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Databases

With your P-touch Editor, you can create useful databases to help you collect, organize and retrieve
information.

A P-touch Editor database document is made up of a table, divided into records. Each record consists
of a number of fields, each containing text data. When a field is created, it is given a format which
determines the type of data that the field can contain.

The records are the rows of the table, and the fields are the columns. The field names appear at the top
of each column. If your database is a list of customers, for example, each record could contain a field
for the first name, a field for the last name, a field for the telephone number, etc. Any of the fields in
the database can be used to sort the records, making it easier to find a desired record.

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Summary of Contents for PT-9200PC

Page 1: ...m a record Saving a database document Reference P touch Editor Environment Layout document window Record view window Pop Up menu commands Menu bar commands 1 All rights titles and interests in and to this software product and the materials associated therewith SOFTWARE including but not limited to the program images clip art fonts templates text and documents are owned by Brother Industries Ltd BR...

Page 2: ... icon Double click the P touch Editor 3 1 icon in the P touch Editor 3 1 group window Starting up using the Start button 1 Click the Start button in the taskbar to display the Start menu 2 Select Programs 3 Select P touch Editor 3 1 4 Click P touch Editor 3 1 Starting up using Windows Explorer 1 Start up Windows Explorer 2 Select the drive and directory where P touch Editor is installed 3 Double c...

Page 3: ...that you go through the examples to become familiar with how to use the mouse to create objects and move them around the layout area and how to create your own database Note that this chapter provides only enough information to help you get started More detailed explanations of commands and dialog boxes can be found in Reference ...

Page 4: ...is a list of available objects along with a short explanation of the type of information it contains Text objects text Graphics objects pictures drawn using the draw toolbar Bitmap data objects bitmap data bmp dib jpg tif ico or wmf data imported from another application such as Paintbrush Arranged text objects text created using the Arrange Text command Date Time Calendar objects date time or cal...

Page 5: ...touch Editor Click here pulling down the File menu then selecting the New command 1 Menu bar 7 Layout area 2 Standard toolbar 8 Cursor 3 Property dock 9 Print area 4 Rulers 10 Object dock 5 Draw toolbar 11 Status bar 6 Title bar Click here for a detailed explanation of the layout document window and its components ...

Page 6: ...his is the I beam pointer 2 Move the I beam pointer to any place in the layout area then click the left mouse button The cursor flashes in the layout area to indicate that you can now type in text 3 Type in some text To change the text you can use your computer keyboard s arrow keys or the mouse to move the cursor to the part of the text that you wish to change Then use the keyboard s delete key t...

Page 7: ...nt Properties allow you to make a single change at a time Click here Here let s use the Font Properties to make the first letter of the text larger than the other letters 1 Highlight the first letter of the text by holding down the left mouse button and dragging the I beam pointer across it 2 Click in the property dock to display the Font Properties 3 Click the arrow button on the right side of th...

Page 8: ... style you want See the pages noted for detailed information about how to perform these text layout operations Auto formatting Aligning Rotating Filling the print area with an object Inserting the date the time or a calendar Auto arrangement of text Text alignment inside a box Auto editing of text in an existing layout BACK ...

Page 9: ...er to where you want the opposite corner of the box to be and release the mouse button You can use the other graphic tools in the same way to draw lines rounded boxes ellipses and frames Click here for details on using all of the draw toolbar buttors Holding down the computer keyboard s shift key while dragging the mouse allows you to draw perfectly square boxes or perfectly round circles Other gr...

Page 10: ...the background line and foreground colors and patterns Auto formatting Aligning Rotating Filling the print area with an object Importing images Inputting clip art Combining parts to create an illustration or selecting ready made pictures ...

Page 11: ...ext or graphic objects to indicate that they are selected 3 To deselect the object move the pointer anywhere in the layout area outside of the selected object and click the left mouse button again At this time the handles disappear from around the object Selecting and deselecting multiple objects 1 Click on the draw toolbar 2 Move the pointer so it is on top of the first object you wish to select ...

Page 12: ...5 To deselect the objects click anywhere in the layout area outside of the selected objects NEXT ...

Page 13: ...the right mouse button then clicking the Properties command in the pop up menu 3 Select the desired settings then click Changing the size of an object 1 Use the pointer to select the object you wish to modify 2 Use the mouse to grab one of the object s handles then drag the mouse To grab a handle move the pointer over it then hold down the left mouse button 3 When the object is the size you want r...

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Page 15: ...t more than one object and move them all at one time 2 Press the arrow key on your computer s keyboard for the direction that you want the object to move Holding down an arrow key continually moves the selected object Deleting objects 1 Use the pointer to select the objects you wish to delete 2 Pull down the Edit menu and select either the Cut or the Clear command You can also delete the selected ...

Page 16: ... a layout using the Auto Format Wizard As an example let s create a label like the following This label was created using the template named NAMEPLT2 LBL located in the category named NAMEPLT 1 Click or pull down the File menu and select the Auto Format command Note The templates that are available differ according to the P touch model being used 2 In the Category list view select the category con...

Page 17: ...3 Click 4 In the Template list view select your desired template Let s select on NAMEPLT2 LBL ...

Page 18: ... change so that it is displayed in the Input edit box Here the first piece of text that we wish to change the department name is already selected The text can be selected by either clicking it in the sample that is shown or by clicking or NEXT ...

Page 19: ...odel being used 8 Repeat steps 6 and 7 until the text appears as you wish Now we can change the title to Manager and the name to BILL REYNOLDS 9 Click to advance to the last Auto Format Wizard page appears Note When the Use the Current Page Size option is turned on the size of the new document created using the Auto Format Wizard is automatically adjusted to the currently selected page size ...

Page 20: ...10 After selecting the desired options click to add the layout to the print area ...

Page 21: ...BACK ...

Page 22: ...your P touch 1 Select the printer 1 Pull down the File menu and click the Printer Setup command to display the Printer Setup dialog box The dialog box shown is for the PT 9200DX Serial printer driver 2 Click P touch Series Printer and select PT 9200DX 3 Click to confirm your setting and close the Printer Setup dialog box ...

Page 23: ...ommand to display the Print dialog box The dialog box shown is for the PT 9200DX Serial printer driver Note The Options that appear differ according to the printer that is selected 2 Select the desired settings 3 Make sure the printer is turned on and ready then click ...

Page 24: ...le name that is already assigned to it Saving a layout that does not have a name Pull down the File menu and click the Save command A dialog box appears so that you can specify a drive directory and file name for the layout Click here Saving a layout under a different name Pull down the File menu and click the Save As command A dialog box appears so that you can specify a drive directory and new f...

Page 25: ... created it is given a format which determines the type of data that the field can contain The records are the rows of the table and the fields are the columns The field names appear at the top of each column If your database is a list of customers for example each record could contain a field for the first name a field for the last name a field for the telephone number etc Any of the fields in th...

Page 26: ...o understand how a database is created and used we will perform the above steps to make a database containing the following data First Name Last Name Address City State Zip Code John Jones 1 Baker Street Portsmouth OH 32468 Mary Smith 1 Crescent Road Chicago IL 46901 Peter Brown 1 Main Street Los Angeles CA 92802 Jane Thompson 1 Bradford Street New York NY 60867 John Peterson 1 Green Street Miami ...

Page 27: ...box below the Save in edit box select the folder where you wish to save the table 3 In the File name edit box type in the name that you wish to give the new table 4 Click to display the Define Fields dialog box NEXT ...

Page 28: ...ialog box 2 In the Field Name edit box type the name of one of your fields Let s type in Last Name first so we can use the last name data to identify the records in our database 3 In the Field Format box pull down the list of field formats and select the format of the entered field name All of the fields in this database can have the text format applied to them BACK NEXT ...

Page 29: ... fields that you wish to add to your database For this example let s define five more field names First Name Address City State and Zip Code 6 After you are finished defining all of the field names click to close the Define Fields dialog box Refer to Maintaining the database for information on how to make changes to existing field names and their formats ...

Page 30: ...m 4 Record view Click here for a detailed explanation of the database document window and its components Note that the database document window appears similar to the layout document window except for the differences in the menu bar and the standard toolbar BACK NEXT ...

Page 31: ...d text to For this example the cursor is already positioned in the edit box beside Last Name 3 Type in the data for that field Now enter Jones 4 Press your computer keyboard s tab key to move the cursor to the next field 5 Repeat steps 3 and 4 to enter data into the other fields of this record After entering data into the last field of the record pressing the keyboard s return key instead of the t...

Page 32: ...BACK ...

Page 33: ...e then change the data 4 Click to close the form view window Deleting a record 1 In the record selector column of the record view window click the record that you wish to delete To delete more than one record hold down the keyboard s Ctrl key while clicking all of the records that you wish to delete 2 In the Edit menu click the Clear command Changing a field name 1 In the Tool menu click the Defin...

Page 34: ...ame into the Field Name edit box and select the new field format from the Field Format box 5 Click to close the Edit a Field dialog box 6 When you are finished making changes click to close the Define Fields dialog box NEXT ...

Page 35: ...lick to display the Add a Field dialog box 3 In the Field Name edit box type the name of one of your fields 4 In the Field Format box pull down the list of field formats and select the format of the entered field name 5 Click to close the Add a Field dialog box 6 Click to close the Define Fields dialog box BACK NEXT ...

Page 36: ...eld is also deleted 4 Click 5 When you are finished making changes click to close the Define Fields dialog box Changing the order of the fields 1 In the Tool menu click the Define Fields command to display the Define Fields dialog box 2 In the Fields list box select the field name that you wish to move 3 Click to move the selected field down in the list or to move it up 4 When you are finished mak...

Page 37: ... Merge database fields into the selected layout 3 Arrange the fields in the layout All of these steps are described in detail below 1 Define joined fields The following operation describes how you can join two or more fields into a single field which makes it easier to check that your text fits As an example let s join the First Name and Last Name fields of the data we entered into our database 1 ...

Page 38: ...2 Click to display the Add a Joined Field dialog box NEXT ...

Page 39: ...field just by typing it into the Data edit box To divide the joined field so that it will be written on different lines type n into the Data edit box at the point where you wish to separate the joined field 5 Select the name of the second field then click For our example select Last Name 6 After the joined field is the way you want it click to close the Add a Joined Field dialog box and add the ne...

Page 40: ...7 Click to close the Define Joined Fields dialog box BACK NEXT ...

Page 41: ...linked to a database is selected an error message is displayed 2 In the Database Fields That Can Be Merged list box in the Merge Fields dialog box click the field that you wish to merge into the layout To select more than one field hold down the keyboard s Ctrl key while clicking all of the fileds that you wish to merge To select a range of fileds click the first filed in the range and then hold d...

Page 42: ...e Database Properties 3 Arrange the fields in the layout After merging the database fields into the layout you can change the font size style bold italic bold italic etc and effects applied to the text in the merged field objects and position the objects within the layout area in the same way that you edit any other text object You can also add objects such as text and images to the layout Display...

Page 43: ...To submenu and select the First Record Last Record Previous Record or Next Record command You can also change the record data displayed in the layout by using the record selection buttons in the Database Properties BACK ...

Page 44: ...lect the printer Use the same procedure as that outlined in Printing a layout 2 Print the layout containing data from a database record 1 Pull down the File menu and click the Print command to display the Print dialog box 2 Select the desired settings 3 Select which records contain the data that you want printed in the layout 4 Make sure the printer is turned on and ready then click ...

Page 45: ...aving a database document Use the same procedures as those outlined Saving a layout document Note Files saved with P touch Editor Ver 3 1 are saved with the same mdb extension used by Microsoft Access 97 ...

Page 46: ...Reference This chapter is organized as a reference It contains detailed information about the P touch Editor s windows docks toolbars commands and dialog boxes ...

Page 47: ... area 2 Standard toolbar 8 Cursor 3 Property dock 9 Print area 4 Rulers 10 Object dock 5 Draw toolbar 11 Status bar 6 Title bar Note If 1 1 in the Zoom dialog box is selected the layout is displayed so that each pixel on your computer screen corresponds to a printer dot ...

Page 48: ...yout document is displayed When a database document is displayed The menu bar provides pull down menus containing various commands Menu bar commands of this chapter for detailed explanations of each menu and command NEXT ...

Page 49: ...s button is the same as selecting the Open command in the File menu Click here for more details 3 Save button Clicking this button is the same as selecting the Save command in the File menu Click here for more details 4 Auto Format button Clicking this button is the same as selecting the Auto Format command in the File menu Click here for more details 5 Print button Clicking this button is the sam...

Page 50: ...ton is the same as selecting the Auto Text command that appears in the Edit menu when a layout document is displayed Click here for more details 13 Properties button Clicking this button displays a dialog box which allows you to make various settings to change the selected object Clicking this button is the same as double clicking an object or selecting the Properties command from the pop up menu ...

Page 51: ...t appears in the Tool menu when a database document is displayed Click here for more details 19 Merge into Layout button Clicking this button is the same as selecting the Merge into Layout command that appears in the Tool menu when a database document is displayed Click here for more details BACK NEXT ...

Page 52: ...rinting using another printer Use the Page Properties to select the printer and to specify the size of the label These Properties are simply shortcuts to settings on the Printer Setup and Page Setup tabs in the Printer Setup dialog box which appears when you select the Printer Setup command on the File menu Click here for more detailed explanations of these settings BACK NEXT ...

Page 53: ...tings that can be found on the Font tab of the Text Properties dialog box which appears when you select the Font command on the Format menu Detailed explanations on these settings can be found Click here Layout Properties With the Layout Properties you can easily adjust the size and position of selected objects using the same commands that you find when you pull down the Layout menu Click here for...

Page 54: ...erties The Color Properties can be used to change the foreground line or background colors of selected objects using the same settings that can be found on the Color tab of the Object Properties dialog box which is displayed by selecting the Color command on the Format menu Click here for more details of these settings Note The Color Properties may not appear when the P touch Editor is first start...

Page 55: ...ayed in the fields merged into a layout Click here for more details Rulers The rulers provide you with a convenient scale for aligning objects in your layout You can use the Rulers command Click here on the View menu to display or hide the rulers and the Options command Click here on the Format menu to specify either millimeters inches or points as the unit of measurement You can also switch betwe...

Page 56: ...to change the pointer to the I beam pointer when it is moved into the layout area To create a new text object position the pointer at the desired position in the layout area then click the left mouse button The cursor flashes in the layout area to indicate that you can now type in text Note Text is always typed in using the insert mode You cannot use the insert key on your computer keyboard to swi...

Page 57: ...Holding down the keyboard s shift key while dragging the mouse keeps the line vertical horizontal or at a 45 degree angle BACK NEXT ...

Page 58: ...button to change the pointer to when it is moved into the layout area You can now freely draw curves and pictures 8 Polygon button Click this button to change the pointer to when it is moved into the layout area You can now draw polygons by either clicking or holding down the left mouse button then dragging the mouse and clicking the left mouse button at each point that you wish to add a corner to...

Page 59: ...ails 4 Make Picture Clicking this option is the same as selecting the Make Picture command in the Insert menu Click here for more details 5 Image Clicking this option is the same as selecting the Image command in the Insert menu Click here for more details 6 Date Time Calendar Clicking this option is the same as selecting the Date Time Calendar command in the Insert menu Click here for more detail...

Page 60: ...llows you to view the record data entered in the table or query selected in the database tree view From this window you can compare data entered into different records or even edit the data in existing records Database tree view This tree chart shows a list of all tables and queries created in the current database document ...

Page 61: ...ecord view This table displays the records entered in the table or query that is currently selected in the database tree view The field names appear in the top row with the records listed below them NEXT ...

Page 62: ...ific cells in this column selects the clicked records Field selector row This row allows you to select specific fields in all of the records of the current table or query Clicking a field name in this row selects the corresponding field in all of the records Holding down the keyboard s shift key and clicking another field name in this row selects all of the corresponding fields in the range betwee...

Page 63: ...e Docked command in the property dock pop up menu is the same as selecting the Docked option on the Property Dock tab of the Options dialog box which is displayed by selecting the Options command on the Format menu Object dock pop up menu A pop up menu which can be used to change how the object dock appears is displayed by positioning the pointer in the object dock then clicking the right mouse bu...

Page 64: ...is displayed by selecting the Options command on the Format menu Click here for more details on this option Insert Selecting the Insert command in the object dock pop up menu inserts the OLE object that the pointer is positioned over Delete Selecting the Delete command in the object dock pop up menu deletes the OLE object icon that the pointer is positioned over from the object dock NEXT ...

Page 65: ... selecting the Paste command in the Edit menu Click here for more details Properties Selecting the Properties command from the object pop up menu is the same as double clicking an object or selecting an object and clicking the Properties button in the standard toolbar Click here for more details Set as Object Defaults Selecting the Set as Object Defaults command from the object pop up menu changes...

Page 66: ...e view pop up menu is the same as selecting the Cut command in the Edit menu Click here for more details Copy Selecting the Copy command from the database tree view pop up menu is the same as selecting the Copy command in the Edit menu Click here for more details Paste Selecting the Paste command from the database tree view pop up menu is the same as selecting the Paste command in the Edit menu Cl...

Page 67: ...up menu is the same as selecting the Cut command in the Edit menu Click here for more details Copy Selecting the Copy command from the record view pop up menu is the same as selecting the Copy command in the Edit menu Click here for more details Paste Selecting the Paste command from the record view pop up menu is the same as selecting the Paste command in the Edit menu Click here for more details...

Page 68: ...ese boxes will reflect the files that you are working with File New Selecting the New command in the File menu displays the New submenu which allows you to select whether a blank layout Layout command or database document Database command will be created By selecting the Database for Importing command you can create a new database document while importing a CSV file or other database file A new la...

Page 69: ...NEXT ...

Page 70: ...e Select the type of files that you wish to display in the list box The file being saved is automatically saved in the format selected in this box Click this button to save the file in the selected disk or folder with the file name typed into the File name edit box After a new database document is created using the Database command the Define Fields dialog box is displayed After the fields are def...

Page 71: ...ble click a disk or folder to display its contents in this list box or double click a file to open it 2 Click this button to display the contents of the folder containing the folder selected in the Look in box 3 Click this button to create a new folder in the selected disk or folder 4 Click this button to display the items in the list box as icons 5 Click this button to display the items in the li...

Page 72: ...ding to the type of file that is opened For example if you open a database file the commands for creating editing and using databases automatically appear in the menu bar Files saved with the P touch Editor Ver 3 0 format can be opened in P touch Editor Ver 3 1 However files saved with the P touch Editor Ver 3 1 format cannot be opened with P touch Editor Ver 3 0 Mac files and Windows files are no...

Page 73: ...ring Before using P touch Editor to edit an mdb file created with Microsift Access 97 we recommend that a primary key first be set in the appropriate field Then in the new table created with P touch Editor create a field that will be used for sorting When the situation mentioned above occurs use the field created for sorting as Key 1 to sort the records Look in Select the disk or folder containing...

Page 74: ...ns 5 Click this button to display the items in the list box with their details File name This edit box displays the name of the file that will be imported Files of type Select the type of files that you wish to display in the list box Click this button to display the Import a CSV File dialog box if a CSV file was selected or display the Select Table dialog box if a table or query from another P to...

Page 75: ...Select whether or not the first line of the file will be imported as the field names Table Preview This box shows how the database would appear if it is imported with the selected options Click this button to import the data using the selected options Table Select the name of the table that you want to import ...

Page 76: ...Click this button to import the data BACK NEXT ...

Page 77: ...he Save command causes the Save As dialog box to appear so that you can assign a name to the file Save As Selecting the Save As command in the File menu displays the Save As dialog box which lets you save the data in the current document under a new file name Refer to the description of the New Database dialog box Click here for details on the settings that appear in the Save As dialog box The Sav...

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Page 79: ...ed above Double click a disk or folder to display its contents in this list box or double click a file to open it 2 Click this button to display the contents of the folder containing the folder selected in the Save in box 3 Click this button to create a new folder in the selected disk or folder 4 Click this button to display the items in the list box as icons 5 Click this button to display the ite...

Page 80: ...to display in the list box The file being exported is automatically exported in the format selected in this box Click this button to save the file in the selected disk or folder with the file name typed into the File name edit box BACK NEXT ...

Page 81: ...ing to the P touch model being used Category Select the category which contains the Auto Format template that you wish to use Use Text From Current Layout Click this option to select whether or not the text in the currently open layout is used in the selected Auto Format template Click this button to open a different folder containing Auto Format templates Click this button to open a different fol...

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Page 83: ...se This box also shows how each template will appear Click this button to return to the previous Auto Format dialog box Click this button to advance to the next Auto Format dialog box which lets you change the text in the Auto Format template that you selected ...

Page 84: ...ect the text that you wish to change Click this button to select the next text object Click this button to select the next text object Click this button to return to the previous Auto Format dialog box Click this button to advance to the next Auto Format dialog box which lets you check the layout and select various options ...

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Page 86: ... template so that it is the same as the current page size Convert to Monochrome Click this option to select whether or not to display the layout only in black and white Print Immediately After Creating the Layout Click this option to select whether or not to print the layout immediately after displaying it Click this button to return to the previous Auto Format dialog box Click this button to disp...

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Page 88: ... layout document is displayed or the Database Properties command when a database document is displayed in the File menu displays the document s Properties dialog box which lets you specify and view information about the document For a layout document For a database document ...

Page 89: ...BACK NEXT ...

Page 90: ...ttings that appear differ according to the P touch model being used Output Select how the label will be printed Options Select if the label will be printed in reverse Mirror Printing or if it will be automatically cut off Auto Cut or cut without cutting the backing paper Half Cut Print Range Select whether labels will be printed using data from all of the records All Records from only the displaye...

Page 91: ...one after each layout is printed Restart for Each Record Click this option to select whether or not to restart the Numbering field at its initial value before starting to print each record Click this button to start printing the layout with the selected options Click this button to display the printer s Properties dialog box which allows you to select various printer settings BACK NEXT ...

Page 92: ...sed Type Select the type of tape that will be printed on Special Tape Select the type of special tape that will be used Tape Width Select the width of the tape that will be printed on Length Select the length of tape that will be printed Tape Feed Select the margins that will be used Label Format Select the type of label format that will be used ...

Page 93: ... select whether or not to print one set at a time when printing multiple sets of pages Reverse Order Click this option to select whether or not to print in reverse order starting from the last page Click this button to return all of the settings to their default settings Click this button to display the Option dialog box BACK NEXT ...

Page 94: ... as if it seen in a mirror HalfCut Click this option to select whether or not to cut the label without cutting the backing paper Unit Select the unit of measurement for the ruler and other settings Click this button to reset all of the settings in the Option dialog box to their default settings Click this button to enter the selected settings and close the Option dialog box BACK NEXT ...

Page 95: ... you get an idea of what the label will look like after it is printed Click this button to display the Print dialog box Click here for a detailed explanation of the Print dialog box Click this button to zoom in on the layout increasing its size on the screen Click this button to zoom out from the layout decreasing its size on the screen Note ...

Page 96: ...You cannot edit the layout that is displayed in the Print Preview dialog box If you wish to edit the layout click to return to the layout area BACK NEXT ...

Page 97: ...Setup tab The dialog box shown is for the PT 9200DX Serial printer driver P touch Series Printer Click this option to print using the selected P touch printer Other Printer Click this option to print using the selected printer Click this button to display the printer s Properties dialog box which allows you to select various printer settings Click this button to set the selected printer as the def...

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Page 99: ...e length that you want to use Width Type in the page width that you want to use Auto Click this option to select whether or not the size of the page is automatically adjusted to the size of the layout Printing Orientation Select the page orientation that you wish to use Margins Type in the page margins that you wish to use ...

Page 100: ...you most recently opened Note The only distinction made in the file list between layout documents and database documents is the extension given to the file Exit Selecting the Exit command in the File menu closes all currently opened documents and quits P touch Editor If there are unsaved changes in any document on the display when the Exit command is selected a message appears asking if you want t...

Page 101: ...anged in its original layout Paste Selecting the Paste command in the Edit menu pastes the contents of the Clipboard Data can be placed on the Clipboard using either the Cut or Copy command Note You can cut or copy data in this application and paste it into another application In such a case the paste operation produces a bitmap image Selecting the Cut or Copy command while text is selected copies...

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Page 103: ...n the text that you want to appear in the layout 1 This indicates whether the text shown in the Input edit box is a normal text object or an Arrange Text object Click this button to display the text in the next text or Arrange Text object Click this button to display the text in the previous text or Arrange Text object Click this button to close the Auto Text dialog box and change the text in the ...

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Page 105: ...alog box Options command Note Only Arabic numerals 0 to 9 and letters of the English alphabet a to z and A to Z can be selected as a Numbering field Any other characters in the Numbering field are ignored For example a 0 will be followed by b 0 The numerals are increased by one and the letters increase in alphabetical order If Aa0 is selected as the Numbering field the characters increase as shown...

Page 106: ... in the Find What box and select this option the word on would not be considered a match Find Entire Fields Only Click this option to select whether or not fields that only contain the Find What characters are found Search Selected Cells Only Click this option to select whether or not only the cells selected in the record view window are searched Click this button to select the records that contai...

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Page 108: ...r example if you type On in the Find What box and select this option the word on would not be considered a match Find Entire Fields Only Click this option to select whether or not fields that only contain the Find What characters are found Search Selected Cells Only Click this option to select whether or not only the cells selected in the record view window are searched Click this button to start ...

Page 109: ...Click this button to close the Replace dialog box BACK NEXT ...

Page 110: ...rd Selecting the Previous Record command in the Go To submenu selects the previous record in the database file Next Record Selecting the Next Record command in the Go To submenu selects the next record in the database file New Record Selecting the New Record command in the Go To submenu creates a new record at the end of the current table Read only File only for a database document Selecting the R...

Page 111: ...n the View menu displays appears in front of the command or hides no appears the property dock Click here Object Dock Selecting the Object Dock command in the View menu displays appears in front of the command or hides no appears the object dock Click here Status Bar Selecting the Status Bar command in the View menu displays appears in front of the command or hides no appears the status bar Click ...

Page 112: ...t 1 screen pixel is equal to 1 printer dot Zoom to Select how much larger or smaller than the actual size you want the layout to appear on the display Monochrome Display only for a layout document Selecting the Monochrome Display command in the View menu specifies whether all of the objects in the current layout area displayed in black and white appears in front of the command or in color no appea...

Page 113: ...pair of words selected in the Text Displayed in Fields With Yes No Format box on the Database tab of the Options dialog box Options command is displayed If no appears in the check box the word on the right of the slash in the pair of words selected in the Text Displayed in Fields With Yes No Format box on the Database tab of the Options dialog box is displayed Click this button to display the data...

Page 114: ...y the data in the last record Click this button to create a new record and display its empty form view window 4 This displays the number of records in the current database Click this button to close the form view window BACK NEXT ...

Page 115: ...ct with the pointer then double click the left mouse button to display a Barcode Properties dialog box which also contains the Position tab Note For best results use black characters on white adhesive and the Medium or Large barcode width setting Input tab Data Type in the data that will be converted into a barcode using the selected settings Click this button to specify the characters selected in...

Page 116: ... in the Data edit box then click the button for the desired control code Control Code This box displays the name of the control code selected in the Data edit box Start Stop Code CODABAR NW 7 only Select the start and stop codes for the barcode If Manual is selected the start and stop codes must be entered with the barcode data BACK NEXT ...

Page 117: ... Protocol tab Protocol Select the barcode protocol that you want to use 1 This box displays details on the selected protocol Setup tab ...

Page 118: ...its in the barcode data then the result is integrated into the barcode The check digit is used to warn you if an error is detected when reading the barcode Print as Characters Click this option to select whether or not to print the barcode information below the barcode Width Select the width of the barcode bars Ratio Select the ratio between the widths of the thin and thick bars Alignment Select t...

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Page 120: ...e desired width and height of the selected object Note If the height of a barcode is changed the next barcode created will be created with the selected height Maintain Ratio Click this option to select whether or not to keep the object s original height to width ratio while the size of the object is changed Rotation Angle Select the desired angle that the object is rotated BACK NEXT ...

Page 121: ...illustration Data This list box shows the illustrations belonging to the category specified in the Category box Double click an illustration to add it to the layout Click this button to add the selected clip art illustration to the layout Click this button to display an Open dialog box which lets you add an illustration to the category specified in the Category box Click here for more details on t...

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Page 123: ...me Click this button to change the category names as specified To edit a clip art illustration that has already been added to the layout select the illustration with the pointer then double click the left mouse button to display the Image Properties dialog box Image tab Click this tab to display a setting which lets you select whether or not to outline the illustration Click here for more details ...

Page 124: ...interests in and to this software product and the materials associated therewith SOFTWARE including but not limited to the program images clip art fonts templates text and documents are owned by Brother Industries Ltd BROTHER or its suppliers 1 You may not reproduce modify reverse engineer disassemble or decompile any part of the SOFTWARE without prior written permission by BROTHER 2 BACK NEXT ...

Page 125: ...yout select the object with the pointer then double click the left mouse button to display an Arrange Text Properties dialog box which also contains the Position tab Sample This box shows how the arranged text will appear when it is added to the layout Text Type in the text that you wish to arrange using the selected settings Show Guidelines Click this option to select whether or not to display th...

Page 126: ...to the guideline 2 The text is always positioned upright 3 The text is always positioned rotated clockwise 4 The text is always positioned upside down 5 The text is always positioned rotated counterclockwise 6 The text is always positioned upside down and perpendicular to the guideline Spacing Click the button which shows the desired spacing between the characters 1 The spacing between the text is...

Page 127: ...changed Modify Text Shape Click this option to select whether or not to modify the shape of the text according to the text frame Click this button to add the arranged text to the layout Font tab Click this tab to display various settings which let you change the font and effects applied to the text Click here for more details Color tab Click this tab to display settings which let you change the co...

Page 128: ...ilable pictures To edit a Make Picture object that has already been added to the layout select the object with the pointer then double click the left mouse button to display a Make Picture Properties dialog box which also contains the Position tab Picture tab Category Select the type of picture that you want to add to the layout The name of the currently selected category is displayed Picture This...

Page 129: ...BACK NEXT ...

Page 130: ... button that was clicked Click this button to close the Picture Parts dialog box and select the highlighted picture Click this button to randomly display pictures from the selected category Click this button to close the Make Picture Properties dialog box and add the picture to the layout Color tab Click this tab to display settings which let you change the color of the picture Click here for more...

Page 131: ...ed therewith SOFTWARE including but not limited to the program images clip art fonts templates text and documents are owned by Brother Industries Ltd BROTHER or its suppliers 1 You may not reproduce modify reverse engineer disassemble or decompile any part of the SOFTWARE without prior written permission by BROTHER 2 BACK NEXT ...

Page 132: ...level of image quality by using the proper method and options when importing a bitmap quality is naturally limited by the P touch Editor s own resolution Best results can be obtained with bitmaps that are clearly defined and have little fine detail To edit an imported image that has already been added to the layout select the image with the pointer then double click the left mouse button to displa...

Page 133: ... Shape list box BACK NEXT ...

Page 134: ...or not to outline the image Make Transparent Click this option to select whether or not to change the image by making the color selected in the Color list box transparent Click a color in the image shown in the Preview box to select it Click this button to display the Clipart dialog box which lets you add the edited image to the clip art Click here for more details Click this button to display the...

Page 135: ...BACK NEXT ...

Page 136: ...or Diffusion Click this method to select average error minimization dithering Black and white are defined by comparing a fixed value with the average product of error values and distances Edge Click this method to make areas with rapidly changing densities black and other area white Binary Click this method for binary dithering Pixels whose brightness exceeds a particular value are white and pixel...

Page 137: ...mma Change this setting to adjust the brightness distribution Click this button to change all of the settings back to their defaults Click this button to enter the selected options Drawing tab Click this tab to display various settings which let you select special drawing effects Click here for more details Color tab Click this tab to display settings which let you change the color of the image Cl...

Page 138: ...turning on Display Functional Icons of Objects on the Display tab of the Options dialog box Options command To edit a Date Time Calendar object that has already been added to the layout select the object with the pointer then double click the left mouse button to display a Date Time Calendar Properties dialog box which also contains the Position tab Sample This box shows how the date time or calen...

Page 139: ...Calendar Click this option if you want a calendar to be added to the layout BACK NEXT ...

Page 140: ...02 Oct 00 Examples of the formats available when Time is selected are shown below h1 m2 n1 1 00 pm H1 m2 13 00 Examples of the formats available when Calendar is selected are shown below Format 1 Format 2 At Printing Click this option to select whether or not to insert a date time calendar object for the time day month and year that the layout is printed Note The date and time inputted while the A...

Page 141: ...BACK NEXT ...

Page 142: ...allows you to make a variety of settings when Calendar is selected Weekly Holidays Select the days of the week that are normally specified as holidays weekends Color Select the color that the weekly holidays will be displayed in First Day of the Week Select which day will be considered as the first day of the week and displayed on the left end of the calendar Monthly Holidays Select a month then s...

Page 143: ...Color Select the color that the monthly holidays will be displayed in BACK NEXT ...

Page 144: ...selected date time or calendar at the cursor s current position in the layout Font tab Click this tab to display various settings which let you change the font and effects applied to the text Click here for more details Color tab Click this tab to display settings which let you change the color of the text Click here for more details Position tab Click this tab to display various settings which al...

Page 145: ...BACK NEXT ...

Page 146: ...ew object Result This box gives a description of the application selected in the Object Type list box Display As Icon Click this option to select whether or not to display the object as an icon instead of displaying its contents Click this button to display the Change Icon dialog box which allows you to change the icon that is displayed when the Display As Icon option is turned on Click this butto...

Page 147: ...object Click this button to display the Browse dialog box which allows you to search through the files on your computer for the desired file Link Click this option to select whether to link or embed the selected file Click this button to close the Insert Object dialog box and enter the selected settings BACK NEXT ...

Page 148: ...ile the Select Database dialog box is displayed Database This list box shows the currently open database files Click the name of a database file to select it Click this button to link the selected database file with the current layout If the database file contains more than one table the Select Table dialog box appears Click here for more details on the Select Table dialog box After selecting a ta...

Page 149: ...base Fields That Can Be Merged This list box shows all of the fields which can be merged from the database Click the name of a field to select it Click this button to merge the fields selected in the Database Fields That Can Be Merged list box into the layout BACK NEXT ...

Page 150: ...ttings for a text object that has already been added to the layout first use the I beam pointer to highlight the text or use the pointer to double click on the text object in the layout then change the settings on the Font tab Any settings that you specify are only applied to the selected text object Settings you make on the Font tab for a particular text object are reflected in the Font Propertie...

Page 151: ...nt Select the True Type font that you want to use from those installed on your computer Style Select the font style that you want to use The styles that are available depend on the selected font BACK NEXT ...

Page 152: ...ou can choose from two underline styles Strikeout Select the strikeout style that you want to use You can choose from two strikeout styles Sample This box shows how the text will appear using the selected font and effect settings Click this button to close the dialog box and apply the selected settings Text tab Click this tab to display various settings which allow you to change the position of th...

Page 153: ...n the layout and type the new text To edit text settings for a text object that has already been added to the layout first use the pointer to double click on the text object in the layout then change the settings on the Text tab Any settings that you specify are only applied to the selected text object Settings you make on the Text tab for a particulor text object are reflected in the Text Propert...

Page 154: ...Top Center Bottom BACK NEXT ...

Page 155: ...etting between 100 and 100 can be selected Options Select how the text within text objects is adjusted when the size of the text object is changed Auto Select this option to automatically adjust the size of the text object so that all of the text can be displayed Clip Select this option to keep the set text size even when the size of the text object is changed Fit Select this option to automatical...

Page 156: ...to produce vertical text that reads from top to bottom Click this button to close the dialog box and apply the selected settings Font tab Click this tab to display various settings which let you change the font and effects applied to the text in the selected object Click here for more details ...

Page 157: ...BACK NEXT ...

Page 158: ...ready been added to the layout first use the pointer to double click on the object in the layout then change the settings on the Drawing tab Any settings that you specify are only applied to the selected object Drawing tab Fill Select the pattern or texture used to fill in the drawing Effects Select the effects applied to the drawing Make Translucent Click this option to select whether or not to m...

Page 159: ...ght Select a line width of between 1 and 20 dots Click this button to close the dialog box and apply the selected settings Color tab Click this tab to display settings which let you change the color of the drawing Click here for more details BACK NEXT ...

Page 160: ... edit a frame that has already been added to the layout first use the pointer to double click on the frame in the layout then change the settings in the Frame Properties dialog box Any settings that you specify are only applied to the selected frame Category Select the category that contains the frame pattern that you wish to use Stretch Center Only Click this option to select whether or not to le...

Page 161: ...Click this button to close the Frame Properties dialog box and apply the selected settings BACK NEXT ...

Page 162: ...ify the colors However some settings may not be available with some objects Settings you make on the Color tab for a particulor object are reflected in the Color Properties Click here Color tab Foreground Select the color that text appears in and that objects are filled with Line Select the color that the outline of objects appear in Background Select the color that the Foreground setting color is...

Page 163: ...rs cannot be changed Custom colors Select one of the custom colors Click this button to close the Color dialog box and save any changed colors Click this button to close the dialog box containing the Color tab and apply the selected color settings Drawing tab Click this tab to display various settings which let you select special drawing effects Click here for more details ...

Page 164: ...BACK NEXT ...

Page 165: ... is combined with when an additional color is used such as when a two color pattern is selected on the Drawing tab Background Select the color that the print area appears in Click this button to display the Color dialog box which allows you to create new colors or edit existing custom colors Click here for more details on the Color dialog box Click this button to close the Background Properties di...

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Page 167: ... or not to display frames around each object in the layout Display Functional Icons of Objects Click this option to select whether or not to display the functional icons on Numbering fields and Date Time Calendar objects Display Frames Around OLE Objects Click this option to select whether or not to display frames around each OLE object in the layout Display Database Field Names Click this option ...

Page 168: ...om a database For example when the field names are displayed a field called Last Name would appear as shown below When the record data is displayed instead of the field names a field containing the first name Jones would appear as shown below Measurement Units Select the unit of measurement for the rulers and other settings BACK NEXT ...

Page 169: ...ears in when the Monochrome Display command in the View menu is turned on appears in front of the command Ink Color Select the color that the ink appears in when the Monochrome Display command in the View menu is turned on appears in front of the command Property Dock tab ...

Page 170: ...s option to select whether or not to display the property dock attached to the main window Automatically Adjust the Properties That Are Displayed Click this option to select whether or not to close Properties that do not fit in the property dock when a new set of Properties are opened BACK NEXT ...

Page 171: ...t to display the object dock attached to the main window Register OLE Click this option to select whether or not the object dock will include icons for applications that were used to add OLE objects to the layout Show Icon Names Click this option to select whether or not to display the name of object applications in the object dock Others tab ...

Page 172: ...e last size specified with P touch Editor Last Editor setting will appear whenever P touch Editor is started up Default Folder Select the default folder for opening importing and saving files Click this button to display the Browse for Folder dialog box which allows you to select the default folder ...

Page 173: ...field will reset to its original value after the specified number of copies are made For a database document Database tab Text Displayed in Fields with Yes No Format Select the text that you want to appear in fields that are given the Yes No format Do Not Display Exponential Values According to Regional Settings ...

Page 174: ...t to display exponential values according to the format set on the Number tab of the Regional Setting Properties of the Regional Settings control panel Click this button to close the Options dialog box and apply the selected settings BACK NEXT ...

Page 175: ... the entire group A group can be manipulated moved copied deleted made larger made smaller etc just like any other object can Ungroup only for a layout document Selecting the Group command in the Layout menu unlinks the objects that make up the selected group Order only for a layout document Selecting the Order command in the Layout menu displays the Order submenu which allows you to rearrange ove...

Page 176: ...and in the Order submenu makes the selected object the bottom object in a stack Bring Forward Selecting the Bring Forward command in the Order submenu moves the selected object one position forward in a stack of objects Send Backward Selecting the Send Backward command in the Order submenu moves the selected object one position backward in a stack of objects BACK NEXT ...

Page 177: ...s Right Selecting the Right command in the Align submenu aligns the right sides of the selected objects Top Selecting the Top command in the Align submenu aligns the tops of the selected objects Vertical Center Selecting the Vertical Center command in the Align submenu aligns the top bottom centers of the selected objects Bottom Selecting the Bottom command in the Align submenu aligns the bottoms ...

Page 178: ...ased on their locations in the layout When Align in Relation to Print Area is on appears in front of the command the selected objects are aligned based on the print area Left Left Horizontal Center Horizontal Center Right Right Top Top Vertical Center Vertical Center Bottom Bottom BACK NEXT ...

Page 179: ...ecified amount from the object s original position Change Size only for a layout document Selecting the Change Size command in the Layout menu displays the Change Size submenu which contains four commands that let you change the size of the selected objects Note If more than one object is selected when a command on the Change Size submenu is selected all of the selected objects are resized Larger ...

Page 180: ...intain Ratio Selecting the Maintain Ratio command in the Change Size submenu resizes the selected objects so that they fill the print area while maintaining their original height to width ratio BACK NEXT ...

Page 181: ... Define Fields only for a database document Selecting the Define Fields command in the Tool menu displays the Define Fields dialog box which allows you specify the names and formats for the fields that will be used in your database 1 This list shows the field names defined in the current database 2 This list shows the formats for each field Click this button to select the next field Click this but...

Page 182: ...Add a Field dialog box which allows you to create new fields for the current database Click this button to delete the field selected in the Fields list box Click this button to display the Edit a Field dialog box which allows you to edit the name and format of the field selected in the Fields list box BACK NEXT ...

Page 183: ...field Field Format Select the format that you want the field to have 1 This box shows a description of the format selected in the Field Format box Click this button to close the Add a Field or Edit a Field dialog box and save any changes ...

Page 184: ...BACK NEXT ...

Page 185: ...joined field or divide it onto different lines in the layout Why use joined fields Joined field names are helpful when you want to align fields that may contain data of varying lengths If you use separate objects that are located next to each other short pieces of data will cause the spaces between the data to be too large as shown below Long pieces of data on the other hand can cause the data to ...

Page 186: ...ned Fields dialog box and save any changes Click this button to display the Add a Joined Field dialog box which allows you to create new joined fields for the current database Click this button to delete the joined field selected in the Define Joined Fields dialog box Click this button to display the Edit a Joined Field dialog box which allows you to edit the joined field selected in the Define Jo...

Page 187: ...to the joined field type it in at the desired position To divide the joined field so that it appears on different lines in the layout type in n at the point where you want to end the line and start a new one Fields Select the fields that you wish to include in the joined field ...

Page 188: ... the Fields list box to the joined field being created in the Data box 1 This box shows a explanation of how to create joined fields Click this button to close the Add a Joined Field or Edit a Joined Field dialog box and save any changes BACK NEXT ...

Page 189: ...are sorted if they have identical data in the Key 1 and Key 2 fields Ascending Descending Select whether you want the data sorted in ascending order 0 to 9 A to Z a to z or descending order z to a Z to A 9 to 0 Optimize Database only for a database document Selecting the Optimize Database command in the Tool menu displays a dialog box which allows you to select whether or not to optimize the size ...

Page 190: ...n layout files Click the name of a layout file to select it Click this button to link the selected layout file with the current database and display the Merge Fields dialog box Click here for more details on the Merge Fields dialog box BACK NEXT ...

Page 191: ...rrange Icons Selecting the Arrange Icons command in the Window menu arranges the icons of open windows that are reduced and lined up at the bottom of the window Split Window only for a layout document Selecting the Split Window command in the Window menu splits or removes the split in the current window File list P touch Editor automatically maintains a list at the bottom of the Window menu that s...

Page 192: ...Brother Home Page Selecting the Brother Home Page command in the Help menu displays Brother s home page BACK ...

Page 193: ...d Align Aligning objects Aligning text Arrange Icons Arrange Text Auto Format 1 Auto Format 2 Auto Format 3 Auto Text 1 Auto Text 2 B Background Barcode Bitmap importing Bring Forward Bring to Front C Calendars Cascade ...

Page 194: ... displayed 2 Changing text Clear Clip Art Clip text Close Color Color Properties Copy 1 Copy 2 CSV files Cut 1 Cut 2 D Database creating Database maintaining Database printing Database saving Database Field Database Properties Database tree view Date Time Calendar Define Fields ...

Page 195: ... draw toolbar field names 1 field names 2 object dock property dock record data 1 record data 2 rulers standard toolbar status bar Docked object dock 1 object dock 2 property dock 1 property dock 2 Draw toolbar Drawing E Edit commands Effects drawings ...

Page 196: ...t Extension F Fields changing changing order creating merging 1 merging 2 merging 3 naming 1 naming 2 naming 3 Field selector row File commands list naming saving Find Fit text Font Font Properties 1 Font Properties 2 ...

Page 197: ...orm View 1 Form View 2 Format commands Frame G Go To Graphics Group H Help 1 Help 2 I Image Import Database Importing graphics Insert commands Insert OLE J Joined Fields 1 Joined Fields 2 Joined Fields 3 ...

Page 198: ...nds creating options saving 1 saving 2 Layout Properties Line styles widths M Make Picture Maintain Ratio Margins Maximum Menu bar Menu commands Merge Options Merge into Layout 1 Merge into Layout 2 Monochrome image layout ...

Page 199: ...ions Monochrome Display Moving objects N New 1 New 2 New Object New Window Numbering O Object Object sizing Object text Object dock options Open 1 Open 2 Optimize Database Options Order P Page orientation ...

Page 200: ... 1 Paste 2 Pointer drawing selecting Pop up menus Position Print 1 Print 2 Print Preview 1 Print Preview 2 Print Setup Printing layout record Property dock Protocol R Read only File Recent files Records creating Record selector column ...

Page 201: ...Redo 1 Redo 2 Replace Rotate Rulers S Save 1 Save 2 Save As Searching Select All Selecting objects Send Backward Send to Back Set As Object Defaults Show Icon Name Size object 1 object 2 Smaller Sort 1 Sort 2 Split Window ...

Page 202: ...andard toolbar Starting P touch Editor Status bar Strikeout T Text cursor line spacing orientation size 1 size 2 Text Properties Tile Time Tool commands Toolbars draw standard viewing U Underlining Undo 1 Undo 2 ...

Page 203: ...Ungroup V View commands W Window command Z Zoom 1 Zoom 2 ...

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