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Canon CLC5151, Sending And Facsimile Manual

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5-1

CHAPTER

5

Sending Documents

This chapter describes the fundamental procedures for sending documents, how to configure send 
settings, and other useful features.

Sending Methods  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-2

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Sending an E-Mail Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Sending an I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Sending a Job to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Sending a Job to a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Delaying a Send Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Job Done Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Previewing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Stamping Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Setting the File Format to Send a Document in  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-25

Setting the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26
Sending a Traced and Smoothed PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
Sending a Compact PDF  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32
Sending a Searchable PDF  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Encrypting PDF Files  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35
Adding a Digital Signature to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40

Job Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-45

Summary of Contents for CLC5151

Page 1: ...Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENGLISH Sending and Facsimile Guide...

Page 2: ......

Page 3: ...CLC5151 CLC4040 iR C4580i iR C4080i Sending and Facsimile Guide 0 Frontmatter...

Page 4: ...s a teaching aid designed to help you learn the various functions of the machine Tutorial CD CD ROM Basic Information User s Guide Basic Operations Troubleshooting Reference Guide Copying and Mail Box...

Page 5: ...II Printer Driver Installation and Instructions Mac UFR II Driver Guide CD ROM Fax Driver Installation and Instructions Fax Driver Guide CD ROM Installing MEAP Applications and Using the Login Service...

Page 6: ...r 9 Customizing Communications Settings Chapter 10 Storing Editing Address Book Settings Chapter 11 System Manager Settings Chapter 12 Printing Communication Reports Chapter 13 Troubleshooting Chapter...

Page 7: ...hine s Fax Number 1 18 Registering Sender Names 1 19 Registering the Unit s Name 1 20 Flow of Sending Operations 1 22 Sending Fax Documents Manually 1 34 Cancelling a Job 1 38 Using the Touch Panel Di...

Page 8: ...djustment 3 15 Original Type Selection 3 16 Automatic Exposure Adjustment 3 18 Changing the Zoom Ratio 3 20 Preset Zoom 3 20 Zoom by Percentage 3 22 Auto Zoom 3 23 Changing Colour Modes 3 25 Chapter 4...

Page 9: ...ved Documents 6 8 Available Paper Sizes 6 10 Chapter 7 Special Fax Functions Sending with a Subaddress 7 2 Special Dialing 7 5 Calling from an Extension 7 5 Entering International Fax Numbers 7 7 Fax...

Page 10: ...Jobs 9 31 Initializing TX Settings 9 32 2 Sided Printing 9 33 Paper Drawer Selection 9 34 Reducing a Received Document 9 36 Printing Footer Information on a Received Document 9 38 2 On 1 Log 9 39 Gamm...

Page 11: ...e Signature to PDF Documents 11 25 Forwarding Settings 11 26 Storing Forwarding Settings 11 27 When Forwarding Destinations Do Not Match the Forwarding Conditions 11 40 Checking Changing Forwarding Se...

Page 12: ...2 Send Job List 14 2 Send TX Report 14 4 Fax TX Report Fax Error TX Report 14 5 Multiple Communication Result Report 14 7 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 10 Activity Repo...

Page 13: ...warning concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings CAUTION Indicates a caution concer...

Page 14: ...o it the Super G3 FAX Board Color Image Reader F1 Saddle Finisher W2 Puncher Unit AG1 and Cassette Feeding Unit Z1 Note that functions that cannot be used depending on the model or options are not dis...

Page 15: ...This Manual Illustrations used in this manual are those displayed when the CLC5151 has the following optional equipment attached to it the Color Image Reader F1 Saddle Finisher W2 Puncher Unit AG1 an...

Page 16: ...operating system Windows 98 Microsoft Windows Millennium Edition operating system Windows Me Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Micr...

Page 17: ...move to another EU country and are experiencing trouble please call the Canon Help Desk For Europe Only Canon Inc Canon Europa N V Super G3 is a phrase used to describe the new generation of fax mach...

Page 18: ...of Microsoft Corporation in the United States and other countries NetWare and Novell are registered trademarks of Novell Inc NDS is a trademark of Novell Inc UNIX is a registered trademark of The Ope...

Page 19: ...EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CAN...

Page 20: ...xviii...

Page 21: ...This Machine 1 13 Setting the Display Language 1 15 Selecting the Type of Telephone Line 1 15 Setting the Current Date and Time 1 16 Registering Your Machine s Fax Number 1 18 Registering Sender Name...

Page 22: ...documents for convenient data access and management Sending documents through e mail or I fax is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activat...

Page 23: ...rdization Sector standard subaddress features As long as the remote party s fax machine supports subaddress fax transmissions you can send or receive documents with increased security by attaching a s...

Page 24: ...i iR C4080i is activated Flexible Scan Features This machine offers a variety of convenient scanning features such as the scanning of two sided and book originals as well as the ability to merge and s...

Page 25: ...can be stored in the Memory RX Inbox instead of being printed You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another d...

Page 26: ...ing can be set to activate at a specified time Since received documents that do not match the forwarding conditions can also be forwarded to any desired destination this function can be used to sort a...

Page 27: ...thods such as e mail and I fax The function key for the sending and fax functions on top of the basic features screen varies depending on the installed options as follows IMPORTANT You can use the Sen...

Page 28: ...fax file server If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Fax If the optional Super G3 FAX Board is installed Inbox If the Color Universal Send Kit st...

Page 29: ...istered in the Favorites Buttons p 2 31 Sending to a fax When the address is registered in the One touch Buttons p 2 30 Send Settings Specify New Address p 2 2 Specify the destinations registered Spec...

Page 30: ...e destination list b Address Book Press to select a destination from the Address Book jCc Bcc Press to specify the e mail address as a Cc or Bcc destination c Network Address Book Press to search a de...

Page 31: ...uch Tab Press to recall the destinations stored in a one touch button oSend Settings Press to set the send settings You can specify various settings such as setting the document to be sent at a specif...

Page 32: ...can Exposure Press or to manually adjust the scan exposure Press A Auto to select or cancel the automatic scan exposure adjustment c Copy Ratio Press to scan originals at a different scan zoom ratio i...

Page 33: ...dress or a file server See the Network Guide NOTE Depending on the destination the following options are required E mail I fax file server If the Color Universal Send Kit standard equipped for the iR...

Page 34: ...estination from the Address Book the stored destination s name appears on the sending record See Storing New Addresses on p 10 5 Page Number The current page number out of the total number of pages of...

Page 35: ...h to On or enter characters with Language Switch set to Off Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine If this setting is incorrect you will b...

Page 36: ...Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide 1 Press System Settings Date Time Settings 2 Enter the current date month day year and time using numeric keys GMT GMT stand...

Page 37: ...one where the machine is located If you are setting Daylight Saving Time Press On Start Date Select the month and day from the Month and Day drop down lists respectively Press or to enter the time of...

Page 38: ...ine depending on their type of machine NOTE For this setting the optional Super G3 FAX Board is required 1 Press Communications Settings User Settings under Fax Settings Unit Telephone 2 Enter the uni...

Page 39: ...mation NOTE You can set to display and print the sender s name instead of the name stored as the unit s name with the Sender s Names setting from the Send Settings screen See Sending a Fax on p 5 3 Fo...

Page 40: ...d as the unit s name a department name is optional For example When you send a document via e mail fax or I fax the unit name that you registered is displayed or printed as the sender s name at the re...

Page 41: ...ld See Sending an I Fax on p 5 9 If the Domain Authentication user authentication system of SSO including when performing Domain Authentication with the Domain Authentication Local Device Authenticati...

Page 42: ...uding jobs with error codes Among these 64 fax jobs can be handled However the actual number of send jobs that the machine can handle may be less than 120 depending on the following conditions Multipl...

Page 43: ...ng on the installed options as follows If only the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated it is displayed as Send If only the optional Super G3 FAX Board i...

Page 44: ...activated Fax If the optional Super G3 FAX Board is installed Inbox If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated or the optional Super G3 FAX Board is ins...

Page 45: ...See Using the Address Book on p 2 28 If a destination is not stored in the Address Book Press New Address select a sending method enter the desired destination See Specifying Destinations Using the N...

Page 46: ...Touch Button Press One touch select the one touch button that contains the desired destination See Using the One Touch Buttons on p 2 30 If a destination is stored in a Favorites Button Press Favorit...

Page 47: ...reen Display on p 9 25 If you want to specify a destination using a server Press Network Add Book search through the directory listing on the server LDAP to specify the destination See Using a Server...

Page 48: ...nd Bcc Addresses on p 2 38 NOTE Only e mail addresses can be specified as Cc and Bcc addresses A maximum of 64 destinations can be specified for Cc and Bcc including those obtained using New Address T...

Page 49: ...olour mode However the machine may scan the colour originals in the Black mode under the following conditions To avoid this set the colour mode to Full Color See Full Colour on p 3 26 If the originals...

Page 50: ...ss File Format select a file format for sending your document This part of the procedure is not necessary if any one of the following is true A fax number is specified as the destination An I fax addr...

Page 51: ...at see Setting the File Format on p 5 26 The icons that are displayed on the screen are Divide into Pages Trace and Smooth Compact OCR Text Searchable Encrypt Add Digital Signatures 6 Press Send Setti...

Page 52: ...tions on setting the Job Done Notice see Job Done Notice on p 5 19 For instructions on setting the Preview mode see Previewing Originals on p 5 21 For instructions on setting the Stamp mode see Stampi...

Page 53: ...output paper in the recipient s machine is not equal to the scanned document size the original image may be reduced in size to match it NOTE If Preview on the Send Settings screen is set you can veri...

Page 54: ...of two or more pages only if you use the feeder to send it You can only send one page at a time when you place your originals on the platen glass If you cancel manual sending during transmission the...

Page 55: ...Sending Fax Documents Manually 1 35 1 Introduction to Sending and Fax Functions 2 Make sure that the machine is ready to send 3 Press New Address Fax 4 Press On hook...

Page 56: ...red one touch button press OK If you know the one touch button s three digit number press One touch Button Number enter the number for the desired one touch button using numeric keys IMPORTANT Make su...

Page 57: ...he level of the dial tone can be adjusted by pressing or You can enter an extension number after dialing the fax number NOTE You can change the scan settings before sending your document See Chapter 3...

Page 58: ...he touch panel display System Monitor screen or by pressing on the control panel Using the Touch Panel Display You can cancel a send job by pressing Cancel while the job is being scanned 1 Press Cance...

Page 59: ...ng scanned NOTE You can press only to cancel a send job that is being scanned 1 Press The send job is cancelled 2 Remove your originals Using the System Monitor Screen You can cancel a send job while...

Page 60: ...d job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be cancel...

Page 61: ...Cancelling a Job 1 41 1 Introduction to Sending and Fax Functions Fax 1 Press System Monitor 2 Press Fax...

Page 62: ...them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be cancelled even if you press Cancel 4 Press Yes To cancel a Sequential Broadcast Verify the d...

Page 63: ...fying an I Fax Address 2 7 Specifying a File Server 2 12 Specifying a User Inbox 2 26 Sending Documents to Yourself 2 27 Specifying Registered Destinations 2 28 Using the Address Book 2 28 Using the O...

Page 64: ...stinations in the Address Book beforehand See Storing New Addresses on p 10 5 A maximum of 64 new addresses and addresses obtained via a server User Inboxes are not included in this count can be speci...

Page 65: ...succession and send the original to several destinations in a single operation Sequential Broadcast 1 Press New Address Fax NOTE If no destination is displayed on the Send Basic Features screen pressi...

Page 66: ...ss when you want to directly call an extension line that is connected to a PBX Private Branch eXchange which accepts only tone signals If you press Tone the letter T appears See Fax Information Servic...

Page 67: ...s Backspace to delete the last digit that you entered If the recipient did not set a password for the target subaddress you do not need to enter a password IMPORTANT If you want to attach a subaddress...

Page 68: ...sic Sending Methods Specifying an E Mail Address You can specify a new e mail address You can enter an e mail address directly from the keyboard on the touch panel display 1 Press New Address E mail 2...

Page 69: ...touch panel display You can also specify the scan settings and the settings at the destination when using I fax On Select On if the destination s e mail software has a function to combine divided data...

Page 70: ...hen this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on the Status screen until t...

Page 71: ...ination machine has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in...

Page 72: ...following conditions are always selected A5 is included in A4 LTR IMPORTANT Set the destination conditions according to the specifications of the recipient s machine An error in transmission may occu...

Page 73: ...ails of each item are shown below Paper Size A4 LTR Resolution 200 x 200 dpi On Sends your I fax documents via a mail server This enables you to send documents to destinations via the Internet in the...

Page 74: ...Server is set to Off delivery confirmation of documents sent using the Full mode is carried out via the server 9 Press OK Specifying a File Server This section describes the four procedures for speci...

Page 75: ...ppropriate iW Gateway documentation Using the Keyboard You can specify a file server as the destination directly from the keyboard displayed on the touch panel display Press Host Name File Path User a...

Page 76: ...tions Using the New Address Tab 2 14 2 Basic Sending Methods Using the Keyboard 1 Press New Address File 2 Press the Protocol drop down list select the desired server protocol The following server pro...

Page 77: ...nternet Information Services 5 1 Windows SMB Windows 98 Me 2000 XP or Windows Server 2003 Mac OS v10 2 Red Hat Linux 7 2 Samba 2 2 3 0 NetWare IPX Novell NetWare V 3 2 or later WebDAV Sun Solaris V 2...

Page 78: ...FTP or WebDAV is selected as the server protocol you can also specify a port number after the host name address by entering a colon and the port number Example 192 168 100 50 21000 When FTP is select...

Page 79: ...sks on the File settings screen NOTE If you are sending to an iW Document Manager folder enter the folder name set in iW Gateway If you are sending to an iW Document Manager folder enter the user name...

Page 80: ...le 2 Press the Protocol drop down list select Windows SMB 3 Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Bro...

Page 81: ...e drop down list If you want to register a Directory server domain name Press Register Enter a domain name press OK NOTE You can register up to five Directory servers To edit the domain name select th...

Page 82: ...appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machin...

Page 83: ...le 2 Press the Protocol drop down list select NetWare IPX 3 Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Bro...

Page 84: ...owse Key Windows SMB on p 2 18 If you select NDS follow the steps below 5 Select the desired NDS tree press Down To move up one level press Up NDS NDS Novell Directory Service is a directory service t...

Page 85: ...ess OK Password Press Password enter your network password press OK After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a...

Page 86: ...SMB 1 Press New Address File 2 Press the Protocol drop down list select Windows SMB 3 Press Host Search 4 Enter the search conditions press Start Searching Workgroup Press Workgroup enter the workgrou...

Page 87: ...Select the file server from the search results If there are search results Specify the file server in accordance with steps 5 to 7 of Using the Browse Key Windows SMB on p 2 18 If there are no search...

Page 88: ...her Size or Long Strip Original in Document Size Select cannot be stored in a User Inbox Documents stored in a User Inbox are automatically erased after three days However you can change this setting...

Page 89: ...al Device Authentication user authentication system of SSO is set as the login service you can press Send to Myself to specify your e mail address registered in SDL or the Local Device Authentication...

Page 90: ...42 A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained via a server can be specified If you specify a group which is...

Page 91: ...op down list Press the Address Book drop down list to display a list of subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book If the Color...

Page 92: ...e One Touch Buttons You can specify up to 200 destinations in one touch buttons Follow this procedure to start a transmission and send a document with the press of a one touch button IMPORTANT To use...

Page 93: ...tings to the same destination store these settings in a favorites button Then when you need to specify the destination all you have to do is select the favorites button containing your stored document...

Page 94: ...ntact information NOTE You may have to set up the LDAP servers beforehand depending on the network environment For more information on LDAP servers see Addresses Obtained via a Server on p 10 27 You c...

Page 95: ...u can search for the e mail address by entering the fax number as the search criterion and vice versa To use Simple Search Press Name E mail or Fax enter the name e mail address or fax number for whic...

Page 96: ...rganizationUnit can be used as search categories only if the information has been registered on the LDAP Server Detailed Search by organization organizationUnit may not be performed depending on wheth...

Page 97: ...iled search criteria are deleted contains The result must contain the entered name e mail address fax number organization or organizational unit does not contain The result must not contain the entere...

Page 98: ...layed either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 11 50 NOTE If you press Start Searching without specifying any search criter...

Page 99: ...meet the specified search criteria are displayed If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated and the optional Super G3 FAX Board is installed you can so...

Page 100: ...copy addresses NOTE Only e mail addresses can be specified for Cc and Bcc If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated you can specify e mail addresses A...

Page 101: ...and settings using the favorites buttons see Using the Favorites Buttons on p 2 31 For instructions on specifying a destination by searching through the directory listings on a server on the network u...

Page 102: ...scan your documents NOTE Only the destinations specified using the New Address tab and destinations obtained via a server can be changed For instructions on changing the specified destination after yo...

Page 103: ...ange the destination s information in the same way that you specified it See Specifying Destinations Using the New Address Tab on p 2 2 If the destination is obtained via a server Check or change the...

Page 104: ...Destination 2 42 2 Basic Sending Methods Erasing a Destination You can erase a specified destination from the destination list before you scan your documents 1 Select the destination to be erased pre...

Page 105: ...eatures and the Address Book screen The Register key is a shortcut key to the Register Address screen in Address Book Settings from the Additional Functions screen the One touch Buttons screen in Addr...

Page 106: ...ton register the destination in a one touch button For instructions on registering addresses in a one touch button see Storing Editing One Touch Buttons on p 10 40 To register destinations and setting...

Page 107: ...s the basic scanning features Selecting a Scan Mode 3 2 Scan Settings 3 4 2 Sided Original 3 4 Different Size Originals 3 6 Document Size 3 8 Resolution 3 13 Scan Exposure and Original Type Settings 3...

Page 108: ...f original that you are sending NOTE If you want to use less memory and make the sending time shorter use a lower resolution mode You can adjust the preset scan modes and create new scan settings Howe...

Page 109: ...y the Scan Settings screen press the Scanning Mode drop down list select a scan mode 2 Press If PDF Trace or PDF Compact is selected as the file format select a scan mode from the Scanning Mode drop d...

Page 110: ...that are placed in the feeder and scan each side separately IMPORTANT The 2 Sided Original mode is available only if the optional Color Image Reader F1 is attached The 2 Sided Original mode cannot be...

Page 111: ...formation on specifying the destination see Chapter 2 Basic Sending Methods 2 Select the type of original press OK Details of each item are shown below 3 Press Book Type The front and back sides of th...

Page 112: ...sure that the different size originals are of the same weight paper type Align the top edge of the originals with the back edge of the feeder if you are placing originals with different widths If you...

Page 113: ...tings 3 7 3 Basic Scanning Features 1 Place your originals specify the destination press Different Size Originals For more information on specifying the destination see Chapter 2 Basic Sending Methods...

Page 114: ...ark background Originals smaller than A5 in size If you are sending a fax in the Direct Sending or Manual Sending mode and you place your originals into the feeder the Document Size Select setting tha...

Page 115: ...d specify the destination press the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Document Size Select 3 Sele...

Page 116: ...nce Guide NOTE To select an inch size press Inch size If you want to scan originals longer than 455 mm press Long Strip Original The maximum length of originals that you can scan is 630 mm If you want...

Page 117: ...r the document size beforehand See Registering the Specified Document Size on p 3 11 The registered document size is displayed on top of the key in which it is registered 4 Press Done OK 5 Press Regis...

Page 118: ...play Press X horizontal axis enter a value Press Y vertical axis enter a value Press OK NOTE If you register a new document size in a key that already has a document size stored in it the new document...

Page 119: ...400 dpi or Black 400 x 400 dpi Otherwise the document will be sent with poor resolution If you send a long strip original at 600 x 600 dpi the periphery of the original image may be cut off slightly...

Page 120: ...op down list select a resolution press OK If PDF Trace or PDF Compact is selected as the file format and you select any resolution other than 300x300 dpi and then press OK a message asking for your co...

Page 121: ...the scan exposure to the most appropriate level for the original 1 Place your originals specify the destination press the Scan Settings drop down list press Option For more information on specifying t...

Page 122: ...Photo mode the scanning exposure can only be adjusted manually Automatic exposure adjustment cannot be set If the original is a transparency select the original type adjust the exposure to the most a...

Page 123: ...the original type Text Photo Photo or Text If you want to adjust the text photo processing priority level Press the original type drop down list press Priority Level Press Text Priority or Photo Prior...

Page 124: ...l IMPORTANT When using Direct Sending or Manual Sending mode for sending a fax the automatic scan adjustment mode cannot be used NOTE There are two types of automatic scan exposure adjustments The Rem...

Page 125: ...ss the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press A OK NOTE An automatic scan exposure adjustment may not...

Page 126: ...F Compact is selected as the file format documents can be sent only at a zoom ratio of 100 If Long Strip Original is selected as the document size documents can be sent only at a zoom ratio of 100 NOT...

Page 127: ...Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Copy Ratio 3 To reduce the original image select a preset reduction...

Page 128: ...m ratio is used for the horizontal X and vertical Y axes 1 Place your originals and specify the destination press the Scan Settings drop down list press Option Copy Ratio If necessary see the screen s...

Page 129: ...tting on the Copy Ratio screen when the resolution is set to 300 x 300 dpi or 600 x 600 dpi When using Direct Sending or Manual Sending mode for sending a fax you cannot select the Auto setting on the...

Page 130: ...Scan Settings 3 24 3 Basic Scanning Features 3 Press OK 4 Press NOTE To return the ratio to 100 press 1 1...

Page 131: ...ode whenever necessary IMPORTANT If the destination is a fax number the original is always scanned and sent in the Black and White mode NOTE The default setting is Auto Color Select Full Color Black a...

Page 132: ...nals are scanned in the Black and White mode IMPORTANT When the Auto Color Select mode is set and your originals contain colour sections the machine scans them in the Full Colour mode However the mach...

Page 133: ...the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the colour selection drop down list press Auto Color Select...

Page 134: ...If you want to send the document in the Automatic Colour Selection Full Colour Black and White mode change the file format to anything other than PDF Trace or PDF Compact If PDF Trace or PDF Compact...

Page 135: ...Separation 4 4 Frame Erase 4 5 Original Frame Erase 4 6 Book Frame Erase 4 8 Binding Erase 4 10 Job Build 4 11 Adjusting the Contrast Sharpness 4 14 Image Quality Adjustment 4 15 Remove Background 4 1...

Page 136: ...des will not be available See the corresponding section on each mode for detailed information 1 Place your original on the platen glass specify the destination For more information on specifying the d...

Page 137: ...to the specified destination when scanning is complete NOTE To cancel this setting follow the procedure below For modes which have a right triangle on the bottom right of their key Example Frame Eras...

Page 138: ...nal Different Size Originals or Binding Erase mode The 2 Page Separation mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode Place your original on the platen...

Page 139: ...sending a fax document in the Direct Sending or Manual Sending mode Original Frame Erase This mode erases the dark borders and frame lines that appear around the scanned image if the original is small...

Page 140: ...ent Size Select A3 Auto Other Size and Long Strip Original or Different Size Originals mode 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Fea...

Page 141: ...dths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same width for al...

Page 142: ...t Size Select A3 Auto Other Size and Long Strip Original or Different Size Originals mode 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Featu...

Page 143: ...and bottom widths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same...

Page 144: ...ng Erase mode the borders you do not select are also erased by 4 mm 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Features Frame Erase For mo...

Page 145: ...nals i e between batches the Document Size Select Auto or manual mode scan exposure original type 2 Sided Original and colour mode If you place your originals into the feeder remove the originals from...

Page 146: ...ng press Cancel or 4 When scanning is complete place your next batch of originals press If you want to change the scan settings change them before pressing You can select the document size See Documen...

Page 147: ...of originals that you place next To cancel the 2 Sided Original mode press 2 Sided Original Cancel Repeat this step as necessary NOTE 2 Sided Original is displayed only if the optional Color Image Rea...

Page 148: ...case you can lessen this moir effect by using Low as the setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is scanned with a sharpe...

Page 149: ...nd making fine adjustments cancels the automatic scan exposure setting Similarly if you select A Auto for the scan exposure setting when image quality adjustments have been made the Image Quality Adju...

Page 150: ...background colour darker when the original is scanned in the Remove Background mode make fine adjustments to the density of the background colour If you want to make fine adjustments to the density o...

Page 151: ...or to specify the amount of bleeding that you want to prevent press OK If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Press Prevent Bleed thru Fine Adjustm...

Page 152: ...et keys vary depending on the installed options as follows If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Eight scan modes Clr B W 200 x 200 dpi Clr B W 300...

Page 153: ...Features Storing Scan Settings 1 Press the Scan Settings drop down list press Option specify the scan settings that you want to store 2 Press Store Erase 3 Select a user preset key for storing the sc...

Page 154: ...without settings A screen appears asking for your confirmation to store the settings press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation...

Page 155: ...er preset key to name press Register Name NOTE Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that alrea...

Page 156: ...th the scan settings that you want to erase press Erase IMPORTANT Make sure to check the settings first before erasing them NOTE Keys that already have settings stored in them are displayed with a col...

Page 157: ...n I Fax 5 9 Sending a Job to a File Server 5 12 Sending a Job to a User Inbox 5 15 Delaying a Send Job 5 17 Job Done Notice 5 19 Previewing Originals 5 21 Stamping Originals 5 23 Setting the File Form...

Page 158: ...he New Address Tab on p 2 2 For instructions on specifying a User Inbox as a destination see Specifying a User Inbox on p 2 26 For instructions on specifying destinations stored in the Address Book se...

Page 159: ...received documents Direct Sending The machine sends each page of the document to the destination as it is scanned IMPORTANT With Direct Sending mode you can send a document of two or more pages only...

Page 160: ...ending mode by pressing Direct To select the Direct Sending mode press Direct and the key lights To select the Manual Sending mode do not press Direct and the key remains unlit You can also set Direct...

Page 161: ...send an e mail message in the following cases When a user is logged in to the machine using SDL or the Local Device Authentication system of SSO When SMTP authentication SMTP AUTH for Authent Encrypt...

Page 162: ...dress press File Format 2 Select a file format NOTE For instructions on setting the file format see Setting the File Format on p 5 26 3 Press Send Settings specify each setting press Done Send Doc Nam...

Page 163: ...to the end of the filename Characters over the character limit will be cut off The encrypted PDF mode and DocName OCR cannot be set at the same time Subject Press Subject enter a subject of the e mai...

Page 164: ...generated by the job number 0001 to 4999 and three digits that signify the page number of the image Example 1231_002 tif If you do not enter a subject the default subject set in E mail I Fax Settings...

Page 165: ...ing SDL or the Local Device Authentication system of SSO When SMTP authentication SMTP AUTH for Authent Encryption in E mail I Fax in Network Settings in System Settings from the Additional Functions...

Page 166: ...ddress press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with...

Page 167: ...ee digits that signify the page number of the image Example 1231_001 tif If you do not enter a subject the default subject set in E mail I Fax Settings is used To access the E mail I Fax Settings scre...

Page 168: ...specify the document s name and the file format of the image you are sending NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated...

Page 169: ...s from the Additional Functions screen You can set from 1 to 24 characters for this setting See PDF OCR Mode on p 9 21 The first text block extracted from the first page of the document is automatical...

Page 170: ...ment name_20060410203000_00002 pdf If you set the document s name and Divide into Pages is not turned on The file name prefix is generated by the document s name and the year month day hour minute and...

Page 171: ...is automatically erased after three days However you can set the time that must elapse before the documents in an inbox are automatically erased See Chapter 7 Customizing Settings in the Copying andMa...

Page 172: ...5 16 5 Sending Documents 1 Place your originals specify the desired User Inbox press Send Settings 2 Specify a send document name press Done Send Doc Name Press Send Doc Name enter a document name pr...

Page 173: ...r jobs with no Delayed Send settings or if there are other factors affecting the specified destinations Once the delayed documents are sent the documents are automatically deleted from memory You can...

Page 174: ...meric keys Enter all four digits of the time including zeros using 24 hour notation If you set a time earlier than the current time the document will be sent at that time on the next day NOTE If you m...

Page 175: ...ne Notice You can send a job done notice to a specified e mail address to notify you when a send job is complete IMPORTANT To send a job done notice you need to store e mail addresses in the Address B...

Page 176: ...ber press Access Number enter the access number See Using the Address Book on p 2 28 NOTE Access Number is displayed on the screen only if Access Number Management in Restrict the Send Function in Sys...

Page 177: ...sending your document You can verify the scanned data of your originals on the Preview screen IMPORTANT The Preview mode cannot be used when sending a fax document with the Direct Sending or Manual S...

Page 178: ...he page that you want to verify 5 Select whether to erase the page To erase the page press Page Erase If you do not want to erase the page proceed to step 9 6 Select Erase Single Page or Erase Pages C...

Page 179: ...e the reduce and enlarge icons NOTE The number of scanned pages is displayed on the Send Process screen Stamping Originals The machine can print a stamp approximately 3 mm in diameter on the front sid...

Page 180: ...destination press Send Settings NOTE You can also set the Stamp mode by pressing Stamp in Edit Standard Send Settings in TX Settings under Common Settings in Communications Settings from the Addition...

Page 181: ...uctions on specifying addresses using the Address Book see Using the Address Book on p 2 28 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2...

Page 182: ...etting the File Format You can send a scanned document to a file server or as an e mail attachment The following procedure explains how to set the file format of the sent document 1 Place your origina...

Page 183: ...ormat If you select this file format TIFF PDF is displayed on the Send Basic Features screen TIFF JPEG Auto Select Sends images in either the TIFF Black and White or JPEG Grayscale Colour format If yo...

Page 184: ...PDF options For information on the type of PDF see the following sections Trace Smooth See Sending a Traced and Smoothed PDF on p 5 29 Compact See Sending a Compact PDF on p 5 32 OCR Text Searchable S...

Page 185: ...recognizes which parts of the document are text or line drawings The machine may not recognize which parts of the scanned document are text and line drawings correctly depending on the scanned documen...

Page 186: ...le Format on p 5 26 2 Press Trace Smooth 3 Specify whether to divide your documents into separate pages press OK If you want to separate multiple images and send them as separate files each of which c...

Page 187: ...format to anything other than Trace Smooth or Compact If PDF Trace is selected as the file format in Standard Send Settings in Edit Standard Send Settings in TX Settings under Common Settings in Comm...

Page 188: ...OCR Text Searchable IMPORTANT You cannot send a compact PDF in any of the following cases If the colour mode for the document is Black and White If the colour mode for the document is Full Colour Gray...

Page 189: ...ocument with the resolution setting and the colour mode that you specify change the PDF file format to anything other than Compact or Trace Smooth If PDF Compact is selected as the file format in Stan...

Page 190: ...optional Universal Send PDF Advanced Feature Set standard equipped for the iR C4580i iR C4080i is activated 1 Place your originals and specify the destination press File Format If necessary see the sc...

Page 191: ...sent See PDF OCR Mode on p 9 21 If you select OCR Text Searchable you can also set Compact at the same time In that case PDF Compact is displayed as the file format on the Send Basic Features screen 4...

Page 192: ...OK Encryption Level Press the Encryption Level drop down list select Low 40 bit RC4 or High 128 bit RC4 Adobe Acrobat 5 0 or later is required for opening PDF files whose encryption level is set to Hi...

Page 193: ...PDF files cannot be printed or edited without entering the password Permission Password Press Permission Password enter the password press OK Re enter the password for confirmation on the Confirm scr...

Page 194: ...and rotating pages is allowed Insert Delete or Rotate Pages is displayed only if High 128 bit RC4 is selected Add Digital Signatures Adding digital signatures is allowed Add Digital Signatures is disp...

Page 195: ...heir text boxes blank If you recall the Encrypted PDF settings by pressing Recall Password to Open a Doc and Permission Password become blank You cannot set the same password for both Password to Open...

Page 196: ...nt can verify the device that signed the document and whether the document has been changed after it was signed User Signature This mode uses information about the user currently logged in to the mach...

Page 197: ...ilable only if the optional Universal Send PDF Security Feature Set is activated You can only add device signatures to PDF documents if the optional Universal Send PDF Security Feature Set is activate...

Page 198: ...Setting the File Format to Send a Document in 5 42 5 Sending Documents 2 Press Add Digital Signatures 3 Press Device Signature OK OK 4 Press...

Page 199: ...suing user certificates for each user see the Before Using the Digital User Signature PDF Kit included with the Digital User Signature PDF Kit The following conditions are necessary to add a user sign...

Page 200: ...Setting the File Format to Send a Document in 5 44 5 Sending Documents 3 Press User Signature OK OK 4 Press...

Page 201: ...not stored in Recall memory Identical send settings are stored only once in Recall memory If Access Number Management in Restrict the Send Function in System Settings from Additional Functions screen...

Page 202: ...led send job If there are multiple destinations stored in Recall memory the order of the destinations shown in the list may not correspond to the order in which they were set 3 Press NOTE If Preview o...

Page 203: ...atically forward received documents to a specified destination or print a received document from memory Receiving Print Fax and I Fax Documents 6 2 Receiving Documents 6 3 Processing Received Document...

Page 204: ...mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated If files images that are attached to received I fax documents are not compatible with...

Page 205: ...icator on the control panel flashes a green light NOTE During reception the transaction number and information related to the sender are displayed on the touch panel display 2 When document reception...

Page 206: ...r 3 The document is printed The Processing Data indicator goes out when documents stored in memory are printed NOTE If there is no paper on which the received documents can be printed the received doc...

Page 207: ...onfirming Details Erase Print of received documents Default settings or normal operating Conditional operation Prints Memory Lock Setting Print Queue Prints 1 Print Queue Fax Documents Confidential Fa...

Page 208: ...screen 9 Documents with forwarding errors are handled as follows depending on the settings for Handle Documents with Forwarding Errors in TX Settings under Common Settings in Communications Settings...

Page 209: ...aining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To receive documents in memory y...

Page 210: ...ed in the Memory RX Inbox or the Confidential Fax Inbox under the following conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored...

Page 211: ...documents in the memory RX Inbox or a Confidential Fax Inbox select and erase one document at a time NOTE You can cancel a selection by selecting the document again If the document is stored in an inb...

Page 212: ...r size indicated IMPORTANT Received documents can be printed on the following paper sizes and paper types Paper Sizes A3 A4 A4R or A5R Paper Types plain recycled or colour NOTE You can specify each pa...

Page 213: ...Functions This chapter describes special fax sending and receiving features Sending with a Subaddress 7 2 Special Dialing 7 5 Calling from an Extension 7 5 Entering International Fax Numbers 7 7 Fax...

Page 214: ...munications Union Telecommunications Sector standard subaddresses and passwords you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax tr...

Page 215: ...the telephone number See Pause Time on p 9 43 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone signals See Fax Inf...

Page 216: ...OK If the recipient did not set a password for the target subaddress you do not need to enter a password Press Space to insert a space Press Backspace to delete the last digit that you entered 4 Pres...

Page 217: ...n extension the outside line access number needs to be entered before fax numbers You can also enter a pause time i e the amount of time the machine waits after dialing the outside line access number...

Page 218: ...called Press Backspace when a wrong number is entered The number immediately to the left of the cursor is deleted enabling you to enter the correct number NOTE The pause time differs in length depend...

Page 219: ...Enter the international fax number press Pause Example International Dialing Code 010 Country code 1 Area code 516 Fax number XXX XXXX Pause Enter the pause time equivalent in length to the time requ...

Page 220: ...en 1 and 15 seconds See Pause Time on p 9 43 The pause time entered at the end of a fax number upper case P is set to 10 seconds long This length cannot be changed Two or more pauses can be entered co...

Page 221: ...dialing IMPORTANT Make sure that you hear the dial tone before entering the fax number If you enter the fax number before hearing the dial tone the call may not be connected or an incorrect number may...

Page 222: ...keys Press OK NOTE For more information on one touch buttons see Using the One Touch Buttons on p 2 30 3 When your call is answered and you hear the recorded message of the fax information service pre...

Page 223: ...the Destination 8 5 Resending a Job 8 7 Printing the Send Job Status Log 8 8 Checking Changing the Status of Fax Jobs 8 10 Checking Fax Job Details 8 10 Printing the Fax Activity Report 8 11 Checking...

Page 224: ...g is not displayed on the System Monitor screen If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated send jobs to e mail I fax and file servers can be checked cha...

Page 225: ...a job whose detailed information you want to check press Details IMPORTANT You cannot check the status of fax jobs sent with the Direct Sending or Manual Sending mode or sent from computers via the f...

Page 226: ...support the Full mode delivery confirmation cannot be carried out In this case the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs a...

Page 227: ...s being sent or is waiting in the send queue This restriction does not apply to Delayed Send jobs If the total number of destinations including the destinations specified by the Address Book and one t...

Page 228: ...Checking Send Job Details on p 8 2 2 Press Send Status 3 Select the job whose destination you want to change press Details 4 Select the destination that you want to change If there is only one destin...

Page 229: ...transmission error you must first set Erase Failed TX in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Automatic Document Deletion on p...

Page 230: ...iting to be processed Printing the Send Job Status Log 1 Press System Monitor Send select Status or Log If necessary see the screen shots in step 1 and step 2 of Changing the Destination on p 8 5 Deta...

Page 231: ...t has already been printed A job for which an Activity Report has not yet been printed The send job status log can be printed only if A3 A4 or A4R plain recycled or colour paper is loaded in the paper...

Page 232: ...onal Functions screen is set to Off Log is not displayed on the System Monitor screen This mode is available only if the optional Super G3 FAX Board is installed The maximum number of jobs that are di...

Page 233: ...detailed information you want to check press Details 3 Check the details of the selected job If you selected a job with multiple destinations in Send Job Status press Broadcast List check the status o...

Page 234: ...ax Activity Report has already been printed A job for which a Fax Activity Report has not yet been printed The Fax Activity Report can be printed only if A3 A4 or A4R plain recycled or colour paper is...

Page 235: ...s screen is set to Off Activity Report RX Details and Print List on the Receive screen are not displayed on the System Monitor screen Up to 100 documents for the total of send and receive jobs combine...

Page 236: ...s Receive Print List NOTE The icons that are displayed on the left side of the list are explained below A job for which an Activity Report has already been printed A job for which an Activity Report h...

Page 237: ...rd equipped for the iR C4580i iR C4080i is activated 1 Press System Monitor If necessary see the screen shot in step 1 of Checking Send Job Details on p 8 2 2 Press Receive Checking RX of I Fax Jobs T...

Page 238: ...g on the forwarding settings 1 Press System Monitor If necessary see the screen shot in step 1 of Checking Send Job Details on p 8 2 2 Press Receive Forwarding Status 3 Select a job whose detailed inf...

Page 239: ...sing a Favorites Button 9 17 PDF Compression Priority 9 19 PDF OCR Mode 9 21 Confirming the Device Signature Certificate 9 23 Checking a User Signature Certificate 9 24 Initial Send Screen Display 9 2...

Page 240: ...ditional Functions screen is displayed 2 Select an Additional Functions setting If you select System Settings and the System Manager ID and System Password have been set press System Settings enter th...

Page 241: ...ation on the settings you can specify by pressing the keys on the Additional Functions screen see Communications Settings Table on p 9 5 Address Book Settings Table on p 10 2 System Settings Table on...

Page 242: ...hat are Additional Functions 9 4 9 Customizing Communications Settings 4 Specify the desired mode press OK The selected mode is set 5 Press Done repeatedly until the Send Basic Features screen appears...

Page 243: ...s with Forwarding Errors Always Print Store Print Off 1 Yes p 9 11 Retry Times 3 0 to 5 times 3 times 1 Yes p 9 12 Edit Standard Send Settings If the Color Universal Send Kit standard equipped for the...

Page 244: ...or Document Name Setting 1 to 24 characters 24 characters 1 Check Device Signature Certificate 6 Certificate Details Certificate Verification No p 9 23 Check User Signature Certificate 7 Certificate D...

Page 245: ...R C4580i iR C4080i is activated 6 Indicates item that appears only if the optional Universal Send PDF Security Feature Set is activated 7 Indicates item that appears only if the optional Digital User...

Page 246: ...ivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 Syst...

Page 247: ...Erase Failed TX 2 Select On or Off press OK Details of each item are shown below IMPORTANT Even if the Erase Failed TX mode is set to Off fax documents sent in the Direct Sending or Manual Sending mo...

Page 248: ...tings from the Additional Functions screen If Data Compression Ratio is set to High Ratio the images that are output may be of a low quality even if Image Priority is selected in Image Level for PDF C...

Page 249: ...Documents with Forwarding Errors See Automatic Document Deletion on p 9 9 1 Press Communications Settings TX Settings under Common Settings Handle Documents with Forwarding Errors 2 Select Always Pri...

Page 250: ...set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is acti...

Page 251: ...Send Kit standard equipped for the iR C4580i iR C4080i is activated you can also change the file format If you send documents by fax or I fax the file format set here is disabled However if PDF Trace...

Page 252: ...e File Format on p 5 26 PDF Trace Smooth See Sending a Traced and Smoothed PDF on p 5 29 Compact See Sending a Compact PDF on p 5 32 OCR Text Searchable See Sending a Searchable PDF on p 5 34 NOTE Tra...

Page 253: ...tings NOTE The send settings registered as favorites buttons in memory are not erased even if the power is turned OFF If an address included in a favorites button is deleted from the Address Book it i...

Page 254: ...s asking for your confirmation to store the settings press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settin...

Page 255: ...e keys with no settings stored in them 4 Enter a name press OK NOTE If you press OK without entering any characters the key name reverts to its current name default M1 to M18 Erasing a Favorites Butto...

Page 256: ...E Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are...

Page 257: ...if both the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i and the optional Universal Send PDF Advanced Feature Set standard equipped for the iR C4580i iR C4080i are activated...

Page 258: ...ode selected as the original type this setting is disabled If an original with many colours is scanned the compression level is determined by the data size and the number of colours according to the s...

Page 259: ...e original when sending it The Document Name OCR mode enables you to use text extracted from the original as the filename of the document to be sent You can set the number of characters to use for Doc...

Page 260: ...Smart Scan Number of Characters for Document Name Setting Press or to set the number of characters On The orientation of the original is detected and the document is automatically rotated before send...

Page 261: ...k in the Network Guide NOTE This function is only available if the optional Universal Send PDF Security Feature Set is activated 1 Press Communications Settings TX Settings under Common Settings Check...

Page 262: ...dding a user signature have not been installed For more information on installing a user certificate see the Remote UI Guide NOTE This function is available only if the optional Digital User Signature...

Page 263: ...to the Send Basic Features screen which displays enlarged Favorites Buttons 1 Press Communications Settings TX Settings under Common Settings Default Screen for Send 2 Select Favorites Buttons One to...

Page 264: ...printed at the top of every document that you send via fax or I fax Information such as your fax number name and I fax address is printed enabling the recipient to know who sent the document 1 Press...

Page 265: ...ination name registered in the Address Book is displayed in the Terminal ID information Off The destination name registered in the Address Book is not displayed in the Terminal ID information Example...

Page 266: ...on Name Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper On T...

Page 267: ...e fax number TEL TEL is printed before the telephone number Example If you set TX Terminal ID and Display Destination Name to On the Terminal ID information is printed on the recipient s paper as foll...

Page 268: ...s for the WebDAV server and proxy server You cannot divide data into chunks when sending with WebDAV if you are using a proxy server A sending error may occur if the destination server does not suppor...

Page 269: ...he receiving end sent image data can be printed with the appropriate image quality at the receiving end NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4...

Page 270: ...ult settings IMPORTANT You cannot initialize the Sender s Names TTI Unit Name Handle Documents with Forwarding Errors and TX Terminal ID settings NOTE If you initialize the TX Settings the settings st...

Page 271: ...cations Settings 2 Sided Printing You can print received documents on both sides of the paper you select This enables you to save paper 1 Press Communications Settings RX Settings under Common Setting...

Page 272: ...e of the received document There are four printing methods Switches A B C and D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Switch...

Page 273: ...uide 1 Press Communications Settings RX Settings under Common Settings Select Cassette 2 Select On or Off for the respective switches press OK Switch C The image is reduced and printed on paper that d...

Page 274: ...Settings under Common Settings Receive Reduction 2 Select On or Off IMPORTANT If you select Off the received document is not automatically reduced to fit the size of the paper If the size of the recei...

Page 275: ...select Off Press OK Auto The image is automatically reduced by a suitable reduction ratio that can range from the value set for Reduce up to 100 of the received document size Fixed Reduction The image...

Page 276: ...whether the machine prints the date day and time received transaction number and page number at the bottom of the received document 1 Press Communications Settings RX Settings under Common Settings R...

Page 277: ...selected paper drawer must be large enough for two consecutive pages to be printed out Example If the A4 paper drawer is empty but the A3 drawer is loaded you can print two A4 documents onto a single...

Page 278: ...priate image quality NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated If the optional Super G3 FAX Board is installed and you...

Page 279: ...e optional Super G3 FAX Board is installed The alarm tone sounds when sending or receiving is cancelled The monitor tone sounds when it connects to the recipient s fax machine 1 Press Communications S...

Page 280: ...transmission time by turning ECM Off IMPORTANT If you want to transmit using ECM it is necessary that ECM Transmission be set in both the destination machine and this machine This function does not o...

Page 281: ...ess code When the machine dials the number it will pause where the pause was inserted in the number This helps to improve the connection NOTE This mode is available only if the optional Super G3 FAX B...

Page 282: ...to a busy line or if a sending error occurs Auto Redial can be turned On or Off If you set Auto Redial to On you can set how many times the machine redials the redial interval and whether the document...

Page 283: ...l Interval Press or to set the redial interval TX Error Resend If you select Off Press OK Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document the error...

Page 284: ...he optional Super G3 FAX Board is installed 1 Press Communications Settings TX Settings under Fax Settings Check Dial Tone Before Sending 2 Select On or Off press OK NOTE The Check Dial Tone Before Se...

Page 285: ...hat ECM Reception be set in both the destination machine and this machine This function does not operate unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poo...

Page 286: ...ECM Reception 9 48 9 Customizing Communications Settings...

Page 287: ...s Book Settings Table 10 2 About the Address Book 10 3 Storing New Addresses 10 5 Fax Numbers 10 6 E Mail Addresses 10 10 I Fax Addresses 10 13 File Server Addresses 10 20 Group Addresses 10 23 Addres...

Page 288: ...ted in Manuals for the Machine on p ii Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting th...

Page 289: ...ss is registered in a group address that e mail address and the group address are counted as two entries In the same way if a fax number is registered in a group address the fax number and group addre...

Page 290: ...ess File You can register a protocol host name file path etc for storing scanned documents in a file server NOTE For examples of settings needed for sending to a file server see the Network Guide Grou...

Page 291: ...the screen for specifying the destination settings is displayed again If Use Asterisks to Enter Access No Passwords in System Settings from the Additional Functions screen is set to Off when Access N...

Page 292: ...6 10 Storing Editing Address Book Settings Fax Numbers NOTE This mode is available only if the optional Super G3 FAX Board is installed 1 Press Address Book Settings Register Address 2 Press Register...

Page 293: ...e destination list when you press keys such as ABC DEF and GHI on the Address Book screen 6 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are...

Page 294: ...ng an overseas number insert a pause after the country code and at the end of the telephone number See Pause Time on p 9 43 Tone Press when you want to directly call an extension line that is connecte...

Page 295: ...password for the target subaddress you do not need to enter a password ECM TX Select On or Off Sending Speed Press the Sending Speed drop down list select the desired sending speed If your document t...

Page 296: ...ng the address If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confi...

Page 297: ...ss Book Settings 2 Press E mail 3 Press Name 4 Enter a name for the e mail address press OK NOTE The first character that you enter for the name is used for sorting the address list when you press key...

Page 298: ...bine divided data NOTE For more information on the maximum data size for sending see E Mail I Fax Settings on p 11 5 On Select On if the destination s e mail software has a function to combine divided...

Page 299: ...irmation using numeric keys press OK OK If you do not want to set an access number for this e mail address press OK without entering any number If Access Number Management is set to Off Press OK I Fax...

Page 300: ...ess Book Settings 2 Press I Fax 3 Press Name 4 Enter a name for the I fax address press OK NOTE The first character that you enter for the name is used for sorting the address list when you press keys...

Page 301: ...When this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on the Status screen until...

Page 302: ...ow MDN Not Via Server to On on the same screen To access the E mail I Fax Settings screen press System Settings Communications Settings E mail I Fax Settings If Use Send Via Server is set to Off Send...

Page 303: ...n machine has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in Syste...

Page 304: ...ipient s machine An error in transmission may occur if you set conditions that the recipient s machine does not support NOTE Available compression methods are MH Modified Huffman a coding system that...

Page 305: ...An error in transmission may occur if you set conditions that the recipient s machine does not support 12 Finish storing the address If Access Number Management is set to On Press Next Press Access Nu...

Page 306: ...able to refer to them NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated For examples of the settings needed to send to a file...

Page 307: ...address list when you press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used t...

Page 308: ...settings for FTP Windows SMB NetWare IPX and WebDAV see Specifying a File Server on p 2 12 8 Finish storing the address If Access Number Management is set to On Press Next Press Access Number Press A...

Page 309: ...store a group address you can only select destinations that you registered in the same subaddress book If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated e mail...

Page 310: ...address list when you press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used t...

Page 311: ...cel a selected destination select the destination once more to clear the check mark Press the alphanumeric keys e g ABC to display the individual keys for each letter or number You can select a letter...

Page 312: ...destination from the group address press Erase 7 Finish storing the address If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using n...

Page 313: ...n be obtained through the LDAP server varies depending on the installed options as follows If only the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated names and e m...

Page 314: ...ch for the e mail address by entering the fax number as the search criterion and vice versa To use Simple Search Press Name E mail or Fax enter the name e mail address or fax number for which you want...

Page 315: ...organizationUnit can be used as search categories only if the information has been registered on the LDAP Server Detailed Search by organization organizationUnit may not be performed depending on whe...

Page 316: ...e mail address fax number organization or organizational unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from...

Page 317: ...sults before you press Cancel these search results are displayed IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the...

Page 318: ...press Next To continue searching press Back You can select multiple destinations If you want to select the first 64 destinations press Select All Max 64 destinations If a destination is selected the...

Page 319: ...r Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation using numeric keys press OK OK If you do not want to set an access number for...

Page 320: ...n as an I fax address Verify the address press OK If necessary edit the contents of the address If the Access Number Management in Restrict the Send Function in System Settings from the Additional Fun...

Page 321: ...ress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop down list the destinations st...

Page 322: ...ses on p 10 23 4 Finish editing the address details If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm...

Page 323: ...is any required destination setting that has not yet been set after registering the access number the screen for specifying the destination settings is displayed again If Use Asterisks to Enter Acces...

Page 324: ...baddress books 1 to 10 Subaddress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop...

Page 325: ...name to any subaddress book 1 Press Address Book Settings Register Address Book Name 2 Select a subaddress book to name press Register Name 3 Enter a name press OK NOTE If you press OK without enterin...

Page 326: ...so you may not be able to refer to them NOTE Destinations stored in one touch buttons are also displayed in the Address Book A new destination cannot be registered in a group destination that is store...

Page 327: ...triangle in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed If you register multiple destinations as a gro...

Page 328: ...80i iR C4080i is activated Enter a name for the I fax address in accordance with steps 3 and 4 of I Fax Addresses on p 10 13 Press One touch Button Name Enter a name for the one touch button press OK...

Page 329: ...teps 3 to 4 of Addresses Obtained via a Server on p 10 27 Select the destination that you want to store in the one touch button from the search results press Next To continue searching press Back You...

Page 330: ...ted destination select the destination again If necessary edit the contents of the destination Press One touch Button Name enter a name for the one touch button press OK IMPORTANT The information that...

Page 331: ...ress Address Book Settings One touch Buttons 2 Select the one touch button containing the destination s you want to erase press Erase If you know the one touch button s three digit number press One To...

Page 332: ...ings NOTE One touch buttons that already have destinations stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a one touch button that already has...

Page 333: ...22 Restricting the Domains to Which E mail I Fax Documents Can Be Sent 11 22 Allowing the Sending of PDF Documents With Expired Certificates 11 24 Setting to Always Add a Device Signature to PDF Docu...

Page 334: ...Timeout 1 to 99 hours 24 hours 1 Yes Divided Data RX Timeout 0 to 99 hours 24 hours 1 Yes Default Subject 40 characters maximum Attached Image 1 Yes Print MDN DSN on Receipt On Off 1 Yes Always send...

Page 335: ...er Management On Off 1 Yes p 11 19 Restrict New Addresses On Off 1 Yes p 11 20 Allow Fax Driver TX 3 On 1 Off Yes p 11 20 Confirm Entered Fax Numbers 3 On Off 1 Yes p 11 22 E mail I Fax Domain Sending...

Page 336: ...hat appears only if the optional Universal Send PDF Security Feature Set is activated 6 Indicates item that is not delivered as device information NOTE For instructions on setting the modes not descri...

Page 337: ...ds this data size limit it is split up into several e mail messages before being sent However if an I fax transmission exceeds the data size limit it is handled as an error and it is not sent IMPORTAN...

Page 338: ...efault Subject The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job Print MDN DSN on Receipt Sets whether to print notification e mail...

Page 339: ...or Full Mode TX Timeout Specify the full mode TX timeout time by pressing or Divided Data RX Timeout Specify the divided data TX timeout time by pressing or Subject Press Subject enter a subject pres...

Page 340: ...of an e mail exceeds the set limit the e mail message is split up by page and sent out as smaller e mail messages each of which is within the set limit I fax data that exceeds the set limit is handled...

Page 341: ...speeds which is useful when there is difficulty initiating the sending or receiving of a document Reception Password This function enables you to set an optional ITU T standard password If a subaddre...

Page 342: ...in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps or 2400 bps Receive Password P...

Page 343: ...d set the times for the machine to enter and leave the Memory Lock mode NOTE If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated you can receive I faxes into mem...

Page 344: ...rd that you entered is not displayed as asterisks See Chapter 6 System Manager Settings in the Reference Guide Storing Received Fax Documents in Memory You can set the machine to store received fax do...

Page 345: ...ings Memory RX Inbox Settings Use I Fax Memory Lock 2 Select On or Off press OK IMPORTANT If the message I Fax Memory RX is on does not appear set the I Fax Memory Lock setting on the Memory RX Inbox...

Page 346: ...eric keys press OK You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation If you make a mistake when entering the time press Clear to c...

Page 347: ...a specified time You can manually turn Memory Lock On or Off by pressing On or Off under Fax Memory Lock or I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail...

Page 348: ...ing the time press Clear to clear your entry enter another four digit number If you select Select Days Select a day of the week Sun to Sat select a number 1 to 5 Enter the end time using numeric keys...

Page 349: ...n Memory Lock On or Off by pressing On or Off under Fax Memory Lock or I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function See Chapter 6 Sending an...

Page 350: ...n digits the machine stores the password with leading zeros Example If 321 is entered 0000321 is stored 1 Press System Settings Restrict the Send Function Address Book Password 2 Press Settings 3 Pres...

Page 351: ...em Manager Settings in the Reference Guide Access Number Management You can set an access number for an address in the Address Book to restrict access to that address and this restricts other users wh...

Page 352: ...er Inboxes Destinations obtained by pressing one touch buttons Destinations obtained by pressing favorites buttons E mail addresses obtained by pressing Send to Myself IMPORTANT If Restrict New Addres...

Page 353: ...he sending of faxes using the fax driver NOTE This mode is available only if the optional Super G3 FAX Board is installed 1 Press System Settings Restrict the Send Function Allow Fax Driver TX 2 Selec...

Page 354: ...elect On or Off press OK Details of each item are shown below Restricting the Domains to Which E mail I Fax Documents Can Be Sent You can restrict the domains to which documents can be sent via e mail...

Page 355: ...elect Permit or Reject for Send to Subdomain press OK Send to Subdomain Permit Allow sending to subdomains of the domain Reject Do not allow sending to subdomains of the domain NOTE You can register u...

Page 356: ...nts created with expired certificates NOTE This mode is available only if the optional Universal Send PDF Security Feature Set or the optional Digital User Signature PDF Kit is activated 1 Press Syste...

Page 357: ...sent PDF documents NOTE This mode is available only if the optional Universal Send PDF Security Feature Set is activated 1 Press System Settings Restrict the Send Function Always Add Device Signature...

Page 358: ...ubaddress Password Set I fax Documents Memory RX Inbox Confirming Details Erase Print Send of Received documents Store in the Status Screen Confirming Details Resend Change Destinations Erase of docum...

Page 359: ...Functions screen is set to Off the status of any job with a forwarding error will be saved on the System Monitor screen 9 Documents with forwarding errors are handled as follows depending on the sett...

Page 360: ...of a received document that you have stored press 1 Before 2 Before or 3 Before You can recall the last three forwarding settings IMPORTANT The forwarding settings are stored in memory if you press O...

Page 361: ...ss Condition Name 5 Enter a name for the forwarding condition press OK NOTE If Send Doc Name is not specified the first 24 characters of the condition name are also stored as the document s name Howev...

Page 362: ...et next to the criteria you want to change enter the new criteria press OK NOTE If disregarded is selected as the forwarding condition you cannot enter any criteria disregarded Disregards the To From...

Page 363: ...x Number information as a forwarding condition does not exist The Subaddress or Password information does not exist for the received document equals Forwards the document if the Fax Number Subaddress...

Page 364: ...ant to change enter the new criteria press OK If you select password as the forwarding conditions press Set Password enter a password using numeric keys and Press Confirm re enter the password for con...

Page 365: ...em Manager Settings in the Reference Guide 9 Press Done 10 Press Forwarding Destination select Address Book or Conf Fax Inbox Details of each item are shown below NOTE If the selected destination is a...

Page 366: ...imit the display of destinations You cannot select multiple destinations at the same time To forward to multiple destinations select a group address If the Color Universal Send Kit standard equipped f...

Page 367: ...ining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To be able to send a link via e m...

Page 368: ...ing day If you select Period Specification Press Add Press the Start Time drop down list select a day of the week Sun to Sat at which to start forwarding Press next to the Start Time drop down list en...

Page 369: ...nbox as the forwarding destination proceed to step 19 Store Print Received Doc NOTE If Store Print Received Doc is set to On and Memory Lock mode is set to On the received document is stored in the Me...

Page 370: ...ses stored in the Address Book Select one of these subaddress books to limit the display of destinations You cannot select multiple destinations at the same time NOTE To cancel a selected destination...

Page 371: ...e software that supports the PDF format such as Adobe Reader Adobe Acrobat is required TIFF Sends the file in the TIFF format PDF Sends the file in the PDF format You can also specify OCR Text Searcha...

Page 372: ...of the received document are not registered or if the received document does not match all of the forwarding conditions that you have specified IMPORTANT If the optional Super G3 FAX Board is installe...

Page 373: ...ed this step is not necessary 3 Press Forwarding Destination select Address Book or Conf Fax Inbox Details of each item are shown below NOTE If the selected destination is a group address which contai...

Page 374: ...f these subaddress books to limit the display of destinations You cannot select multiple destinations at the same time If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is...

Page 375: ...g conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or...

Page 376: ...estination where the forwarding done notice is to be sent press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and yo...

Page 377: ...om the Additional Functions screen is set to On See Access Number Management on p 11 19 9 Select whether to check Notice Only for Errors If you want the forwarding done notice to be sent only when an...

Page 378: ...u can also specify OCR Text Searchable and or Add Digital Signatures TIFF PDF Auto Select Sends the file in either the TIFF Black and White or PDF Grayscale Colour format Divide into Pages is not avai...

Page 379: ...ge forwarding settings that have been stored 1 Press System Settings Forwarding Settings 2 Select the forwarding setting whose details you want to check press Edit 3 Check or change the forwarding set...

Page 380: ...t the desired forwarding setting and press Validate Invalidate the On or Off status displayed on the left side of the Condition Name is switched i e On becomes Off and Off becomes On To cancel forward...

Page 381: ...ng Forwarding Settings You can print a list of the stored forwarding settings 1 Press System Settings Forwarding Settings 2 Press Print List NOTE The forwarding settings can be printed only if A3 A4 o...

Page 382: ...pecified as destinations or stored in the Address Book NOTE The following types of LDAP servers can be used with this machine Windows 2000 Server with Active Directory Novell NetWare 5 1 NDS or later...

Page 383: ...y Location to Start Search Enter the location to start searching according to the type of LDAP server you are using or as described below If you are using Windows 2000 Server with Active Directory Add...

Page 384: ...ks up the host name from the IP address is not supported enter a host name instead of an IP address 3 Select Do not use Use or Use security auth for Login Information IMPORTANT Use security auth next...

Page 385: ...ver you are using If you are using Windows 2000 Server with Active Directory Press User enter Windows domain name Windows user name Example If team1 is the Windows domain name and user1 is the Windows...

Page 386: ...risks on the Register screen Display authentication dialog when searching Server LDAP version and character code Select the LDAP version and character code according to the LDAP server s environment I...

Page 387: ...ings from the Additional Functions screen is set to Off the password that you enter is not displayed as asterisks on the Password screen See Chapter 6 System Manager Settings in the Reference Guide Ch...

Page 388: ...Use or Use security auth for Login Information change the settings for the selected mode press OK Deleting an LDAP Server You can delete a stored LDAP server 1 Press System Settings Register LDAP Serv...

Page 389: ...d 2 Register Edit Press Display Name enter the name to display press OK Press Attribute Name enter the attribute name press OK Press OK To edit a search attribute Select the search attribute that you...

Page 390: ...tings You can print the LDAP server settings NOTE For more information on the Registered LDAP Server List see Registered LDAP Server List on p 14 17 1 Press System Settings Register LDAP Server 2 Pres...

Page 391: ...ommunications report and printing lists Report Settings Table 12 2 Specifying Report Settings 12 4 Send TX Report 12 4 Activity Report 12 6 Fax TX Report 12 8 Fax Activity Report 12 9 Fax RX Report 12...

Page 392: ...On Off Report with TX Image On 1 Off Report with Color TX Image On Off 1 Yes p 12 4 Activity Report Yes p 12 6 Auto Print On 1 Off Daily Activity Report Time On Off 1 Time Settings 00 00 to 23 59 Sen...

Page 393: ...consists of a list of individual settings Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on settin...

Page 394: ...ally after the documents are sent You can also set the machine to print a Send TX Report only when a transmission error occurs and adjust the Send TX Report setting to print the first part of the docu...

Page 395: ...n NOTE Even if Report with TX Image is set to On the original will not be printed in the following cases If the first page of the original is colour and Report with Color TX Image is set to Off If the...

Page 396: ...og Display in System Settings from the Additional Functions screen is set to Off Activity Report is not displayed If the optional iR Security Kit is activated and Job Log Display in System Settings fr...

Page 397: ...smissions is printed Send Receive Separate To print the send and receive logs separately press Send Receive Separate to select it If it is not necessary to print the send and receive logs separately d...

Page 398: ...available only if the optional Super G3 FAX Board is installed If TX Report in Send under Settings in Report Settings from the Additional Functions screen is set to For Error Only or On a Send TX Repo...

Page 399: ...ings from the Additional Functions screen is set to Off Fax Activity Report is not displayed If the optional iR Security Kit is activated and Job Log Display in System Settings from the Additional Fun...

Page 400: ...arate to select it If it is not necessary to print the send and receive logs separately do not press Send Receive Separate Fax RX Report The Fax RX Report enables you to check whether documents were s...

Page 401: ...tial Fax Inboxes NOTE This mode is available only if the optional Super G3 FAX Board is installed For an example of a Confidential Fax Inbox RX Report see Confidential Fax Inbox Reception Report on p...

Page 402: ...Reference Guide Address Book List You can print the contents of the Address Book subaddress books 1 to 10 or one touch buttons This is useful for checking the details of the destinations IMPORTANT Eve...

Page 403: ...ilable For an example of the User s Data List see User s Data List on p 14 20 Printing the User s Data List for send 1 Press Report Settings Send under Print List User s Data List 2 Press Yes Printing...

Page 404: ...Printing Lists 12 14 12 Printing Communication Reports...

Page 405: ...end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur 13 2 Sending Documents 13 2 Receiving Documents 13 6 Oth...

Page 406: ...r Send Status select the document that you want to cancel press Cancel Yes However documents that are being sent may not be cancelled even if you press Cancel See Using the System Monitor Screen on p...

Page 407: ...rned OFF is out of recording paper or has insufficient available memory Document cannot be sent if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Q If you are...

Page 408: ...ore Sending in TX Settings under Fax Settings in Communications Settings from the Additional Functions screen to Off See Chapter 9 Setting Storing the Communications Settings Memory is full Q Are unwa...

Page 409: ...cified subaddress and the RX password at both this machine and the remote machine are the same Q Has trouble occurred in the remote machine A Check to make sure that the remote machine can receive doc...

Page 410: ...or Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Q Are network settings specified A Documents cannot be received if the appropriate network settings are not specified C...

Page 411: ...6 8 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide A Erase unnecessary documents from the Confidential Fax Inboxes See Erasing Received Documents on p 6 8 Docum...

Page 412: ...9 47 Q Was the original type set to Text Photo when sending the document A Select Text from the Original Type drop down list if the original does not contain any photos See Scan Exposure and Original...

Page 413: ...ing on the Option screen if you are sending documents to destinations stored in the Address Book To access the Long Distance setting press Address Book Settings Register Address Register New Address F...

Page 414: ...cision or take some action during scanning or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along w...

Page 415: ...irectories Cause You have exceeded the maximum number of subdirectory levels allowed Remedy Specify a different destination because the directory level that you are trying to access cannot be specifie...

Page 416: ...P server the machine will not be able to determine the host name Remedy Check the DNS Server Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See...

Page 417: ...AP Server in System Settings from the Additional Functions screen is set to Use security auth See Registering an LDAP Server on p 11 50 Cannot complete searching due to timeout Check the settings Caus...

Page 418: ...ly and then search again Cause 3 If Server LDAP version and character code is set to ver 2 JIS characters other than ASCII Code 0x20 0x7E are being used Remedy Omit characters that cannot be used and...

Page 419: ...ginals mode Remedy Set the Different Size Originals mode and then try scanning again Cause 3 Different sized originals were scanned in the 2 Sided Original without setting the Different Size Originals...

Page 420: ...machine was out of paper Remedy Ask the recipient to load paper into their fax machine 018 Cause 1 The recipient s machine did not respond when your machine redialed Remedy Confirm that the recipient...

Page 421: ...ow Fax Driver TX to On 037 Cause Data that contains more than 1 000 pages is received Remedy This machine can print or store up to 999 pages of data in memory but will delete any data that exceeds thi...

Page 422: ...g the job or Allow Printer Jobs with Unknown IDs in Dept ID Management in System Settings from the Additional Functions screen is set to Off Remedy Contact your System Manager 702 Cause The document c...

Page 423: ...er resolution or if you are using I fax decrease the number of pages containing images that you are sending each time so that you do not exceed the Maximum Data Size for Sending limit 706 Cause The Ad...

Page 424: ...s may not be set The network is down Remedy Check the SMTP Server name domain name and E mail Address in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Check...

Page 425: ...ditional Functions screen is set to Off Remedy Turn NetWare On 761 Cause A PDF with a digital signature could not be sent because a digital certificate or key pair registered in the machine is corrupt...

Page 426: ...nation is not correct An error occurred on the server side during transmission to a file server Remedy Check that the SMTP server is functioning normally Check the network status Check the destination...

Page 427: ...ngs in Network Settings in System Settings from the Additional Functions screen Check that the DNS server is functioning normally 803 Cause The connection was interrupted due to reasons on the recipie...

Page 428: ...server while connecting to the POP server Remedy Check the POP Server name in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Confirm that the POP server is fu...

Page 429: ...annot be decoded Remedy Check the settings and then ask the sender to resend the data 827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy C...

Page 430: ...ngs in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen 832 Cause DSN Delivery Status Notification mail was not sent because TCP IP Settings or E mail I Fax...

Page 431: ...onnection request was received from a host whose connection is restricted by IP Address Settings Remedy Check the settings in IP Address Settings in TCP IP Settings in Network Settings in System Setti...

Page 432: ...3 Using a TCP IP Network in the Network Guide Remedy 2 Change the mail server settings so that the client certificate is not requested 843 Cause There is large difference between the current time set...

Page 433: ...ecified inbox Remedy Delete unnecessary documents from the specified inbox Cause 3 The memory for image data is full Remedy Erase unnecessary documents and documents with errors from memory to increas...

Page 434: ...use 4 The maximum amount of data that can be received was exceeded when processing received data Remedy Try printing again after all current jobs are completed If you still cannot print check that the...

Page 435: ...ing again Cause 2 Recovery printing was not performed Remedy Try printing again Cause 3 You tried to print on a transparency sheet made for colour copies Remedy Load transparencies made for black and...

Page 436: ...or data which is not guaranteed to be compatible was printed Remedy Change the print data or print settings and try printing again 863 Cause An error occurred while processing PDL data or image data R...

Page 437: ...rization failed when sending with WebDAV received HTTP Error 401 Unauthorized Remedy 1 Check the user name and password for the destination Remedy 2 Check the security settings of the WebDAV server 87...

Page 438: ...er 3 Using a TCP IP Network in the Network Guide 874 Cause Received a response from the destination stating that the connection timed out when sending with WebDAV received HTTP Error 408 Request Timeo...

Page 439: ...rver encountered an unexpected condition that prevented it from executing the request when sending with WebDAV received HTTP Error 500 Internal Server Error Remedy Check the settings of the WebDAV ser...

Page 440: ...se from the destination stating that the proxy server failed to communicate with the server above it when sending with WebDAV received HTTP Error 504 Gateway Timeout Remedy 1 Check the settings of the...

Page 441: ...hout using SSL communication set Use Chunked Encoding with WebDAV Sending in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Dividing Data...

Page 442: ...been received Q What happens if fax I fax documents arrive when the machine is being used for copying A While you are making copies the documents are automatically received and stored in the machine s...

Page 443: ...ox Functions in the Copying and Mail Box Guide You can set the machine to not print reports Two kinds of reports are printed when an error occurs while sending a fax the Send TX Report and Fax TX Repo...

Page 444: ...l if the document was successfully sent A is displayed when sending is successful but it is not confirmed whether the e mail message or I fax you sent or the file that you sent to an iW Document Manag...

Page 445: ...Report Fax Error TX Report 14 5 Multiple Communication Result Report 14 7 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 10 Activity Report 14 12 Fax Activity Report 14 14 Forwarding C...

Page 446: ...t of fax jobs is displayed SET TIME The date and time that the send job was specified is printed in 24 hour notation If SDL or SSO is set as the login service the user name used for login is displayed...

Page 447: ...ATION ID The name of the recipient is printed JOB NO The four digit number that is automatically assigned when the document is accepted for sending is printed MODE The type and mode of transmission ar...

Page 448: ...port in the following cases If the first page of the original is colour and Report with Color TX Image is set to Off If the document was sent using the Encrypted PDF mode If the optional Super G3 FAX...

Page 449: ...re printed NOTE If a field exceeds its display capacity only those characters that fit in the display are printed Fax TX Report Fax Error TX Report This report indicates items such as the fax number o...

Page 450: ...error occurs a Fax Error TX Report is printed MESSAGE A message describing the transmission result is printed JOB NO The four digit number that is automatically assigned when the document is accepted...

Page 451: ...and the error code number are printed Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcas...

Page 452: ...e fax number and the name of the destination of a completed transmission are printed If there is no applicable destination _ _ _ is printed ERROR If an error in transmission occurs the fax number and...

Page 453: ...if specified The password is not printed to maintain security DESTINATION ID The name of the sender is printed ST TIME Start Time The date and time in 24 hour notation at which the document started t...

Page 454: ...fidential Fax Inbox in which the documents were received is printed JOB NO The four digit number that is automatically assigned when the document is accepted for receiving is printed DESTINATION ADDRE...

Page 455: ...n in minutes and seconds to receive the document from start to finish is printed PGS The number of pages that were received successfully is printed RESULT If the documents were received successfully O...

Page 456: ...Super G3 FAX Board is installed a list of fax and the User Inbox transmission logs are printed DEPT ID If Department ID Management is set the Department ID is printed Transmission logs are listed acc...

Page 457: ...the destination address is printed on the second line DESTINATION ID The name of the recipient is printed JOB NO The four digit number that is automatically assigned when the document is accepted for...

Page 458: ...results reaches 40 or a specified time is reached You can set whether to automatically print an Activity Report See Fax Activity Report on p 12 9 NOTE This mode is available only if the optional Super...

Page 459: ...name is not displayed DESTINATION ADDRESS The name and fax number of the remote party are printed If a subaddress or sender s name has been specified it is printed beneath the fax number NO The four...

Page 460: ...warding Settings on p 11 49 14 02 2006 TUE 15 30 iR C4580i FORWARDING CONDITIONS LIST CONDITION NAME ON OFF FORWARDING DESTINATION STORE PRINT RECEIVED DOC FORWARDING DONE NOTICE NOTICE ONLY FOR ERROR...

Page 461: ...SERVER LDAP VERSION AND CHARACTER CODE SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION USER DISPLAY AUTHENT DIAL...

Page 462: ...d group destinations are displayed DESTINATION NAME The name of the specified destination is printed When printing the contents of a one touch button the number of the one touch button is printed on t...

Page 463: ...x is printed If the Class is I FAX or MAIL The I fax address or e mail address is printed If the Class is FAX The fax number is printed on the first line and the subaddress on the second line if it is...

Page 464: ...try Times PDF OCR Settings Use Chunked Encoding with WebDAV Sending Gamma Value for YCbCr Send Jobs 2 Sided Print Select Cassette 2 ON 1 Log Gamma Value for YCbCr Received Jobs Report with TX Image Re...

Page 465: ...RT SETTINGS ECM RX REPORT WITH TX IMAGES AUTO PRINT TX RX SEPARATE DAILY ACTIVITY REPORT TIME FAX PAUSE TIME AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX ERROR RESEND TTI IN OUT SIDE OF IMAGE DISPLAY D...

Page 466: ...XP Windows 2000 Server Professional SP1 or later Windows Server 2003 Novell Netware 3 2 4 11 4 2 5 5 1 Solaris Version 2 6 or later Mac OS X or later Red Hat Linux 7 2 Windows XP Professional Red Hat...

Page 467: ...I Fax Black and White 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Colour 100 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Format E mail TI...

Page 468: ...x 15 4 line mm 16 pels 1 mm x 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes A3 A4 A4R A5 A5R R...

Page 469: ...play language 1 15 Setting the telephone line type 1 13 Things to do 1 13 Binding Erase 4 5 4 10 Book Frame Erase 4 5 4 8 C Cancelling jobs Using the Stop key 1 39 Using the System Monitor screen 1 39...

Page 470: ...ng 1 18 Fax RX Report sample 14 8 Fax settings Adjusting the alarm and monitor volume 9 41 Auto Redial 9 44 ECM reception 9 47 ECM transmission 9 42 Pause Time 9 43 Reception password 11 9 Send Receiv...

Page 471: ...e 4 5 4 6 Original type Photo mode 3 16 Selecting 3 16 Text mode 3 16 Text Photo mode 3 16 Overview 1 7 P Paper drawer selection 9 34 Paper sizes 6 10 Pause time 2 4 PDF compression priority 9 19 PDF...

Page 472: ...tering 1 14 Send Job List sample 14 2 Send jobs Changing the destination 8 5 Checking Changing the status of send jobs 8 2 Checking send job details 8 2 Printing the send job status log 8 8 Resending...

Page 473: ...Index 14 29 14 Appendix W WebDAV sending 9 30 Y YCbCr 9 31 9 40 Z Zoom ratio Auto zoom 3 23 Preset zoom 3 20 Zoom by percentage 3 22...

Page 474: ...Index 14 30 14 Appendix...

Page 475: ......

Page 476: ...N V 2006 Canon Canon Inc 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan Europe Africa and Middle East Canon Europa N V P O Box 2262 1180 EG Amstelveen Netherlands Canon Middle East FZ LLC P O...

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