8550Cdn MF8280Cw Only and installing the fax driver on your computer MF Driver Installation Guide before using this feature About the Fax Driver Help Clicking Help on the fax driver screen displays t...

Page 173: ...ttention Go to the desktop to take care of it is displayed move to the desktop and proceed to step 3 From the Sending Settings tab enter Destination Name and Fax Number and click Add to Destination Li...

Page 174: ...Attach a cover sheet to the document as necessary Attaching Cover Sheets to PC Faxes Click OK to send the document 4 5...

Page 175: ...rs for each application For more information see the instruction manual for the application you are using Select your fax driver and click Print Click the Cover Sheet tab and specify each setting Cove...

Page 176: ...example for when the Logo tab is selected With without logos or signatures Select Print with Logo or Print with Signature if you want to include logos or signatures on the cover sheet Have the bitmap...

Page 177: ...if everything is correct click OK To modify the contents perform the steps from 3 again The specified cover sheet is attached to the fax when the fax is sent Include Number of Sheets to Send Select t...

Page 178: ...ions such as Microsoft Excel can be imported into the machine or the Address Book data can be exported to a file for use on other fax machines or applications NOTE You cannot use the Address Book if y...

Page 179: ...r group destinations You can select and combine registered group destinations and register them as separate group destinations You cannot use the Address Book if you do not have permission to access t...

Page 180: ...cessary If you want to add explanations of the uses for the fax numbers such as Home or Office enter them in Description Notes Enter comments as necessary Open the printer folder Displaying the Printe...

Page 181: ...ster in Group Dial Person Displays single destinations Group Displays group destinations All Displays all the destinations registered in the Address Book Available Destinations Select the destinations...

Page 182: ...who has permission to access the folder or change the save location of the Address Book Changing Location to Save Address Book Data Open a document in an application and display the print dialog box H...

Page 183: ...To specify multiple destinations repeat steps 3 and 4...

Page 184: ...a Changing Location to Save Address Book Data NOTE You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved Log on as a user who has permissio...

Page 185: ...rom the file are displayed in Address Book Open the printer folder Displaying the Printer Folder Right click your fax icon and click Printing preferences Click the Edit Address Book tab Export Exporti...

Page 186: ...xport For more information click Help on the fax driver screen Specify the location to save the file the file name and the file format and then click Save For a CSV file specify the separators used in...

Page 187: ...n If you want to create an Address Book click New or if you want to copy the existing Address Book to the specified folder click Copy The Address Book is created or copied NOTE If an Address Book alre...

Page 188: ......

Page 189: ...he printer driver Printing from a Computer Printing from USB Memory USB Print You can print JPEG and TIFF image files stored in a USB memory device by connecting it directly to the machine Using this...

Page 190: ...ng system and the type or version of the printer driver you are using the printer driver screens in this manual may differ from your screens If you are using the MF8580Cdw MF8550Cdn MF8540Cdn you can...

Page 191: ...tab to display the print setting screens and specify the print settings as necessary Various Print Settings NOTE For the MF8580Cdw MF8550Cdn MF8540Cdn the default setting is for 2 sided printing Chan...

Page 192: ...Store app in Windows 8 Server 2012 Display the charm bar to the right of the screen and tap or click Devices the machine you are using Print When you print in this way you can only use some of the pri...

Page 193: ...our printer icon and click See what s printing or double click the icon of the printer driver for the machine Select the document you want to cancel and click Document Cancel Click Yes Printing of the...

Page 194: ...to select the document to cancel Use Status Monitor to cancel Status Monitor Copy Print Job Job Status Select the document on the Copy Print Job Status screen Cancel Yes NOTE Several pages may be out...

Page 195: ...whether an error has occurred Press Status Monitor Use to select Copy Print Job and press Check the print statuses or logs To check the print statuses 1 Select Job Status and press 2 Select the docume...

Page 196: ...ed because it was canceled or there was some error Details Displays detailed information about the document selected from the list The displayed document name or user name may not reflect the actual d...

Page 197: ...ided Printing MF8580Cdw MF8550Cdn MF8540Cdn Only Collating Printouts by Page Printing Multiple Pages onto One Sheet Printing Posters Printing Booklet MF8580Cdw MF8550Cdn MF8540Cdn Only Printing Border...

Page 198: ...ified Basic Settings tab Select the document size in Page Size Select the paper size in Output Size OK Specifying Print Ratio in Increments of 1 Basic Settings tab Select the Manual Scaling check box...

Page 199: ...LINKS Printing a Document...

Page 200: ...nd in Binding Location OK 1 sided 2 sided Booklet Printing Select 1 sided Printing or 2 sided Printing NOTE For Booklet Printing see Printing Booklet MF8580Cdw MF8550Cdn MF8540Cdn Only Binding Locatio...

Page 201: ...LINKS Printing a Document Printing Multiple Pages onto One Sheet Printing Booklet MF8580Cdw MF8550Cdn MF8540Cdn Only...

Page 202: ...ts Collate The printouts are grouped into complete sets in sequential page order For example if you are printing three copies of a five page document the printouts will be arranged in the following pa...

Page 203: ...a single sheet In Page Order select the page distribution layout OK Page Layout Select the number of pages to print onto a single sheet from 1 on 1 to 16 on 1 For example to print 16 pages onto a sin...

Page 204: ...f your poster for example Poster 2 x 2 OK There are four size settings Poster 1 x 2 Poster 2 x 2 Poster 3 x 3 and Poster 4 x 4 NOTE Poster size settings cannot be selected when 2 sided printing is ena...

Page 205: ...sided 2 sided Booklet Printing Select Booklet Printing NOTE For 1 sided Printing and 2 sided Printing see Switching 1 Sided and 2 Sided Printing MF8580Cdw MF8550Cdn MF8540Cdn Only Booklet The screen...

Page 206: ...Gutter check box and specify the margin width in Booklet Gutter LINKS Printing a Document...

Page 207: ...uble lines in the margins of printouts Page Setup tab Click Page Options Select the border type in Edging OK OK Edging Select the border type Preview Displays a preview with the selected border LINKS...

Page 208: ...the position to print the print date Print User Name Specify the position to print the user name logon name for the computer used to print the document Print Page Number Specify the position to print...

Page 209: ...ct the Watermark check box to display the list of the watermarks in the Watermark Name drop down list Select a watermark from the menu Edit Watermark Displays the screen to create or edit watermarks A...

Page 210: ...LINKS Printing a Document Printing Borders Printing Dates and Page Numbers...

Page 211: ...select Auto Color B W the color mode is automatically switched page by page To Specify the Detailed Color Settings You can also specify the detailed color settings such as color adjustment and color m...

Page 212: ...LINKS Printing a Document NOTE For more information click Help on the printer driver screen...

Page 213: ...Paper Source OK When a paper source has been selected it turns purple on the illustration of the machine displayed on your computer screen Printing Specific Pages onto Different Paper You can print s...

Page 214: ...or First Others and Last Also specify which paper should be used for the cover and the body pages You can select this option when you select Booklet Printing in 1 sided 2 sided Booklet Printing in the...

Page 215: ...hoto images in optimal print quality General A versatile option that is suitable when printing most documents Publications Suitable when printing documents that have a mix of photo images charts and g...

Page 216: ...lecting Document Type Select the document type for which you want to enable the toner save setting Advanced Settings A screen with settings is displayed Click Toner Save and select On from the drop do...

Page 217: ...per size Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the app...

Page 218: ...ep 6 are combined Print Preview Displays a preview of the document to be printed Document List Print Settings Click the Document List tab to display the documents added in steps 1 to 4 You can remove...

Page 219: ...e fewer settings available than when using the ordinary printing method On the Document Name list select the combined document print job you want to print and click Printing starts For instructions on...

Page 220: ...Settings Paper Size Override Select Off or On Off Does not perform paper size substitution Printing stops and an error message is displayed when the machine runs out of the paper that has been specifi...

Page 221: ...achine and is not printed until the correct PIN is entered on the operation panel of the machine This function is called Secure Print and the document that is protected by a PIN is called a secured do...

Page 222: ...ator account Open the printer folder Displaying the Printer Folder Right click your printer icon and click Printer properties or Properties Click the Device Settings tab and make sure that the Allow U...

Page 223: ...ox differs for each application For more information see the instruction manual for the application you are using Select the printer driver for the machine and click Preferences or Properties Select S...

Page 224: ...e the document name enter up to 32 alphanumeric characters for a new document name User Name If you specified the user name in step 3 The specified user name is displayed If you did not specify the us...

Page 225: ...Device Status Secure Print Memory Usage You can change the valid time period for secured documents Changing the Valid Time Period for Secured Documents Press NOTE You cannot proceed to the next step i...

Page 226: ...ne Select Secure Print Settings and press Select On and press NOTE Disabling Secure Print Select Off press and restart the machine Specify how long the machine holds secured documents and press Apply...

Page 227: ...matically displayed on the printer driver screen and you can skip the operations to specify the print settings and print immediately Register the combination of the 2 on 1 and 2 sided Printing setting...

Page 228: ...ngs that you want to register as a profile and click Add Click the Basic Settings Page Setup Finishing Paper Source or Quality tabs to specify the print settings on each screen as necessary Various Pr...

Page 229: ...NOTE Changing the settings of the selected profile You can change the settings of a selected profile In addition the changed settings can be registered as another profile LINKS Printing a Document...

Page 230: ...whenever you open the printer driver screen and you can eliminate the need to configure the same settings every time you make prints IMPORTANT To perform the following procedure log on to your comput...

Page 231: ...capacity up to 2 GB FAT32 memory capacity up to 32 GB IMPORTANT Do not use non standard USB memory devices You may not be able to print the images properly in some USB memory devices Do not connect a...

Page 232: ...the upper level press Back or NOTE Folders and files lower than the third directory are not displayed When you move to another folder the previous file selections will be cleared To select all files...

Page 233: ...2 Select Display Method and press 3 Select the display method and press Details Displays file names and dates NOTE You can set whether to display abbreviated file names File Name Display Format Image...

Page 234: ...e Ascending or Date Time Descending files are sorted based on the modification dates and time of the files Specify the number of copies from 1 to 99 Use or the numeric keys to enter a quantity and pre...

Page 235: ...that the printed pages are opened horizontally when bound Calendar Type Prints images in such a way that the printed pages are opened vertically when bound NOTE 2 Sided may not be available with some...

Page 236: ...ority to printing text clearly You can adjust the brightness of printouts Use to adjust the brightness and press Apply Prints images darker Prints images brighter NOTE You can adjust the brightness of...

Page 237: ...ect Device Status and press 4 Select Remove Memory Media and press Wait until the message The memory media can be safely removed is displayed 5 Disconnect the USB memory device TIPS If you always want...

Page 238: ...match the operations that you perform frequently you can eliminate the need to specify the same settings every time you make prints Memory Media Print Settings Change Default Settings Select the setti...

Page 239: ...s you to print by connecting a printer directly to the Web For example if you want to print an e mail or files that are attached to an e mail you can print just by using Gmail for mobile You will find...

Page 240: ...Time Settings If the Department ID Management is enabled make sure that the machine is configured to enable printing from a computer even when no Department ID and PIN are entered Blocking Jobs When...

Page 241: ...to enable Google Cloud Print Click Edit select the Use Cloud Printing check box click OK and then restart the machine To reregister the machine To reregister the machine if the owner of the machine ha...

Page 242: ...Follow the on screen instructions to register the machine LINKS Printing with Google Cloud Print 6...

Page 243: ...black and white 2 sided MF8580Cdw MF8550Cdn MF8540Cdn only Specify whether to make 1 sided or 2 sided printouts Binding Location Specify the position to bind the printouts opening horizontally or vert...

Page 244: ...l wireless LAN Viewing Wireless LAN Settings and Information MF8580Cdw MF8280Cw Only From the application on your Apple device tap to display the menu options From the drop down list tap Print Select...

Page 245: ...ected to your Macintosh are displayed Select this machine in this step Specify the print settings as necessary Presets Specify the print settings by selecting a preset setting from the drop down list...

Page 246: ...e sure that the machine is configured to enable printing from a computer even when no department ID and password are entered Blocking Jobs When Department ID Is Unknown You can register information in...

Page 247: ...name and location Printer Name and Location are reflected in the following settings respectively Printer Name can also be set in mDNS Name IPv4 Settings Location can also be set in Location Device Inf...

Page 248: ...rademarks Apple Bonjour iPad iPhone iPod touch Macintosh Mac OS and OS X are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple In...

Page 249: ...ing on the operating system and the version of the scanner driver or applications you are using the screens in this manual may differ from your screens Scanning from the Machine You can scan and save...

Page 250: ...MF Network Scan Utility Register by following the procedure below This procedure is not required if the machine and your computer are connected via USB IMPORTANT The scan function is not available if...

Page 251: ...the destination computer and press This screen is not displayed if only a computer is connected to the machine via USB Select the scan type Scan type Color Resolution File format Color Scan Color 300...

Page 252: ...IPS Scan from the machine more easily If you have regularly used preferences such as scanning in color or black and white or a pre determined computer where scanned documents will be saved specifying...

Page 253: ...also be saved to shared folders You can accomplish these functions directly from the machine Scanning Documents Directly to USB Memory Sending Documents as E mails Directly from the Machine MF8580Cdw...

Page 254: ...ype of scan in or Press Use to select Scan Settings and press Select Shortcut Key Settings Register Select Scan PC1 or Scan PC2 and press Select the key to which you want to register settings Select t...

Page 255: ...earched using a computer Documents are scanned in black and white only with no intermediate shades of gray NOTE To change settings You can change settings from MF Toolbox Configuring Scan Settings in...

Page 256: ...By default the scanned data is saved to the Pictures or My Pictures folder A subfolder named with the scanning date is created and the data is saved to that folder To change the save destination see...

Page 257: ...plication included with the machine that enables you to scan documents or images to a computer You can forward the scanned data to a specified application or attach it to an e mail message Scanning Us...

Page 258: ...computer and manually attach it to an e mail later OCR Characters in the document are extracted as text data through OCR optical character recognition processing You can edit the extracted data by us...

Page 259: ...e if the image is too dark or the color tone is different from that in the original you can configure advanced scan settings with ScanGear MF Place the document again select the Display the Scanner Dr...

Page 260: ...Scanned Image and Exif Settings check box If you selected PDF in step 1 select the Confirm the Scanned Image check box Click Start Scanning starts To cancel click Cancel The scanned images are displa...

Page 261: ...Browse and specify an existing PDF file to which you want to add the newly scanned document data The data is added to the existing file as additional pages Click Save or Forward The scanned data is sa...

Page 262: ...evice When you scan by using the operation panel of the machine MF Toolbox starts You can specify whether you want to automatically close the MF Toolbox screen when you finish scanning LINKS Configuri...

Page 263: ...Settings Specifying External Applications to Forward Scanned Data Configure the scan settings such as the original document size color mode and resolution Select Source Select a setting based on whet...

Page 264: ...at occurs when scanning print material is reduced It takes more time to scan when using this setting than when using Color Upper Limit of Attached File This item is displayed when Mail is selected for...

Page 265: ...The scanned document is converted into a TIFF image PDF A PDF file is created If you scan a multi page document these pages are merged into one PDF file PDF Single Page A one page PDF file is created...

Page 266: ...ave as Type Save Scanned Image to is switched to Create PDF File Based On In this case specify an existing PDF file to which you want to add the newly scanned document data The data is added to the ex...

Page 267: ...n application by dragging its icon here if it is not an e mail application NOTE Supported e mail applications Microsoft Outlook Express Microsoft Outlook Microsoft Exchange EUDORA Netscape Messenger W...

Page 268: ...ents IMPORTANT The second or subsequent documents may not be scanned or an error message may be displayed depending on the application In such a case place and scan one document at a time Press Use to...

Page 269: ...Configuring Scan Settings in ScanGear MF...

Page 270: ...to start ScanGear MF Scanning Using MF Toolbox Starting from an application You can use ScanGear MF to load the scanned image into Adobe Photoshop Microsoft Office Word or other image processing and w...

Page 271: ...o specify the areas you want to scan You can specify up to ten areas Click Scan to scan the areas in the cropping frames as separate images Clear Crop Frame Clears the selected cropping frame Left Rot...

Page 272: ...ing on A4 paper select A4 and Print 300dpi for Select Purpose Click to switch between the portrait and landscape orientation This button is not available when Flexible is selected If you select Add De...

Page 273: ...document on the platen glass and click Preview a preview image is displayed You can specify the area you want to scan and check the effects of image adjustments on the preview image Operating Preview...

Page 274: ...s displayed You can check the details that are difficult to see with To return the image to its original size click this button again Specifying Settings for Documents and Color Mode Original Input Me...

Page 275: ...e Specifying Resolution and Image Size Output Resolution Select the resolution of the scanned image that suits your intended use If documents are placed in the feeder the maximum resolution is 300 dpi...

Page 276: ...when it is scanned with the set Output Resolution and Output Size Adjusting Image Quality Auto Tone Automatically adjusts the color tone of the image Reduce Dust and Scratches Makes dust or scratches...

Page 277: ...he preview image so that the brightness balance of the original image is automatically adjusted with the specified part being the average Likewise you can also adjust the balance with the brightness o...

Page 278: ...t Emphasizes the difference between the light and dark parts of the image Invert the Negative Positive Image Inverts the light and dark parts of the image Final Review The results of all adjustments m...

Page 279: ...eview Images is displayed on the preview image Execute Auto Cropping on Previewed Images Auto Crop is performed based on the scanned document Display the Last Frame on Previewed Images Auto Crop is no...

Page 280: ...you select Color for Color Mode Specifying Settings for Documents and Color Mode NOTE If Color Matching is enabled the Fading Correction Adjusting Image Quality setting and the buttons for brightness...

Page 281: ...ound When Scanning is Completed The specified sound file is played when scanning is complete Test Scanner You can check whether the scan function of the machine is working properly When the Scanner Di...

Page 282: ...review Adjust the brightness or color Adjusting Brightness and Color Select settings to register as necessary Select Add Delete in the drop down list The Add Delete Tone Curve Settings or Add Delete T...

Page 283: ...LINKS Configuring Scan Settings in Simple Mode Scanning Using MF Toolbox Scanning Using an Application...

Page 284: ...u can convert scanned documents into PDF files and send them directly from the machine as e mail attachments You can work more efficiently because this feature eliminates the need to use your computer...

Page 285: ...USB hub or an extension cable Do not use USB memory devices with special functions such as built in security functions NOTE The USB memory port of the machine supports USB 2 0 If a folder in a USB me...

Page 286: ...eated when the current folder becomes full of 100 files File Name File names from SCAN0000 XXX to SCAN9999 XXX are given to the scanned data files XXX is the extension for the file format such as JPG...

Page 287: ......

Page 288: ...er one by one press and hold to delete all the input characters at once To make it easier to specify destinations by using other methods such as the Address Book see Specifying Destinations E mail Sha...

Page 289: ...respectively by default The body is not set by default Enter it as necessary Without the body text only scanned documents are sent The reply to address is not set by default If you want to display th...

Page 290: ...ancel sending press Yes 1 Select Reply To and press 2 Select Specify from Address Book and press 3 Select a reply to address from the Address Book and press For instructions on how to use the Address...

Page 291: ...anceling Sending Documents E mail Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only Checking Log for Sent Documents E mail Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only When scanning is complete fol...

Page 292: ...Use to select the settings Specifying Detailed Settings If you select JPEG in File Format only one page can be scanned when the document is placed on the platen glass To scan multiple documents at a t...

Page 293: ...ing Sending Documents E mail Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only Checking Log for Sent Documents E mail Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only When scanning is complete follow t...

Page 294: ...on the operation panel If the screen displays a list of documents when is pressed Documents have been scanned and are waiting to be processed Use to select the document to cancel LINKS Sending Docume...

Page 295: ...rove the appearance of scanned documents as well as the basic settings such as specifying the document orientation or scanning size Specifying a Scanning Size Selecting a File Format Adjusting Density...

Page 296: ...estinations or connect the USB memory device Scan Size Select the document size LINKS Scanning Documents Directly to USB Memory Sending Documents as E mails Directly from the Machine MF8580Cdw MF8550C...

Page 297: ...pression level For the resolutions of each file format see Specifications for Scanning to Shared Folders MF8580Cdw MF8550Cdn MF8540Cdn Only Detailed Settings for PDF Compact Scan Settings Output File...

Page 298: ...nning Documents Directly to USB Memory Sending Documents as E mails Directly from the Machine MF8580Cdw MF8550Cdn MF8540Cdn Only Saving Documents Directly to a Shared Folder MF8580Cdw MF8550Cdn MF8540...

Page 299: ...r connect the USB memory device Density Adjust the density Apply Decreases the density Increases the density LINKS Scanning Documents Directly to USB Memory Sending Documents as E mails Directly from...

Page 300: ...tion Select the document orientation Portrait Select for documents with portrait orientation Landscape Select for documents with landscape orientation LINKS Scanning Documents Directly to USB Memory S...

Page 301: ...document type Text Suitable when scanning documents that only contain text Text Photo Suitable when scanning documents that contain both text and photos Photo Suitable when scanning documents that con...

Page 302: ...or connect the USB memory device 2 Sided Original Select Book Type or Calendar Type Book Type Select for documents whose images on the front and back sides face the same direction Calendar Type Select...

Page 303: ...Adjust the sharpness Apply Decreases the sharpness resulting in a softer image Example If you want to improve the appearance of magazine photos Increases the image sharpness Example If you want to sha...

Page 304: ...USB memory device Data Size Specify the setting Small Memory Priority The data size is highly compressed and reduced but the image quality becomes low Standard The compression ratio and the image qual...

Page 305: ...les are displayed with brightness true to the original documents NOTE For the gamma value of a monitor display see the instruction manual included with the display Scan Settings Output File Image Sett...

Page 306: ...inations can be specified using the Address Book or an LDAP server To specify destinations as Cc or Bcc addresses you need to use the Address Book When specifying destinations for shared folders You c...

Page 307: ...ns use the Address Book or an LDAP server To specify destinations as Cc or Bcc addresses you need to use the Address Book Specifying from Address Book Specifying Destinations in an LDAP Server E mail...

Page 308: ...80Cw Only Setting a Shared Folder as a Save Location Registering Address Book from Remote UI MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Press Use to select E Mail or Windows SMB and press If you sele...

Page 309: ...fied multiple destinations you can delete destinations as necessary 1 Select Confirm Edit Destination and press 2 Select a destination you want to delete and press 3 Press Clear Dest select Yes and pr...

Page 310: ...the contents and if everything is correct select OK and press To specify another destination select Cancel press and enter a three digit number again Displaying Destinations in Address Book If you wa...

Page 311: ...rectly to a Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting Confirm Edit Destination i...

Page 312: ...d Destinations Turning OFF the machine or setting Restrict New Destinations to On deletes the past destinations and disables this feature Limiting Available Destinations NOTE When you specify a destin...

Page 313: ...P Server and press Select the LDAP server you are using and press Select the search criteria and press Personal names fax numbers e mail addresses organization names and department names are available...

Page 314: ...d the password registered in the LDAP server and press Apply Registering LDAP Servers MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Select a destination and press Apply Up to 10 destinations can be spec...

Page 315: ...Press Clear Dest select Yes and press NOTE If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting Confirm Edit Destination in step 1 you can...

Page 316: ...Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value E mail Scan Settings TX F...

Page 317: ...alue LINKS Scanning Documents Directly to USB Memory Sending Documents as E mails Directly from the Machine MF8580Cdw MF8550Cdn MF8540Cdn Only Saving Documents Directly to a Shared Folder MF8580Cdw MF...

Page 318: ...ogs for sent documents Display Job Log Press Status Monitor Use to select TX Job and press Select Job Log and press A list of the documents that were sent is displayed Select the document whose detail...

Page 319: ...and proceed with the network setup one step at a time Connecting to a Computer Viewing the Machine s Network Settings Connecting to a Network Viewing Network Settings Configuring or Preparing for Pri...

Page 320: ...ure that the computer is correctly connected to the network For more information see the instruction manuals for the devices you are using or contact the device manufacturers Make sure that the networ...

Page 321: ...et the IP address as necessary This step is required when you want to assign a specific IP address to the machine or change the dynamic IP addressing protocol from the default DHCP Setting IP Addresse...

Page 322: ...ce versa you will need to uninstall MF Drivers installed on your computer and then reinstall them MF Driver Installation Guide Press Use to select Network Settings and press If the logon screen appear...

Page 323: ...hine to the router Connect a LAN cable Connect the machine to a router by using a LAN cable Push the connector in until it clicks into place Wait approximately 2 minutes While you wait the IP address...

Page 324: ...machine is listed below For the wireless security compatibility of your wireless router see the instruction manuals for your networking devices or contact your manufacturer 128 104 64 40 bit WEP WPA...

Page 325: ...Key Selecting a Wireless Router Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible Setting Up Connection by Selecting a Wireles...

Page 326: ...s If the Do you want to enable the wireless LAN message is displayed select Yes and press Read the message that is displayed and press Select WPS Push Button Mode and press Select Yes and press Press...

Page 327: ...the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication NOTE Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitte...

Page 328: ...Use to select Network Settings and press If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select Wireless LAN Settings and press...

Page 329: ...ailable for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication NOTE Reducing power consumption You can s...

Page 330: ...the connection using the manual entry method Setting Up Connection by Specifying Detailed Settings Press Use to select Network Settings and press If the logon screen appears enter the correct ID and...

Page 331: ...he screen below is displayed and approximately 2 seconds later the Wi Fi indicator lights up Wait approximately 2 minutes until the IP address settings of the machine are completed IMPORTANT Signal st...

Page 332: ...LINKS Connecting to a Wireless LAN MF8580Cdw MF8280Cw Only...

Page 333: ...ss LAN message is displayed select Yes and press Read the message that is displayed and press Select SSID Settings Enter Manually Enter the SSID that you have written down and press Apply Entering Tex...

Page 334: ...Entering Text 6 Select Select WEP Key and press 7 Select the WEP key you have edited and press 1 Select WPA WPA2 PSK and press 2 Select an encryption method and press Auto Sets the machine to automat...

Page 335: ...PORTANT Signal strength When more than one wireless router is available for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Sign...

Page 336: ...Security Protocols Authentication Encryption When manually setting up a wireless connection by specifying detailed settings you need to specify security settings Check the following information Securi...

Page 337: ...ssary write down all the information that is displayed NOTE If wireless routers are not found Click Refresh If nothing happens check that the settings are correctly configured on the computer and the...

Page 338: ...ne to a network requires a unique network IP address Two versions of IP addresses are available IPv4 and IPv6 Configure these settings depending on the network environment To use IPv6 addresses you ne...

Page 339: ...ttings Auto Acquire Select to automatically assign an IP address via a protocol such as DHCP When Auto Acquire On is displayed automatic addressing is enabled Manually Acquire Select to configure the...

Page 340: ...achine Turn OFF the machine wait for at least 10 seconds and turn it back ON NOTE Checking whether the settings are correct Make sure that the Remote UI screen can be displayed with your computer Star...

Page 341: ...LINKS Setting IPv6 Addresses Viewing Network Settings Configuring WINS...

Page 342: ...be used to communicate with devices beyond a router A link local address is automatically set when the IPv6 function of the machine is enabled Manual address 1 An address that is entered manually When...

Page 343: ...and default router address in the corresponding text boxes IP Address Enter an IPv6 address Addresses that start with ff or multicast address cannot be entered Prefix Length Enter a number that indic...

Page 344: ...e that the Remote UI screen can be displayed with your computer by using the IPv6 address of the machine Starting Remote UI Using the operation panel IPv6 settings can also be accessed from IPv6 Setti...

Page 345: ...ng a certain interval before the machine starts communicating Setting a Wait Time for Connecting to a Network You can print a list of the current network settings User Data List System Manager Data Li...

Page 346: ...ng WEP and WPA WPA2 PSK information 1 Select Security Settings and press 2 View the current security settings and press If the security settings are not configured None is displayed 3 Select the setti...

Page 347: ...faxing from a computer perform the basic setup procedures including the printer driver installation MF Driver Installation Guide NOTE Printing protocols are rules for delivering document data created...

Page 348: ...RAW and WSD Web Services on Devices NOTE To change protocols port numbers see Changing Port Numbers Start the Remote UI and log on in System Manager Mode Starting Remote UI Click Settings Registratio...

Page 349: ...selected Use WSD Scanning Available for Windows Vista 7 8 WSD scanning enables you to scan documents to a computer without installing the scanner driver Select the check box to scan documents via WSD...

Page 350: ...s WSD Settings Setting up WSD network devices on Windows Vista 7 8 The WSD printer and scanner can be added from the printer folder Open the printer folder Displaying the Printer Folder click Add a de...

Page 351: ...ure the printer port settings on the computer IMPORTANT To perform the following procedure log on to your computer with an administrator account Open the printer folder Displaying the Printer Folder R...

Page 352: ...RAW ports Click Close 3 Click Auto Detect select the machine when it is detected and click Next NOTE If the machine is not detected Click Refresh If the problem persists click IP address or MAC addre...

Page 353: ...LINKS Setting Up Print Server...

Page 354: ...ding on the operating system and the bit architecture 32 bit or 64 bit of the print server and client computers When implementing a print server in a domain environment consult your Network Administra...

Page 355: ...2000 Windows XP and Windows Server 2003 under Version Windows Vista 7 8 Server 2008 Server 2012 x64 under Processor NOTE If you do not know whether your Windows Vista 7 8 Server 2008 Server 2012 is a...

Page 356: ...LINKS Printing from a Computer Double click the shared printer Follow the on screen instructions to install the drivers 2 3...

Page 357: ...ng Tool an application that is included with the machine will assist you with the required setup Set the necessary configuration depending on your network environment Scanning to E mail Configuring th...

Page 358: ...thentication NOTE For more information about the e mail server settings contact your Internet service provider or Network Administrator Make sure that the computer meets the following system requireme...

Page 359: ...e the setup easily Start the Send Function Setting Tool Using a Web browser Enter http the IP address of the machine sendsupport_login html in the address field of a Web browser and press the ENTER ke...

Page 360: ...IP address of the machine and then click OK 6 Confirm the settings and click OK Click Start If the logon screen is displayed enter the appropriate ID and PIN in the corresponding text boxes and then...

Page 361: ...ail transmissions by unauthorized users the machine supports SMTP authentication SMTP AUTH and POP before SMTP For more information about the required authentication method contact your Internet servi...

Page 362: ...tication and SSL encryption For more information about the required settings contact your Internet service provider or Network Administrator Start the Remote UI and log on in System Manager Mode Start...

Page 363: ...error notification may be sent to the address specified in E Mail Address Depending on the e mail service you are using these error notifications may eventually fill your mail box in the server to its...

Page 364: ...you may need to change the SMTP or POP3 port setting Changing Port Numbers For more information contact your Internet service provider or Network Administrator LINKS Configuring the Machine for Scanni...

Page 365: ...access restrictions are set to the folder the user name and password information is also needed NOTE For instructions on how to create a new shared folder see Send Setting Guide included with the User...

Page 366: ...specify the location of the shared folder by registering the folder to the Address Book The Send Function Setting Tool is helpful for users who want to complete the setup easily Start the Send Functi...

Page 367: ...ce List Click Search Again If the problem persists click Search by IP Address enter the IP address of the machine and then click OK 6 Confirm the settings and click OK Click Start If the logon screen...

Page 368: ...he destination to be registered Set a name that will be easy for you to find later in the Address Book Store Destination Settings Protocol The protocol that is used for sending scanned documents to a...

Page 369: ...password in the Password to Access text box Click Next Confirm the settings and click Register Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Configuri...

Page 370: ...work varies depending on the purpose of the network The machine has been designed to be compatible with as many network configurations as possible and it is equipped with a variety of technologies Con...

Page 371: ...ure Ethernet settings automatically or manually Configuring Ethernet settings automatically Select On and press The machine detects and automatically sets the communication mode and the Ethernet type...

Page 372: ...LINKS Changing the Maximum Transmission Unit Setting a Wait Time for Connecting to a Network...

Page 373: ...ttings of the machine as necessary For more information contact your Network Administrator Press Use to select Network Settings and press If the logon screen appears enter the correct ID and PIN using...

Page 374: ...ter you change the way that network devices are connected or if you add a new device If this type of problem occurs set a wait time for connecting to the network Press Use to select Network Settings a...

Page 375: ...or DHCP option settings as necessary Note that the procedures for configuring DNS are different for IPv4 and IPv6 Start the Remote UI and log on in System Manager Mode Starting Remote UI Click Settin...

Page 376: ...ever the machine s IP address is changed When specifying the interval between updates enter the time in hours in the DNS Dynamic Update Interval text box mDNS Settings Use mDNS Adopted by Bonjour mDNS...

Page 377: ...as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP address is changed To specify the type s of addresses you want to register to the...

Page 378: ...LINKS Setting IPv4 Address Setting IPv6 Addresses Viewing Network Settings...

Page 379: ...mes are used for identifying network connected computers as well as for file sharing and other network services Most computers use the computer name as the NetBIOS name Workgroup Name Workgroup name i...

Page 380: ...kgroup Name Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to IMPORTANT NetBIOS names or workgroup names that start with an asterisk cannot be registered...

Page 381: ...ed IMPORTANT In order to specify WINS server settings NetBIOS name and workgroup name are required to be set Configuring SMB The function is not available in an IPv6 network Start the Remote UI and lo...

Page 382: ...the IP address entered in the WINS Server Address text box Scope ID If the network is divided into several groups with scope IDs identifiers for groups of devices in the network enter up to 63 alphanu...

Page 383: ...achine Register LDAP servers via the Remote UI NOTE LDAP servers that are supported by the machine are Windows Server 2003 Server 2008 Server 2012 Active Directory The machine communicates with LDAP s...

Page 384: ...er supports only forward lookup select Do Not Use or Use for Login Information If you select Use Security Authentication make sure that the DNS server supports reverse lookup Position to Start Search...

Page 385: ...in Information enter the user name in the form domain name user name example domain1 user1 When Use Security Authentication is selected enter the user name only example user1 Set Change Password To sp...

Page 386: ...The time is adjusted based on Coordinated Universal Time UTC so specify the time zone setting before configuring SNTP Date Time Settings SNTP settings can be specified via the Remote UI NOTE The SNTP...

Page 387: ...ify an interval from 1 to 48 hours Click OK Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON NOTE Testing communication with the NTP SNTP server You can test w...

Page 388: ...rk in plain text your network will be vulnerable to attacks If you want to ensure network security disable SNMPv1 and use SNMPv3 SNMPv3 With SNMPv3 you can implement network device management that is...

Page 389: ...ommunity Name 2 Select the check box to specify a community name If you do not need to specify a community name clear the check box Community Name Enter up to 32 alphanumeric characters for the name o...

Page 390: ...or the user name MIB Access Permission Select Read Write or Read Only for the access privileges to MIB objects Read Write Permits both viewing and changing the values of MIB objects Read Only Permits...

Page 391: ...n On Encryption Off has been selected for Security Settings Authentication Algorithm Click the MD5 or SHA1 radio button for the algorithm that corresponds to your network environment Encryption Algori...

Page 392: ...le the SNMP settings from SNMP Settings Enabling Both SNMPv1 and SNMPv3 If both versions of SNMP are enabled it is recommended that MIB access permission in SNMPv1 be set to Read Only MIB access permi...

Page 393: ...hine is connected to such a network imageWARE searches the network for the machine by using protocols such as Service Location Protocol SLP to gather information from the machine including the power s...

Page 394: ...to respond to imageWARE multicast discovery packets and enable monitoring by imageWARE Scope Name To include the machine into a specific scope enter up to 32 characters for the scope name 3 Click OK...

Page 395: ...e to avoid unnecessary communication during sleep mode and reduce the total power consumption Port Number Change the port number for this function according to the network environment Number of Router...

Page 396: ...nticipated losses when your confidential information is leaked To counter these risks the machine is equipped with a variety of security functions Set the necessary configuration depending on your net...

Page 397: ...ine from Unauthorized Access Prevent unauthorized third parties from accessing and using the machine You can implement multiple security measures such as managing user access privileges using firewall...

Page 398: ...exibly manage the machine and enhance security System Manager ID System Manager ID is an account with full access privileges If you specify a System Manager ID you need to log on to the machine using...

Page 399: ...em Manager PIN Enter a number of up to seven digits using the numeric keys and press Apply When PIN Confirm is displayed enter the PIN once again to confirm NOTE You cannot register an ID or PIN that...

Page 400: ...ne If you try to access Network Settings or System Management Settings when only the System Manager ID is enabled the following logon screen is displayed LINKS Setting Access Privileges Setting the De...

Page 401: ...f you want to enable Department ID Management for operations from a computer such as printing and PC faxing Registering Editing Department ID and PIN Enabling the Department ID Management Setting the...

Page 402: ...ng the settings of the registered Department ID 1 Click the corresponding text link under Department ID to edit 2 Change the settings as necessary and click OK NOTE Deleting a Department ID Click Dele...

Page 403: ...tion on the Allow Print Jobs with Unknown IDs Allow Scan Jobs with Unknown IDs Allow Black White Copy Jobs check boxes see Blocking Jobs When Department ID Is Unknown NOTE Using the operation panel If...

Page 404: ...ck your printer or fax icon and click Printer properties or Properties Click the Device Settings tab and specify the required settings 1 Select the Use Department ID Management check box and click Set...

Page 405: ...NOTE Logging on to the machine When you try to print or fax from a computer when Department ID Management is enabled the following pop up screen is displayed unless the Confirm Department ID PIN When...

Page 406: ...e check box to require entering an ID and PIN Allow Scan Jobs with Unknown IDs If the check box is selected you can select Computer or Remote Scanner on the main screen and scan documents into a compu...

Page 407: ...authorized third parties can access computers and other communication devices that are connected to a network To prevent this unauthorized access specify the settings for packet filter a feature that...

Page 408: ...ddresses or ranges of IP addresses can be specified for both IPv4 and IPv6 The packet filters described in this section control communications over TCP UDP and ICMP Start the Remote UI and log on in S...

Page 409: ...r received from devices whose IP addresses are entered in Exception Addresses Communications with other devices are prohibited Allow Select to block communication packets when they are sent to or rece...

Page 410: ...address from exceptions Select an IP address and click Delete 3 Click OK Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON NOTE You can enable or disable the IP...

Page 411: ...I and log on in System Manager Mode Starting Remote UI Click Settings Registration Click Security Settings MAC Address Filter Click Edit for a filter type Outbound Filter Select to restrict sending da...

Page 412: ...resses are entered in Exception Addresses Communications with other devices are permitted 2 Specify address exceptions Enter the MAC address in the Address to Register text box and click Add You do no...

Page 413: ...LINKS Specifying IP Addresses for Firewall Rules...

Page 414: ...er see Registering LDAP Servers MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Press Use to select Network Settings and press If the logon screen appears enter the correct ID and PIN using the numeric ke...

Page 415: ...in house and outside networks but also blocks unauthorized access and consolidates anti virus protection for enhanced security When you use Google Cloud Print to print over the Internet you can enhan...

Page 416: ...d 65535 Use Proxy Authentication To enable authentication by the proxy server select the check box and enter up to 24 alphanumeric characters for the user name in the User Name text box Set Change Pas...

Page 417: ...limit its capabilities by partially or completely disabling these functions Restricting Access to Address Book and Sending Functions Restricting Access to Address Book and Sending Functions MF8580Cdw...

Page 418: ...by limiting the available fax and e mail destinations to those registered in the Address Book or LDAP servers or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Ad...

Page 419: ...mber of up to seven digits using numeric keys and press Apply When PIN Confirm is displayed enter the PIN once again to confirm NOTE You cannot set a PIN that consists only of zeros such as 00 or 0000...

Page 420: ...Settings and press If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select Restrict TX Function Restrict New Destinations Select...

Page 421: ...enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select Restrict TX Function Allow Fax Driver TX Select Off and press Off Disables PC faxing On Enables PC...

Page 422: ...en appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select Restrict TX Function Restrict Resending from Log Select On and press Off Enables use of p...

Page 423: ...ect On and press Off Does not display the screen for confirming the fax number On Displays the screen for confirming the fax number Press When using coded dial numbers to specify destinations you need...

Page 424: ...dial number On Displays the details of the entered coded dial number Press LINKS Registering Destinations Specifying from Address Book Fax Specifying from Address Book Registering Address Book from R...

Page 425: ...then press Logging on to the Machine Select Restrict TX Function Restrict Sequential Broadcast Select Confirm Sequential Broadcast or Reject Sequential Broadcast and press Off Enables sequential broad...

Page 426: ...y devices Press Use to select System Management Settings and press If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select USB D...

Page 427: ...lect System Management Settings and press If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine Select Memory Media Print On Off and...

Page 428: ...as the Remote UI WSD printing and printing with Google Cloud Print Press Use to select Network Settings and press If the logon screen appears enter the correct ID and PIN using the numeric keys and th...

Page 429: ...e UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties Press Use to select System Management Settings and press If the logon screen appears ente...

Page 430: ...uch as a Web browser or an e mail application IPSec encrypts the whole or payloads of IP packets This enables IPSec to offer a more versatile security system than SSL Configuring IPSec Settings IEEE 8...

Page 431: ...re Shared Key Method IEEE 802 1X authentication TTLS PEAP or SNMPv3 To use SSL for the Remote UI you need to set a key pair and enable the SSL function Generate or install the key pair for SSL before...

Page 432: ...te icon Verifying Key Pairs and Digital Certificates Enable SSL for the Remote UI 1 Click Security Settings Remote UI Settings 2 Click Edit 3 Select the Use SSL check box and click OK Restart the mach...

Page 433: ...r e mailing MF8580Cdw MF8550Cdn MF8540Cdn only If the SMTP server and the POP3 server support SSL you can enable SSL for communication with these servers Configuring Advanced E mail Settings For more...

Page 434: ...t use both IPSec and DHCPv6 at the same time IPSec is unavailable in networks in which NAT or IP masquerade is implemented Using IPSec with IP address filter IP address filter settings are applied bef...

Page 435: ...ey of up to 24 alphanumeric characters can be shared with the other devices Enable SSL for the Remote UI before specifying this authentication method Enabling SSL Encrypted Communication for the Remot...

Page 436: ...that you define in the steps below clear the Receive Non Policy Packets check box Click Register New Policy Specify the Policy Settings 1 In the Policy Name text box enter up to 24 alphanumeric chara...

Page 437: ...o or from IPv6 addresses of the other devices IPv4 Manual Settings Select to specify a single IPv4 address or a range of IPv4 addresses to apply IPSec Enter the IPv4 address or the range in the Addres...

Page 438: ...the aggressive mode Authentication Method Select Pre Shared Key Method or Digital Signature Method for the method used when authenticating the machine You need to enable SSL for the Remote UI before...

Page 439: ...and Authentication Encryption DH Group settings Specify the IPSec Network Settings Use PFS Select the check box to enable Perfect Forward Secrecy PFS for IPSec session keys Enabling PFS enhances the s...

Page 440: ...is displayed The machine supports transport mode in which the payloads of IP packets are encrypted Tunnel mode in which whole IP packets headers and payloads are encapsulated is not available Click OK...

Page 441: ...authenticate each other by mutually verifying their certificates A key pair issued by a certification authority CA is required for the client authentication when authenticating the machine For the ser...

Page 442: ...lect the check box to enable IEEE 802 1X authentication Login Name Enter up to 24 alphanumeric characters for a name EAP identity that is used for identifying the user Setting TLS 1 Select the Use TLS...

Page 443: ...Certificates Setting TTLS PEAP 1 Select the Use TTLS or Use PEAP check box NOTE Internal protocol for TTLS You can select MSCHAPv2 or PAP If you want to use PAP click the PAP radio button 2 Click Chan...

Page 444: ...24 alphanumeric characters for the new password both in the Password and Confirm text boxes Click OK Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON NOTE You...

Page 445: ...ing or tampering of data It is extremely difficult for third parties to abuse digital certificates A digital certificate that contains a public key of a certification authority CA is referred to as a...

Page 446: ...tem Manager Mode Starting Remote UI Click Settings Registration Click Security Settings Key and Certificate Settings Click Generate Key NOTE Deleting a registered key pair Click Delete on the right of...

Page 447: ...2037 A date earlier than Validity Start Date YYYY MM DD cannot be set Country Region Click the Select Country Region radio button and select the country region from the drop down list You can also cl...

Page 448: ...ystem Manager Mode Starting Remote UI Click Settings Registration Click Security Settings Key and Certificate Settings for key pairs or CA Certificate Settings for CA certificates Click Register Key a...

Page 449: ...ick Start Installation The key pair or CA certificate is installed in the machine Register the key pair or CA certificate Registering a key pair 1 Click Register on the right of the key pair you want...

Page 450: ...LINKS Generating Key Pairs Verifying Key Pairs and Digital Certificates Enabling SSL Encrypted Communication for the Remote UI Configuring IPSec Settings Configuring IEEE 802 1X Authentication...

Page 451: ...ture Start the Remote UI and log on in System Manager Mode Starting Remote UI Click Settings Registration Click Security Settings Key and Certificate Settings for key pairs or CA Certificate Settings...

Page 452: ...The result from verifying the certificate is displayed as shown below LINKS Generating Key Pairs Using CA issued Key Pairs and Digital Certificates...

Page 453: ...uments and Checking the Machine Status Setting Up Menu Options from Remote UI Saving Loading Registered Data Registering Address Book from Remote UI MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Basics...

Page 454: ...eb site Log on to the Remote UI When the Department ID Management is disabled Select System Manager Mode or End User Mode System Manager Mode You can perform all the Remote UI operations and settings...

Page 455: ......

Page 456: ...page will be displayed Consumables Information Displays paper information and the remaining amount of toner Support Link Displays the support link specified in Device Information under System Manageme...

Page 457: ...op of the page when the page is scrolled down To Portal Returns to Portal Page main page Menu Click an item the content is displayed in the right page Setting Up Menu Options from Remote UI Breadcrumb...

Page 458: ...MF8280Cw Only Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page You can check what page is currently displayed List Number Specifies the range of coded...

Page 459: ...can delete a document job by clicking Cancel NOTE Regardless of the Department ID Management setting all the print documents currently printing and waiting to be printed will be listed If you entered...

Page 460: ...rmation The maximum print speed and the Secure Print memory capacity are displayed Log on to the Remote UI Starting Remote UI Status Monitor Cancel Device Features Information about the machine and th...

Page 461: ...Cancel Device Information The total number of pages that have been printed by the copy print and fax functions is displayed Log on to the Remote UI Starting Remote UI Status Monitor Cancel Check Coun...

Page 462: ...Manager Mode Start the Remote UI Starting Remote UI Click Settings Registration Click the menu item you want to set For more information about the settings menu see each item below Menu items Referent...

Page 463: ...Management System Management Settings Department ID Management Setting the Department ID Management Network Settings Network Security Settings Security Communication Management Settings Forwarding Set...

Page 464: ...the Address Book that exported from the machine If using the same model you can import export menu options and other data except the Address Book Saving Loading Address Book MF8580Cdw MF8550Cdn MF854...

Page 465: ...exported from this machine and vice versa It may not be available depending on the model Saving Address Book Loading Address Book Start the Remote UI and log on in System Manager Mode Starting Remote...

Page 466: ...ring the export process Do not operate the Remote UI until the message The file name download has completed is displayed at the bottom of the screen IMPORTANT The Address Book data currently registere...

Page 467: ...Browse and select the file or enter the path to the file in File Path the file name with the location where the file is saved Click OK The specified Address Book data will be imported into the machin...

Page 468: ...Settings Timer Settings Date Time Settings Fax Setup Guide Fax Settings Shortcut Key Settings Scan Settings Cloud Print Settings Settings Registration Network Settings User Settings 1 User Settings 2...

Page 469: ...e saved IMPORTANT Do not operate until the process is complete The screen remains the same during the export process Do not operate the Remote UI until the message The file name download has completed...

Page 470: ...ck Start Importing To specify the file to be imported click Browse and select the file or enter the path to the file in File Path the file name with the location where the file is saved Click OK The s...

Page 471: ...Turn OFF the machine wait for at least 10 seconds and turn it back on LINKS Remote UI Screens Setting Menu List...

Page 472: ...Address Book NOTE If the enter PIN page is displayed The Address Book is protected by a PIN Enter the PIN and click OK Click Coded Dial You can also register destinations in Favorites In this case cl...

Page 473: ...Delete button Select Destination Type to Register and click OK Specify required settings and click OK LINKS Remote UI Screens Saving Loading Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Ad...

Page 474: ...re various settings in this machine You can adjust each of the settings in detail Access these settings by pressing TIPS You can print the setting menu in list form to check the current settings User...

Page 475: ...ss LAN MF8580Cdw MF8280Cw Only Wired LAN Wireless LAN Specify settings for connecting the machine to a wireless LAN You can also view the current settings or specify the setting for saving power consu...

Page 476: ...ect to view the current wireless LAN settings Viewing Network Settings MAC Address Wireless LAN Status Latest Error Information Channel SSID Settings Security Settings Power Save Mode Specify settings...

Page 477: ...Specify settings for using DNS functions without DNS servers Configuring DNS Off On mDNS Name DHCP Option Settings Select whether to acquire the host name and whether to use the dynamic update functio...

Page 478: ...Name Service WINS which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP IP Configuring WINS WINS Resolution Off On WINS Server Address 0 0 0 0 Sco...

Page 479: ...o 65535 RAW 1 to 9100 to 65535 HTTP 1 to 80 to 65535 POP3 1 to 110 to 65535 SMTP 1 to 25 to 65535 SNMP 1 to 161 to 65535 WSD Search 1 to 3702 to 65535 Multicast Discovery 1 to 427 to 65535 MTU Size Se...

Page 480: ...ted port The dedicated port is used when printing faxing or scanning uses MF Toolbox and when browsing or specifying the machine settings over the network Off On Network Settings SNMP Settings SNMPv1...

Page 481: ...net type Configuring Ethernet Settings Off Communication Mode Half Duplex Full Duplex Ethernet Type 10BASE T 100BASE TX On MAC Address Check the MAC address of the machine which is a number unique to...

Page 482: ...is pressed on the operation panel or when a paper jam occurs Adjusting the Volume Fax Tone Select whether to make a dial tone while a fax is being sent You can also adjust the volume Off On Three Leve...

Page 483: ...s value is entered such as when a user is trying to enter a number unavailable for a setting Off On Restock Supplies Tone Select whether the machine beeps when one of the toner cartridges is almost em...

Page 484: ...ert Screen Colors Select On to invert the display colors Select On if the display is hard to view even after the brightness was adjusted in Brightness Off On Millimeter Inch Entry Switch Select the un...

Page 485: ...nual to manually move the cursor to the right of the entered character Auto Manual Language Select the display language used for the display reports and lists English French Spanish German Italian Dut...

Page 486: ...y language used for the Remote UI screens English French Spanish German Italian Dutch Finnish Portuguese Norwegian Swedish Danish Czech Hungarian Russian Turkish Polish 2 Preferences Display Settings...

Page 487: ...Reset Time Function After Auto Reset Auto Sleep Time Auto Offline Time Specify date and time settings including the date format and the 12 or 24 hour clock display setting The date and time that are...

Page 488: ...s changed the values set in Current Date Time Settings are also changed accordingly UTC 12 00 to UTC 0 00 to UTC 12 00 NOTE UTC Coordinated Universal Time UTC is the primary time standard by which the...

Page 489: ...Auto Reset Select whether to return the display to the default screen after the Auto Reset is performed If Default Function is selected the main screen of the function selected in Default Screen afte...

Page 490: ...the machine automatically becomes offline Specify the time period at which the machine becomes offline You can also set the machine to remain online 0 The machine remains online 1 to 5 to 60 min Set a...

Page 491: ...automatic drawer selection feature for the paper sources If automatic drawer selection is set to On when printing documents the machine automatically selects a paper source that is loaded with the ap...

Page 492: ...you want to configure automatic drawer selection NOTE Select Other for functions such as printing reports and lists and printing images from a USB memory device Paper Sources Select the paper source...

Page 493: ...side of paper you do not need to flip over paper in the paper source whether 1 or 2 sided printing is selected NOTE If Print Side Priority is set for a paper source that is loaded with paper you canno...

Page 494: ...ut copy The selected settings are used as the default settings of the copy function Changing Default Settings Number of Copies 1 to 99 Density Nine Levels Original Type Text Photo Map Speed Text Photo...

Page 495: ...Yellow 17 Levels Magenta 17 Levels Cyan 17 Levels Black 17 Levels...

Page 496: ...unction Settings RX Print Settings Fax Setup Guide Specify the basic settings for using the machine as a fax device Register Unit Telephone Number Register the fax number for the machine Registering t...

Page 497: ...vice because error checks are performed on both the sending and receiving devices Even when ECM is enabled errors may occur due to telephone line conditions It may take a longer time than usual to pro...

Page 498: ...by looking at the added information Off On Print Position Inside Image Area Outside Image Area Mark Number as FAX TEL Fax Settings TX Function Settings Set Pause Time Specify the duration of pause Ap...

Page 499: ...ger time than usual to process data when ECM is enabled because the error check and corrections are performed while the data is transmitted Incoming Ring Print Position Specifies the position to print...

Page 500: ...ing a specific ID number by using the telephone This feature can save you the trouble of going all the way to the machine For instructions on how to use Remote Reception see Using a Telephone to Recei...

Page 501: ...irection Vertical Horizontal Vertical Only RX Page Footer Select whether to print information including date and time of reception and page numbers on the bottom of received faxes Off On 2 Fax Setting...

Page 502: ...may fade or blur Because received documents are not stored in memory you need to ask the sender to resend the document Select to display on screen instructions for specifying settings including the fa...

Page 503: ...uments in a shared folder You can register the sender name for e mails Change Default Settings Specify settings used for scanning documents to send as e mails or storing scanned documents in a shared...

Page 504: ...y Register Unit Name E Mail Register the sender name for e mails The registered name is displayed in e mails along with the e mail address If the sender name is not registered only the e mail address...

Page 505: ...uit the type of document you are scanning when converting scanned documents into PDF Compact files Data Size Priority makes the compression ratio higher than normal to create smaller files with lower...

Page 506: ...Custom 2 Network Connection Color Scan B W Scan Custom 1 Custom 2 Scan PC2 Off USB Connection Color Scan B W Scan Custom 1 Custom 2 Network Connection Color Scan B W Scan Custom 1 Custom 2 Confirm De...

Page 507: ...File Name Display Format Specify the USB Print settings The selected settings are used as the default settings of the USB Print function Changing Default USB Print Settings Number of Copies 1 to 99 Pa...

Page 508: ...in a USB memory device Short File Name Long File Name Memory Media Print Settings Default Display Settings Select Details or Images Details Displays file names and dates in list form Images Displays...

Page 509: ...distinguish files that have similar names numbers such as 1 or 2 are added at the end of the file names Long File Name Displays a file name up to 20 characters NOTE The number of characters described...

Page 510: ...uch as UNIX on which the printer drivers for the machine are not available Availability of settings All the printer settings described in this section except for Paper Size Override Paper Size Overrid...

Page 511: ...Default Paper Type Select the default setting for the type of the paper to print on Plain 1 60 74 g m Plain 2 70 84 g m Plain 3 75 90 g m Recycled Color Heavy 1 86 119 g m Heavy 2 120 128 g m Heavy 3...

Page 512: ...er Yellow 17 Levels Magenta 17 Levels Cyan 17 Levels Black 17 Levels Toner Density Fine Adjust Adjust the toner density for each toner color You can adjust the density separately for darker areas High...

Page 513: ...in better quality than when selecting High 1 High 1 High 2 Special Smoothing Mode Select a smoothing mode to print documents with a smooth finish If you are not satisfied with the printing results of...

Page 514: ...ark colored text lines and graphics smoothly This setting is recommended for most types of printing Mode 2 Prints both edges and interior halftones of graphics smoothly Mode 3 Prints dark colored text...

Page 515: ...this setting alone Use this setting in combination with the Gutter setting to set the binding margin for the selected binding position Gutter Specify the binding margin to apply to the binding positi...

Page 516: ...Edge Front Specify the print position by setting the offset value for the long edge on the front side of the paper Increasing the value moves the print position downward Decreasing the value moves th...

Page 517: ...intable area will not be printed Select whether to automatically perform error skip to bypass errors and continue printing when an error occurs with the print data If Off is selected you can perform e...

Page 518: ...o Color B W is selected the machine automatically switches the color mode printing color pages in color and black and white pages in black and white Auto Color B W Color Black and White Specify this s...

Page 519: ...ur document data when printing including any blank pages that you have inserted in your document select Off Off On Orientation Select Portrait vertical orientation or Landscape horizontal orientation...

Page 520: ...e page from 5 to 128 This setting is automatically changed according to the settings specified in Default Paper Size and Orientation 5 to 64 to 128 lines Character Code Select the character code that...

Page 521: ...n X dimension and Y dimension Off On Unit of Measure Select the unit of measurement to use to set a custom paper size Millimeters Inches X dimension Specify the horizontal dimension short edge of the...

Page 522: ...nt position moves to the next line just under the received LF code Yes No Enlarge A4 Print Width Select whether to expand the width of the printable area of A4 size paper in portrait orientation to th...

Page 523: ...e value gets bigger the printout becomes darker You can specify the setting separately for text graphics and images Text sRGB Gamma 1 5 Gamma 1 8 Gamma 2 4 Graphics sRGB Gamma 1 5 Gamma 1 8 Gamma 2 4...

Page 524: ...r of the printouts to that displayed on the computer display You can specify the setting separately for text graphics and images Text Perceptual Saturation Colorimetric Graphics Perceptual Saturation...

Page 525: ...Saturation Performs color matching for printing vivid graphics such as illustrations and diagrams Colorimetric Performs color matching to minimize the differences in color between originals such as co...

Page 526: ...CMS Image Gamma CMS Gamma Correction Set the gamma correction value to match the brightness of the printouts to that of the original data If the printout looks darker or brighter than original change...

Page 527: ...ect than Smooth 1 You can apply the setting separately for text and graphics Advanced Smoothing Off Smooth 1 Smooth 2 Apply to Graphics Off On Apply to Text Off On Printer Settings PCL Gamma Correctio...

Page 528: ...ick gradation adjustment or color shift correction after the machine is turned ON Auto Adjust Image Regularly Select when to make an automatic quick gradation adjustment If On is selected quick adjust...

Page 529: ...f the printouts Special Paper Processing When printing on the back side of printed paper rough paper or envelopes the print results may be improved by adjusting the following settings Manual Back Side...

Page 530: ...lope Cling Prevention If envelope flaps cling to the envelope bodies when printing select On Off On Envelope Switch Adjust this setting if envelope printouts are light or envelopes do not feed smoothl...

Page 531: ...ing Transfer Belt Clean the feeder rollers if documents become dirty after being fed through the feeder Feeder Adjustment Maintenance Special Processing Special Paper Processing Envelope Switch Select...

Page 532: ...nication Management Settings Select Country Region Forwarding Settings Store Print When Forwarding Remote UI On Off Restrict TX Function Display Job Log USB Device On Off Store to USB Memory Memory Me...

Page 533: ...nt Off On Enable or disable settings for encrypted communication via SSL or IPSec as well as settings for IP address or MAC address packet filtering Use SSL Select whether to use SSL encrypted communi...

Page 534: ...e or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses Specifying IP Addresses for Firewall Rules Outbound Filter Off On Inbound Filter Off On On Re...

Page 535: ...600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps RX Start Speed Adjust the communication start speed This adjustment should be made when it takes a long time to start receiving a fax due to a poo...

Page 536: ...s used The default setting may vary depending on the setting selected at initial power on Turning ON the Power and Configuring Initial Settings Austria AT Belarus BY Belgium BE Czech Republic CZ Denma...

Page 537: ...s only when an error occurs Printing Documents to be Forwarded Off On Only When Error Occurs Store Images in Memory Select whether to store fax documents in memory when they are not successfully forwa...

Page 538: ...whether to require users to enter the fax number twice when it is entered by using the numeric keys Displaying the Screen for Confirming the Fax Number MF8580Cdw MF8550Cdn MF8280Cw Only Off On Coded...

Page 539: ...y device when it is attached to the machine Restricting the USB Print Function Off On Enable or disable the Product Extended Survey Program a program for the machine usage survey Off On Enable or disa...

Page 540: ...page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer via USB UFRII LT UFRII LT XPS PCL5 PCL6 Secure Print Se...

Page 541: ...elect to restore the Address Book settings to the factory defaults Initializing Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Select to restore the System Management Settings to the factory...

Page 542: ...d below at once or you can restore individual settings separately Initializing Menu NOTE Asterisks Settings marked with an asterisk are only available for the MF8580Cdw MF8550Cdn MF8280Cw Preferences...

Page 543: ...sage Appears When an Error Code Appears Common Problems If you suspect that the machine is malfunctioning see the following sections before contacting Canon Common Problems Installation Settings Probl...

Page 544: ...0Cn Pull out the drawer Remove the jammed paper Paper Jams in the Paper Drawer IMPORTANT When removing the jammed paper do not turn OFF the machine Turning OFF the machine deletes the data that is bei...

Page 545: ...e document Remove the jammed document from the inner cover inside the feeder 1 Hold the green knob and open the inner cover 2 Gently pull out the document 3 Close the inner cover Return the lever back...

Page 546: ...e it first Do not forcibly remove jammed paper from the machine If the jammed paper cannot be removed easily proceed to the next step Remove the jammed paper in the tray 1 Gently pull out the paper 2...

Page 547: ...n in the figure 3 Gently pull out the paper IMPORTANT Do not touch the rubber pad Touching it may deteriorate print quality Hold the green knobs and return the part shown in the figure back in place R...

Page 548: ...ily Gently pull out the paper When the optional paper drawer drawer 2 is attached gently pull out the paper in the same way Set the paper drawer When the screen shown below is displayed use to select...

Page 549: ...ently pull out the paper Close the rear cover If there are documents placed in the feeder remove them first Then follow the procedure below Open the feeder cover Gently pull out the document Close the...

Page 550: ...ut the paper Lower the operation panel Open the rear cover Gently pull out the paper Close the rear cover Pull out the paper drawer Paper Jams in the Front and Back Sides Paper Jams in the Manual Feed...

Page 551: ...ly Open the cover Hold the green knobs and push down the part shown in the figure Gently pull out the paper Hold the green knobs return the part shown in the figure back in place and close the cover R...

Page 552: ...A selected destination could not be edited because it was registered to Group Dial To change the type of destination that is registered to Group Dial first delete the registered destination from Grou...

Page 553: ...d to set Restrict Sequential Broadcast to Off or Confirm Sequential Broadcast For more information contact your Administrator Prohibiting Sequential Broadcasting MF8580Cdw MF8550Cdn MF8280Cw Only Cann...

Page 554: ...UI Registering the Machine with Google Cloud Print Cleaning failed Paper jammed during cleaning Remove the jammed paper set paper correctly and perform cleaning again Clearing Jams Feeder Fixing Unit...

Page 555: ...a paper drawer Load plain or recycled A4 or Letter size paper into the paper drawer Full Adjust Adjust Copy Image An adjustment image that is required for correction is not placed on the platen glass...

Page 556: ...print quality because it has reached the end of its lifetime or for other reasons Replacement of the toner cartridge is recommended You can continue printing but the print quality may deteriorate How...

Page 557: ...d network settings and connect again Connecting to a Network Open System authentication failed Check the WEP settings The authentication method of the machine is set to Open System but that of a wirel...

Page 558: ...r Prepare the black toner cartridge Toner is running low Have a new toner cartridge ready About Replacement Toner Cartridges NOTE When copying or printing you can continue printing If the machine is r...

Page 559: ...ote scanning is restricted Scanning that is operated by using a computer is disabled in the Department ID Management Log on to the Remote UI in System Manager Mode display the edit screen of the corre...

Page 560: ...ing and registering new destinations is restricted Only destinations that are registered in the Address Book can be specified to send a fax or e mail To enter a new destination with the operation pane...

Page 561: ...t or delete it Storing Received Faxes into Memory Memory Reception If sending a document with many pages divide it into multiple sections If sending a fax reduce the resolution to scan the document Ad...

Page 562: ...er Setting Up Connection by Specifying Detailed Settings The USB memory is restricted The function that stores a scanned document to a USB memory device is disabled Set Store to USB Memory to On Restr...

Page 563: ...ridge of the color displayed again If the message still appears the toner cartridge may be faulty Contact your local authorized Canon dealer or the Canon help line How to Replace Toner Cartridges Use...

Page 564: ...dn Document Jams in the Feeder MF8280Cw MF8230Cn 003 A fax could not be sent or received due to its large data size When sending a fax Reduce the resolution and scan the document Adjusting Resolution...

Page 565: ...ry you can forward it again Registering in the Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Printing Resending Deleting Documents that Failed to be Forwarded 037 Memory is full If a sendin...

Page 566: ...cause the memory space that was allocated for images was full when sending an e mail or storing to a shared folder If another sending document is queued wait for a while until it is completed and send...

Page 567: ...e machine and send again Setting a Wait Time for Connecting to a Network 801 When communicating with an SMTP server to send an e mail a timeout error occurred from the server Check whether SMTP is run...

Page 568: ...d send the message again If the destination that was registered in the Address Book was used check whether the e mail address is correct Registering in the Address Book MF8580Cdw MF8550Cdn MF8540Cdn M...

Page 569: ...heck box for the POP server If the problem persists clear the Use POP before SMTP check box and set the communication setting to a setting other than POP before SMTP Configuring Advanced E mail Settin...

Page 570: ...t is deleted from memory Send the secured document again and print it within the period Printing via Secure Print Printing using Secure Print was attempted when Secure Print was restricted When Secure...

Page 571: ...these cables are connected correctly Use care not to mistake the phone cord s port for the other cables ports Connecting the Telephone Line Parts and Their Functions Is sleep mode activated If you lea...

Page 572: ...ss LAN You are unsure of the set IP address Viewing Network Settings The connection method cannot be switched between a wired LAN and a wireless LAN Did you select a wired LAN or a wireless LAN on the...

Page 573: ...nd try again to connect to the network Check whether the machine is turned ON If the machine is turned ON turn it OFF and then turn it back ON Check the installation site of the machine and the wirele...

Page 574: ...When only IEEE 802 11n is used for the wireless communication WEP is selected or the WPA WPA2 encryption method is set to TKIP The stealth mode is activated...

Page 575: ...0ALJ 0CJ Copying Problems See Common Problems also Printing results are not satisfactory Paper creases or curls When You Cannot Print Properly...

Page 576: ...rinting seems to be slow Print or delete data in memory Printing Documents in Memory Checking Deleting Documents in Memory Disabling Secure Print is recommended if you are not using it Changing the Va...

Page 577: ...ptical fiber line or IP phone The results of a sent fax are not satisfactory Clean the platen glass or feeder If cleaning does not improve the results the recipient s fax machine may be a cause Platen...

Page 578: ...orized Canon dealer or the Canon help line Smudge Marks Appear on the Bottom Edge of Printouts Streaks Appear on Printouts White Streaks Appear Toner Smudges and Splatters Appear Printouts Are Faded A...

Page 579: ...ess around the edge of paper or 10 mm or less around the edge of envelopes is not printable with the machine Make sure to have margins around the document to print Finishing tab Advanced Settings Expa...

Page 580: ...r Also specify the paper size and type settings properly Paper Loading Paper Specifying Paper Size and Type Are the printouts faded when you print on envelopes Selecting Envelope 2 for Envelope Switch...

Page 581: ...h toner is left and replace the toner cartridges as necessary Replacing Toner Cartridges Printouts Are Grayish Is toner running low Check how much toner is left and replace the toner cartridges as nec...

Page 582: ...ppropriate paper Loading Paper Are you using appropriate paper Check usable paper and replace with appropriate paper Paper Paper Curls Are you using appropriate paper Check usable paper and replace wi...

Page 583: ...t again Loading Envelopes If the envelopes are not fed properly even after you have uncurled them selecting Envelope 2 for Envelope Switch may solve the problem Special Processing Paper Is Not Fed Two...

Page 584: ...repair the machine yourself it may not be covered by warranty When Contacting Canon When contacting us have the following information ready Product name MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw MF8230C...

Page 585: ...hine for maintenance or an office move Relocating the Machine Managing Print Quality Maintaining and Improving Print Quality Shades of colors on printouts are different from originals Correcting the G...

Page 586: ...fely and easily Carefully read the safety instructions before you start cleaning Maintenance and Inspections Where to Clean Exterior of the machine and ventilation slots Exterior Rollers inside the fe...

Page 587: ...at were received by using the Memory Reception function faxes that are waiting to be sent and reports that are automatically printed after sending and receiving faxes are not deleted Clean the exterio...

Page 588: ...unction faxes that are waiting to be sent and reports that are automatically printed after sending and receiving faxes are not deleted Open the feeder Clean the platen glass and the underside of the f...

Page 589: ...re To clean the feeder you need ten sheets of plain A4 or Letter size paper Set them in the feeder before performing the following procedure Placing Documents Press Use to select Adjustment Maintenanc...

Page 590: ...r Letter size paper Set the paper in the paper drawer or manual feed slot Loading Paper in the Paper Drawer Loading Paper in the Manual Feed Slot before performing the following procedure NOTE Cleanin...

Page 591: ...perform the following procedure Note that you cannot clean the transfer belt when the machine has documents waiting to be printed Press Use to select Adjustment Maintenance and press Select Clean ITB...

Page 592: ...splayed When copying or printing you can continue printing the document If the Prepare the black toner cartridge message is displayed when the machine is receiving a fax or automatic report output is...

Page 593: ...message is displayed How to Replace Toner Cartridges White streaks appear Partially faded Uneven density Toner smudges and splatters appear Blank space of originals becomes grayish in printouts Checki...

Page 594: ...MF8230Cn Pull the toner cartridge straight up and out of the machine Remove the replacement toner cartridge from the protective bag Shake the toner cartridge 5 or 6 times as shown below to evenly dis...

Page 595: ...ling until it is completely removed Remove the drum protective cover Install the toner cartridge Each toner cartridge color has its own slot in the toner cartridge tray and this tray is indicated with...

Page 596: ...g MF8580Cdw MF8550Cdn MF8540Cdn Canon Genuine Toner Cartridge Average yield of toner cartridge Canon Cartridge 718 Black 3 400 sheets Canon Cartridge 718 Yellow Canon Cartridge 718 Magenta Canon Cartr...

Page 597: ...onment MF8580Cdw MF8550Cdn MF8540Cdn Power plug Power cord USB cable LAN cable Telephone cable External telephone cable Handset cable MF8280Cw MF8230Cn When transporting the machine across a long dist...

Page 598: ...MF8280Cw MF8230Cn Carefully place the machine at the new installation site For information about how to install the machine after relocating it see Setting Up the Machine 6...

Page 599: ...radation to improve color reproducibility There are three types of adjustments Full Adjust Quick Adjust and Adjust Copy Image Correcting the Gradation Correct Print Color Mismatch If the colors in pri...

Page 600: ...y for color printing When the machine performs full adjustment it obtains information to optimize color reproducibility The machine maintains this information until the next time you perform full adju...

Page 601: ...ack side of the machine Gently close the feeder Press Color The adjustment image is scanned and adjustment starts In approximately 1 to 2 minutes the adjustment is finished Press to close the menu scr...

Page 602: ...the adjustment is finished Press to close the menu screen NOTE You can set the machine to perform this adjustment automatically after the power is turned ON Auto Correction Settings This adjustment im...

Page 603: ...tment starts In approximately 1 to 2 minutes the adjustment is finished Press to close the menu screen Open the feeder and remove the adjustment image Gently close the feeder NOTE If the Correction fa...

Page 604: ...cally such as when toner cartridges are replaced When color shifts occur When color shifts do not occur NOTE This adjustment is not available when Only Continue Black White Printing is selected on the...

Page 605: ...ue can be set independently in the feeder and platen glass NOTE The settings are applied to color copies when Original Type is set to Text Photo Map or Text Selecting Document Type Adjustment Maintena...

Page 606: ...agement Report You can check the total volume of printouts for each Department ID Department ID Management Report Address Book List You can check the list of destinations registered in the Address Boo...

Page 607: ...Result Report only when a sending error occurs Example Fax sending Example Scanning to e mail shared folder Result OK indicates that the transmission was completed successfully while NG and three dig...

Page 608: ...NOTE To print a part of a fax document on the report When you select On or Only When Error Occurs a part of a fax document can be included in the report Set Report with TX Image to On and press...

Page 609: ...if you do not want to print the report automatically Separate TX RX Select On to print sent and received reports separately or Off to print both reports on one sheet Print the Report Manually Report...

Page 610: ...ort Settings RX Result Report Select the print setting Off Select if you do not want to print RX Result Reports On Select to print an RX Result Report every time you receive a document Only When Error...

Page 611: ...Department ID by printing a Department ID Management Report By checking the printout totals you can better manage your paper and toner supplies Report Print List Department ID Management Report Check...

Page 612: ...s Book List Report Print List Address Book List Select the setting you want to print out Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example Coded Dial E...

Page 613: ...Print List User Data List or System Manager Data List Check that the size and type of paper displayed on the screen is loaded in the machine Yes Example NOTE The User Data List does not include the se...

Page 614: ...y names and the IPSec settings registered in the machine by printing an IPSec Policy List Report Print List IPSec Policy List Check that the size and type of paper displayed on the screen is loaded in...

Page 615: ...MF8580Cdw MF8550Cdn MF8540Cdn Only You can check the list of available fonts for the machine Report Print List PCL Font List Check that the size and type of paper displayed on the screen is loaded in...

Page 616: ...ls for the number of pages used for color printouts and black and white printouts These totals include faxes reports and lists in addition to copies and printouts of data from computers Status Monitor...

Page 617: ...lizing Settings You can restore the following settings Initializing Menu Initializing Key and Certificate Initializing Address Book MF8580Cdw MF8550Cdn MF8540Cdn MF8280Cw Only Initializing System Mana...

Page 618: ...E To initialize the settings of Network Settings and System Management Settings see Initializing System Management Settings Initialize Menu Select the item you want to initialize Yes Items for initial...

Page 619: ...certificates will be deleted after initializing NOTE After initializing functions that require key pairs such as SSL encrypted communication and TLS of the IEEE 802 1X authentication are not available...

Page 620: ...Book Note that all the information registered in the Address Book will be deleted after initializing System Management Settings Initialize Address Book Yes LINKS Registering in the Address Book MF858...

Page 621: ...ement Settings Initialize System Management Settings Select the item that you want to initialize Yes Restart the machine if necessary Items for initializing Select the setting you want to initialize I...

Page 622: ...0ALJ 0FX Appendix This chapter contains technical specifications of this machine instructions on how to use the e Manual disclaimers copyright information and other important information for customers...

Page 623: ...FY Feature Highlights Give the features that are described in this section a try The features are grouped under four headings Going Green and Saving Money Improving Efficiency Going Digital and So Muc...

Page 624: ...ng faxes Print on Both Sides To really start saving paper shrink multiple pages onto a single sheet 2 or 4 pages for copies and up to 16 pages for print jobs sent from your computer If you are using a...

Page 625: ...tion about this function see Saving Toner Fax documents directly from your computer Why bother printing and then faxing It just wastes paper and costs you money You can save yourself this trouble and...

Page 626: ...Address Book Fax To select an Address Book address as an e mail destination Specifying from Address Book To save Address Book addresses on your computer or to export Address Book addresses that are s...

Page 627: ...ting that s about to start Head over to the machine make some PDF files and take the USB stick you stored them on into the conference room For more information about this function see Scanning Documen...

Page 628: ...pages of documents that everyone needs there s just no other way to go For more information about this function see Saving Documents Directly to a Shared Folder MF8580Cdw MF8550Cdn MF8540Cdn Only What...

Page 629: ...Text normally gets scanned as an image but you can convert it into text that can also be edited Select OCR as the scan type when you scan with MF Toolbox The software that comes with this machine will...

Page 630: ...printing and no one will be able to print your documents without entering your password on the machine s operation panel Don t let your confidential documents lie exposed on the tray for everyone to s...

Page 631: ...ee Forwarding Received Faxes Blow up a regular one sheet printout and make an exceptionally large poster A large poster will be printed out on nine sheets Put them together in a 3x3 grid and voila For...

Page 632: ...l MF8580Cdw MF8550Cdn MF8540Cdn Only Wireless LAN Specifications MF8580Cdw MF8280Cw Only Document Type Scan Area Paper Copy Specifications Fax Specifications MF8580Cdw MF8550Cdn MF8280Cw Only Scanner...

Page 633: ...the optional handset is installed 510 x 484 x 479 mm Environmental Conditions Temperature 10 to 30 C Humidity 20 to 80 RH no condensation Color Compatibility Full Color Gradation 256 gradations Accep...

Page 634: ...onmental Conditions Temperature 10 to 30 C Humidity 20 to 80 RH no condensation Color Compatibility Full Color Gradation 256 gradations Acceptable Documents Supported Document Types Acceptable Paper S...

Page 635: ...fications Optional MF8580Cdw MF8550Cdn MF8540Cdn Only Cassette Feeding Unit V1 Paper Capacity 250 sheets 60 to 90 g m Available Paper Paper Power Supply From main unit Dimensions W x L x H 430 x 454 x...

Page 636: ...4 36 48 54 Mbps IEEE 802 11b 1 2 5 5 11 Mbps IEEE 802 11n SGI Invalidated 20 MHz 6 5 13 19 5 26 39 52 58 5 65 Mbps SGI Validated 20 MHz 7 2 14 4 21 7 28 9 43 3 57 8 72 2 Mbps SGI Invalidated 40 MHz 13...

Page 637: ...al types of paper for example tracing paper transparencies etc Booklet Up to 20 mm thickness Plain paper one page document Multi page documents of the same size thickness and weight Size W x L Up to 2...

Page 638: ...er or on the platen glass Platen Glass Feeder Copy NOTE The scan area for copying may differ from the printable area Printable Area NOTE The scan area for copying may differ from the printable area Pr...

Page 639: ...mm Custom Paper Size Automatic 2 sided printing is available without replacing paper The machine can print received fax documents You can load Envelope Monarch only in the manual feed slot Custom pape...

Page 640: ...ot Plain paper 60 to 90 g m 250 sheets 50 sheets Heavy paper 86 to 119 g m 200 sheets 30 sheets 120 to 163 g m 150 sheets 20 sheets Recycled paper 60 to 74 g m 250 sheets 50 sheets Color paper 60 to 7...

Page 641: ...g m 161 to 220 g m Transparency 50 sheets 1 sheet Label 50 sheets 1 sheet Index Card 15 sheets 1 sheet Envelope 10 sheets 1 sheet Use laser printer transparencies Paper Type and Setting for the Machi...

Page 642: ...4 cpm B W 14 cpm Continuous Copying Capacity Maximum 99 copies First Copy Time A4 MF8580Cdw MF8550Cdn MF8540Cdn Platen glass Color 16 2 seconds or less Platen glass B W 15 5 seconds or less Feeder Col...

Page 643: ...0 x 400 dpi Ultrafine 400 x 400 dpi Dialing Favorites 19 destinations Coded dialing 181 destinations Group dialing 199 destinations Address Book dialing Regular dialing with numeric keys Automatic red...

Page 644: ...00 x 300 dpi Software interpolation resolution 9 600 x 9 600 dpi Scan Speed A4 300 x 600 dpi Color 10 sheets minute Black and White 20 sheets minute Host Interface 100BASE TX 10BASE T Hi Speed USB USB...

Page 645: ...0Cdw MF8550Cdn MF8540Cdn 2 sided printing Color up to 10 ppm pages per minute 5 spm sheets per minute B W up to 10 ppm pages per minute 5 spm sheets per minute MF8280Cw MF8230Cn Color 14 ppm B W 14 pp...

Page 646: ...F 200 dpi JPEG Compression PDF Compact Text 300 dpi Background 150 dpi System Environment Windows XP Vista 7 8 Server 2003 Server 2008 Server 2012 Solaris Version 2 6 or later with Samba 2 2 or later...

Page 647: ...Background 150 dpi Color JPEG 300 dpi TIFF 300 dpi JPEG Compression PDF 200 dpi JPEG Compression PDF Compact Text 300 dpi Background 150 dpi System Environment Windows XP Vista 7 8 Server 2003 Server...

Page 648: ...by keyword Perform a search by entering a keyword such as fax or wireless LAN and the pages containing the keyword are displayed You can find the page you are looking for from those results You can a...

Page 649: ...it again or see Displaying the CD ROM Setup or Select language Screen Select your language and click Install Read the License Agreement and click Yes to agree NOTE The installation begins Click Exit...

Page 650: ...SB Connection and click Next NOTE Select USB Connection even if connected using a network Clear all the check boxes except for Manuals and click Install Read the License Agreement and click Yes to agr...

Page 651: ...The installation begins Wait a moment This process may take some time Click Exit Click Next Exit 6 7...

Page 652: ...ending on the operating system you are using a security warning message may appear If the message appears allow the content to be displayed in your Web browser Using the Multi lingual User Manual CD 1...

Page 653: ...rive on the computer Select a language and click OK if you are prompted to do so If the CD ROM Setup screen does not appear remove the CD ROM from the drive and then insert it again or see Displaying...

Page 654: ...2012 Right click the lower left corner of the screen and select File Explorer Enter either of the following paths in the address field and press the ENTER key C Documents and Settings the user name My...

Page 655: ...Click Uninstall Uninstall begins Wait a moment This process may take some time Click Exit Click Back Exit 4 5 6...

Page 656: ......

Page 657: ...o the top page Contents tab Search tab Click to toggle the display between the table of contents and search Contents The titles of chapters are displayed Place the mouse pointer over one of the titles...

Page 658: ...n be stopped by moving the pointer onto it Feature Highlights Quick Help Click to view how to solve problems or maintain the machine Notice Click to view important information you should know when usi...

Page 659: ...licking it displays the subsections of that topic Click to close the expanded topic Print all All pages of the selected chapter are opened in a separate window The chapter can be printed if necessary...

Page 660: ...tor is especially useful when you can predict the general location of the topic that you are looking for Search options selector Select the check box to make your search case sensitive Search with the...

Page 661: ...k to jump to the topic of the selected chapter Title Topic Displays titles and topics Click a title or topic to jump to the page Click to return to the page top Click to go to the previous or next cha...

Page 662: ...S Indicates useful functions or tips for using the machine Keys and buttons used in this manual Keys on the operation panel and buttons on the computer display appear in the following notation Type Ex...

Page 663: ...oft Windows XP operating system Windows XP Microsoft Windows Vista operating system Windows Vista Microsoft Windows 7 operating system Windows 7 Microsoft Windows 8 operating system Windows 8 Microsof...

Page 664: ...0ALJ 0HK Others This section describes basic Windows operations and includes disclaimers copyright information and other information...

Page 665: ...ft corner of the screen select Control Panel View devices and printers Displaying Shared Printers in the Print Server Open Windows Explorer Windows XP Vista 7 Server 2003 Server 2008 Start select All...

Page 666: ...lick the lower left corner of the screen select Run 2 Enter D Minst exe for the User Software CD ROM or D Maninst exe for the Multi lingual User Manual CD and then click OK Printing a Test Page in Win...

Page 667: ...en select Control Panel Display System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Maintenance or System and Security System Windows Server 2008 Click System Check the bit architectu...

Page 668: ...play System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Security or System and Maintenance System Windows Server 2008 Double click System Checking the LPR RAW Printer Port Open the p...

Page 669: ......

Page 670: ...V 50 60 Hz Use of shielded cable is necessary to comply with the technical EMC requirements of EC Directive Laser Safety Information Laser radiation could be hazardous to the human body For this reaso...

Page 671: ...ll contribute to the effective usage of natural resources For more information about the recycling of this product please contact your local city office waste authority approved scheme or your househo...

Page 672: ...ON INC dat FM48944 in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Malti Maltese Magyar Hungarian Polski Polish stosownymi postanowieniami Dyrek...

Page 673: ...MT NL NO PL PT RO SE SI SK Notice for use of this product France This product cannot be used outdoors Espa ol Spanish Este equipo puede ser utilizado en AT BE BG CH CY CZ DE DK EE ES FI FR GB GR HU IE...

Page 674: ...fi operat in AT BE BG CH CY CZ DE DK EE ES FI FR GB GR HU IE IS IT LI va utiliza n exterior Bulgarian slenska Icelandic Vi ger essu t ki m annast AT BE BG CH CY CZ DE DK EE ES FI FR GB GR HU IE IS IT...

Page 675: ...Apple Bonjour Mac OS Macintosh and OS X are trademarks or registered trademarks of Apple Inc in the U S and or other countries Microsoft Windows Windows Vista Windows Server Internet Explorer Word Ex...

Page 676: ...e NY 11747 U S A CANON EUROPA N V Bovenkerkerweg 59 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SINGAPORE...

Page 677: ......

Page 678: ...cintosh 34 Installing the Latest Drivers Downloaded from the Canon Homepage 42 Installing the MF Drivers on the WSD Network For Windows 43 Installing the MF Drivers 44 Setting WSD 51 Uninstalling the...

Page 679: ...ore Using the Driver Read this chapter before installing the software such as the MF Drivers About the Drivers and Software Supported Operating Systems Selecting the Driver to Be Installed Before Usin...

Page 680: ...etwork scanner It is automatically installed along with the scanner driver MF Toolbox 2 The MF Toolbox provides a group of commands for you to open a scanned image in an application send it as an e ma...

Page 681: ...ter 2 Printer driver UFRII LT 1 1 1 Printer driver UFRII LT XPS 1 Printer driver PCL5 2 1 1 1 Printer driver PCL6 2 1 1 1 Fax driver 2 1 1 1 Scanner driver Network Scan Utility 1 1 MF Toolbox Presto P...

Page 682: ...alled 1 Press 2 Press or to highlight System Management Settings and then press 3 Press or to highlight PDL Selection Plug and Play and then press 4 Press or to highlight Network or USB and then press...

Page 683: ...Fax UFRII LT UFRII LT XPS PCL5 PCL6 USB UFRII LT UFRII LT XPS PCL5 PCL6 6 Restart the machine It is necessary to restart the machine for the settings to take effect Turn OFF the machine and wait for a...

Page 684: ...e For Macintosh Network connection When installing downloaded drivers Installing the Latest Drivers Downloaded from the Canon Homepage Presto PageManager is not installed by selecting Easy Installatio...

Page 685: ...MInst exe and then click OK Windows Vista 7 and Server 2008 1 Enter D MInst exe in Start Search or Search programs and files under the Start menu 2 Press the ENTER key on the keyboard Windows 8 and S...

Page 686: ...When the following screen appears select the connection to a computer For USB Connection Select USB Connection and click Next For Network Connection Select Network Connection and click Next NOTE Wind...

Page 687: ...5 Read the License Agreement and click Yes 6 Click Next...

Page 688: ...are on the same subnet Security software has been exited 2 Click Update Device List If any machines are not displayed by performing the above procedure perform the following procedure 1 Click Search...

Page 689: ...Setting IPv4 Address 3 Click OK 8 Installation starts when clicking Starts 9 Click Exit For USB Connection For Network Connection Next installation of MF Toolbox starts In Windows Server 2003 Server 2...

Page 690: ...10 Click Start 11 Click Exit 12 When the following screen appears read the displayed information click Accept or Do Not Accept and then click Next...

Page 691: ...Canon every month for ten years Any other information including your personal information is not sent You can also uninstall the Product Extended Survey Program Uninstalling the Product Extended Surv...

Page 692: ...USB connection wait until your computer is restarted USB Cable Connection Only when Connecting with USB In the case of network connection check the installation results Checking the Installation Resul...

Page 693: ...MInst exe and then click OK Windows Vista 7 and Server 2008 1 Enter D MInst exe in Start Search or Search programs and files under the Start menu 2 Press the ENTER key on the keyboard Windows 8 and S...

Page 694: ...ect the connection method to a computer For USB Connection Select USB Connection and click Next For Network Connection Select Network Connection and click Next NOTE Windows Server 2003 Server 2008 Ser...

Page 695: ...The options to be displayed differ depending on your country or region 5 Read the License Agreement and click Yes 6 Click Next...

Page 696: ...ck Yes For USB Connection Proceed to step 13 For Network Connection Proceed to step 7 7 Select the machine to be installed 1 Select the machine 2 Click Next If no machines are displayed in Device List...

Page 697: ...AutoIP function If an IP address other than link local addresses is set for the computer set an IP address in the same subnet as the computer other than link local addresses also for this machine manu...

Page 698: ...the shared name as needed NOTE If you selected the Use as Shared Printer or Use as Shared Fax check box Install the additional driver as follows 1 Click Drivers to Add 2 Select the operating system di...

Page 699: ...dditional driver for a 64 bit operating system cannot be installed Windows XP on which no service pack or SP1 is installed Windows Server 2003 on which no service pack is installed 10 Click Start to s...

Page 700: ...lick Exit For USB Connection For Network Connection Next installation of MF Toolbox starts In any of the following cases MF Toolbox is not installed Proceed to step 17 If you are using Windows Server...

Page 701: ...the settings in the respective screens and then click Next Click Start in the displayed screen 15 Click Exit The software for which the check box was selected in step 4 is installed Follow the on scr...

Page 702: ...other information including your personal information is not sent You can also uninstall the Product Extended Survey Program Uninstalling the Product Extended Survey Program For Windows 17 Confirm tha...

Page 703: ...USB connection wait until your computer is restarted USB Cable Connection Only when Connecting with USB In the case of network connection check the installation results Checking the Installation Resul...

Page 704: ...Registering the Printer and Fax For Macintosh The installation screen varies depending on the version of Mac OS X Be sure to close all applications that are running 1 Insert the User Software CD ROM...

Page 705: ...4 Read the License Agreement and click Continue 5 Click Agree 6 When the following screen appears click Continue...

Page 706: ...ion location 7 Click Install The Change Install Location button may appear but you cannot change the installation location 8 Enter your Name and Password and click OK If you are using Mac OS X 10 7 x...

Page 707: ...owing screen appears click Close In the case of USB connection proceed to USB Cable Connection Only when Connecting with USB In the case of network connection proceed to Registering the Printer and Fa...

Page 708: ...omputer Connect the square end b to the USB port on the machine If a dialog box is displayed Follow the on screen instructions and complete installation In the case of Windows check the installation r...

Page 709: ...tive icon may be displayed depending on the operating system Software Location Icon Printer driver Printers and Faxes Printers or Devices and Printers folder Fax driver Printers and Faxes Printers or...

Page 710: ...egister the scanner to the MF Toolbox For details see the Canon Scanner Driver Guide Connection method Registration method Auto IP Bonjour Bonjour Connection TCP IP connection TCP IP Connection USB co...

Page 711: ...elect a driver that is capable for this machine from the driver list and then click OK If you are using Mac OS X 10 5 x clicking OK is not required 6 Click Add 7 If the following screen appears specif...

Page 712: ...Scan dialog box 9 Close the dialog box TCP IP Connection Register the printer and fax respectively following the procedure below The fax driver cannot be used in an IPv6 environment 1 Open System Pre...

Page 713: ...3 Click IP and then select a print protocol from Protocol 4 Enter the IP address of the machine to Address and then select Select Printer Software from Print Using...

Page 714: ...ist and then click OK If you are using Mac OS X 10 5 x clicking OK is not required 6 Click Add 7 If the following screen appears specify the optional settings and then click Continue or OK 8 Check tha...

Page 715: ...9 Close the dialog box USB Connection Register the printer and fax respectively following the procedure below 1 Open System Preferences and click Printer Fax or Print Scan 2 Click the icon...

Page 716: ...4 Select Select Printer Software from Print Using 5 Select a driver that is capable for this machine from the driver list and then click OK If you are using Mac OS X 10 5 x clicking OK is not required...

Page 717: ...8 Check that this machine is added to the Printer Fax or Print Scan dialog box 9 Close the dialog box...

Page 718: ...RS folder and then double click Setup or Setup exe If the User Account Control screen appears click Yes or Continue 3 Follow the on screen instructions After the installation completes perform the fol...

Page 719: ...computer using the WSD Web Services on Devices protocol To use WSD follow the procedures in both Installing the MF Drivers and Setting WSD IMPORTANT To enable or disable WSD Use the operation panel o...

Page 720: ...n click Printer For Windows 7 Server 2008 From the Start menu select Devices and Printers For Windows 8 Server 2012 Right click the lower left corner of the screen select Control Panel and then click...

Page 721: ...4 Confirm that LPT1 Printer Port is displayed for Use an existing port and click Next 5 Click Have Disk 6 Insert the User Software CD ROM into the slot on your computer...

Page 722: ...or region When AutoPlay is displayed Click to close the dialog box 7 Click Browse 8 Open the folder where the printer driver files are stored For 32 bit versions Open DRIVERS us_eng 32bit Driver on t...

Page 723: ...When you are not sure which operating system that you are using on your computer How to Check the Bit Architecture For Windows 9 Click OK 10 Select the printer driver you are using and then click Next...

Page 724: ...ent name to change the default printer name When Set as default printer is displayed specify whether to choose the machine as the default printer Windows Vista Server 2008 2 Click Next Installation be...

Page 725: ...as a shared printer configure the related settings after you have performed the procedure provided in Setting WSD 13 Click Finish When Set as the default printer is displayed specify whether to choose...

Page 726: ...The icon is added to the printer folder...

Page 727: ...08 R2 Select Computer from the Start menu and click Network For Windows 8 Server 2012 Right click the lower left corner of the screen select File Explore and then click Network 2 Right click the machi...

Page 728: ...steps in the procedure below to delete the icon added in step 13 of Installing the MF Drivers if you do not need it 1 Right click the icon and select Remove device or Delete from the pop up menu 2 Cl...

Page 729: ...ling the Drivers for the WSD Device For Windows Uninstalling the Product Extended Survey Program For Windows Uninstalling the Software For Macintosh IMPORTANT Confirm the following before uninstalling...

Page 730: ...lect Control Panel 2 Click Uninstall a Program or double click Programs and Features For Windows 8 Server 1012 Right click the lower left corner of the screen and select Programs and Features 2 Select...

Page 731: ......

Page 732: ...rver 2003 Server 2008 1 From the Start menu select Control Panel 2 Click Uninstall a Program or double click Programs and Features For Windows 8 Server 1012 Right click the lower left corner of the sc...

Page 733: ......

Page 734: ...differ depending on your country or region If AutoPlay is displayed click to close the dialog box 2 Open the folder that contains the uninstaller on the CD ROM For 32 bit DRIVERS us_eng 32bit misc Fo...

Page 735: ...When User Account Control appears Click Yes or Continue 4 Click Delete 5 Click Yes 6 Click Exit...

Page 736: ...click Network 8 Right click the machine icon and select Uninstall from the pop up menu When User Account Control appears Click Yes or Continue The machine icon is deleted from the printer folder and...

Page 737: ...menu select Control Panel 2 Click Uninstall a program or double click Programs and Features For Windows 8 Right click the lower left corner of the screen and select Programs and Features 2 Select Can...

Page 738: ...ck Go Go to Folder 5 Delete the files or folders below that correspond to the driver you want to uninstall Drag files or folders to Trash icon on the Dock to delete If Authenticate dialog box appears...

Page 739: ...Application Support Canon ScanGear MF Library Application Support Canon WMCLibrary framework Library Application Support Canon WMCReb plist Library Image Capture Devices Canon MFScannerxxx app xxx may...

Page 740: ...CD ROM Supplied with the Machine Are Not Properly Registered in the MF Toolbox Applications are automatically registered to the MF Toolbox once they have been installed They are not however if install...

Page 741: ...e before upgrading the operating system on your computer Once the upgrade has been complete reinstall the software Uninstalling the Software Installing the MF Drivers and MF Toolbox Installing the MF...

Page 742: ...ile Print from the menu bar in the application 2 Select the printer in Select Printer or Name in the Print dialog box 3 Click Preferences or Properties 4 Click Help Searching from Contents Click Conte...

Page 743: ...How to display the Help screen Special Features etc 4 Click Searching contents You can search a content by entering a keyword...

Page 744: ...s connected to a switching hub The machine may not be able to connect to a network even if your network settings are appropriate In this case the startup time of the machine needs to be set to a waiti...

Page 745: ...rmation 6 Press or Status Monitor to close the screen Confirming IPv6 address settings 1 Press or Status Monitor 2 Press or to highlight Network Information and then press 3 Press or to highlight IPv6...

Page 746: ...4 Press or to highlight the option you want to confirm and then press 5 View the information 6 Press or Status Monitor to close the screen...

Page 747: ...t Control Panel 2 Display System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Maintenance or System and Security and then click System Windows Server 2008 Click System 3 Check the bit...

Page 748: ...PRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CANON INC SHA...

Page 749: ...may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical...

Page 750: ...S X are trademarks or registered trademarks of Apple Inc in the U S and or other countries This product contains the Universal Font Scaling Technology or UFST under license from Monotype Imaging Inc U...

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