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Summary of Contents for FAX-2480C

Page 1: ...USER S GUIDE FAX 2480C ...

Page 2: ...ent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt and may support an insurance claim b...

Page 3: ...another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials...

Page 4: ... 10 Loading paper envelopes and other media 12 Loading paper and other media 12 Loading envelopes and post cards 14 Printable Area 16 3 General setup Power Save mode 17 Putting your machine in Power Save mode 17 Bringing your machine out of Power Save mode 17 Power Save setting 17 Mode Timer 18 Paper settings 19 Paper Type 19 Paper Size 19 Volume Settings 19 Ring Volume 19 Beeper Volume 19 Speaker...

Page 5: ...ansmission 28 Overseas Mode 29 Delayed Faxing Monochrome only 29 Delayed Batch Transmission Monochrome only 29 Checking and cancelling waiting jobs 29 Sending a fax manually 30 Sending a fax at the end of a conversation 30 Out of Memory message 30 6 Receiving a Fax Receive modes 31 Choosing the Receive Mode 31 Using receive modes 32 Fax only 32 Fax Tel 32 Manual 32 External TAD 32 Receive mode set...

Page 6: ...ice for Some Countries 43 Distinctive Ring For Singapore and Hong Kong 43 Caller ID For Singapore and Hong Kong 44 Viewing Caller ID List 44 Connecting an external TAD telephone answering device 45 Connections 45 Recording outgoing message OGM on an external TAD 45 Multi Line connections PABX 46 External and extension phones 46 Connecting an external or extension telephone 46 Operation from extens...

Page 7: ...ng Polling overview 60 Polling receive 60 Setup to receive polling 60 Setup to receive polling with a secure code 60 Setup to receive delayed polling 60 Sequential polling 61 Polled transmit Monochrome only 61 Setup for polled transmit 61 Setup for polled transmit with secure code 62 Section III Copy 12 Making copies How to copy 64 Entering Copy mode 64 Making a single copy 64 Making multiple copi...

Page 8: ...Error messages 89 Transferring your faxes or Fax Journal report 92 Document jam 92 Printer jam or paper jam 93 Dial Tone detection 95 Compatibility 95 Routine maintenance 95 Replacing the ink cartridges 95 Cleaning the outside of the machine 97 Cleaning the scanner 98 Cleaning the machine printer platen 99 Cleaning the paper pick up roller 99 Cleaning the print head 100 Checking the print quality ...

Page 9: ...vii D Specifications General 116 Print media 118 Fax 119 Copy 121 Printer 122 Interface 123 Consumable items 124 E Glossary F Index ...

Page 10: ...Section I General I General Information 2 Loading documents and paper 6 General setup 17 Security features 21 ...

Page 11: ... important point or refers you to a related topic Courier New Text in the Courier New font identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects Notes tell you how you ...

Page 12: ...General Information 3 1 ...

Page 13: ...ode keys Fax Lets you access Fax mode Copy Lets you access Copy mode 7 Copy Options Lets you temporarily change multiple copy settings 8 Menu keys Menu Lets you access the Menu to program your settings in the machine a Search Speed Dial Lets you look up and dial numbers that are stored in the memory Volume keys d c In Fax mode you can press these keys to adjust the ring volume d Press to scroll ba...

Page 14: ...e machine Not available in New Zealand The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone 13 Fax keys Redial Pause Redials the last number called It also inserts a pause when programming quick dial numbers Hook Hold Recall Press before dialling if you want to make sure a fax machine will answer and then press Mono Start or Colour Start Also lets you pl...

Page 15: ...per clipped pasted or taped DO NOT use cardboard newspaper or fabric with ADF Instead use the scanner glass Flatbed Make sure documents written with ink are completely dry a Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller b Adjust the paper guides to fit the width of your documents c Unfold the ADF Document Output Sup...

Page 16: ...load documents 2 Note To use the scanner glass the ADF must be empty a Lift the document cover b Using the document guidelines on the left center the document face down on the scanner glass c Close the document cover CAUTION If you are scanning a book or thick document DO NOT slam the cover or press on it Length Up to 297 mm 11 7 in Width Up to 215 9 mm 8 5 in Weight Up to 2 kg 4 4 lb ...

Page 17: ...aper When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the proper media in the Paper Type setting of the menu see Paper Type on page 19 When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on top of the instruction sheet When you use transparencies or photo pape...

Page 18: ...use they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Improper Setup DO NOT use the following kinds of paper Damaged curled wrinkled or irregularly shaped paper 1 2 mm 0 08 in or longer Extremely shiny or highly textured paper P...

Page 19: ...0 1 in Yes A5 148 210 mm 5 8 8 3 in Yes Yes A6 105 148 mm 4 1 5 8 in Yes Cards Photo 10 15 cm 4 6 in Yes Yes Photo 2L 13 18 cm 5 7 in Yes Index Card 127 203 mm 5 8 in Yes Post Card 1 100 148 mm 3 9 5 8 in Yes Post Card 2 Double 148 200 mm 5 8 7 9 in Yes Envelopes C5 Envelope 162 229 mm 6 4 9 in Yes DL Envelope 110 220 mm 4 3 8 7 in Yes COM 10 105 241 mm 4 1 8 9 1 2 in Yes Monarch 98 191 mm 3 7 8 7...

Page 20: ...mm 0 003 to 0 006 in 100 1 Inkjet Paper 64 to 200 gsm 17 to 53 lb 0 08 to 0 25 mm 0 003 to 0 01 in 20 Glossy Paper Up to 220 gsm Up to 58 lb Up to 0 25 mm Up to 0 01 in 20 Cards Photo Card Up to 240 gsm Up to 64 lb Up to 0 28 mm Up to 0 01 in 20 Index Card Up to 120 gsm Up to 32 lb Up to 0 15 mm Up to 0 006 in 30 Post Card Up to 200 gsm Up to 53 lb Up to 0 23 mm Up to 0 01 in 30 Envelopes 75 to 95...

Page 21: ...s open close it and then pull the paper tray completely out of the machine Lift the output paper tray cover 1 b Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size c Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled 1 1 2 ...

Page 22: ...versal guide release button as you slide out the front of the paper tray e Gently adjust the paper side guides with both hands to the paper Make sure the paper side guides touch the sides of the paper Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Close the output paper tray cover g Slowly push the paper tray completely into ...

Page 23: ...5 lb Some envelopes need margin settings to be set in the application Make sure you do a test print first CAUTION Do not use any of the following types of envelopes as they will cause paper feed problems If they are of a baggy construction That are embossed have raised writing on them That have clasps or staples That are pre printed on the inside Occasionally you may experience paper feed problems...

Page 24: ...n the illustration Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards If you have problems when printing on envelopes try the following suggestions 2 a Open the envelope flap b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing c Adjust the size and margin in your application Removing sm...

Page 25: ... envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in Envelopes 12 mm 0 47 in 24 mm 0 95 in 3 mm 0 12 in 3 mm 0 12 in 3 4 1 2 3 4 1 2 ...

Page 26: ... Press and hold down the Power Save key until the LCD shows Shutting Down The LCD light goes off Bringing your machine out of Power Save mode 3 a Press the Power Save key Note Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality If you unplug the AC power cord no machine operations will be available You can customize Power Save m...

Page 27: ...r the last Copy operation before it returns to Fax mode default If you choose Off the machine stays in the mode you used last a Press Menu 1 1 b Press a or b to choose 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press OK c Press Stop Exit On Off setting Receive mode Available operations Fax Receive On 2 3 default Fax Only External TAD Fax Tel Fax Receive Fax Detect Delayed Fax 1 Fax Forward 1 Fax Sto...

Page 28: ... time so your machine can fit an incoming fax on the page a Press Menu 1 3 b Press a or b to choose Letter Legal A4 A5 or 10 15 cm Press OK c Press Stop Exit Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels from High to Off While in Fax mode press d or c to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next le...

Page 29: ...e it again Setting Daylight Savings Time 3 You can set the machine to change for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date Time setting a Press Menu 1 5 b Press a or b to choose On or Off Press OK c Press Stop Exit LCD display 3 LCD Contrast 3 If you are having difficult...

Page 30: ...pying PC printing Note If you forget the TX Lock password please call Brother dealer for service Setting and changing the TX Lock password 4 Note If you have already set the password you will not need to set it again Setting up the password 4 a Press Menu 2 0 1 b Enter a 4 digit number for the password Press OK c When the LCD shows Verify re enter the password Press OK d Press Stop Exit Changing t...

Page 31: ... password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off 4 a Press Menu b Enter the registered 4 digit password Press OK TX lock is automatically turned off Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered ...

Page 32: ...Section II Fax II Sending a fax 24 Receiving a Fax 31 Telephone Services and External devices 35 Dialling and storing numbers 48 Remote fax options Monochrome only 53 Printing Reports 58 Polling 60 ...

Page 33: ...annot send multiple pages for colour faxes Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document a Make sure you are in Fax mode b Load your document on the scanner glass c Dial the fax number d Press Mono Start or Colour Start If you press Mono Start the machine starts scanning the first page Go to step e If you press Colour Start ...

Page 34: ...umbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed a Make sure you are in Fax mode b Load your document c Enter a number Press OK You can use either a One Touch Speed Dial a Group or a manually entered number using the dial pad d Repeat c until you have entered all the fax numbers you wish to broadcast to e Press Mono Start Note If you did not use up an...

Page 35: ...adcast press 1 e Press Stop Exit Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax you can choose any combination of these settings resolution contrast overseas mode and real time transmission a Make sure you are in Fax mode b Load your document c Choose a setting you want to change Press OK d Do one of the following Press 1 to change another setting Press...

Page 36: ...5 a Make sure you are in Fax mode b Load your document c Press Fax Resolution then a or b to choose the resolution Press OK To change the default fax resolution 5 a Make sure you are in Fax mode b Press Menu 2 2 2 c Press a or b to choose the resolution you want Press OK Note You can choose four different resolution settings for monochrome faxes and two for colour If you choose S Fine or Photo and...

Page 37: ... is free the machine will start dialling and sending If the memory is full or you are sending a colour fax the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or Next Fax Only for the next fax only Note In Real Time...

Page 38: ...into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Monochrome only 5 Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time...

Page 39: ...th hang up a Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up b Make sure you are in Fax mode c Load your document d Press Mono Start or Colour Start If you load the document on the scanner glass press 1 to send the fax 1 Send 2 Receive e Replace the handset Out of Memory message 5 If you get an Out of Memory message while scanning the first...

Page 40: ...below a Press Menu 0 1 b Press a or b to choose Fax Only Fax Tel External TAD or Manual Press OK c Press Stop Exit The LCD will display the current receive mode 1 Current receive mode Fax Fax Only Receiving a Fax 6 Do you want to use the telephone features of your machine if available or an external telephone or external telephone answering device connected on the same line as the machine Yes Fax ...

Page 41: ...ou hear fax tones short repeating beeps You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine Also see Fax Detect on page 33 If you use a computer modem on the same line Faxing will not operate correctly External TAD 6 External TAD mode lets an external answering device manage your incoming calls Incoming calls will be dealt with in one of th...

Page 42: ...lift the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another wall socket phone socket just replace the handset and your machine will do the rest If Fax Detect is Semi 6 The machine will only receive the fax call if you answered it using the machine s handset or speaker phone If Fax Detect...

Page 43: ... When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray If Memory Receive is Off 6 The machine will carry on receiving the current fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will not be stored in memory The machine will then stop automatically answering calls until fres...

Page 44: ...l send tone signals When you hang up the machine will return to the Pulse dialling service Fax Tel mode 7 When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at the machine you can lift the handset If you are at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 9 1 for N...

Page 45: ...ollow the directions See page 38 Telephone Service for Australia 7 Telstra FaxStream Duet Distinctive Ring 7 Telstra FaxStream Duet is an enhanced Public Switched Telephone Service PSTS offered by Telstra that allows you to have an additional number on one phone line with its own distinctive ring pattern Telstra FaxStream Duet is a call handling feature that helps users distinguish voice and facsi...

Page 46: ...ne How does Telstra FaxStream Duet Work 7 Incoming calls to the voice number will have the standard ring pattern of long long tone followed by a pause repeated while the new fax number will have a different ring pattern of three short bursts of ring repeated at regular intervals When FaxStream Duet is On and you receive a voice call all extension and external phones will ring with a standard ring ...

Page 47: ...will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 31 Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number or name as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because Caller IDs are received and stored in your ...

Page 48: ...with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID name and type of Call Comment if available Viewing Caller ID List a Press Men...

Page 49: ... the new number will have a ring pattern of long silence long etc When FaxAbility is On you will not hear the first ring of all incoming calls on the fax machine Extension phones will ring as usual If the fax machine recognizes the ring pattern all ringing will stop and the fax machine will answer and automatically receive the fax message Otherwise you will hear the extension phones and the fax ma...

Page 50: ...to set Call Waiting to On or Off If you have Call Waiting service select On to avoid the trouble caused by Call Waiting Press OK d Press Stop Exit Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number and name if available as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because ...

Page 51: ...rmation about the first call a Press Menu 2 0 4 0 Miscellaneous 4 Caller ID b Press a or b to select Display Press OK c Press a or b to scroll through the Caller ID memory to select the Caller ID you want to view Press OK The LCD shows the caller s number the date and time of the call d Do one of the following To return to the Caller ID listing press a or b To finish viewing press Stop Exit Printi...

Page 52: ...ure to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the call yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on Registering the Distinctive Ring pattern 7 Very important After you have set the Distinctive Ring feature to ON the re...

Page 53: ...ID information received by your machine Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first...

Page 54: ...ng Delay setting on your external TAD 1 TAD When the TAD answers a call the LCD shows Ext Tel in Use Improper Setup Do not connect a TAD elsewhere on the same phone line Connections 7 The external TAD must be connected as shown in the previous illustration a Set your external TAD to one or two rings The machine s Ring Delay setting does not apply b Record the outgoing message on your external TAD ...

Page 55: ...o work correctly External and extension phones 7 Connecting an external or extension telephone 7 You can connect a separate telephone to your machine as shown in the diagram below 1 Extension telephone 2 External telephone When you are using an external or extension phone the LCD shows Ext Tel in Use Operation from extension telephones 7 If you answer a fax call on an extension or an external tele...

Page 56: ...ound the F T double ring after the initial ring delay If you pick up the call on an extension phone you can turn the F T ring off by pressing 5 1 9 1 for New Zealand make sure you press this between the rings Changing the remote codes 7 If you want to use Remote Activation you have to turn on the remote codes The factory setting is On The preset Fax Receive Code is l 5 1 l 9 1 for New Zealand The ...

Page 57: ...t to call To dial One Touch numbers 6 to 10 hold down Shift as you press the One Touch key Speed Dialling 8 a Press Search Speed Dial and then the two digit Speed Dial number Note If the LCD shows Not Registered when you enter a Speed Dial or a One touch number a number has not been stored at this location Dialling and storing numbers 8 Two digit number ...

Page 58: ...8 If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine ...

Page 59: ... number c Enter the number up to 20 digits Press OK d Do one of the following Enter the name using the dial pad up to 16 characters Use the chart on Entering Text on page 115 to help you enter letters Press OK Press OK to store the number without a name e Do one of the following To store another One Touch number go to step b To finish storing One Touch numbers press Stop Exit Storing Speed Dial nu...

Page 60: ... fax message to all the numbers stored in a group just by entering a One Touch or Speed Dial number and then pressing Mono Start Before you can add numbers to a Group you need to store them as One Touch or Speed Dial numbers You can have up to six small Groups or you can assign up to 79 numbers to one large Group a Press Menu 2 3 3 3 Set Quick Dial 3 Setup Groups b Choose an empty location where y...

Page 61: ... be useful if you need to dial an access code for a cheaper rate long distance carrier For example you might have stored 555 on One Touch key 1 and 7000 on One Touch key 2 You can use them both to dial 555 7000 if you press One Touch key 1 and One Touch key 2 and Colour Start or Mono Start Numbers can be added manually by entering them on the dial pad One Touch key 1 7 0 0 1 on the dial pad and Co...

Page 62: ...ge a Press Menu 2 5 1 b Press a or b to choose Fax Forward Press OK c Enter the forwarding number up to 20 digits Press OK d Press a or b to choose Backup Print On or Backup Print Off Press OK Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a power failure before the fax is forwarded or a pro...

Page 63: ...Remote Fax Options 9 a Press Menu 2 5 1 1 Forward Store b Press a or b to choose Off Press OK Note The LCD will give you options if there are received faxes still in your machine s memory See Changing Remote Fax Options on page 54 c Press Stop Exit Changing Remote Fax Options 9 If received faxes are left in your machine s memory when you change to another remote fax option the LCD will ask you the...

Page 64: ...page 46 c Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step b to restore the inactive setting l and press OK Using your Remote Access Code 9 a Dial your fax number from a touch tone telephone or another fax machine b When your machine answers enter your remote access code 3 digits followed by l during a p...

Page 65: ... register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 57 Once you have registered the number Fax Forwarding will work 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 57 3 Erase faxes from the memory If you hear one lon...

Page 66: ...ine when you ve finished f Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number 9 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine a Dial your fax number b When your machine answers enter your remote access code 3 digits follo...

Page 67: ...it Fax Journal activity report 10 You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps on the Reports on page 59 The default setting is Every 50 Faxes a Press Menu 2 4 2 b Press a or b to choose an interval Press OK If you choose 7 days the LCD will ask you t...

Page 68: ...ames and numbers stored in the One Touch and Speed Dial memory in numerical order 4 Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive 5 User Settings Lists your settings How to print a report a Press Menu 4 b Do one of the following Press a or b to choose the report you want Press OK Enter the number of the report you want to print For example press 2 ...

Page 69: ...ou want to retrieve a fax from a secured Brother machine you have to enter the secure code a Make sure you are in Fax mode b Press Menu 2 1 7 7 Polling RX c Press a or b to choose Secure Press OK d Enter a four digit secure code Press OK This is the security code of the fax machine you are polling e Enter the fax number you are polling f Press Mono Start or Colour Start Setup to receive delayed po...

Page 70: ... Press Mono Start or Colour Start The machine polls each number or group in turn for a document Press Stop Exit while the machine is dialling to cancel the polling process To cancel all sequential polling receive jobs see Checking and cancelling waiting jobs on page 29 Polled transmit Monochrome only 11 Polled transmit lets you set up your machine to wait with a document so another fax machine can...

Page 71: ...ly works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code a Make sure you are in Fax mode b Load your document c Press Menu 2 2 6 6 Polled TX d Press a or b to choose Secure Press OK e Enter a four digit number Press OK f The LCD shows Next 1 Yes 2 No g Press 2 and press Mono Start ...

Page 72: ...Section III Copy III Making copies 64 ...

Page 73: ...No of Copies Making a single copy 12 a Make sure you are in Copy mode b Load your document c Press Mono Start or Colour Start Making multiple copies 12 a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Mono Start or Colour Start Note To sort your copies press Copy Options key See Sorting copies using the ADF Monochrome only on p...

Page 74: ... settings you use most often by setting them as default You can find instructions on how to do this in the section for each feature Press Menu selection Options Page Press Quality Normal Fast Best 66 Enlarge Reduce 50 69 78 83 93 97 100 104 142 186 198 200 Custom 25 400 66 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency 70 Paper Size Letter Legal A4 A5 10 W 15 H cm 70 Br...

Page 75: ...r reduction ratios Custom 25 400 allows you to enter a ratio from 25 to 400 To enlarge or reduce the next copy follow the instruction below a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Copy Options and a or b to choose Enlarge Reduce Press OK Press and then a or b to choose Quality Normal Normal is the recommended mode for ...

Page 76: ...ot use the Enlarge Reduce setting with the N in 1 and Poster features N in 1 colour copies are not available P means Portrait and L means Landscape You can only make one poster copy at a time a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Copy Options and a or b to choose Page Layout Press OK e Press a or b to choose Off 1 in...

Page 77: ...orting copies using the ADF Monochrome only 12 You can sort multiple copies Pages will be stacked in the order 1 2 3 1 2 3 1 2 3 and so on a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Copy Options and a or b to choose Stack Sort Press OK e Press a or b to choose Sort Press OK f Press Mono Start ...

Page 78: ...nstructions below a Press Menu 3 2 b Press a or b to make the copy lighter or darker Press OK c Press Stop Exit Contrast 12 Adjust the contrast to help an image look sharper and more vivid The contrast can only be changed through the default setting a Press Menu 3 3 3 Contrast b Press a or b to change the contrast Press OK c Press Stop Exit Colour saturation 12 The colour saturation can only be ch...

Page 79: ...cy Press OK f Press Mono Start or Colour Start Note To change the default paper type setting see Paper Type on page 19 Paper size 12 If copying on paper other than A4 size you will need to change the paper size setting You can copy on Letter Legal A4 A5 or Photo 10 cm W 15 cm H paper a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d P...

Page 80: ...Section IV Appendixes IV Safety and Legal 72 Troubleshooting and Routine Maintenance 85 Menu and Features 106 Specifications 116 Glossary 125 ...

Page 81: ... the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to electrical sockets on the same ...

Page 82: ...s inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock DO NOT handle the plug with wet hands Doing this might cause an electrical shock DO NOT pull in the middle of the AC power cord Doing this might cause an electrical shock ...

Page 83: ...e under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury DO NOT touch the paper feed roller Doing this may cause injury ...

Page 84: ...s shown in the illustration Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the electrical socket Call Brother dealer for service If metal objects water or other liquids get inside the machine immediately unplug the machine from the electrical socket Call Brother dealer for service ...

Page 85: ...pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak IMPORTANT For Your Safety A To ensure safe operation the two pin plug or the three pin plug supplied must be inserted only into a standard two pin power point or three pin power point which is effectively g...

Page 86: ...penings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided h This product should be connected to an AC power source within the range indicated o...

Page 87: ...om the wall outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Inco...

Page 88: ...no responsibility should difficulties arise in such circumstances g If a charge for local calls is acceptable the Dial Button should not be used for local calls Only the 7 digits of the local number should be dialled from your telephone Do not dial the area code digit or the 0 prefix h This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service i This equipment sho...

Page 89: ...gerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product u Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel v Unplug this product from the mains power and telephone line sockets and refer...

Page 90: ...d should such problems arise In such cases it is recommended that the prefix and wanted number are dialled manually z This equipment may not provide for the effective hand over of a call to another device connected to the same line IMPORTANT NOTICE A Under power failure conditions this telephone may not operate Please ensure that a separate telephone not dependent on local power is available for e...

Page 91: ...r source within the range indicated on the rating label DO NOT connect it to a DC power source If you are not sure contact a qualified electrician i This product is equipped with a 2 wire grounding type plug or a 3 wire grounding type plug Only for Singapore Malaysia Hong Kong and India a plug having two or three pins This plug will only fit into only a grounding type power socket This is a safety...

Page 92: ...y the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the casing has been damaged If the product exhibits a distinct change in performance indicating a need for service q To protect your product against power surges we reco...

Page 93: ...s and Certificates of Title to motor vehicles Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws Trademarks A The Brother logo is a r...

Page 94: ...packaging The ink cartridge was in your machine over six months The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 8 The recommended environment for your machine is between 20 C to 33 C 68 F to 91 F White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on p...

Page 95: ...e if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in black and white Replace the colour ink cartridges that are empty or nearly empty and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 95 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reductio...

Page 96: ...ports on page 59 Transmission Verification Report says Result NG or Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your machine may be out of memory If the problem continues ask the telephone company to check your phone line If you often get transmission errors due...

Page 97: ...ng or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features ...

Page 98: ...hine If the error message continues see Transferring your faxes or Fax Journal report on page 92 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and then reconnect it Comm Error Poor phone line quality caused a communication error Try sending the fax again or try connecting the machine to another telephone ...

Page 99: ...has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be stored in the memory as a black and white fax Replace the ink cartridges See Replacing the ink cartridges on page 95 Low Temperature The print head is too cold Allow the machine to warm up Near Empty XX One or more of the ink cartridg...

Page 100: ...ee Printing a fax from the memory on page 34 Paper Jam Paper is jammed in the machine See Printer jam or paper jam on page 93 Print Unable XX The machine has a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues see Transferring your faxes or Fax Journal repo...

Page 101: ...fax transfer mode a Press Menu 9 0 1 b Do one of the following If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit If the LCD shows Enter Fax No enter the fax number to which faxes will be forwarded c Press Mono Start Transferring Fax Journal report to another fax machine B If you have not set up your Station ID you cannot enter fax transfer mode a Press Menu 9...

Page 102: ...e out the jammed paper depending on where it is jammed in the machine Open and close the scanner cover to clean the error a Pull the paper tray 1 out of the machine b Pull out the jammed paper 1 If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step c Remove the Jam Clear C...

Page 103: ...ide the machine Check both ends of the print carriage Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper f Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 g Push the paper tray firmly back into the machine Note Make sure you pull out the ...

Page 104: ...roblem on your phone line you may prefer to use it only when needed Normal sets the modem speed at 14400 bps Default Press OK c Press Stop Exit Note When you change the compatibility to Basic the ECM feature is only available for colour fax sending Routine maintenance B Replacing the ink cartridges B Your machine is equipped with an ink sensor The ink sensor automatically monitors the level of ink...

Page 105: ... in the direction of the arrow on the label f Lift each lock release lever and push it until it clicks and then close the ink cartridge cover g The machine will automatically reset the ink dot counter Note If you replaced an ink cartridge before the LCD shows Near Empty or Ink Empty the LCD will ask you to verify that it was a brand new one For example Did You Change Blck For each new cartridge yo...

Page 106: ...tten on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges ...

Page 107: ...ray cover and wipe the inside and outside of the paper tray with a soft cloth to remove dust e Close the output paper tray cover and put the paper tray firmly back in the machine Cleaning the scanner B a Lift the document cover 1 Clean the scanner glass 2 and white plastic 3 with isopropyl alcohol on a soft lint free cloth b In the ADF unit clean the white bar 1 and the glass strip 2 under it with...

Page 108: ...e area around it wiping off with soft dry lint free cloth Cleaning the paper pick up roller B a Pull the paper tray completely out of the machine b Unplug the machine from the electrical socket and remove the Jam Clear Cover 1 c Clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab d Put the Jam Clear Cover back on e Put the paper tray firmly back in the machine f Re connect the...

Page 109: ...ing is finished the machine will go back to standby mode automatically Note If you clean the print head at least five times and the print has not improved call your Brother dealer Checking the print quality B If faded or streaked colours and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pat...

Page 110: ...warranty Note Checking the printing alignment B You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded a Press Ink Management b Press a or b to choose Test Print Press OK c Press a or b to choose Alignment Press OK d Press Mono Start or Colour Start The machine starts printing the Alignment Check Sheet Is Alignment O...

Page 111: ...e Press OK The LCD shows the ink volume Ink Volume BK nnnonnn c Press a or b to choose the colour you want to check d Press Stop Exit Uninstalling or installing the handset and handset cradle B If you do not use the handset and the handset cradle you can remove them Uninstalling the handset and handset cradle B a Unplug the curled handset cord from the machine b Pull the tab 1 outwards and hold it...

Page 112: ... open b Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place c Connect the curled handset cord to the machine Machine Information B Checking the serial number B You can see the machine s serial number on the LCD a Press Menu 5 1 1 Serial No b Press OK XXXXXXX c Press Stop Exit ...

Page 113: ... and push it until it clicks and then close the ink cartridge cover CAUTION If you are not able to find the yellow protective parts DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty d Unplug the machi...

Page 114: ...the bag and put it in the original carton with the original packing material j Pack the printed materials and additional parts handset and cords in the original carton as shown below Do not pack the used ink cartridges in the carton k Close the carton and tape it shut ...

Page 115: ...nu table that begins on page 108 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set beeper volume to Low a Press Menu 1 4 2 b Press a or b to choose Low c Press OK Memory storage C If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast O...

Page 116: ...Copy menu Press 0 for Initial Setup You can scroll more quickly through each menu level by pressing a or b for the direction you want c Press OK when that option appears on the LCD The LCD will then show the next menu level d Press a or b to scroll to your next menu selection e Press OK When you finish setting an option the LCD shows Accepted ...

Page 117: ...n Menu Submenu Menu Selections Options Descriptions Page 1 General Setup 1 Mode Timer 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Off Sets the time to return to Fax mode 18 2 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Sets the type of paper in the paper tray 19 3 Paper Size Letter Legal A4 A5 10 15 cm Sets the size of the paper in the paper tray 19 The factory settings are sh...

Page 118: ...r Off Low Med High Adjusts the speaker volume 20 5 Daylight Save On Off Changes for Daylight Savings Time manually 20 6 P Save Setting On Off Customizes the Power Save key to receive faxes even in off mode 17 7 LCD Contrast Light Dark Adjusts the contrast of the LCD 20 Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 119: ...hese codes 47 5 Auto Reduction On Off Cuts the size of incoming faxes 34 6 Memory Receive On Off Automatically stores any incoming faxes in its memory if it runs out of paper 34 7 Polling RX Standard Secure Timer Sets up your machine to poll another fax machine 60 2 Setup Send In Fax mode only 1 Contrast Auto Light Dark Changes the lightness or darkness of faxes you send 27 2 Fax Resolution Standa...

Page 120: ...the document 25 3 Set Quick Dial 1 One Touch Dial Stores One Touch numbers so you can dial by pressing one key and Start 50 2 Speed Dial Stores Speed Dial numbers so you can dial by pressing only a few keys and Start 50 3 Setup Groups Sets up a Group number for Broadcasting 51 4 Report Setting 1 Transmission On On Image Off Off Image Sets initial setup for Transmission Verification Report and Fax ...

Page 121: ...hanging the machine s current settings 21 2 Compatibility Normal Basic Adjusts the equalization for transmission problems 95 3 Distinctive Not available in New Zealand On Off Use with phone company distincive ringing service allows you to have a voice number and fax number on the one phone line 36 43 3 FaxAbility For New Zealand Only On Off If you have FaxAbility from Telecom you can use this func...

Page 122: ...n onnnn Adjusts the contrast for copies 69 4 Color Adjust 1 Red R nnnno R nnnon R nnonn R nonnn R onnnn Adjusts the amount of Red in copies 69 2 Green G nnnno G nnnon G nnonn G nonnn G onnnn Adjusts the amount of Green in copies 3 Blue B nnnno B nnnon B nnonn B nonnn B onnnn Adjusts the amount of Blue in copies Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are sh...

Page 123: ...fo 1 Serial No Lets you check the serial number of your machine 103 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual Choose the receive mode that best suits your needs 31 2 Date Time Puts the date and time on the LCD and in headings of faxes you send See Quick Setup Guide 3 Station ID Fax Name Set your name and fax number to appear on each page you fax 4 Tone Pulse Not available...

Page 124: ...rrections If you entered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again Special characters ...

Page 125: ...70 for using the ADF Paper 80 gsm 20 lb A4 size Paper Tray 100 Sheets 80 gsm 20 lb Printer Type Ink Jet Print Method Mono Colour Piezo with 94 1 nozzles Piezo with 94 3 nozzles LCD liquid crystal display 16 characters 1 line Power Source AC 220 V to 240 V Power Consumption Power Save Mode Standby Operating Average 6 5 W Average 8 W Average 32 W ...

Page 126: ...erating 50 dB or less 1 Temperature Operating Best Print Quality 10 to 35 C 50 F to 95 F 20 to 33 C 68 F to 91 F Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 14 6 in 370 mm 13 8 in 351 mm 17 4 in 443 mm 180 mm 7 1 in 398 mm 18 4 in 15 7 in 468 mm ...

Page 127: ... Paper Input Paper Tray Paper type Plain paper inkjet paper coated paper glossy paper 2 transparencies 1 2 and envelopes Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 10 15 cm Index card and Post card 3 For more details see Paper weight thickness and capacity on page 11 Maximum paper tray capacity Approx 100 sheets of 80 gsm 20 lb plain paper ...

Page 128: ... mm 11 7 in Scanning Width 208 mm 8 2 in Printing Width 204 mm 8 03 in Grey Scale 256 levels Polling Types Standard Secure Timer Sequential Monochrome only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 8 dot mm 203 dot in Vertical Standard 3 85 line mm 98 line in Mono 7 7 line mm 196 line in Colour Fine 7 7 line mm 196 line in Mono Colour Photo 7 7 line mm 196 line in ...

Page 129: ...d resolution MMR code Specifications and printed materials are subject to change without prior notice Broadcasting 140 stations Automatic Redial 3 times after 5 minutes Auto Answer 2 3 4 5 6 7 8 9 or 10 rings for Australia 1 2 3 4 5 6 7 8 9 or 10 rings for New Zealand 0 1 2 3 4 5 6 7 8 9 or 10 rings for some countries Communication Source Public switched telephone network Memory Transmission Up to...

Page 130: ... to 14 in Scanner Glass Width Max 215 9 mm 8 5 in Scanner Glass Height Max 297 mm 11 7 in Copy Width Max 210 mm 8 26 in Copy Speed Mono Up to 18 pages minute A4 paper 1 Colour Up to 16 pages minute A4 paper 1 Multiple Copies Stacks up to 99 pages Sorts up to 99 pages Mono only Enlarge Reduce 25 to 400 in increments of 1 Resolution Monochrome Scans up to 600 1200 dpi Prints up to 1200 1200 dpi Colo...

Page 131: ...each operation for paper tray on page 10 Printer Driver Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS X 10 2 4 or greater Resolution Up to 1200 6000 dpi 1 1200 2400 dpi 1200 1200 dpi 600 600 dpi 600 300 dpi 600 150 dpi Print Speed Up to 25 pages minute Mono 2 ...

Page 132: ... is compatible with USB 2 0 Hi Speed however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface 2 Third party USB ports are not supported for Macintosh USB A USB 2 0 interface cable that is no longer than 2 0 m 6 feet 1 2 ...

Page 133: ...he ink delivery tubes for high quality print outs This process will only happen once With all following ink cartridges you can print the specified number of pages The above figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge The number of pages a cartridge will print may change depending on how often you use the machine and how many...

Page 134: ...The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the docum...

Page 135: ... means Transmit RX means Receive Fax Receive Code Press this code l 5 1 l 9 1 for New Zealand when you answer a fax call on an extension or external phone Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telepho...

Page 136: ... dialling on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code l that allows you to call and access your machine fr...

Page 137: ...ou can choose certain options for each fax transmission and copy without changing the default settings Tone not available in New Zealand A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date ...

Page 138: ... 65 multiple 64 paper 70 single 64 sort 68 temporary settings 65 using ADF 64 using scanner glass 7 Copy Options key 65 page layout N in 1 67 paper size 70 paper type 70 poster 67 Custom telephone features on a single line 88 D Daylight Savings Time 20 Dialling access codes and credit card numbers 51 Groups 25 manual 48 Speed Dial 48 Distinctive Ring 38 43 Dual Access 28 E Envelopes 10 11 14 15 Er...

Page 139: ...m memory Dual Access 28 from scanner glass 24 manual 30 overseas 29 phone line interference 95 Real Time Transmission 28 Resolution 27 Fax Tel mode answering at extension phones 46 47 double ringing voice calls 33 F T Ring Time 33 Fax Detect 33 Fax Receive Code 46 47 Ring Delay 32 Telephone Answer Code 46 47 G Grey scale 119 Groups for Broadcasting 51 H HELP LCD messages 106 using menu keys 106 Me...

Page 140: ...anging 51 setting up 50 using 48 Pause 50 52 Search 49 Speed Dial changing 51 setting up by location 50 using 48 R Receive Mode 31 External TAD 31 Fax Only 31 Fax Tel 31 Manual 31 Redial Pause key 49 50 Reducing copies 66 incoming faxes 34 Remote Retrieval 55 access code 55 commands 56 getting your faxes 57 Reports 58 Caller ID List 39 42 44 Fax Journal 59 Journal Period 58 Help List 59 how to pri...

Page 141: ...Troubleshooting 85 checking ink volume 102 document jam 92 error messages on LCD 89 if you are having difficulty copying 88 incoming calls 88 phone line or connections 86 printing 85 printing received faxes 86 receiving faxes 87 sending faxes 87 paper jam 93 print quality 100 TX Lock 22 V Volume setting beeper 19 ring 19 speaker 20 W Windows 122 ...

Page 142: ...Support For support for your Brother Product other than what you can resolve through the User Guide Visit our website www brother com au or visit our Solutions website for FAQs Frequently Asked Questions Driver Updates Utilities Product Support http solutions brother com You can contact the Product Support Centre for any technical or customer care support enquiry you may have about your Brother Pr...

Page 143: ...Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries LP5695040 ARL ASA NZ Printed in China ...

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