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Brother MFC-590, Owner'S Manual

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Brother MFC-590 Owner'S Manual Download Page 106

   Setting Up and Using PC FAX (For Windows

®

 Only)   

97

PRINTER/SCANNER

The Address Book

From the 

Start

 menu, select 

Programs

, 

Brother

, 

MFC Software Suite

, and then click 

Address 

Book

.

The 

Brother Address Book

 dialog box will appear:

Setting Up a Member in the Address Book

In the 

Brother Address Book

 dialog box you can add, edit and delete stored information for 

members and groups.

1

In the 

Address Book

 dialog box, click the 

 icon to add a member.

The 

Brother Address Book Member Setup

 dialog box will appear:

2

In the 

Brother Address Book Member Setup

 dialog box, type the member’s information. 

Name

 and 

Fax

 are required fields. Click the 

OK

 button to save the member’s information.

Summary of Contents for MFC-590

Page 1: ...MFC 590 OWNER S MANUAL ...

Page 2: ...E APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country ...

Page 3: ...ii ...

Page 4: ...e or function by checking the Index at the back of this manual Also throughout this manual you will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Additionally the machine has a Reports key Press Reports and 1 to print a help list of basic operatio...

Page 5: ...program settings more quickly by pressing Menu Set and the menu number using the dial pad A complete list of the function selections options and settings that are available is provided at the beginning of this manual See Menu Mode Menu Selection Table page 12 Alternating Displays The LCD sometimes alternates between the currently selected option and a help message giving brief instructions about h...

Page 6: ...ble 12 BASIC FAX USE Chapter 1 Setup Initial Settings 17 Custom Settings 19 Storing Numbers for Easy Dialling 22 Chapter 2 Sending a Fax Scanning Adjustment 23 Dialling a Number 24 Sending Operation 25 Chapter 3 Receiving a Fax Receive Mode Settings 28 Receiving a Fax 30 Chapter 4 Telephone Voice Operation Making Voice Calls with an External Telephone 32 Chapter 5 Printing Reports Transmission Rep...

Page 7: ...IER Remote Retrieval 47 Chapter 10 Making Copies Basic Copy Operations 50 Temporary Copy Setting 52 Changing Default Copy Settings 57 Legal Limitations 58 PRINTER SCANNER Chapter 11 Using the machine as a Printer Features 59 Printer Driver 59 Choosing the Right Kind of Paper 59 Multi Purpose Sheet Feeder 60 Simultaneous Printing Faxing 60 Printer Operation Keys 60 Checking the Print Quality 60 Cha...

Page 8: ...ion 93 MFC Remote Setup 93 PC FAX Sending For Windows Only 94 Chapter 16 Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook Set up Your USB Equipped Apple Macintosh G3 G4 or iMac with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 105 Using Brother Printer Driver with your Apple Macintosh 105 Sending a Fax from your Macintosh Application 107 Using Brother TWAIN Scanner Driver with Your Apple...

Page 9: ...Safety Instructions 137 IMPORTANT For Your Safety 138 IT Power System For Norway Only 138 APPENDIX Chapter 19 Specifications Fax Specifications 139 Printer Specifications 140 Compilation and Publication Notice 142 Trademarks 142 Paper 143 Entering Text 146 Glossary 147 Index 150 ...

Page 10: ...c Document Feeder or from the glass platen Using the ADF Automatic Document Feeder The automatic document feeder ADF can hold up to 30 pages feeding each one individually through the machine Use standard 75 g m2 paper when using the ADF Always fan the pages well before placing them in the feeder Recommended Environment Temperature 20 30 C 68 86 F Humidity 50 70 DO NOT use curled wrinkled folded or...

Page 11: ...e Regular Position You can feed multiple pages To feed special types of documents such as thin paper thick paper coated paper or glossy paper move the special media lever to the Special Position Feed the document one by one It will allow the document to feed through the ADF without slipping or jamming If you want to use thick papers and slippery papers adjust the thickness lever of paper If the or...

Page 12: ...be empty Lift the document cover Using the document guidelines on the left centre the document FACE DOWN on the glass platen Close the document cover If the document is a book or is thick do not slam the cover or press on it as damage to the glass platen may result 3 Faxing from the ADF Automatic Document Feeder Insert the document face up in the ADF Dial the fax number then press Mono Fax Start D...

Page 13: ...lass platen Press Mono Copy or Colour Copy To stop the copy process and release the original press Stop Exit 6 Multiple Copies Using the ADF Insert the document face up in the ADF Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies Press Mono Copy or Colour Copy To sort the copies use Options before you press Mono Copy or Colour Copy See Using the Op...

Page 14: ...er immediately and seek medical attention if required DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent imme...

Page 15: ...chine is earthed via the mains plug you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line Similarly you can protect yourself when you want to move the machine by disconnecting the telephone line first and then the power cord For U K If you need to remove the moulded mains plu...

Page 16: ...rcuit such that extension devices are connected downstream of your machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended master slave configuratio...

Page 17: ...s there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings Connections 1 You may connect an external TAD to the machine as shown below 2 Set your external TAD to two rings or less The mach...

Page 18: ...r OGM by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled In these cases you must inform callers that they must enter the remo...

Page 19: ...phone and fax numbers and can be used as a keyboard for entering information into the machine key lets you switch the dialling type during a telephone call from PULSE to TONE 3 Search Speed Dial Lets you dial stored phone numbers by pressing key and a two digit number Also lets you look up numbers stored in the dialling memory 4 Start Keys Colour Fax Start Starts sending a colour fax Mono Fax Star...

Page 20: ...e ring volume 9 Copy Quality Indicator Lights These lights show the copy quality you selected or 0 Scan to Lets you scan the next original into your computer and select the type of destination word processing graphics or E mail application A Ink Use this key to clean the ink print heads and replace an ink cartridge B Colour Copy Keys For the Next Copy Only Enlarge Reduce Lets you reduce or enlarge...

Page 21: ...enu level Press or key to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED You can also program the machine by pressing Menu Set and then the menu numbers For example to set FAX RESOLUTION to FINE press Menu Set 2 2 2 and or to select FINE and then press Menu Set Access the Menu Go to next menu level Accept an option Scroll through...

Page 22: ... 2 BEEPER OFF HIGH LOW Adjusts beeper volume 19 5 PBX ON OFF Turn on this function if the machine is connected to PABX private automatic Branch Exchange 20 6 CLOCK CHANGE Adjust the machine s clock by one hour for summer winter time 20 7 POWER SAVE ON OFF Power save mode 21 8 TONE PULSE Except for the Nordic countries TONE PULSE Select the dialling mode 21 9 LOCAL LANGUAGE For Czech Hungarian and ...

Page 23: ...er code to activate or deactivate your machine from a remote location 41 6 AUTO REDUCTION ON OFF Reduces size of image 30 7 MEM RECEIVE ON OFF Automatically stores any incoming faxes in its memory if it runs out of paper 31 8 POLLING RX STANDARD SECURE TIMER You call another fax machine to receive a fax from it 43 2 SETUP SEND 1 CONTRAST AUTO LIGHT DARK Change the lightness or darkness of a fax yo...

Page 24: ...ial numbers in memory 22 2 SETUP GROUPS Set up a Group number for broadcasting 38 4 REPORT SETTING 1 XMIT REPORT ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Journal period 34 2 JOURNAL PERIOD OFF 7 4 2 Days 24 12 6 3 1 Hours 34 5 REMOTE FAX OPT 1 FAX FWD ON OFF Set the machine to forward faxes 46 2 FAX STORAGE ON OFF Store incoming faxes in memory for remote re...

Page 25: ... Danish manual included on the CD ROM 3 COPY 1 QUALITY NORMAL BEST FAST Selects copy quality 57 2 COLOUR ADJUST 1 RED R R R R R Adjusts the amount of Red in copies 57 2 GREEN G G G G G Adjusts the amount of Green in copies 57 3 BLUE B B B B B Adjusts the amount of Blue in copies 57 3 CONTRAST Adjusts the contrast 58 4 TEST PRINT You can print a test sample page to check print quality and adjust th...

Page 26: ... other settings remain unaffected 1 Press Menu Set 1 2 2 Enter the two digits of the year and press Menu Set 02 is registered as 2002 in the machine 3 Enter two digits for the month and press Menu Set 4 Enter two digits for the day and press Menu Set 5 Enter the time in 24 hour format and press Menu Set 6 Press Stop Exit The print quality of black ink varies depending on the kind of glossy paper y...

Page 27: ...example the machine is installed in the United Kingdom and your national telephone number is 0161 444 5555 then you must set the fax number of your station ID as 44 161 444 5555 1 Press Menu Set 1 3 2 Enter your fax number up to 20 digits and press Menu Set 3 Enter your name up to 20 characters using the dial pad and the chart To enter a space press twice 4 Press Menu Set 5 Press Stop Exit When yo...

Page 28: ...ge it again Beeper Volume You can set the beeper to LOW HIGH or OFF The machine comes set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of sending or receiving a fax 1 Press Menu Set 1 4 2 2 Press or to select your setting 3 When the screen displays the setting you want press Menu Set 4 Press Stop Exit PABX and TRANSFER Th...

Page 29: ...e the life of the lamp You can turn off the scanner lamp manually if you wish by pressing the and keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Turning off the scanner lamp will also reduce the power consumption You can program a Tel R keypress as part of a number stored in a Speed Dial location When programming the Speed dial number F...

Page 30: ... display the date and time in this condition 1 Press Menu Set 1 7 2 Press or to select ON or OFF 3 Press Menu Set when the screen displays your selection 4 Press Stop Exit Setting the Dialling Mode Tone Pulse Except for the Nordic Countries The machine is initially set to TONE If you are using a PULSE dial line you can change the setting to PULSE by following the steps below 1 Press Menu Set 1 8 T...

Page 31: ...thout a name 5 Press Menu Set Return to Step 2 to store another Speed Dial number OR Press Stop Exit When you dial a Speed dial number the screen displays the name you have stored or if you have not stored a name the number you have stored Changing Speed Dial Numbers If you try to store a Speed Dial number in a location where a number is already stored the screen displays the current name stored t...

Page 32: ...OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Mono Fax Start to send a fax Fax Resolution When you have a document in the feeder or on the glass platen you can use the Fax Resolution key to temporarily change the setting Press Fax Resolution repeatedly until the LCD shows the setting you want OR You can change the default...

Page 33: ...nd setting them up as Speed Dial numbers Then while dialling you can combine two or more Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the order you entered it as soon as you press Mono Fax Start For example You store 555 on Speed Dial 01 and 7000 on Speed Dial 02 If you press Search Speed ...

Page 34: ...n the glass platen 2 Dial the number by using Speed Dial Search or dial pad 3 Press Mono Fax Start Manual Transmission With an External Telephone Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending a fax 1 Insert the document face up in the ADF or face down on the glass platen 2 Pick up the handset of the external telephone and listen for a dial tone 3 En...

Page 35: ...ng in a subsequent page you will have the option to press Mono Fax Start to transmit the pages scanned so far or to press Stop Exit to cancel the operation 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter the fax number 3 Press Mono Fax Start The machine starts scanning the document and the screen displays the job number XXX of the fax and how much memory is availa...

Page 36: ... up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 5 3 To change the default setting press or to select ON or OFF and press Menu Set Go to Step 6 OR For the next fax transmission only press or to select NEXT FAX ONLY 4 Press Menu Set 5 For the next fax only press or to select ON or OFF and press Menu Set 6 Press 1 if you want to select additional settings The display returns to t...

Page 37: ...t from the phone company ringing to alert you to pick up the call Lift the external telephone s handset and then press Tel R to answer If you select this setting you will need to set the Ring Delay and F T Ring Time features on the following pages 3 TAD ANSWER MACH with an External Answering Machine This is the only setting in which you can use an external answering machine Your telephone answerin...

Page 38: ...30 40 or 70 seconds no other phones on the same line ring the special F T pseudo ring However you can answer the call on any extension phone in a separate wall socket on the same line as the machine See Operation from an External or Extension Telephone page 41 1 Press Menu Set 2 1 3 2 Press or to select how long the machine will ring to alert you that you have a voice call and then press Menu Set ...

Page 39: ...or phone line connection just press the Activation Code 5 1 at the external or extension telephone 1 Press Menu Set 2 1 4 2 Press or to select ON or OFF and press Menu Set 3 Press Stop Exit Receiving a Fax Printing a Reduced Incoming Document Auto Reduction If you choose ON the machine reduces an incoming document automatically so that it fits on one page of A4 recording paper regardless of the si...

Page 40: ...eeder and press Mono Fax Start If the MEMORY RECEPTION switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the multi purpose sheet feeder To print the last fax received put paper in the multi purpose sheet feeder an...

Page 41: ...ou have stored in Speed Dial memories See Storing Speed Dial Numbers page 22 1 Pick up the external telephone s handset 2 Press Search Speed Dial 3 To search for numbers alphabetically by name enter the first letter of the name by using the dial pad and then press or OR To search for numbers numerically by Speed Dial number press or 4 When the screen displays the name you want to call press Mono F...

Page 42: ...er 2 When you are asked to enter any number press on the control panel of the machine Any digits dialled after this sends tone signals 3 When you hang up the machine returns to pulse dialling service Fax Tel F T Mode When you share one line for your telephone and fax machine in the Fax Tel F T Mode the machine can determine whether an incoming call is a fax or a telephone call See Select Receive M...

Page 43: ...you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report 1 Press Menu Set 2 4 1 2 Press or to select OFF OFF IMAGE ON and ON IMAGE 3 Press Menu Set 4 Press Stop Exit Setting the Journal Period You can set the machine to print activit...

Page 44: ...ps and functions Lists names and numbers stored in Speed Dial memory in numerical order Journal lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING and REMOTE FAX OPT You can print an accessories order form to ...

Page 45: ...nd a fax up to 24 hours later 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 3 3 Enter the time you want the fax to be sent in 24 hour format for example enter 19 45 for 7 45 PM and press Menu Set 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to S...

Page 46: ...t Use the Search Speed Dial to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter a number using Speed Dial Group number Search or the dial pad See Setting Up Groups for Broadcasting page 38 Example Group number 3 Press Menu...

Page 47: ... dial pad For example for Speed Dial location 05 and 09 press Search Speed Dial 0 5 and Search Speed Dial 0 9 on the dial pad 5 Press Menu Set The screen prompts you to enter a name 6 Use the dial pad to enter a name for the group up to 15 characters for example NEW CLIENTS and press Menu Set See Entering Text page 146 7 Press Stop Exit Cancelling a Job While Scanning the Document You can cancel a...

Page 48: ...enu Set 2 0 1 2 Enter a 4 digit number as a new password 3 Press Menu Set The screen prompts you to re enter the password 4 Re enter the password and press Menu Set 5 Press or to choose SET TX LOCK 6 Press Menu Set The screen prompts you to enter the password 7 Enter a 4 digit password followed by Menu Set This is the same as the security password of the machine already stored The screen displays ...

Page 49: ...r 2 seconds followed by TX LOCK MODE TX Lock is now switched ON Switching OFF TX Lock 1 When TX Lock is switched ON press Menu Set 2 Enter a 4 digit password and press Menu Set The screen displays ACCEPTED then after 2 seconds the display reverts to normal TX Lock is now switched OFF If you forget the TX Lock password please contact your Brother dealer or Brother for assistance If the password you...

Page 50: ...o use 5 1 or 5 1 If you answer a call and no one is on the line assume you re receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller will have to press Start to send the fax 5 1 From an extension phone or an external phone 5...

Page 51: ...ble distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes To enable the machine to work with BT Call Sign Only with your external phone 1 Set the machine to MANUAL mode Menu Set 2 1 2 2 Press Menu Set 2 0 2 The screen displays the current setting of this feature 3 Press or to select ON or OFF 4 Press Menu Set 5 Press Stop Exit I...

Page 52: ...is when you call another fax machine to receive a fax from it Setup for Polling Receive Standard 1 Press Menu Set 2 1 8 2 Press or to choose STANDARD and press Menu Set 3 Enter the fax number you are polling and press Mono Fax Start Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu Set 2 1 8 2 Press or to choose SECU...

Page 53: ... operation You just specify several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 Press Menu Set 2 1 8 2 Press or to choose STANDARD SECURE or TIMER and press Menu Set when the screen displays the setting you want 3 If you selected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Menu Set and then go to Step 4 If you selected TIMER e...

Page 54: ...t with Secure Code When you choose POLLING SECURE anyone who polls the machine must enter the polling ID number 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 6 3 Press or to choose SECURE and press Menu Set 4 Enter a four digit number and press Menu Set 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR...

Page 55: ...When Fax Forwarding and Fax Storage are set to ON the machine stores the received fax in memory then dials the fax machine phone number you ve programmed and forwards the fax message 1 Press Menu Set 2 5 1 2 Press or to select ON or OFF and press Menu Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and pr...

Page 56: ...mple if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When the machine answers and beeps immediately enter your Remote Access Code the factory setting is 1 5 9 3 The machine signals the kinds of messages received 1 long beep Fax message s No long beep No messages 4 The machine promp...

Page 57: ...ax Storage ON Press 6 Turn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 Retrieve or Erase a Fax Press 9 6 then to Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory ...

Page 58: ... prints your fax messages Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine where you w...

Page 59: ...y or Colour Copy Making Multiple Copies Using the ADF 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies Press Mono Copy or Colour Copy Do NOT pull on the paper while copying is in progress Incoming faxes cannot be received on paper or into memory while the machine is copying To stop the copy process and re...

Page 60: ...y If the memory becomes full while you re making copies the screen displays If you were scanning the first page to be copied press Stop Exit to cancel the operation and restart to make a single copy If you were scanning a subsequent page you will have the option to press Mono Copy or Colour Copy to copy the pages scanned so far OR Press Stop Exit to cancel You will need to clear some fax messages ...

Page 61: ...are finished choosing settings Using the Quality Key The Quality key changes the settings for copy quality NORMAL BEST or FAST Press Quality continuously or press or after pressing Quality until you see the indicator lights change 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Quality 3 Press or to select the copy quality resolution and then press Menu Set 4 Pres...

Page 62: ...ss or to choose an enlargement or reduction ratio You can reduce to 94 78 50 or 25 of the original size OR You can enlarge to 104 150 200 or 400 OR You can select MANUAL and press Menu Set then use the dial pad to enter an enlargement or reduction ratio between 25 and 400 For example press 5 3 to enter 53 5 Press Menu Set 6 Press Mono Copy or Colour Copy OR Press or for additional settings Press E...

Page 63: ...opy OR Press or for additional settings Copy Brightness 1 Insert the document face up in the feeder or face down on the glass platen 2 Press Options and Press or to select BRIGHTNESS and then press Menu Set 3 Press to make a lighter copy OR Press to make a darker copy and then press Menu Set 4 Press Mono Copy or Colour Copy OR Press or for additional settings Press Options Menu Selections Options ...

Page 64: ...ns and or to select SPECIAL and then press Menu Set 3 Press or to select 2IN1 4IN1 or OFF and press Menu Set 4 Press Mono Copy or Colour Copy OR Press or additional settings Special Copy Options Using the Glass Platen You can save paper by copying either two or four pages onto one page or you can create poster size copy 1 Insert the document face down on the glass platen 2 Press Options and or to ...

Page 65: ...ten It is not possible with the ADF Poster is not available for multiple copies Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce 2in1 or 4in1 copies in colour are not available with multiple copies If you selected GLOSSY in the Paper Type setting 2in1 or 4in1 copies are not available 2 1 1 2 4 3 2 1 3 4 1 2 ...

Page 66: ...ur selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 Select Copy Quality 1 Press Menu Set 3 1 2 Press or to select copy quality NORMAL BEST or FAST and press Menu Set when the screen displays your selection 3 Press Stop Exit Colour Adjustment 1 Press Menu Set 3 2 2 Press or to select RED GREEN or BLUE and press Menu Set 3 Press or to adjust the d...

Page 67: ...t we suggest that you consult with the legal authorities in your individual country as to the legality of any particular questionable documents The following are examples of documents which should not be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers Passports Postage stamps cancelled or uncancelled Immigration papers Wel...

Page 68: ...replace only the cartridge that s empty Bi directional Parallel Interface The parallel interface allows bi directional IEEE 1284 compliant communication with your computer USB Universal Serial Bus Interface allows for fast communication with your computer Straight Paper Path The machine can use various types of paper plain paper Ink Jet Paper glossy paper transparencies and envelopes Using the app...

Page 69: ... and resumes when copying or fax receiving is complete Fax sending continues during PC printing Printer Operation Keys Stop Exit Key If the screen displays REMAINED DATA you can clear data remaining in the printer memory by pressing Stop Exit Ink Key When you press Ink the LCD displays If you are having trouble with one of the ink colours you may need to clean the print heads See Troubleshooting a...

Page 70: ...Paper Tab The paper tab screen allows you to set up the Paper Size Paper Source Paper Thickness Orientation Scaling and Copy Page Order To access the Brother printer driver select Print from the File menu In the Print dialog box select Brother MFC 590 from the Name drop down list Click the Properties button The Brother MFC590 on BRMFC Properties dialog box will appear Select the Apply button to ap...

Page 71: ...e Order Copies The Copies selection sets the number of copies that will be printed 1 to 50 Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies s...

Page 72: ...ss selection to achieve the best paper handling and improved output for that paper type Regular Thin Thick Thicker Scaling The Scaling feature reduces or enlarges your document from 50 to 200 From the pull down box you can select from the preset settings or a free setting You can also select 2 in 1 printing for printing two pages on one sheet of paper Paper Source The Paper Source pull down allows...

Page 73: ... print resolution you want to use for your document Print quality and speed are related The higher the quality the longer it will take to print the document The quality selections available vary depending on the media selection Draft The fastest print mode and gives lower ink consumption Use this mode to print large volume documents or a document for proofing Normal Recommended mode for ordinary p...

Page 74: ...lect this mode for photographic images Graphics Select this mode for documents that contain text or business graphics charts or clip art Custom If you want to select the colour matching method and halftone method manually select this mode Paper Type Recommended Print Quality Selection Plain Paper Normal Inkjet Paper Fine Glossy Paper 4 colour Super Fine Glossy Paper 3 colour Super Fine Transparenc...

Page 75: ...he machine can use several methods to arrange where to place dots to express halftones There are some predefined patterns used to place dots and you can select which one is used for your document Select the appropriate method Photo This method creates smooth halftones so that this is suitable for photographic images It takes more time to process data but this can express more levels of halftones a...

Page 76: ...usts the hue of the white sections of an image Lighting camera settings and other influences will effect the appearance of white The white parts of a picture may appear to be slightly pink yellow or some other colour By using this adjustment you can correct this effect and bring the white sections back to pure white Brightness Change the brightness of the whole image lighter or darker Moving the s...

Page 77: ...d cyan ink Advanced Tab Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Change the tab settings by selecting one of the following icons Watermark Device Option Watermark To place a logo or text into your document as a Watermark use a bitmap file or text you created as your source file or select one of th...

Page 78: ...he page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark Text into the Text Box and select the Font Size Colour and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can a...

Page 79: ...ng button to change the Date and Time in Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Colour button to change the colour of the Date and Time background The Date and Time indicated in the selection box represents the format that will be printed The actual Date and Time printed on your document is automatically re...

Page 80: ...pport tab to display the following screen Select the Apply button to apply your selected settings Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the driver on your computer Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and T...

Page 81: ...choice 2 Copy functions 3 PC Faxing using the Brother PC Fax Software AutoLoad the Brother Control Centre The Control Centre is initially configured to automatically load each time Windows is started When the Control Centre is loaded the Control Centre icon will appear in the task bar If you don t want the Control Centre to load automatically you can turn off AutoLoad If you want to scan the docum...

Page 82: ...laten or ADF into your word processing graphics or E mail applications The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your PC and that you can scan from the glass platen Before you can use the Scan to key on the control panel you must have connected the machine to your Windows based PC and loaded the appropriate Brother Drivers for your version of W...

Page 83: ... platen 2 Press Scan to 3 Press or to select SCAN TO OCR and then press Menu Set The machine will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to E mail You can scan either black and white or colour documents into your E mail application as a file attachment Although the Brother Control Centre can ...

Page 84: ...ted for the Word Processor Scanning Operations Scan to File allows you to scan directly to a file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and reso...

Page 85: ...PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC Fax software Scanner Settings When the Pop Up screen is displayed you can access the Scanner Settings window Click the Configuration icon at the top right of the Brother Control Centre screen OR Click the Modify Settings button on any of the Configura...

Page 86: ...original default setting just click the Restore Defaults button when the scanning mode is displayed To access the Scanner Configurations screen 1 Insert the document face up in the ADF 2 Right click the appropriate Control Centre button to display Configurations then click it The configuration screen for that Control Centre button will appear 3 To save your settings press the OK button OR To retur...

Page 87: ... document as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Mu...

Page 88: ...e of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Email Application Email Application From the pull down list select your E mail application Email Settings Click the EMail Settings button to set up links The Link Preferences window will appear ...

Page 89: ...ll files that have been processed through OCR to colour Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of E mail names and addresses for quick selection Click...

Page 90: ...xing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that...

Page 91: ...want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents User Defined Button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality...

Page 92: ... the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings ...

Page 93: ...ustom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button FAX Settings Brother PC FAX FAX Resolution Fine 200 x 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restor...

Page 94: ... of different formats for printing or filing PaperPort can be accessed through the PaperPort program group The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the Manual on the CD ROM This chapter is only an introduction to the basic operations When you install MFC Software Suite ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it aut...

Page 95: ...ter to display it you can also double click a non PaperPort item to open it Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the Folder View You use this pane ...

Page 96: ...tically installed when you install PaperPort on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your compu...

Page 97: ...oose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPort without saving it Scanning a Document TWAIN COMPLIANT The Brother MFC Software Suite includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for c...

Page 98: ...ndow select Acquire from the File drop down menu or select the TWAIN or Scan button The Scanner Setup dialog box will appear Scanning a Document into your PC 1 Insert the document face up in the ADF or face down on the glass platen 2 Adjust the following settings if needed in the Scanner Setup window Resolution Scan Type Black White Gray Error Diffusion True Gray 256 Colour 24 bit colour Brightnes...

Page 99: ...image with the most accurate colours the image file will be approximately three times larger than a file created with 256 Colour Brightness Adjusting the brightness settings to obtain the best image The Brother MFC Software Suite offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to l...

Page 100: ... custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning Business Card Size To scan business cards select the Business Card 60 x 90 mm size setting and place the business card at the centre of the glass platen When scanning photographs or other images for use in...

Page 101: ...scanned into the PC and will appear in the Scanning Area of the Scanner window 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan 4 Insert the document face up in the ADF again if you use the ADF in Step 1 5 Adju...

Page 102: ... Manager as needed The Resource Manager allows the single bi directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing MFC Remote Setup The MFC Remote Setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your PC When you access this app...

Page 103: ... even attach a cover page All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother MFC Software Suite and then select PC FAX Setting The Brother PC FAX Setup dialog box will appear 2 Enter the ...

Page 104: ...BX telephone system Include header To add header information to the top of the fax pages being sent check the Header box Addressbook file You can select different database files for use with the address book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file User interface Select the User Interface in the Sending tab You h...

Page 105: ...can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click the Add button to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location you want to clear 2 Click the Cle...

Page 106: ...a Member in the Address Book In the Brother Address Book dialog box you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button ...

Page 107: ...lable Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information To edit a Member or Group 1 Select the Member or Group you want to edit 2 Click the icon 3 Edit the Member or Group information 4 Click OK to save your changes Deleting a Me...

Page 108: ...n To export the current telephone book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file Text select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is exporte...

Page 109: ...e point to Import and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and click Add 3 Select Divide Character Tab or Comma based on what file format you are importing 4 Select the OK button to import the data If you selected Vcard in Step 1 the Save as Type will be Vcard vcf Select the fields from the Available Items list ...

Page 110: ... Setting from the FAX Sending dialog box by clicking See User interface page 95 The Brother PC FAX Cover Page Setup dialog box will appear To You can enter information in each box If you selected a text file in Step 1 the Files of type will be Text file csv If you are sending a fax to multiple recipients the recipient information will not be printed on the Cover Page ...

Page 111: ...rowse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included Sending a File as a PC FAX Using the Simple Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will app...

Page 112: ... Cover Page and note check the Cover page On check box You can also click the to create or edit an existing cover page 6 When you are ready to send your fax click the icon 7 If you wish to cancel the fax click the icon Sending a File as a PC FAX using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog ...

Page 113: ...ember or Group from the Address Book 5 To include a cover page check the Cover Page On You can also click the icon to create or edit an existing cover page 6 Click Start to send the fax Redial If you wish to redial a number click Redial to scroll through the last five fax numbers and then click Start If you make a mistake you can use the Clear button to clear all the entries If you wish to cancel ...

Page 114: ...cintosh must be set up with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Click the MFL Pro Colour icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Before you can connect th...

Page 115: ...or Paper Size Paper Thickness Paper Source Orientation and Scaling then click OK 4 From application software click File menu and select Print Click Print to start printing If you want to change Copies Pages Quality Media Type and Colour Mono select your settings before clicking Print Option Setup allows you to change Document and Printing Options ...

Page 116: ...lication 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears When Printer is selected the top button shows Print and the Address button is greyed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is available To select and send only certain pages of the document enter the page...

Page 117: ... and then click Your recipient will appear in the Destination Fax Numbers box 6 If you want to you can add your new recipients to the Stored Fax Numbers at this time by clicking New See Adding a New Member page 109 OR You can add a new group by clicking Group See Adding a New Group page 110 7 If you are finished addressing your fax click Send Fax Click OK to return to the Send Fax dialog box You c...

Page 118: ...n while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 119: ...me for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 107 for sending a fax ...

Page 120: ... application software The first time you use the Brother Twain driver set it as default by choosing the Select Source Afterwards for each document you scan choose Acquire Image or select Scan The scanner setup dialog box will appear Scanning a Document into Your Macintosh G3 G4 or iMac 1 Insert the document face up in the ADF or face down on the glass platen again 2 Adjust the following settings i...

Page 121: ...ic images or graphics Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots True Grey also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of grey It requires the most memory and longest transfer time Colours Choose either 8 Bit Colour which scans ...

Page 122: ...m size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and then place the business card face down at the center of glass platen When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try...

Page 123: ...ng the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in grey areas Instead of using the slidebar you can type a value in the box to set the contrast Click OK Colour Sync Dialog Perceptual Matching All the colours of a given gamut are scaled proportionally...

Page 124: ...ut it will stay the same colour However if the colour is outside the gamut it will be mapped to the edge of the gamut This intent is best suited for logos or spot colours where colour must match Absolute Colourimetric Matching A close appearance match may be achieved over most of the tonal range but if the minimum density of the idealized image is different from that of the output image the areas ...

Page 125: ...e ADF or face down on the glass platen 2 Click PreScan The entire document will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert document face up in the ADF again if you use the ADF in Step 1 5 Adjust the settings for Resolution Colour Type Grey Scale Brightness Con...

Page 126: ...than A4 size The machine can not print fax messages Help list or any other fax reports if the paper isn t A4 size Reload the A4 paper and then press Mono Fax Start COMM ERROR Poor phone line quality caused communication error Try the call again If problem continues call Telephone Company to check your phone line CONNECTION FAIL You tried to poll a fax machine that is not in Polled Waiting mode Ver...

Page 127: ...cts low temperature Use the machine at the warm room or warm your room MACHINE ERROR XX MFC has a mechanical problem Unplug the machine and then call Brother or your dealer for service NEAR EMPTY XXXX One or more of the ink cartridges are running out of ink The machine will stop receiving color faxes The machine s handshake will request that it be sent in black and white if the sending machine has...

Page 128: ...op of the ADF Unit 1 Remove any paper from the document feeder that is not jammed 2 Lift the ADF cover 3 Pull the jammed document out to the right 4 Close the ADF cover 5 Press Stop Exit Document Jam inside the ADF Unit 1 Remove any paper from the document feeder that is not jammed 2 Open the document cover 3 Pull the jammed document out to the right 4 Close the document cover 5 Press Stop Exit AD...

Page 129: ...ammed paper press and hold the Paper Release Lever as you pull out the page To improve the reliability of paper feeding turn on Secure Feed mode by pressing the Ink and Scan to keys simultaneously The machine will then feed paper more securely but paper feeding will take a longer time To turn off the Secure Feed mode simultaneously press Ink and Scan to again If Paper Jam occurs repeatedly install...

Page 130: ...ver release lever and lifting the Scanner Cover 2 Remove the jammed paper 3 Close the Scanner Cover Paper is jammed inside the front of the machine Pull the paper toward you If the jammed paper is under the Print Heads unplug the machine and then you can move the Print Heads to remove the paper Scanner Cover Scanner Cover Release Lever ...

Page 131: ...tuck inside the back of the machine 1 Remove any paper from the multi purpose sheet feeder that is not jammed 2 Open the paper jam cover 3 To loosen the paper slide the paper width guide to the widest position 4 Use tweezers to pull out the ripped pieces of paper 5 Close the paper jam cover Paper Width Guides ...

Page 132: ... a fax message make sure the thickness of paper you are using matches the specifications See Paper Specifications page 144 Printing Too Dark or Too Light Make sure your ink cartridges are fresh and within their expiry dates Cartridge expiry dates are printed on the package Make sure the Printer Driver matches the type of paper you are using See The Quality Colour Tab page 64 Try using recommended ...

Page 133: ...s handset Lifting the external phone s handset OR Press any dial pad key then Mono Fax Start If you hear no dial tone check telephone line cord connections at the machine and wall socket Check that the external telephone is connected to the machine correctly Test the wall socket with another single line telephone If no dial tone on the wall outlet call your Telephone Company Sending Faxes Poor Tra...

Page 134: ... through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom fe...

Page 135: ...with the Colour enhance feature Unable to write to LPT1 or LPT1 already in use Error Message appears 1 Make sure the machine is on plugged into the AC outlet and that it is connected directly to the computer using the IEEE 1284 bi directional parallel cable The cable must not go through another peripheral device such as a Zip Drive External CD ROM Drive or Switch box 2 Make sure the machine is not...

Page 136: ... to clean 4 Press Menu Set to clean the print head automatically When cleaning is finished the machine will go back online automatically Print Quality Check If the print quality is not satisfactory you can print a Print Quality Check Sheet to help you identify settings you may need to change 1 Press Menu Set 4 2 Press Mono Fax Start The machine begins printing the Print Quality Check Sheet The LCD...

Page 137: ...ning is finished press Mono Fax Start The machine will start printing the Print Quality Check Sheet again and then return to STEP A If STEP A is OK press 1 to proceed to STEP B STEP B Alignment Check The LCD shows Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches press 1 YES to fi...

Page 138: ...or the clogged colour Perhaps the ink cartridge was in the machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new...

Page 139: ...e yellow bar 3 Unplug the machine from the telephone wall jack 4 Unplug the machine from the AC outlet 5 Unplug the Parallel cable or USB cable from the machine Do not unplug the machine until a print job is finished If you are unable to locate the white shipping cover do not remove the ink cartridges before shipping It is essential that either the shipping cover or the ink cartridges be in positi...

Page 140: ... 131 MAINTENANCE 6 Remove telephone line cord and and place them in original packing materials or protective wrapping 7 Wrap the machine in the plastic bag 8 Place the machine in the original carton with the original packing material ...

Page 141: ...carton Do not pack the used ink cartridges in the carton 10 Close the carton Regular Maintenance Cleaning the Scanner Unplug the machine and lift the document cover Clean the glass platen and white film with isopropyl alcohol on a lint free cloth Document Cover White Film ...

Page 142: ... and lift the Scanner Cover To clean the machine printer platen wipe it with a lint free cloth that is dry 2 Close the scanner cover and connect the power cord Be careful not to touch the paper feed star wheels flat cable and encode film Be sure to unplug the machine from the main power outlet before cleaning the printer platen White Bar Glass Strip Do NOT Touch Clean Here Flat Cable Do NOT Touch ...

Page 143: ...ridges in the appropriate order When the ink cartridges are running low you must use Ink to begin the cartridge replacement Steps 1 3 If the ink is empty skip to Step 3 1 Press Ink 2 Press 2 to choose 2 REPLACE INK If one or more ink cartridges are empty for example Black the screen displays INK EMPTY BLACK and PLS OPEN COVER 3 Pull the Scanner Cover release lever and lift the Scanner Cover 4 Push...

Page 144: ... YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 9 For each new cartridge press 1 on the dial pad to reset the ink dot counter for that colour automatically The ink dot counter enables the machine to notify you when a colour is running low The machine will enter a cleaning cycle for approximately three minutes for each replaced cart...

Page 145: ...o problems caused by the use of 3rd party ink of 3rd party ink cartridges We can only recommend the use of genuine Brother consumables If the INK EMPTY message is on the display after you have installed ink cartridges check that the ink cartridges are installed correctly If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong colour ...

Page 146: ... to be used only with a suitable earthed power outlet This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug 7 Do not allow anything to rest on the power cord Do not locate thi...

Page 147: ... damaged If the product exhibits a distinct change in performance indicating a need for service 14 We do not advise the use of an extension lead IMPORTANT For Your Safety To ensure safe operation the three pin plug supplied must be inserted only into a standard three pin power point which is effectively grounded through the normal household wiring Extension cords used with the equipment must be th...

Page 148: ...Diffusion Display LCD 16 characters Polling types Standard Secure Delayed Sequential Contrast control Automatic Light Dark manual setting Resolution Horizontal 8 dots mm Vertical Standard 3 85 line mm B W 7 7 line mm Color Fine 7 7 line mm B W Color Photo 7 7 line mm B W Superfine 15 4 line mm B W Memory Capacity 4MB up to 170 pages 1 Speed Dial 100 stations Automatic redial 4 times at 2 minute in...

Page 149: ...cification less than 1 8 m 6 feet long should be used USB A USB Universal Serial Bus Interface that is no longer than1 8 m 6 feet should be used You must attach the bundled filter core and cable tie to the shield parallel cable For Windows Operating System CPU Pentium RAM Hard Disk Space 95 98 98SE 75 MHz 24 MB 32 MB recommended 50 MB NT Workstation4 0 75 MHz 32 MB 64 MB recommended 2000 Professio...

Page 150: ... Approximately 50 sheets of plain paper Face up print delivery to the paper output tray It is recommended that printed sheets are taken from the paper output tray immediately after printing Ink Black and 3 individual color ink cartridges separate from the two print heads Service Life of Ink Cartridge Approximately 950 page Black cartridge at 5 coverage with 600 x 150 dpi resolution Approximately 4...

Page 151: ... is registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd The brother logo is a registered trademark of Brother Industries Ltd Windows Windows NT Microsoft MS DOS Excel Word Paint and Draw are registered trademark of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Macintosh is a registered trademark and iMa...

Page 152: ...paper flat and away from moisture direct sunlight and heat The coated side of glossy paper is shiny Do not touch the shiny coated side Load glossy paper with the shiny side facing up toward you Do not touch either side of transparencies because they absorb water and perspiration easily and may cause decreased output quality Transparencies designed for laser printers copiers may stain your next doc...

Page 153: ...aper such as postcards index cards envelopes and glossy paper in the multi purpose sheet feeder you must first install the Card Stock Support in the feeder Cut Sheet Paper Weight Plain Paper 64 to 120 g m2 Inkjet Paper Up to 120 g m2 Glossy Paper Up to 150 g m2 Postcard Up to 170 g m2 Index card Up to 120 g m2 Thickness Plain Paper 0 08 to 0 15 mm Inkjet Paper Up to 0 15 mm Glossy Paper Up to 0 18...

Page 154: ...no Copy Colour Copy Printer Executive Printer 3 mm 11 mm 3 4 mm 3 4 mm Envelopes Printer 10 mm 20 mm 3 4 mm 3 4 mm Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes Envelopes with clasps Envelopes of baggy construction Envelopes not sharply creased Embossed envelopes Paper a...

Page 155: ...nd want to change it press to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special c...

Page 156: ...Huffman MH The machine is capable of greater compression method Modified Read MR Modified Modified Read MMR and Joint Photographic Experts Group JPEG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark do...

Page 157: ...ne OCR optical character recognition The bundled ScanSoft TextBridge software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dia...

Page 158: ...rmation that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 392 x 203 dpi Best for very small print and line art System Setup List A printed report that shows the current setting of the machine Temporary Setting You can select certain options for each fax transmission or copy without changing the default settings Timer Not available for Colour ...

Page 159: ... Enlarging 53 Copy Multiple 50 Copy Quality 52 Copy Reducing 53 Copy Brightness 58 Copy Contrast 58 Copy Operations 50 Copy Quality 52 57 Copy Quality Default Settings 57 Corrections 146 D Date and Time 17 Deactivation Code 41 Delayed Batch Transmission 36 Device Options 70 Dialling a Number 24 Dialling Mode Tone Pulse 21 Difficulty 123 Document Jam 119 Dual Access 26 E Entering Text 146 Error Mes...

Page 160: ...Purpose Paper Cassette 60 N NO RESPONSE BUSY 118 NOT ASSIGNED 118 O On Screen Programming iv Options Key for Copy 54 ORDER FORM 35 Order Form 35 OUT OF MEMORY 51 Outgoing Message of external TAD 9 Overseas Mode 36 P PABX 6 20 Packing and Shipping 130 Paper 143 Paper Jam 120 Paper Size 144 Paper Specifications 144 Paper Type 144 PaperPort 85 Pause 25 PC FAX 94 PC FAX Sending 102 PC FAX Setting 94 P...

Page 161: ... 73 Scan to E mail 74 Scan to File 78 Scan to Word Processor 81 Scan OCR 74 Scanning into PC 89 ScanSoft PaperPort 85 Search 10 24 32 Sheet Feeder Capacity 144 Simultaneous Printing Fax 60 Special characters 146 Specifications 139 Speed Dial Changing 22 Speed Dial Storing 22 Speed Dialling 24 Standard Resolution 23 Station ID 18 Storing Telephone number 22 SYSTEM SETUP 35 T Timer 36 To change Remo...

Page 162: ...ssages received 1 long beep Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your machine when you finish 6 Hang up Change Remote Access Code 1 Press Menu Set 2 5 3 2 Enter the 3 digit number The cannot be changed 3 Press Menu Set 4 Press Stop Exit Change Receive Mode Press 9 8 then for TAD press 1 FAX TEL press 2 FAX press 3 Exit Remote Operation Press...

Page 163: ...fax machine where you want your fax message forwarded and then press Turn Fax Storage on press 6 Turn Fax Storage off press 7 Retrieve Fax Press 9 6 Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages then to then to ...

Page 164: ...This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries UK IRE SAF PAN NORDIC Version B ...

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