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Brother MFC-5460CN, User Manual

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Brother MFC-5460CN User Manual Download Page 120

104

PhotoCapture Center

®

 Difficulties

Difficulty

Suggestions

Removable Disk does not work 
properly.

1

Have you installed the Windows

®

 2000 update? If not, do the following:

1) Unplug the USB cable.

2) Install the Windows® 2000 update, and see the 

Quick Setup Guide

. After 

the installation the PC will be automatically restarted.

3) Wait about 1 minute after you restart the PC, and then connect the USB 

cable.

2

Take out the media card and put it back in again.

3

If you have tried ‘Eject’ from within Windows

®

, take out the media card before 

you continue.

4

If an error message appears when you try to eject the media card, it means 
the card is being accessed. Wait a while and then try again.

5

If all of the above do not work, turn off your PC and machine, and then turn 
them on again. (You will have to unplug the power cord of the machine to turn 
it off.)

Cannot access Removable Disk 
from Desktop icon. 

Make sure you have put the media card into the media slot. 

Network Difficulties

Difficulty

Suggestions

Cannot print over the Network.

Make sure that your machine is powered on and is online and in Ready mode. 
Print a Network Configuration list (see 

Reports

on page 62.) and check the current 

Network settings printed in this list. Reconnect the LAN cable to the hub to verify 
that the cabling and network connections are good. If possible, try connecting the 
machine to a different port on your hub using a different cable. If the connections 
are good, the machine shows 

LAN Active

 for 2 seconds.

 (If you are having Network problems, see the 

Network User’s Guide

 on the 

CD

-

ROM for more information.) 

The network scanning feature does 
not work.

(For Windows® users only) Firewall setting on your PC may be rejecting the 
necessary network connection. Follow the instructions below to configure the 
Firewall. If you are using a personal Firewall software, see the 

User’s Guide

 for 

your software or contact the software manufacturer.

<Windows

®

 XP SP2 users>

1

Click  the 

Start

 button, 

Settings

, 

Control Panel

 and then 

Windows Firewall

. 

Make sure that Windows Firewall on the 

Basic

 tab is set to On.

2

Click  the 

Exceptions

 tab and 

Add port

 button.

3

Enter any name, port number (54295 for network scanning and 54926 for 
Network PC

-

Fax receiving), choose 

UDP

 and click 

OK

.

4

Make sure if the new setting is added and is checked, and then click 

OK

.

For Windows

®

 XP SP1 user’s, please visit the Brother Solutions Center.

The network PC-Fax Receive 
feature does not work.

Summary of Contents for MFC-5460CN

Page 1: ...USER S GUIDE MFC 5460CN MFC 5860CN ...

Page 2: ...Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify...

Page 3: ...rother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshoot...

Page 4: ...vice center call 1 877 BROTHER Brother fax back system USA only Brother has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 ...

Page 5: ...879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Description Item Ink Cartridge Standard black LC51BK Prints approx 500 pages Ink Cartridge High Yield black LC51HY BK Prints approx 900 pages Ink Cartridge yellow LC51Y Prints approx 400 pages Ink Cartridge cyan blue LC51C Prints approx 400 pages Ink Cartridge magenta red LC51M Prints approx 400 pages Premium ...

Page 6: ... LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL ...

Page 7: ...her device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units ...

Page 8: ...your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacem...

Page 9: ...g shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY ...

Page 10: ...le paper and other media 12 Recommended media 13 Handling and using media 13 Choosing the right media 14 Loading paper and other media 16 Loading paper in paper tray 2 MFC 5860CN only 18 Loading envelopes and post cards 19 Printable Area 21 3 General setup 22 On Off key 22 Turning the machine off 22 Turning the machine on 22 On Off setting 22 Mode Timer 23 Paper settings 23 Paper Type 23 Paper Siz...

Page 11: ...Canceling a fax in progress 31 Broadcasting Black White only 31 Canceling a Broadcast in progress 32 Additional sending operations 32 Sending faxes using multiple settings 32 Contrast 33 Changing Resolution 33 Dual access Black White only 34 Real time transmission 34 Overseas Mode 34 Delayed Faxing Black White only 35 Delayed Batch Transmission Black White only 35 Checking and canceling waiting jo...

Page 12: ...41 Voice Operations 41 Tone or pulse Canada only 41 Fax Tel mode when the power key is on 41 Fax Tel mode when the power key is off 41 Telephone services 42 Distinctive Ring 42 Caller ID 44 Connecting an external TAD telephone answering device 45 Connections 45 Recording an outgoing message OGM on an external TAD 46 Special line considerations 46 Multi line connections PBX 47 External and extensio...

Page 13: ...C Fax Receive 56 Changing Remote Fax Options 57 Turning off Remote Fax Options 57 Remote Retrieval 58 Setting a Remote Access Code 58 Using your Remote Access Code 58 Retrieving fax messages 59 Changing your Fax Forwarding number 59 Remote fax commands 60 10 Printing Reports 61 Fax reports 61 Transmission Verification Report 61 Fax Journal activity report 61 Reports 62 How to print a report 62 11 ...

Page 14: ...ia card without a PC 74 Scanning to a media card without a PC 74 Using PhotoCapture Center from your computer 74 Using media cards 74 Media card folder structure 75 How to print from a media card 76 Printing the thumbnail index 76 Printing Images 77 DPOF printing 78 PhotoCapture Center print settings 79 Print quality 79 Paper Options 79 Adjusting Brightness Contrast and Color 79 Cropping 80 Border...

Page 15: ...tures 86 Section VI Appendixes A Safety and Legal 88 Choosing a location 88 To use the machine safely 89 Important safety instructions 93 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only 94 Federal Communications Commission FCC Declaration of Conformity USA only 96 Industry Canada Compliance Statement Canada only 96 LAN connection 97 ...

Page 16: ...platen 116 Cleaning the paper pick up roller 117 Cleaning the print head 117 Checking the print quality 118 Checking the printing alignment 119 Checking the ink volume 119 Machine Information 120 Checking the serial number 120 Packing and shipping the machine 120 C Menu and Features 122 On screen programming 122 Menu table 122 Memory storage 122 Menu keys 122 Menu Table 124 Entering Text 132 D Spe...

Page 17: ...Section I General I General Information 2 Loading documents and paper 10 General setup 22 Security features 27 ...

Page 18: ...nformation 1 Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Text in the Courier New font identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Hot Su...

Page 19: ...OM main menu will appear Note If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM d Click User s Guide to view the Software User s Guide and Network User s Guide in HTML format How to find Scanning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Sca...

Page 20: ...TML format e Click the documentation you want to read Software User s Guide Network User s Guide How to find Scanning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning For Mac OS X 10 2 4 or greater ControlCenter2 For Mac OS X 10 2 4 or greater Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User ...

Page 21: ...will appear To access our web site www brother com click Brother Home Page To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com For the latest news and product support information http solutions brother ...

Page 22: ...Chapter 1 6 Control panel overview 1 MFC 5460CN MFC 5860CN 1 10 9 2 4 3 1 10 9 2 4 3 ...

Page 23: ...General Information 7 1 9 8 7 4 5 6 9 8 7 4 5 6 ...

Page 24: ...s and as a keyboard for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 4 Mode keys Fax Lets you access Fax mode Scan Lets you access Scan mode Copy Lets you access Copy mode Photo Capture Lets you access PhotoCapture Center mode 5 Menu keys Menu Lets you access the Menu to program your settings in th...

Page 25: ... on or off 8 Stop Exit Stops an operation or exits from a menu 9 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine 10 Ink Lets you clean the print head check the print quality and check the available ink volume ...

Page 26: ...ding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry a Unfold the ADF Document Support b Fan the pages well Make sure you put the documents face up top edge first in the ADF until you feel them touch the feed roller c Adjust the paper guides to fit the width...

Page 27: ...f a book or one page at a time Document Sizes Supported 2 How to load documents 2 Note To use the scanner glass the ADF must be empty a Lift the document cover b Using the document guidelines on the left center the document face down on the scanner glass c Close the document cover CAUTION If you are scanning a book or thick document DO NOT slam the cover or press on it Length Up to 11 7 in 297 mm ...

Page 28: ... transparencies and photo paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 23 When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the glossy paper on top of the instruction sheet When you use transparencies or glossy paper re...

Page 29: ... this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Improper Setup DO NOT use the following kinds of paper Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or longer Extremely shiny or highly textured paper Paper already printed on by a printer Paper that c...

Page 30: ...257 mm Yes A5 5 8 8 3 in 148 210 mm Yes Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 10 15 cm Yes Yes Yes Photo 2L 5 7 in 13 18 cm Yes Yes Index Card 5 8 in 127 203 mm Yes Post Card 1 3 9 5 8 in 100 148 mm Yes Post Card 2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 241 mm Yes Monarch 3 7 8 7 1...

Page 31: ...m 100 1 Plain Paper Tray 2 MFC 5860CN 17 to 28 lb 64 to 105 g m2 0 003 to 0 006 in 0 08 to 0 15 mm 250 2 Inkjet Paper 17 to 53 lb 64 to 200 g m2 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 0 01 in Up to 0 25 mm 20 Cards Photo 4 6 Up to 64 lb Up to 240 g m2 Up to 0 01 in Up to 0 28 mm 20 Index Card Up to 32 lb Up to 120 g m2 Up to 0 006 in Up to 0 15 mm 30 Post...

Page 32: ...e a Pull the paper tray completely out of the machine If the paper support flap is open close it and lift the output paper tray cover 1 b Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size c Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled d Gently put the paper into the paper tray print side down an...

Page 33: ...paper Make sure the paper side guides touch the sides of the paper Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Close the output paper tray cover g Slowly push the paper tray completely into the machine h While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 N...

Page 34: ...the machine b Open the tray cover 1 c Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Note When you are using Legal size paper press and hold the universal guide release button 1 as you slide out the front of the paper tray d Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled 1 1 2 1 ...

Page 35: ...ing envelopes and post cards 2 Loading envelopes 2 Use envelopes that weigh from 20 to 25 lb 75 to 95 g m2 Some envelopes need margin settings to be set in the application Make sure you do a test print first CAUTION Do not use any of the following types of envelopes as they will cause paper feed problems If they are of a baggy construction That are embossed have raised writing on them That have cl...

Page 36: ...ion Press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards If you have problems when printing on envelopes try the following suggestions 2 a Open the envelope flap b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing c Adjust the size and margin in your application Removing small p...

Page 37: ... paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 3 4 1 2 ...

Page 38: ...head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on page 22 a Press Menu 1 6 b Press a or b to choose Fax Receive On or Fax Receive Off Press OK c Press Stop Exit 1 Should be set before you switch off the machine 2 You cannot receive a fax automatically even if you have set the receive mode to Fax Tel G...

Page 39: ...Secs 1 Min 2 Mins 5 Mins or Off Press OK c Press Stop Exit Paper settings 3 Paper Type 3 To get the best print quality set the machine for the type of paper you are using a Press Menu 1 2 b Press a or b to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK c Press Stop Exit Note The machine ejects paper with printed surfaces face up onto the paper tray in the front ...

Page 40: ...Press OK d Press Stop Exit Note MFC 5860CN only You can only use plain paper sizes Letter Legal or A4 in Tray 2 Tray use in Fax mode MFC 5860CN only 3 You can change the default tray the machine will use for printing received faxes Auto Select will allow your machine to take paper from Tray 1 first or from Tray 2 if Tray 1 is out of paper Tray 2 is set to a different paper size that is more suitab...

Page 41: ...can choose a range of ring volume levels from Off to High While in Fax mode press d or c to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the menu 3 a Press ...

Page 42: ...et the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting a Press Menu 1 5 b Press a or b to choose On or Off Press OK c Press Stop Exit LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid displa...

Page 43: ...ing operations are NOT available Sending faxes Copying PC printing Scanning PhotoCapture Setting and changing the TX Lock password 4 Setting up the password 4 Note If you forget the TX Lock password please call your Brother Customer Service If you have already set the password you will not need to set it again a Press Menu 2 0 1 b Enter a 4 digit number for the password Press OK c When the LCD sho...

Page 44: ... Turning the TX Lock on off 4 Turning TX Lock on 4 a Press Menu 2 0 1 b Press a or b to choose Set TX Lock Press OK c Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off 4 a Press Menu b Enter the registered 4 digit password Press OK TX lock is automatically turned off Note If you enter the wrong password the LCD shows Wrong Pa...

Page 45: ...Section II Fax II Sending a fax 30 Receiving a Fax 37 Telephone Services and External devices 41 Dialing and storing numbers 50 Remote fax options 54 Printing Reports 61 Polling 63 ...

Page 46: ...t send multiple pages for color faxes Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document a Make sure you are in Fax mode b Load your document on the scanner glass c Dial the fax number d Press Black Start or Color Start If you press Black Start the machine starts scanning the first page Go to step e If you press Color Start the m...

Page 47: ... same broadcast After the broadcast is finished a Broadcast Report will be printed a Make sure you are in Fax mode b Load your document c Enter a number Press OK You can use either a Speed Dial a Group or a manually entered number using the dial pad d Repeat step c until you have entered all the fax numbers you wish to broadcast to e Press Black Start Note If you did not use up any of the numbers ...

Page 48: ...ess 1 e Press Stop Exit Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax you can choose any combination of these settings resolution contrast overseas mode and real time transmission a Make sure you are in Fax mode b Load your document c Choose a setting you want to change Press OK d Choose one of the options below Other Settings 1 Yes 2 No Press 1 to cha...

Page 49: ...b Load your document c Press Resolution then a or b to choose the resolution Press OK To change the default resolution 5 a Make sure you are in Fax mode b Press Menu 2 2 2 c Press a or b to choose the resolution you want Press OK Note You can choose four different resolution settings for black white faxes and two for color If you choose S Fine or Photo and then use the Color Start key to send a fa...

Page 50: ...ff Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or Next Fax Only for the next fax only Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass Sending in real time for all faxes 5 a Make sure you are in Fax mode b Press Menu 2 2 5 Setup Send 5 ...

Page 51: ...Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time a Make sure you are in Fax mode b Press Menu 2 2 4 c Press a or b to choose On or Off Press OK d Press Stop Exit Checki...

Page 52: ... Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up b Make sure you are in Fax mode c Load your document d Press Black Start or Color Start If you are using the scanner glass press 1 to send a fax 1 Send 2 Receive e Replace the handset of an external phone Out of Memory message 5 If you get an Out of Memory message while scanning the first pag...

Page 53: ...ress OK c Press Stop Exit The LCD will display the current receive mode 1 Current receive mode Fax Fax Only 2 Fax resolution Receiving a Fax 6 Do you use a Distinctive Ring subscriber service Yes Yes See Distinctive Ring Fax Only No Yes No No No Yes Manual Yes External TAD No Fax Tel Are you connecting an external telephone or external TAD telephone answering device to the machine Do you want the ...

Page 54: ...hear fax tones short repeating beeps You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 39 External TAD 6 External TAD mode lets an external answering device manage your incoming calls Incoming calls will be handled in one of the following ways Faxes will be automatically received Voice callers can record a ...

Page 55: ... the set time Easy Receive 6 If Easy Receive is On 6 The machine receives fax calls automatically even if you lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another telephone wall jack just replace the handset and your machine will do the rest If Easy Receive is Off 6 You have to li...

Page 56: ...eiving a fax at the end of a conversation 6 At the end of a conversation you can ask the other party to send you a fax before you both hang up a Ask the other party to place the document in their machine and to press Start or Send key b When you hear the CNG tones slowly repeating beeps press Black Start or Color Start c Press 2 to receive a fax 1 Send 2 Receive d Replace the external handset Prin...

Page 57: ...k up a voice call If you are at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing l 5 1 Fax Tel mode when the power key is off 7 You can change the default setting of the On Off key to Fax Receive On so that you ca...

Page 58: ...tes What does Brother s Distinctive Ring do 7 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Do you have Voic...

Page 59: ...th a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern 7 Very Important After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on a Press Menu 2 0 3 Miscellaneous 3 Distinctive b Press a or b to choose Set...

Page 60: ...ries with different carriers Call your local telephone company to find out about the kind of service available in your area Viewing Caller ID List 7 Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call a Press Menu 2 0 4 b Press a or b to choose...

Page 61: ...tive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll ...

Page 62: ...other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that...

Page 63: ... into the LINE jack on the back of the machine c Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD d Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 Triplex Adapter 2...

Page 64: ...l 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 39 Using a non Brother cordless external telephone 7 If your non brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is eas...

Page 65: ...1 4 Setup Receive 4 Remote Codes b Press a or b to choose On or Off Press OK c Enter the new Fax Receive Code Press OK d Enter the new Telephone Answer Code Press OK e Press Stop Exit Note If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 9 9 9 Remote Codes might not work with...

Page 66: ...you enter a Speed Dial number a number has not been stored at this location Search 8 You can search for names you have stored in the Speed Dial memories Press Search Speed Dial and the menu keys to search numerically or alphabetically 1 To search numerically 2 To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for Dialing and storing numbers 8 T...

Page 67: ... stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause 8 Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers 8 You can store up to 100 Speed Dial locations with a nam...

Page 68: ...you can set up a Group Groups are stored on a Speed Dial number Each group uses up a Speed Dial location You can then send the fax message to all the numbers stored in a group just by entering a Speed Dial number and then pressing Black Start Before you can add numbers to a Group you need to store them as Speed Dial numbers You can have up to six small Groups or you can assign up to 99 numbers to ...

Page 69: ...ure may be useful if you need to dial an access code for a cheaper rate long distance carrier For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Search Speed Dial 03 Search Speed Dial 02 and Black Start or Color Start Numbers can be added manually by entering them on the dial pad Search Speed Dial ...

Page 70: ...eived unless the sending machine converts them to black white before sending e Press Stop Exit Paging 9 When you choose Paging your machine dials the pager number you have programmed and then dials your Personal identification Number PIN This activates your pager so you will know that you have a fax message in the memory a Press Menu 2 5 1 Remote Fax Opt 1 Fwd Page Store b Press a or b to choose P...

Page 71: ...ge feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands See Retrieving fax messages on page 59 Your machine will automatically print a copy of the stored fax a Press Menu 2 5 1 Remote Fax Opt 1 Fwd Page Store b Press a or b to choose Fax Storage Press OK c Press Stop Exit N...

Page 72: ... If you choose Backup Print On the machine will also print the fax a Press Menu 2 5 1 Remote Fax Opt 1 Fwd Page Store b Press a or b to choose PC Fax Receive Press OK c Press a or b to choose USB or the PC you want to receive Press OK d Press a or b to choose Backup Print On or Backup Print Off Press OK e Press Stop Exit Note PC Fax Receive is not supported in the Mac OS Before you can set up PC F...

Page 73: ...C Fax Receive from another option Fax Forward Paging or Fax Storage the LCD will ask you the following message Send Fax to PC 1 Yes 2 No If you press 1 faxes in the memory will be sent to your PC before the setting changes Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC See PC FAX receiving in the Software User s Guide on the CD ROM If you press 2 faxe...

Page 74: ...ones on page 48 You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step b to restore the inactive setting l and press OK Using your Remote Access Code 9 a Dial your fax number from a telephone or another fax machine using touch tone b When your machine answers enter your remote access code 3 digits followed by l c The machine signa...

Page 75: ...ll the other fax machine which will then print your fax messages Note You can insert a pause in a fax number by using the key Changing your Fax Forwarding number 9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone a Dial your fax number from a telephone or another fax machine using touch tone b When your machine answers enter yo...

Page 76: ...ing a Fax Forwarding number You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 59 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 59 3 Erase faxes from the memory If you hear one long beep fax messag...

Page 77: ...x Journal activity report 10 You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps in the How to print a report on page 62 The default setting is Every 50 Faxes a Press Menu 2 4 2 b Press a or b to choose an interval Press OK If you choose 7 days the LCD will ...

Page 78: ...he help list c Press Black Start 1 Transmission Prints a Transmission Verification Report for your last transmission 2 Help List A help list about how to quickly program your machine 3 Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order 4 Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive 5 User Settings Lists your sett...

Page 79: ...er the fax number you are polling d Press Black Start or Color Start The LCD shows Dialing Sequential polling 11 The machine can request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Make sure you are in Fax mode b Press Menu 2 1 6 Setup Receive 6 Polling RX c Specify the fax machines you want to poll by using Speed Dial Search a Grou...

Page 80: ...transmit 11 a Make sure you are in Fax mode b Load your document c Press Menu 2 2 6 Setup Send 6 Polled TX d Press a or b to choose On or Off Press OK e The LCD shows Other Settings 1 Yes 2 No f Press 2 and press Black Start Note The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 35 ...

Page 81: ...Section III Copy III Making copies 66 ...

Page 82: ... No of Copies 4 Paper Size 5 Paper Type Making a single copy 12 a Make sure you are in Copy mode b Load your document c Press Black Start or Color Start Making multiple copies 12 a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Black Start or Color Start Note To sort your copies press the Options key Stop copying 12 To stop cop...

Page 83: ...y mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Quality e Press a or b to choose Normal Best or Fast Press OK f Press Black Start or Color Start To change the default setting follow the instruction below a Press Menu 3 1 Copy 1 Quality b Press a or b to choose Normal Best or Fast Press OK c Press Stop Exit Press Quality and a or b Normal Normal is the ...

Page 84: ...ce e Choose one of the options below Use a or b to choose the enlargement or reduction ratio you want Press OK Use a or b to choose Custom 25 400 Press OK Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 For example press 5 3 to enter 53 Press OK f Press Black Start or Color Start Note Page Layout Options 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster are not available wit...

Page 85: ...e producing multiple color copies N in 1 copy is not available P means Portrait and L means Landscape You can only make one poster copy at a time a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Options and a or b to choose Page Layout Press OK e Press a or b to choose Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3 ...

Page 86: ...e images will be printed as if plain paper had been chosen Place your document face down in the direction shown below 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3x3 You can make a poster size copy of a photograph Sorting copies using the ADF 12 You can sort multiple copies Pages will be stacked in the order 1 2 3 1 2 3 1 2 3 and so on a Make sure you are in Copy mode b Load your document c Use the...

Page 87: ...emporarily change the contrast setting follow the instruction below a Make sure you are in Copy mode b Load your ducument c Use the dial pad to enter the number of copies up to 99 d Press Options and a or b to choose Contrast Press OK Contrast nnonn e e Press a or b to increase or decrease the contrast Press OK f Press Black Start or Color Start To change the default setting follow the instraction...

Page 88: ...see Paper Type on page 23 Paper size 12 If copying on paper other than Letter or A4 size you will need to change the paper size setting You can copy on Letter Legal A4 A5 or Photo 4 W 6 H paper a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Options and a or b to choose Paper Size Press OK e Press a or b to choose the size of ...

Page 89: ...Section IV Walk up Photo PrintingIV PhotoCapture Center 74 PictBridge 83 ...

Page 90: ...media cards 13 Your Brother machine includes media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card miniSD can be used with a miniSD adapter Memory Stick Duo can be used with a Memory Stick Duo adapter Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter Adapters are not included with ...

Page 91: ...ust be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is not compatible with the machine The machine can read up to 999 files including the folder inside media on a media card CompactFlash Type II is not supported This product supports xD Picture Card Type M Type H Large Capacity Please be aware of the following When pri...

Page 92: ...o choose Print Images and then press OK See Printing Images on page 77 f Enter the image number and press OK g Press Color Start to start printing Printing the thumbnail index 13 The PhotoCapture Center assigns each of your images a number It does not recognize any other numbers or file names that your digital camera or PC may have assigned to the images When you print a thumbnail page it will sho...

Page 93: ... would print all images from 1 to 5 e After you have chosen all the images you want to print press OK to choose your settings If you have already chosen your settings press Color Start f Press a or b to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK g Press a or b to choose the paper size you are using Letter A4 4 x6 or 5 x7 If you chose Lette...

Page 94: ... into your machine you can print the chosen image easily To print directly from a media card with DPOF information on it follow the instructions below a Firmly insert the media card into the card slot C Flash Active Press PhotoCapture Press Photo Capture b Press a or b to choose Print Images Press OK c If there is a DPOF file on the card the LCD will show Select ab OK DPOF Print Yes d Press a or b...

Page 95: ...x Size Press OK c Press Stop Exit Adjusting Brightness Contrast and Color 13 Brightness 13 a Press Menu 4 4 b Press a or b to make a darker or lighter copy Press OK c Press Stop Exit Contrast 13 You can choose the contrast setting More contrast will make an image look sharper and more vivid a Press Menu 4 5 b Press a or b to increase or decrease the contrast Press OK c Press Stop Exit Color enhanc...

Page 96: ...st the sharpness Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture Cropping 13 If your photo is too long or wide to fit the available space on your chosen layout part of the image will be automatically cropped The default setting is On If you want to print the whole image tu...

Page 97: ...rd choose one of the options below To change the quality press OK and go to step e To start scanning press Black Start or Color Start e Press a or b to choose the quality choose one of the options below To change the file type press OK and go to step f To start scanning press Black Start or Color Start f Press a or b to choose the file type choose one of the options below To change the file name p...

Page 98: ...u can easily identify and troubleshoot any problems Media Error This message will appear if you put in a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear...

Page 99: ...our camera some of these settings may not be available 1 See DPOF printing on page 84 for more details 2 If your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed infor...

Page 100: ...o Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Understanding the Error Messages 14 Once you are familiar with the types of errors that can occu...

Page 101: ...Section V Software V Software and Network features 86 ...

Page 102: ...ndows Note If you have not installed the software see Viewing Documentation on page 3 a From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guide b Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu c Click the heading you would like to read from the list at the left of the window For Macintosh a Make sure your ...

Page 103: ...Section VI Appendixes VI Safety and Legal 88 Troubleshooting and Routine Maintenance 99 Menu and Features 122 Specifications 133 Glossary 144 ...

Page 104: ... machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same circ...

Page 105: ...e Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock DO NOT handle the plug with wet hands Doing this may cause an electrical shock Always make sure the plug is fully inserted DO NOT pull in the middle of the AC power cord Doing this may cause an electrica...

Page 106: ...90 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT touch the paper feed roller Doing this may cause injury ...

Page 107: ...n Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Br...

Page 108: ...on line cord CAUTION Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injur...

Page 109: ...d grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 11 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 12 If an extension cord is used with this ...

Page 110: ...ty of an electrical shock or to report a gas leak in the vicinity of the leak 19 Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only A When programming emergency numbers or making test calls to emergency numbers Remain on the line and briefly expl...

Page 111: ...odifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to...

Page 112: ...no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equi...

Page 113: ...ates Canadian Government or any of its Agencies may not be copied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insigni...

Page 114: ... SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd ...

Page 115: ... machine B Troubleshooting and Routine Maintenance B Printing Difficulty Suggestions No printout Check the interface cable connection on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges are empty See Replacing the ink cartridges on page 113 Check to see if the LCD is showing an error message S...

Page 116: ...e is adjusted correctly See Loading paper and other media on page 16 Make sure the Jam Clear Cover is set properly Smudged stain at the top center of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other media on page 12 Printing appears dirty or ink seems to run Make sure you are using the proper types of paper See Acceptable paper and other media on page ...

Page 117: ...n your application software Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to...

Page 118: ...t says Result NG or Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory If the problem continues ask the telephone company to check your phone line If you often get transmission errors due to possible interference on the phone line try ...

Page 119: ... Setting Difficulties Difficulty Suggestions The machine beeps when you try to access the Setup Receive menu If the Fax key is not illuminated press it to turn on Fax mode The Setup Receive setting is available only when the machine is in Fax mode Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 66 Vertical str...

Page 120: ...k Configuration list see Reports on page 62 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network problems ...

Page 121: ...the error message continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Clean Unable XX The machine has a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover an...

Page 122: ...the scanner cover and remove any foreign objects inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 108 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Ink Empty One or more of the ink cartridges is empty The machine will stop al...

Page 123: ...aper and load it again and then press Black Start or Color Start The paper is jammed in the machine See Printer jam or paper jam on page 110 No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 51 Out of Memor...

Page 124: ... following If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit If the LCD shows Enter Fax No enter the fax number to which faxes will be forwarded c Press Black Start Scan Unable XX The machine has a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine I...

Page 125: ...es to your PC press 1 To exit and leave the faxes in the memory press 2 d Press Stop Exit Transferring Fax Journal report to another fax machine B If you have not set up your Station ID you cannot enter fax transfer mode a Press Menu 9 0 2 b Enter the fax number to which Fax Journal report will be forwarded c Press Black Start Document jam B Documents can jam if they are not inserted or fed proper...

Page 126: ...r jam B Take out the jammed paper depending on where it is jammed in the machine a Pull the paper tray out of the machine b Pull out the jammed paper 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed p...

Page 127: ...r cover 1 from the front side of the machine until it locks securely into the open position Make sure that there is no jammed paper left in the corners of the machine Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper g Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 ...

Page 128: ...e to possible interference on the phone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations a Press Menu 2 0 2 b Press a or b to choose Normal Basic or High Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed Normal sets the modem speed at 1440...

Page 129: ...t order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly a Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black and Replace Ink b Pull t...

Page 130: ...stall the ink cartridges check that the ink cartridges are installed properly WARNING If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge ...

Page 131: ...e Brother machine we strongly recommend the use of Genuine Brother Supplies Cleaning the outside of the machine B CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Clean the...

Page 132: ...it clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth Cleaning the machine printer platen B WARNING Unplug the machine from the AC power outlet before cleaning the printer platen 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth a Clean the machine printer platen 1 2 1 3 1 2 1 ...

Page 133: ...t head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colors at a time Yellow Cyan Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty...

Page 134: ... or 2 No h The LCD asks you if you want to start cleaning Start Cleaning 1 Yes 2 No Press 1 Yes The machine starts cleaning the print head i After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then returns to step e j Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cart...

Page 135: ...h Alignment Check and go to step h If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it f For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 600dpi Adjust Select Best 5 g For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 1200dpi Adjust Select Best 5 h Press...

Page 136: ... It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Open the ink cartridge cover b Pull the lock release levers down and take out all the ink cart...

Page 137: ...e scanner cover from the front side of the machine until it lock securely into the open position Then unplug the interface cable from the machine if it is connected g Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover h Wrap the machine in the bag and put it in the original carton with the original packing material i Pack the printed m...

Page 138: ...table that begins on page 124 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set beeper volume to Low a Press Menu 1 4 2 b Press a or b to choose Low c Press OK Memory storage C Even if there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast...

Page 139: ...y menu Press 0 for Initial Setup menu You can scroll more quickly through each menu level by pressing a or b for the direction you want c Press OK when that option appears on the LCD The LCD will then show the next menu level d Press a or b to scroll to your next menu selection e Press OK When you finish setting an option the LCD shows Accepted ...

Page 140: ...1 General Setup 1 Mode Timer 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Off Sets the time to return to Fax mode 23 2 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Sets the type of paper in the paper tray 23 3 Paper Size MFC 5460CN only Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 24 3 Paper Size MFC 5860CN only 1 Tray 1 Letter Legal A4 A5 4 x6 Sets the s...

Page 141: ...ontrast of the LCD 26 8 Tray Use Copy MFC 5860CN only Tray 1 Only Tray 2 Only Auto Select Choose the tray that will be used for Copy mode 25 9 Tray Use Fax MFC 5860CN only Tray 1 Only Tray 2 Only Auto Select Choose the tray that will be used for Fax mode 24 2 Fax 1 Setup Receive In Fax mode only 1 Ring Delay 00 01 02 03 04 Sets the number of rings before the machine answers in Fax Only or Fax Tel ...

Page 142: ...Set the time of day in 24 hour format that the delayed faxes will be sent 35 4 Batch TX On Off Combines delayed faxes to the same fax number at the same time of day into one transmission 35 5 Real Time TX Next Fax Only On Off Sends a fax without using the memory 34 6 Polled TX On Off Sets up your machine with a document to be retrieved by another fax machine 64 7 Overseas Mode On Off If you are ha...

Page 143: ...end faxes to your PC 54 2 Remote Access l You must set your own code for Remote Retrieval 58 3 Print Fax Backup Print Prints incoming faxes stored in the memory 40 6 Remaining Jobs Checks which jobs are in the memory and lets you cancel chosen jobs 35 0 Miscellaneous 1 TX Lock Stops unauthorized users from changing the machine s current settings 27 2 Compatibility High Normal Basic Adjusts the equ...

Page 144: ...nnn R onnnn Adjusts the amount of Red in copies 71 2 Green G nnnno G nnnon G nnonn G nonnn G onnnn Adjusts the amount of Green in copies 3 Blue B nnnno B nnnon B nnonn B nonnn B onnnn Adjusts the amount of Blue in copies 4 PhotoCapture 1 Print Quality Normal Photo Chooses the print quality 79 2 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Chooses the paper type 79 3 Paper Size Let...

Page 145: ...9 2 Sharpness nnnno nnnon nnonn nonnn onnnn Enhances the detail of the image 3 Color Density nnnno nnnon nnonn nonnn onnnn Adjusts the total amount of colorin the image 7 Cropping On Off Crops the image around the margin to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping 80 8 Borderless On Off Expands the printable area to fit t...

Page 146: ...ddress 000 255 000 255 000 255 000 255 Enter the IP address 3 Subnet Mask 000 255 000 255 000 255 000 255 Enter the subnet mask 4 Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Node Name BRN_XXXXXX Enter the Node name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of ...

Page 147: ...mit RX means Receive 62 5 User Settings Lists your settings 62 6 Network Config Lists your settings 62 7 Machine Info 1 Serial No Lets you check the serial number of your machine 120 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual Choose the receive mode that best suits your needs 38 2 Date Time Puts the date and time on the LCD and in headings of faxes you send See Quick Setup...

Page 148: ... C If you entered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters C If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again Special characters and s...

Page 149: ...tter size Paper Tray 100 Sheets 20 lb 80 g m2 Paper Tray 2 MFC 5860CN only 250 Sheets 20 lb 80 g m2 Printer Type Ink Jet Print Method Black Color Piezo with 94 1 nozzles Piezo with 94 3 nozzles LCD liquid crystal display 16 characters 2 lines Back light Power Source AC 100 to 120V 50 60Hz Power Consumption Off Mode Average 4 W Standby Average 6 W Operating Average 29 W ...

Page 150: ...oise Operating 50 dB or less 1 Temperature Operating Best Print Quality 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 17 3 in 440 mm 18 9 in 478 mm 15 5 in 392 mm 8 9 in 226 mm 17 3 in 440 mm 18 9 in 478 mm 15 5 in 392 mm 11 9 in 302 mm ...

Page 151: ...r 2 transparencies 1 2 and envelopes Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 4 6 Index card and Post card 3 For more details see Paper weight thickness and capacity on page 15 Maximum paper tray capacity Approx 100 sheets of 20 lb 80 g m2 plain paper Paper Tray 2 MFC 5860CN only Paper type Plain paper Paper size Letter Legal Executive A4...

Page 152: ...5 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Scanning Width 8 2 in 208 mm Printing Width 8 03 in 204 mm Gray Scale 256 levels Polling Types Standard Sequential Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line ...

Page 153: ...t 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Speed Black Up to 22 pages minute Letter paper 1 Color Up to 20 pages minute Letter paper 1 Multiple Copies Stacks up to 99 pages Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Plain inkjet glossy paper or OHP Transparency Scans up to 1200 1200 dpi ...

Page 154: ...ed Memory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG 2 Scan to Card JPEG PDF Color TIFF PDF Black Color Enhancement True2Life Number of Files Up to 999 files in the media card including the folder inside media Folder File must be in the 3rd folder level of...

Page 155: ...0 Professional XP Windows XP Professional x64 Edition Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP 1 Color Depth 48 bit color Processing Input 24 bit color Processing Output Resolution Up to 19200 19200 dpi interpolated 2 Up to 1200 2400 dpi optical Scanning Speed Color up to 4 55 sec Black up to 3 35 sec Letter size in 100 100 dpi Document Size ADF Width 5 8 in to 8 5 in 148 mm to 215 ...

Page 156: ...ird party USB ports are not supported for Macintosh 3 See the Network User s Guide on the CD ROM for detailed network specifications Printer Driver Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS X 10 2 4 or greater Resolution Up to 1200 6000 dpi 1 1200 2400 dpi...

Page 157: ... MB 256 MB XP Home XP Professional 128 MB 256 MB 170 MB 220 MB XPProfessional x64 Edition AMD Opteron AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T 256 MB 512 MB 170 MB 220 MB Apple Macintosh Operating System OS X 10 2 4 or greater Printing PC Fax Send 4 Scanning Removable Disk 3 USB 2 Ethernet PowerPC G3 G4 G5 Intel Core Solo Duo 350MHz 128 MB 256 MB 80 MB 200 MB 1 Mi...

Page 158: ...ages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upon the following assumptions Continuous printing at a resolution of 600 600 dpi in normal mode after installing new ink cartridge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically...

Page 159: ...x Receive 1 Windows only Also included is Brother BRAdmin Professional Network Management software Support for Windows 98 98SE Me 2000 XP XP Professional x64 Edition Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mDNS TELNET SNMP ...

Page 160: ...fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability...

Page 161: ... you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows intera...

Page 162: ...ng of stored Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialing You must press Search Speed Dial the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name a...

Page 163: ...7 print head 117 printer platen 116 scanner 116 Clear Back key 8 Connecting external TAD 45 external telephone 48 two line external TAD or telephone 47 Consumable items 142 Control panel overview 6 ControlCenter See Software User s Guide on the CD ROM Copy brightness 71 color adjustment 71 contrast 71 enlarge reduce 68 enter Copy mode 66 keys 67 multiple 66 N in 1 page layout 69 Options key paper ...

Page 164: ...ng 39 Fax Forwarding 60 from extension phone 48 Paging 54 phone line interference 112 Receive Mode choosing 37 reducing to fit on paper 40 retrieving from a remote site 59 Ring Delay setting 38 tray use MFC 5860CN only 24 sending 30 63 at end of conversation 36 Broadcasting 31 canceling from memory 35 color fax 31 contrast 33 delayed batch transmission 35 delayed fax 35 enter Fax mode 30 from memo...

Page 165: ...cking the machine 120 Paging 54 Paper 12 135 capacity 15 document size 10 30 loading 18 envelopes and post cards 19 size 24 type 14 23 Paper Type key MFC 5460CN only 72 PaperPort SE with OCR See Software User s Guide on the CD ROM Phone line connections 45 difficulties 101 multi line PBX 47 roll over lines 46 two line phone system 46 Phone line interference 112 Photo paper 12 13 70 PhotoCapture Ce...

Page 166: ... 58 access code 58 commands 60 getting your faxes 59 Remote Setup See Software User s Guide on the CD ROM Reports 61 Caller ID List 44 Fax Journal 62 Journal Period 61 Help List 62 how to print 62 Quick Dial List 62 Transmission Verification 61 62 User Settings 62 Resolution copy 137 fax 136 print 140 scan 138 139 setting for next fax 33 Resolution key 33 Ring Delay setting 38 S Safety Instruction...

Page 167: ...4 phone line or connections 101 PhotoCapture Center 104 printing 99 printing received faxes 101 receiving faxes 102 scanning 103 sending faxes 102 software 103 paper jam 110 print quality 117 118 Two line phone system 46 TX Lock 28 V Volume setting beeper 25 ring 25 speaker 26 W Warranties iv Canada vii Notice Disclaimer iv USA v Windows See Software User s Guide on the CD ROM World Wide Web i ...

Page 168: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 169: ... us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void ...

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