Brother DCP Series Software User'S Manual Download Page 6

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................................................................................................................136

For Network Users (For models with built-in network support)..............................................................138

Firewall settings (For Network users)

139

Before using the Brother software .........................................................................................................139

For Windows

XP SP2 users ..........................................................................................................139

For Windows Vista

users...............................................................................................................141

Section II Apple

Macintosh

Printing and Faxing

144

Setting up your USB-equipped Apple

Macintosh

..............................................................................144

Choosing the right type of paper............................................................................................................144

Simultaneous printing, scanning and faxing ....................................................................................144
Clearing data from the memory .......................................................................................................144
Status Monitor .................................................................................................................................145

Using the Brother Ink driver...................................................................................................................146

Choosing page setup options ..........................................................................................................146
Choosing printing options ................................................................................................................148

Basic settings.........................................................................................................................................149

Media Type......................................................................................................................................149
Quality .............................................................................................................................................150
Color Mode ......................................................................................................................................150

Advanced settings .................................................................................................................................151

Color/Grayscale...............................................................................................................................152
Other Print Options..........................................................................................................................154

Support ..................................................................................................................................................155
Sending a fax (MFC models only) .........................................................................................................156

Drag a vCard from the Mac OS

X Address Book application

(For Mac OS

X 10.2.x to 10.4.x)................................................................................................159

Using Mac OS

X 10.5 Addresses panel ........................................................................................160

Summary of Contents for DCP Series

Page 1: ...SOFTWARE USER S GUIDE For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP Version C USA ...

Page 2: ...s and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd Memory Stick Pro Memory ...

Page 3: ...k Settings 15 Other Print Options 17 Support 26 Using FaceFilter Studio for photo printing by REALLUSION 28 Starting FaceFilter Studio with your Brother machine turned On 29 Starting FaceFilter Studio when your Brother machine is turned Off 30 Printing an image 31 Smart Portrait 33 Red eye Reduction 33 Print Expression List 34 Uninstalling FaceFilter Studio 34 2 Scanning 35 Scanning a document usi...

Page 4: ...om other applications 66 Exporting items into other formats 66 Uninstalling ScanSoft PaperPort 11SE with OCR 66 3 ControlCenter3 67 Using ControlCenter3 67 Switching the user interface 69 Turning the AutoLoad feature off 69 SCAN 70 File Type 71 Image example Microsoft Paint 71 OCR Word Processing program 73 E mail 74 File 75 CUSTOM SCAN 76 File Type 77 Customizing a user defined button 78 PHOTOCAP...

Page 5: ...0C and MFC 290C 115 Remote Setup 115 6 Brother PC FAX Software MFC models only 117 PC FAX sending 117 Setting up user information 117 Sending setup 118 Setting up a cover page 119 Entering cover page information 119 Sending a file as a PC FAX using the Facsimile style user interface 120 Sending a file as a PC FAX using the Simple style user interface 121 Address Book 123 Brother Address Book 124 S...

Page 6: ...Macintosh 144 Choosing the right type of paper 144 Simultaneous printing scanning and faxing 144 Clearing data from the memory 144 Status Monitor 145 Using the Brother Ink driver 146 Choosing page setup options 146 Choosing printing options 148 Basic settings 149 Media Type 149 Quality 150 Color Mode 150 Advanced settings 151 Color Grayscale 152 Other Print Options 154 Support 155 Sending a fax MF...

Page 7: ...System requirements for Presto PageManager 179 Technical support 180 11 ControlCenter2 182 Using ControlCenter2 182 Turning the AutoLoad feature off 183 SCAN 184 File types 185 Image example Apple Preview 185 OCR word processing application 187 E mail 188 File 189 CUSTOM SCAN 190 File types 190 User defined button 191 Scan to Image 191 Scan to OCR 192 Scan to E mail 193 Scan to File 194 COPY PC FA...

Page 8: ...MFC 6490CW only 210 Scan to FTP For MFC 5890CN and MFC 6490CW 211 Pre configuring your FTP profiles 211 Creating a user defined File Name 213 Scan to FTP using FTP Server Profiles 213 Scan to FTP Manual Method 214 How to set a new default for Scan to FTP 216 Entering Text 218 For MFC 5890CN and MFC 6490CW 218 13 Remote Setup PhotoCapture Center 219 Remote Setup Not available for DCP models MFC 250...

Page 9: ...olCenter3 67 Network Scanning For models with built in network support 94 Remote Setup Not available for DCP models MFC 250C and MFC 290C 115 Brother PC FAX Software MFC models only 117 PhotoCapture Center 136 Firewall settings For Network users 139 ...

Page 10: ...he Quick Setup Guide You can also download the latest drivers from the Brother Solutions Center at http solutions brother com Features 1 This machine offers many features you will find in a high quality ink jet printer Brilliant High Quality Output Printing at up to 1200 6000 dpi on glossy paper to get the highest possible resolution See Resolution in the Specifications in the User s Guide The pri...

Page 11: ...ile sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during PC printing However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and then continues printing when copying or fax receiving has finished Clearing data from the memory 1 If the LCD shows Data Remaining you can clear the data tha...

Page 12: ...PC There is also a link to the Brother Genuine Supplies website Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies Note For more information about using the Status Monitor software right click the Status Monitor icon and choose Help Monitoring the machine s status 1 Once you start up your PC the Status Monitor icon appears on the tasktray A green i...

Page 13: ...ese steps a Right click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark b Right click again then click Exit Note Even if the Status Monitor is off you can check the machine s status at any time by clicking Status Monitor from the Start menu on your PC ...

Page 14: ...ype Quality Speed Paper Size Page Layout Color Settings Scaling Use Watermark Print Date Time Quick Print Setup Accessing the printer driver settings 1 a Click File then Print in your application b Choose Brother MFC XXXX Printer where XXXX is your model name and click Properties The printer properties dialog box appears ...

Page 15: ...use some slight blurring of text b Choose Borderless Paper Size Color Mode Orientation number of Copies and the page order Reverse Order Page Layout Page Order Border Line if any 2 c Select the Paper Source Available on models with Paper Tray 2 d Click OK 3 to apply your chosen settings To return to the default settings click Default 4 then OK 3 Note This area 5 shows the current settings 1 5 2 4 ...

Page 16: ...lowest speed Photo Use for printing photographs Since the print data is much larger than a normal document the processing time data transfer time and print time will be longer Fine Better print quality than Normal mode and faster print speed than Photo Normal Good print quality with typical print speed Fast Normal Better print quality than Fast mode and faster print speed than Normal Fast The fast...

Page 17: ...Defined Specify the Width and Height values and enter any name you want for this custom size Choose the correct paper thickness to improve the quality of your output To do borderless printing 1 From the Paper Size pull down list choose the size of paper you want to print such as Letter Borderless or Ledger Borderless Available on 11 17 models Note For 11 17 models If your prints look smudged when ...

Page 18: ...es of a document on 1 sheet of paper The 1 in N options enlarges your print size and prints the document in poster print mode Page Order 1 When N in 1 option is selected the Page Order can be selected from the drop down menu Border Line 1 When N in 1 with the Page Layout feature you can choose to have a solid border dashed border or no border around each page on the sheet Orientation 1 Orientation...

Page 19: ...mplete copy of your document will be printed and then reprinted according to the number of copies you choose If Collate is unchecked then each page will be printed according to the number of copies chosen before the next page of the document is printed Reverse Order 1 Reverse Order prints the pages of your document in the opposite order ...

Page 20: ...ns 3 Check Mirror Printing to reverse the data from left to right Check Reverse Printing to reverse the data up to down Note Mirror Printing is not available when you choose Transparencies as the Media Type d You can print a logo or text onto your document as a Watermark 4 You can choose one of the preset Watermarks or you can use a bitmap file or text file that you have created e Click the Other ...

Page 21: ...ing 13 1 Color Grayscale 1 This selection allows a color document to be printed in black and white using grayscale Color Settings 1 Click the Color Settings button to see options for enhanced print settings ...

Page 22: ...n image This will make darker areas darker and lighter areas lighter Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red Increases the intensity of Red in the image to make the image redder Green Increases the intensity of Green in the image to make the image greener Blue Increases the intensity of Blue in the image to make...

Page 23: ...ick the Watermark Settings button to change the watermark settings You can choose a watermark and change its size and position on the page If you want to add a new watermark click the New button and then choose Use Text or Use Bitmap File ...

Page 24: ...y want to print an outline of the watermark Title 1 Choose CONFIDENTIAL COPY or DRAFT as the title or enter a title you like in the field Text 1 Enter your watermark text into the Text Box and then choose Font Style Size and Color Bitmap 1 Enter the file name and location of your bitmap image in the file box or click Browse to search for the file You can also set the Scaling or Transparency of the...

Page 25: ...Printing 17 1 Other Print Options 1 Click the Other Print Options button to set more Printer functions ...

Page 26: ...o change the Date Time Font and position To include a background with the Date and Time choose Opaque When Opaque is chosen you can click the Color button to change the color of the Date and Time background Note The selection boxes show the format of Date and Time to be printed The actual Date and Time printed on your document is automatically retrieved from the settings on your PC ...

Page 27: ... 1 The Quick Print Setup feature lets you quickly choose driver settings Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon To view and change settings click the tasktray icon ...

Page 28: ...g 20 1 Photo Bypass Tray Help 1 Set the Photo Bypass Tray Help to On to display help instructions on how to use the photo paper tray when you select Photo or Photo L paper Available on Photo Bypass Tray models ...

Page 29: ...de to improve print quality or print speed Recommended Setting Choose Recommended Setting for general use Improved Print Quality Choose Improved Print Quality for better print quality Print speed may be reduced slightly depending on the print data Improved Print Speed Choose Improved Print Speed for faster print speed ...

Page 30: ...d patterns and you can choose which one to use for your document Diffusion Dots are put at random to create the halftones Use for printing photographs that have delicate shades and graphics Dither Dots are arranged in a pre defined pattern to make halftones Use for printing graphics that have definite color boundaries or for printing charts such as business charts Match Monitor Color is adjusted t...

Page 31: ...Pages settings you may see a printing error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing The Print Odd Pages and Print Even Pages settings only support Letter for Paper Size and Plain Paper for Media Type You can print multiple copies in collated format Choose the number of copies you want and check...

Page 32: ...er choose the Basic tab and check Reverse Order b Choose the Advanced tab and click Other Print Options c Choose Print Order and check Print Odd Pages Click OK d After the machine prints the odd numbered pages remove the printed pages from the output paper tray Before you go to the next step make sure the printed pages are dry e Empty the paper tray Do not add the printed pages to the top of a sta...

Page 33: ... check Print Even Pages Click OK j The machine will print all the even numbered pages on the other side of the paper Guidelines for printing on both sides of the paper 1 If the paper is thin it may wrinkle If the paper is curled flatten it and then put it back in the paper tray If the paper is not feeding properly it may be curled Remove the paper and straighten it ...

Page 34: ...Support 1 The Support window shows the driver version and settings information There are also links to the Brother Solutions Center and Genuine Supplies Websites Click the Support button to display the Support window ...

Page 35: ...mation about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies Check Setting You can check current driver settings ...

Page 36: ...dio You can also access FaceFilter Studio by double clicking the shortcut on the desktop or by clicking the FaceFilter Studio button in ControlCenter3 See PHOTOCAPTURE on page 82 Before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio Note If your B...

Page 37: ...ceFilter Studio for the first time this screen will appear if your Brother machine is turned On and connected to your computer the FaceFilter Studio will detect your Brother machine b After you click Continue in step a this screen will appear FaceFilter Studio is ready to use with full functionality ...

Page 38: ... Click Detect in step a and this screen will appear Turn on your Brother machine and check that it is connected to your computer and then click Yes c If FaceFilter Studio does not detect the Brother machine this screen will appear Make sure your Brother machine is turned on and click Retry If FaceFilter Studio still does not detected the Brother machine in step c click Cancel d If you clicked Canc...

Page 39: ... out and you will not be able to use the Print function Note When FaceFilter Studio starts with limited functionality the photo data will be saved with a watermark To start FaceFilter Studio with full functionality see Starting FaceFilter Studio with your Brother machine turned On on page 29 Printing an image 1 a Click the Open icon to choose the photo data ...

Page 40: ...l appear Click the Print icon on the left d The Print settings dialog will appear Choose Paper Size Paper Source Orientation number of Copies Scaling and Printing Area Note If you want to print a borderless photo choose Full Page Photo in Scaling and borderless paper in Paper Size ...

Page 41: ...tness of the skin tone automatically a Open the photo data b Click the Smart Portrait icon to detect faces automatically c You can modify the Brightness adjustment by dragging the slider d Click OK Red eye Reduction 1 The Red eye Reduction function lets you reduce red eyes in your photo a Open the photo data b Click the Red eye Reduction icon to reduce red eyes automatically c Auto Red eye Detecti...

Page 42: ...y applying an expression template or by manual adjustment In the Select Expression step you can preview or print the expression list of your choice Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio choose Start All Programs Reallusion FaceFilter Studio Uninstall FaceFilter Studio ...

Page 43: ...page 139 Scanning a document using the TWAIN driver 2 The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine but you can also scan images directly int...

Page 44: ...appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Brightness 4 Contrast 5 Document Size 6 i Click Start When scanning is finished click Cancel to return to the PaperPort 11SE window Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is requir...

Page 45: ...to g of Scanning a document into the PC on page 35 b Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed c Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box d Press and hold down the left mouse button and drag it over the portion you want to scan 1 Scanning area Note You c...

Page 46: ...anning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colors Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 300 dpi 24 bit color Web Use for attaching the scanned image to web pages 100 100 dpi 24 bit color T...

Page 47: ...average and is usually suitable for most images You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image You can also enter a value in the box to set the level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Note The Bri...

Page 48: ... 1 4 10 1 2 in 184 1 266 7 mm Business Card 3 5 2 4 in 90 60 mm To scan business cards choose the Business Card size and then put the business card face down at the top left of the scanner glass Photo 4 6 in 10 15 cm Index Card 5 8 in 127 203 2 mm Photo L 3 5 5 in 89 127 mm Photo 2L 5 7 in 13 18 cm Postcard 1 3 9 5 8 in 100 148 mm Postcard 2 Double 5 8 7 9 in 148 200 mm Custom For Models without a...

Page 49: ... can choose mm or inch as the unit for Width and Height Note You can see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the approximate data size in Bitmap format The size will vary depending on the type of file resolution and number of colors used ...

Page 50: ...e scanner glass Flatbed See Pre Scanning and cropping a portion using the scanner glass on page 44 a Load your document b Start the ScanSoft PaperPort 11SE software that was installed during the MFL Pro Suite installationto scan a document Note The instructions for scanning in this Guide are based on ScanSoft PaperPort 11SE The process will vary when scanning from other applications c Click File t...

Page 51: ...e i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Page size from the drop down list 4 l If you want to change some advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture Type from Advanced Properties Click OK after you choose the settings 1 2 3 4 ...

Page 52: ...rtions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Put the document face down on the scanner glass b Choose Flatbed in the Paper source drop down list 1 Note If your machine has no Auto Document Feeder ADF you do not need to specify the Paper source 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture ...

Page 53: ... the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture Type from Advanced Properties Click OK after you choose settings g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 11SE window or your application window ...

Page 54: ...loid or Legal size as the scan page size check A3 Ledger in the Brother Scanner Utility dialog box You must restart your PC for the new settings to take effect Note If you scan the document at a resolution of greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memor...

Page 55: ...r Windows Vista when the User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do not have administrator rights Enter the administrator password and click OK ...

Page 56: ... and then crop a portion of a page after pre scanning the document you must scan using the scanner glass Flatbed See Pre Scanning and cropping a portion using the scanner glass on page 50 a Load your document b Open your software application to scan the document c Do one of the following For Windows Photo Gallery Click File then Import from Camera or Scanner For Windows Fax and Scan Click File New...

Page 57: ...e type 6 Resolution 7 Brightness 8 Contrast Note By default the scanner resolution can be set to a maximum of 1200 dpi If you want to scan at higher resolutions use the Brother Scanner Utility See Brother Scanner Utility on page 46 g Click the Scan button in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 ...

Page 58: ...e of Scanning a document into the PC on page 48 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area Note If your machine has no Auto Document Feeder ADF you do not need to specify the Source ...

Page 59: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 60: ...he ControlCenter3 software See SCAN on page 70 For details about how to configure the scan settings and to launch the application of your choice using the Scan key see Using ControlCenter3 on page 67 Scan to E mail 2 You can scan either a black and white or color document into your E mail application as a file attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E ...

Page 61: ...ing a Load your document b Press the Scan key c Press a or b to choose Scan to Image Press OK d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to Image d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanni...

Page 62: ... Start The machine starts the scanning process For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to OCR d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration scre...

Page 63: ...ss For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to File d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration screen See SCAN on page 70 If you would like to...

Page 64: ... music data that is stored on the stick cannot be read 3 This product supports SecureDigital High Capacity 4 This product supports xD Picture Card Type M Type M Type H Large Capacity CAUTION DO NOT unplug the power cord or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick Pro SecureDigital or xD Picture Card from the machine while it is reading the data the Photo Capture key i...

Page 65: ...s a or b to choose the file type you want Press OK For Color LCD models Press a or b to choose File Type Press d or c to choose the file type you want Press OK If you want to change the file name go to h If you want to start scanning without changing any settings press Black Start or Color Start Note If you choose color in the quality setting you cannot choose TIFF If you choose black and white in...

Page 66: ... or memory card while the Photo Capture key is flashing you must restart your PC before putting the USB Flash memory drive or memory card back in If you put in another USB Flash memory drive or memory card before the PC is restarted the data on it may be destroyed b Load your document c Press the Scan key d Press Scan to Media If you want to change the quality go to e If you want to start scanning...

Page 67: ...s you entered For details on entering text see the User s Guide included with your machine h Press Black Start or Color Start to start scanning If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No After you finish scanning make sure you choose No before removing the USB Flash memory drive or memory card from the machine Note Scan type depends on the setti...

Page 68: ...OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose Quality Press OK e Choose the quality you want Press OK f Press Stop Exit Changing the default black white file format 2 a Press Menu b Press a or b to choose PhotoCapture Press OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose B W File Type Press OK e Press a or b to choose TIFF or PDF Press OK f...

Page 69: ... LCD models 2 Setting the new default 2 a Press the Scan key b Press a or b to choose Scan to Media Press OK c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press a or b to choose Set New Default e Press 1 to choose Yes f Press Stop Exit Factory reset 2 a Press the Scan key b Press a or b to choose Scan to Media Press OK c ...

Page 70: ... c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press Set New Default e Press Yes to confirm f Press Stop Exit Factory reset 2 a Press the Scan key b Press Scan to Media c Press Factory Reset d Press Yes to confirm e Press Stop Exit ...

Page 71: ...e your graphics and text documents It allows you to mix or stack documents of different formats for printing faxing or filing This chapter only introduces the basic functions of the software For more details see the ScanSoft Getting Started Guide To view the ScanSoft PaperPort 11SE Getting Started Guide choose Help from PaperPort 11SE menu bar and click Getting Started Guide When you install MFL P...

Page 72: ...l files PaperPort 11SE s max and other files will be displayed and include an icon that indicates the application that the specific file type is associated or created with Non graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images Page View displays a close up of a single page You can open a PaperPort 11SE item by double clicking its icon or the thumb...

Page 73: ...orking link to them The bar at the bottom of the PaperPort 11SE desktop that shows which programs you can use with PaperPort 11SE To send an item from PaperPort 11SE to another program simply drag and drop the item from the PaperPort 11SE desktop to the program icon on the Send To bar PaperPort 11SE automatically converts the item to the preferred format If PaperPort 11SE does not automatically re...

Page 74: ... The Save XXXXX as dialog box is displayed b Choose the drive and folder where you want to store the file c Enter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 11SE without saving it Uninstalling ScanSoft PaperPort 11SE with OCR 2 For Windows 2000 Professional 2 a Click the Start button Settings Control Panel then Add Remove Programs b C...

Page 75: ...ates the need to manually launch specific applications ControlCenter3 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Access to the Custom Scan settings Custom Scan buttons let you configure a button to meet your own application needs 2 c Access to the advanced features of PhotoCapture Center 3 d Access the Copy features avail...

Page 76: ...down list you must have the MFL Pro Suite Software installed on your PC for that model For the Modern user interface you need to install Adobe Flash Player 8 or greater If you do not have Flash Player 8 or greater you will be prompted so you can download the latest Flash Player 7 1 8 2 3 4 5 6 7 1 8 2 5 6 3 4 ...

Page 77: ...interface Turning the AutoLoad feature off 3 Once you start ControlCenter3 from the Start menu the icon will appear on the tasktray You can open the ControlCenter3 window by double clicking the icon If you do not want ControlCenter3 to run automatically each time you start your PC a Right click the ControlCenter3 icon in the tasktray and choose Preferences The ControlCenter3 preference window appe...

Page 78: ...ail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software butto...

Page 79: ...ple Microsoft Paint 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing To change the default settings right click the Image button click ControlCenter Configuration and click the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Change the other set...

Page 80: ...nter the Application Name up to 30 characters and the Application Location You can also find the application location by clicking the icon Choose File Type from the drop down list You can delete an application that you have added by clicking the Delete button in the Software Button tab Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the func...

Page 81: ...oftware Button tab To change the word processing application choose the destination word processing application from the Target Application drop down list You can add an application to the list by clicking the Add button To delete an application click the Delete button in the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Sc...

Page 82: ...m the E mail Application drop down list You can add an application to the list by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter3 a default list of compatible E mail applications will appear in the drop down list If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list Yo...

Page 83: ...e name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type drop down list You can save the file to the default folder shown in the Destination Folder or choose your preferred folder by clicking the icon To display where the scanned image is saved when scanning is finished check the Show Folder box To let you specify th...

Page 84: ...age directly into any image viewer editor software You can choose any image editor application on your PC Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen ...

Page 85: ...ontrolCenter3 77 3 File Type 3 You can choose from the following list of file types when saving to a folder Windows Bitmap bmp JPEG jpg TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf ...

Page 86: ... configuration window Scan to Image 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 87: ...Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 88: ... a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 89: ...Type drop down list Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon Check Show Folder to show where the scanned image is saved after scanning Check Show Save As Window to specify the destination of the scanned image after every scan Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness a...

Page 90: ...e destination folder Copy To Application Lets you copy the files on the USB Flash memory drive or the memory card directly to a specific application FaceFilter Studio Lets you copy the files on the USB Flash memory drive or the memory card and launch the FaceFilter Studio application See Using FaceFilter Studio for photo printing by REALLUSION on page 28 Note DCP 165C and MFC 290C do not support C...

Page 91: ...iginal file was created The file is then saved into this folder For example a file created on the memory card on Oct 08 2007 will be saved into a folder named 10082007 Retain PCC folder structure when copying The copy is saved using the same folder structure as the original no new folders are created If you check Create date folder before copying a folder based on the current date is created The c...

Page 92: ...copying a folder based on the current date is created The copy is then saved into this folder FaceFilter Studio 3 The FaceFilter Studio button lets you copy the files on a USB Flash memory drive or memory card and launch the FaceFilter Studio application FaceFilter Studio gives you an easy to use borderless photo printing function You can also add photo effects such as automatic red eye reduction ...

Page 93: ...name based on the date that the original file was created The copy is then saved into this folder For example the copy of an original file created on Oct 8 2007 will be saved into a folder named 10082007 Retain PCC folder structure when copying The copy is saved using the same folder structure as the original no new folders are created If you check Create date folder before copying a folder based ...

Page 94: ...buttons can be customized to let you use advanced copy functions such as N in 1 printing To use the Copy buttons configure the printer driver by right clicking the button and choosing the ControlCenter Configuration Enter a name in Please enter a name for the Copy Button text field up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Show Scanner Interface Bright...

Page 95: ...er driver settings dialog box you can choose advanced settings for printing Note You must configure each of the copy buttons before they can be used The Print Options screen will vary depending on the model of printer you have chosen ...

Page 96: ...he PC FAX receive software is activated and your PC starts receiving fax data from your Brother machine After activating the PC FAX option the icon name changes to View Received which when clicked will open an application and display the received faxes Before using the PC FAX Receive option you must select the PC FAX Receive option from the control panel menu of the Brother machine See PC FAX rece...

Page 97: ...eived Not available for MFC 250C and MFC 290C 3 The Brother PC FAX Receiving software option lets you view and store your faxes on your PC It is automatically installed when you install the MFL Pro Suite By clicking the Receive button the PC FAX Receive function is activated and starts to receive fax data from your Brother machine Before you use the PC FAX Receive function you must select the PC F...

Page 98: ...u See Running the PC FAX Receiving software on your PC on page 132 Address Book 3 The Address Book button lets you add amend or delete contacts from your address book To edit the Address Book click the Address Book button to open the dialog box See Brother Address Book on page 124 Setup 3 By clicking the Setup button you can configure the user settings of the PC FAX application See Setting up user...

Page 99: ...ts you open the Remote Setup Program See Remote Setup on page 115 Quick Dial Not available for DCP models MFC 250C and MFC 290C Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 115 Ink Level Lets you check the ink status See Status Monitor on page 4 User s Guide Lets you view the Software User s Guide and the Network User s Guide ...

Page 100: ... Setup Program window to configure the machine setting menus Note For details see Remote Setup on page 115 Quick Dial Not available for DCP models MFC 250C and MFC 290C 3 The Quick Dial button lets you open the Set Quick Dial window in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC ...

Page 101: ...el 3 The Ink Level button opens the Status Monitor window which displays the ink level for each cartridge User s Guide 3 The User s Guide button lets you view the Software User s Guide and the Network User s Guide in HTML format ...

Page 102: ...protected by a firewall and is unable to network scan you may need to configure the firewall settings If you are using Windows Firewall and you installed MFL Pro Suite from the CD ROM the necessary Firewall settings have already been made For more information see Firewall settings For Network users on page 139 Before using Network Scanning 4 Network license 4 This product includes a PC license for...

Page 103: ...l then Scanners and Cameras For Windows XP click the Start button Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras For Windows Vista click the button Control Panel Hardware and Sound then Scanner and Camera b Do one of the following For Windows 2000 select your Brother machine from the list and click the properties button For Windows XP righ...

Page 104: ...following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Click the Network Setting tab and choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address and then click Apply ...

Page 105: ...C name in the Display Name field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scann...

Page 106: ... mail attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d For MFC 6490CW Press a or b to choose PC Press OK e Press a or b to choose the destination PC you want to use for E mailing your document Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK Note For DCP mod...

Page 107: ...e settings of the Device Button tab Black Start or Color Start do not change the settings Scan to E mail E mail Server MFC 6490CW only 4 When you choose Scan to E mail E mail Server you can scan a black and white or color document and send it directly to an E mail address from the machine You can choose PDF or TIFF for Black and White and PDF or JPEG for color Note Scan to E mail E mail Server req...

Page 108: ... using the scanner glass of the machine choose the document size Press b to choose Glass ScanSize Press d or c to choose Letter Legal Ledger A4 or A3 Press OK h Press a or b to choose Enter the destination E mail address from the dial pad Note You can also use E mail addresses you have stored in your machine Press a or b to choose Phone Book Press c Press a or b to choose Alphabetical Order or Num...

Page 109: ...a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document b Press the Scan key c Press Scan to Image d Press a or b to display the destination PC you want to send to e Press the destination PC and then press OK If the LCD prompts y...

Page 110: ... of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document b Press the Scan key c Press Scan to OCR d Press a or b to display the destination PC you want to send to e Press the ...

Page 111: ... the destination PC on the control panel Press OK Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document ...

Page 112: ...ype option on the Device Button tab of the ControlCenter3 configuration screen See SCAN on page 70 If you would like to change the file name of scanned documents enter the file name in the File Name section on the Device Button tab of the ControlCenter3 configuration Scan type depends on the settings of the Device Button tab Black Start or Color Start do not change the settings ...

Page 113: ...se E mail Server Press OK d Press and choose your new setting Repeat this step for each setting you want to change e After changing the last setting press a or b to choose Set New Default Press OK f Press 1 to choose Yes g Press Stop Exit Factory reset 4 You can reset the factory settings a Press the Scan key b Press a or b to choose Scan to E mail Press OK c Press a or b to choose E mail Server P...

Page 114: ...ose Setup Profile Press OK e Press a or b to choose Not Registered Press OK f Press a or b to choose Profile Name Press OK g Enter the name that you want to use for the profile of the FTP server This name will be displayed on the LCD of the machine and can be up to 30 characters Press OK h Press a or b to choose Host Address Press OK i Enter the Host Address for example ftp example com up to 60 ch...

Page 115: ... to choose Glass ScanSize Press d or c to choose Letter Legal Ledger A4 or A3 Press OK t Press a or b to choose Passive Mode u Press d or c to choose On or Off Press OK v Press a or b to choose Port Number w Enter the port number Press OK x Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used ...

Page 116: ...Profiles 4 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose one of the FTP server profiles listed Press OK If the Scan to FTP profile is complete press Black Start or Color Start and go to k If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chose...

Page 117: ...he machine choose documents size Press a or b to choose Letter Legal Ledger A4 or A3 Press OK h Enter Username Press OK i Enter Password Press OK j Press Black Start or Color Start k The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No ...

Page 118: ...racters Press OK g Enter Username Press OK h Enter Password Press OK i Press a or b to choose Quality Press d or c to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200 dpi or B W 200x100 dpi Press OK j Press a or b to choose File Type Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B W document Press OK Note For MFC 6490CW If you use the scanner glas...

Page 119: ...ou want to use up to 15 characters and press OK Press Black Start or Color Start and go to n n The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No Note If a timeout or any other error occurs start the Scan to FTP process again from the beg...

Page 120: ... If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter Username Press OK g Enter Password Press OK h Press and choose your new setting Repeat this step for each setting you wa...

Page 121: ... b to choose Manual Press OK Note If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter Username Press OK g Enter Password Press OK h Press a or b to choose Factory Reset Pres...

Page 122: ...ter a space in a name press c twice between characters Making corrections 4 If you entered a letter incorrectly and want to change it press d to move the cursor under the incorrect character press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters 4 If you need to enter a letter that is on the same key as the letter before press c to move the cursor...

Page 123: ...it the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen items on the machine You cannot print the data until it is uploaded to the machin...

Page 124: ...rt buttons to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 For more information see Firewall settings For Network users on page 139 ...

Page 125: ... solutions brother com Note If you are using Windows XP or Windows 2000 Professional you must log on with Administrator rights The PC FAX software can only send Black White fax documents Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 120 a Click t...

Page 126: ...lephone systems for example dialling 9 to get an outside line in your office Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information on page 117 To add header information to the top of the fax pages check Include header User interface Choose the user interface from two choices Si...

Page 127: ...ipient information you want to add to the cover page From Choose the sender information you want to add to the cover page Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose...

Page 128: ...Facsimile style user interface appears Note If the Simple style user interface appears change the user interface selection setting See Sending setup on page 118 d Enter a fax number using any of the following methods Use the dial pad to enter the number Use your PC s keyboard to enter the number Click any of the 10 Speed Dial buttons Click the Address Book button and then choose a member or group ...

Page 129: ... Redial to scroll through the last five fax numbers choose a number and then click Start Sending a file as a PC FAX using the Simple style user interface 6 a Create a file in any application on your PC b Click File then Print The Print dialog box appears c Choose Brother PC FAX as your printer and then click Print The Simple style user interface appears Note If the Facsimile style user interface a...

Page 130: ...ld Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and note check Cover Page On Note You can also click the icon to create or edit a cover page f Click the send icon Note If you want to cancel the fax click the cancel icon ...

Page 131: ... you must enter the path and file name of the database file which contains the address book information Click the Browse button to choose the database file If you choose Outlook or Outlook Express you can use the Outlook or Outlook Express Address Book For Windows 2000 XP or Windows Mail Address For Windows Vista by clicking the Address Book button in the FAX Sending dialog box Outlook Express Add...

Page 132: ...er Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the inform...

Page 133: ...mber or group on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 6 a Click the Speed Dial button you want to clear b Click Clear Note You can select a speed dial from the PC FAX interface to make sending...

Page 134: ...log box appears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group Editing member information 6 a Choose the member or group you want t...

Page 135: ...emote Setup Not available for DCP models MFC 250C and MFC 290C on page 115 Exporting the whole current Address Book 6 Note If you are creating a vCard you must first choose the member If you choose vCard in a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to e From the Address Book...

Page 136: ...Brother PC FAX Software MFC models only 128 6 d Click OK to save the data e Enter the name of the file and then click Save ...

Page 137: ...n Text From the Address Book click File Import then vCard and go to e From the Address Book click File Import then Remote Setup Dial Data and go to e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Choose Tab or Comma based on the file format yo...

Page 138: ...Brother PC FAX Software MFC models only 130 6 e Enter the name of the file and then click Open Note If you chose Text in a Files of type will be Text file csv ...

Page 139: ...the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup Note See Troubleshooting and Routine Maintenance of the User s Guide or visit the Brother Solutions Center http solutions brother com for more information To use PC FAX receiving with a Windows XP and Windows Vis...

Page 140: ...nnected on a network Press OK g Press a or b to choose Backup Print On or Backup Print Off Press OK h Press Stop Exit Note If you select Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When B...

Page 141: ...s are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving software over...

Page 142: ...he PC FAX RX Setup dialog box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or node name of your machine Choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose th...

Page 143: ...e icon will change to The icon will change to once the received fax has been viewed a Double click to run ScanSoft PaperPort 11SE b Open the Fax Received folder c Double click any new faxes to open and view them Note The name of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2007 16 40 21 tif ...

Page 144: ... any other operation For Windows 2000 users to access the PhotoCapture Center features from your PC you must first install a Windows 2000 update See the Quick Setup Guide for installation instructions Using PhotoCapture Center 7 a Put a USB Flash memory drive CompactFlash 1 Memory Stick 2 Memory Stick Pro 2 SecureDigital 3 or xD Picture Card 4 into your machine 1 This product also supports Compact...

Page 145: ... to the memory card 7 a In Windows Explorer right click the removable disk icon and choose Eject b Wait until the Photo Capture key stops blinking before taking out the media CAUTION DO NOT unplug the power cord USB cable or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick Pro SecureDigital or xD Picture Card from the machine while it is reading it when the Photo Capture key ...

Page 146: ... web browser c Click the name of the file you want to see Note Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name When you take out a media do the following to prevent damage to the media 7 a Close the browser b Wait until the Photo Capture ...

Page 147: ...onnection after you added port 54925 and 54926 Port number 137 also supports printing PhotoCapture Center and Remote Setup over the network For Windows XP SP2 users 8 a Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On b Click the Advanced tab and Settings button c Click the Add button d A...

Page 148: ...e Enter 54926 4 In Internal Port number for this service Enter 54926 5 Make sure UDP is selected 6 Click OK g If you still have trouble with your network connection click the Add button h Add port 137 for both network scanning and Network PC Fax receiving by entering the information below 1 In Description of service Enter any description for example Brother Network Print 2 In Name or IP address fo...

Page 149: ...rewall and click Change settings b When the User Account Control screen appears do the following Users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall on the General tab is set to On d Click the Exceptions tab ...

Page 150: ...lick the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check the...

Page 151: ...Section II Apple Macintosh II Printing and Faxing 144 Scanning 162 ControlCenter2 182 Network Scanning For models with built in network support 200 Remote Setup PhotoCapture Center 219 ...

Page 152: ...ose the right type of paper Be sure to read About paper in the User s Guide before buying paper Simultaneous printing scanning and faxing 9 Your machine can print from your Macintosh while sending or receiving a fax in memory or while scanning a document into the Macintosh Fax sending will not be stopped during Macintosh printing However when the machine is copying or receiving a fax on paper it p...

Page 153: ... status If you want the latest machine status while the Status Monitor window is open click the update button 1 You can set at what interval the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window After starting the Status Monitor you can hide or show the window To hide the window go to the menu bar Broth...

Page 154: ...le TextEdit click File then Page Setup Make sure MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK b From an application such as Apple TextEdit click File then Print to start printing For Mac OS X 10 2 x to 10 4 x ...

Page 155: ... size of paper you want to print such as Letter Borderless or Tabloid Borderless Available on 11 17 models Note For 11 17 models If your prints look smudged when you use Ledger paper your paper may be short grain paper Choose Tabloid Short Grain to avoid smudging Consult the paper packaging or paper manufacturer for paper specifications Printing will be slower when using the Tabloid Short Grain se...

Page 156: ...Printing and Faxing 148 9 Choosing printing options 9 To control special printing features choose Print Settings in the Print dialog box ...

Page 157: ...er when printing with plain paper on which ink dries slowly This setting may cause some slight blurring of text Media Type 9 To achieve the best print results the media being printed on should be selected in the driver The machine changes the way it prints depending on the selected media type Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Other Photo Paper Transparencie...

Page 158: ...phs Since the print data is much larger than a normal document the processing time data transfer time and print time will be longer Highest Use for printing precise images such as photographs This is the highest resolution and slowest speed 1 If you choose A3 Borderless as Paper Size you can only choose Fine Note The default settings are shown in bold Color Mode 9 Color is adjusted to get the clos...

Page 159: ...Printing and Faxing 151 9 Advanced settings 9 You can choose the Color Grayscale Mirror Printing Reverse Printing and Bi Directional Printing settings ...

Page 160: ...d Faxing 152 9 Color Grayscale 9 This selection allows a color document to be printed in black and white using grayscale Color Settings 9 Click the Color Settings button to see options for enhanced print settings ...

Page 161: ...mage redder Green Increases the intensity of Green in the image to make the image greener Blue Increases the intensity of Blue in the image to make the image bluer Mirror Printing 9 Check Mirror Printing to reverse the data from left to right Note Mirror Printing is not available when you choose Transparencies as the Media Type Reverse Printing 9 Check Reverse Printing to reverse the data up to do...

Page 162: ...ced slightly depending on the print data Improved Print Speed Choose Improved Print Speed for faster print speed Halftone Pattern 9 The machine can use two methods Diffusion or Dither to arrange dots to express halftones There are some predefined patterns and you can choose which one to use for your document Diffusion Dots are put at random to create the halftones Use for printing photographs that...

Page 163: ...to display the Support window Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies ...

Page 164: ...tly from a Macintosh application a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print For Mac OS X 10 2 x to 10 4 x For Mac OS X 10 5 For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 165: ...Printing and Faxing 157 9 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax ...

Page 166: ...inting and Faxing 158 9 Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the Destination Fax Numbers field ...

Page 167: ... business card from the Mac OS X Address Book application a Click Address Book b For Mac OS X 10 2 x to 10 4 x Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 168: ...you are finished addressing your fax click Print to send the fax Note The vCard used must contain a work fax or home fax number Using Mac OS X 10 5 Addresses panel 9 You can address a fax number using Addresses button a Click Addresses ...

Page 169: ...Printing and Faxing 161 9 b Choose fax number from Addresses panel and then click To c When you are finished addressing your fax click Print to send the fax ...

Page 170: ...n from a machine on a network choose the networked machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Accessing the scanner 10 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source or anothe...

Page 171: ...ontrast c Click Start When scanning has finished the image appears in your graphics application Pre Scanning an image 10 The PreScan button is used to preview and also lets you crop any unwanted areas from the image When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Load your document b Click PreScan The whole image is scanned into yo...

Page 172: ... window 10 Resolution 10 You can change the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colors Resolution Black White Gray Error Diffusion 8 bit color True Gray 24 bit color 100 100 dpi Yes Yes Yes 150 150 dpi Yes Yes Yes 200 200...

Page 173: ...pearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 8 Bit Color Uses up to 256 colors to scan the image 24 Bit Color Uses up to 16 8 million colors to scan the image Although using 24 Bit Color creates an image with the most accurate color reproduction the image file size will be about three times larger than a file created us...

Page 174: ...wn at the top left of the scanner glass Photo 4 6 in Index Card 5 8 in Photo L 89 127 mm Photo 2L 127 178 mm Postcard 1 100 148 mm Postcard 2 148 200 mm Custom For Models without a scanner ADF User adjustable from 0 35 0 35 in 8 9 8 9 mm to 8 5 11 7 in 215 9 297 mm For Letter scanning models with ADF User adjustable from 0 35 0 35 in 8 9 8 9 mm to 8 5 14 in 215 9 355 6 mm For 11 17 scanning models...

Page 175: ...can the document again Note The Brightness setting is only available if you have set Scan Type to Black White Gray or True Gray Contrast You can increase or decrease the contrast level by moving the slide bar to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas You can also enter a value in the box to set the Contrast Not...

Page 176: ...on tab See SCAN on page 184 For details about how to configure the ControlCenter2 buttons to launch the application of your choice using the Scan key see Using ControlCenter2 on page 182 Scan to E mail 10 You can scan either a black and white or color document into your E mail application as a file attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press O...

Page 177: ...d your document b Press the Scan key c Press a or b to choose Scan to Image Press OK d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to Image d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choos...

Page 178: ...d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to OCR d Press Black Start or Color Start The machine starts the scanning process Note You must have Presto PageManager installed on your Macintosh for the OCR feature to work from the Scan key or ControlCenter2 See Using Presto PageManager on ...

Page 179: ...rocess For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to File d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on page 184 If you would l...

Page 180: ...sic data that is stored on the stick cannot be read 3 This product supports SecureDigital High Capacity 4 This product supports xD Picture Card Type M Type M Type H Large Capacity CAUTION DO NOT unplug the power cord or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick Pro SecureDigital or xD Picture Card from the machine while it is reading the data the Photo Capture key is f...

Page 181: ...ss a or b to choose the file type you want Press OK For Color LCD models Press a or b to choose File Type Press d or c to choose the file type you want Press OK If you want to change the file name go to h If you want to start scanning without changing any settings press Black Start or Color Start Note If you choose color in the quality setting you cannot choose TIFF If you choose black and white i...

Page 182: ...ve or memory card while the Photo Capture key is flashing you must restart your PC before putting the USB Flash memory drive or memory card back in If you put in another USB Flash memory drive or memory card before the PC is restarted the data on it may be destroyed b Load your document c Press the Scan key d Press Scan to Media If you want to change the quality go to e If you want to start scanni...

Page 183: ...rs you entered For details on entering text see the User s Guide included with your machine h Press Black Start or Color Start to start scanning If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No After you finish scanning make sure you choose No before removing the USB Flash memory drive or memory card from the machine Note Scan type depends on the sett...

Page 184: ...s OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose Quality Press OK e Choose the quality you want Press OK f Press Stop Exit Changing the default black white file format 10 a Press Menu b Press a or b to choose PhotoCapture Press OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose B W File Type Press OK e Press a or b to choose TIFF or PDF Press O...

Page 185: ... LCD models 10 Setting the new default 10 a Press the Scan key b Press a or b to choose Scan to Media Press OK c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press a or b to choose Set New Default e Press 1 to choose Yes f Press Stop Exit Factory reset 10 a Press the Scan key b Press a or b to choose Scan to Media Press OK...

Page 186: ...ia c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press Set New Default e Press Yes to confirm f Press Stop Exit Factory reset 10 a Press the Scan key b Press Scan to Media c Press Factory Reset d Press Yes to confirm e Press Stop Exit ...

Page 187: ... to download Presto PageManager from the Brother Solutions Center website To download insert the CD ROM and double click Presto PageManager icon You will be prompted to download the software from the Brother Solutions Center Note The complete NewSoft Presto PageManager 7 User s Guide can be viewed from the Help icon in NewSoft Presto PageManager 7 Features 10 OCR In one step you can scan an image ...

Page 188: ... GmbH Postal Address Carlstraße 50 D 52531 Übach Palenberg Germany Telephone 0900 1 409640 E mail Address de nsc newsoft eu com URL http de newsoft eu com UK Company name Avanquest UK Postal Address The Software Centre East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft eu com France Comp...

Page 189: ...ss Not Open Telephone 0899399878 E mail Address it nsc newsoft eu com URL http it newsoft eu com Spain Company name 5CA Postal Address Not Open Telephone 0807505598 E mail Address sp nsc newsoft eu com Other countries E mail Address tech newsoft eu com ...

Page 190: ...w click the icon and choose Open ControlCenter2 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh and access the PC FAX applications available for your device 3 d Access the settings availab...

Page 191: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 192: ...ault your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlC...

Page 193: ... Multi Page tif Portable Network Graphics png PDF pdf Image example Apple Preview 11 The Scan To Image feature lets you scan an image directly into your graphics application for image editing To change the default settings click the button while holding down the Ctrl key and choose the Software Button If you want to scan and then crop a portion of a page after pre scanning the document check the S...

Page 194: ...button Enter the Application Name up to 30 characters and choose your preferred application by clicking the Browse button Also choose the File Type from the pop up menu You can delete an application that you have added Just choose the Application Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function ...

Page 195: ... click the button while holding down the Ctrl key and choose the Software Button To change the word processing application choose the destination word processing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scannin...

Page 196: ... your preferred E mail application from the E mail Application pop up menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choos...

Page 197: ...aracters in the File Name box File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destin...

Page 198: ...u can choose the destination application for the editable text You must install Presto PageManager for this feature Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen from your E mail address book Scan to File Lets you save a scanned image to any folder on a local or network hard disk ...

Page 199: ...s Follow these guidelines for button configuration Scan to Image 11 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 200: ... Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 201: ...ame in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 202: ... Type pop up menu Save the file to the default folder or choose your preferred folder by clicking the Browse button Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings If you want to specify the destination of the scanned image check the Show Save As Window If you want to scan and then crop a portion of a page after pre scanning the document check ...

Page 203: ...n configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Sho...

Page 204: ... pop up menu See Sending a fax MFC models only on page 156 For Mac OS X 10 5 11 For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax MFC models only on page 156 ...

Page 205: ...e Remote Setup Program See Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 219 Quick Dial Lets you open the Set Quick Dial window of the Remote Setup See Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 219 Ink Level Lets you open the Brother Status Monitor which displays the ink level for each cartridge ...

Page 206: ... configure the machine setting menus Note For details see Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 219 Quick Dial Not available for DCP models MFC 250C and MFC 290C 11 The Quick Dial button lets you open the Set Quick Dial window in the Remote Setup Program so you can easily register or change the dial numbers from your Macintosh ...

Page 207: ...k Level 11 The Ink Level button opens the Brother Status Monitor window which displays the ink level for each cartridge Note The Brother Status Monitor application is located in Macintosh HD Library Printers Brother Utilities ...

Page 208: ...nel Setup in the Network User s Guide Note For network scanning maximum of 25 clients can be connected to one machine on a network For example if 30 clients try to connect at a time 5 clients will not be shown on the LCD Before using Network Scanning 12 Configuring network scanning 12 a From Library choose Printers Brother Utilities and DeviceSelector and then double click Device Selector The Devi...

Page 209: ...u want to be displayed on the machine LCD for your Macintosh You can use up to 15 characters You can avoid receiving unwanted documents by setting a 4 digit PIN number Enter your PIN number in the PIN number and Retype PIN number field To send data to a computer protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine See Usin...

Page 210: ... mail from the Macintosh as an attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d For MFC 6490CW Press a or b to choose PC Press OK e Press a or b to choose the destination Macintosh you want to use for E mailing your document Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the ...

Page 211: ...pts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK f Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on ...

Page 212: ...ines In order to use this function please download the necessary software from the Brother Solutions Center http solutions brother com a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d Press a or b to choose E mail Server Press OK e Press a or b to choose Quality If you don t want to change the quality or file type press a and then enter destination addre...

Page 213: ...ou have stored in your machine Press a or b to choose Phone Book Press c Press a or b to choose Alphabetical Order or Numerical Order Press OK Press a or b to choose the E mail address you want Press OK Press OK again Press Black Start or Color Start The machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No ...

Page 214: ...er Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 12 a Load your document b Press the Scan key c Press Scan to Image d Press a or b to display the destination Macintosh you want to send to e Press the destin...

Page 215: ... Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 12 a Load your document b Press the Scan key c Press Scan to OCR d Press...

Page 216: ...umber enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process F...

Page 217: ...ype option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on page 184 If you would like to change the file name of scanned documents enter the file name in the File Name section on the Device Button tab of the ControlCenter2 configuration Scan type depends on the settings of the Device Button tab Black Start or Color Start do not change the settings ...

Page 218: ...ose E mail Server Press OK d Press and choose your new setting Repeat this step for each setting you want to change e After changing the last setting press a or b to choose Set New Default Press OK f Press 1 to choose Yes g Press Stop Exit Factory reset 12 You can reset the factory settings a Press the Scan key b Press a or b to choose Scan to E mail Press OK c Press a or b to choose E mail Server...

Page 219: ...hoose Setup Profile Press OK e Press a or b to choose Not Registered Press OK f Press a or b to choose Profile Name Press OK g Enter the name that you want to use for the profile of the FTP server This name will be displayed on the LCD of the machine and can be up to 30 characters Press OK h Press a or b to choose Host Address Press OK i Enter the Host Address for example ftp example com up to 60 ...

Page 220: ...b to choose Glass ScanSize Press d or c to choose Letter Legal Ledger A4 or A3 Press OK t Press a or b to choose Passive Mode u Press d or c to choose On or Off Press OK v Press a or b to choose Port Number w Enter the port number Press OK x Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used...

Page 221: ... Server Profiles 12 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose one of the FTP server profiles listed Press OK If the Scan to FTP profile is complete you will automatically go to k If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chosen you...

Page 222: ...er is successful the machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No Scan to FTP Manual Method 12 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose Manual Press OK Note If there is no FTP Profile configured skip d and go to e e Enter the FTP host addres...

Page 223: ...t to change the file name go to l l Press a or b to choose File Name Press OK Press a or b to choose a file name you want to use and press OK Press Black Start or Color Start and go to n Note If you want to change the file name manually go to m m Press a or b to choose Manual Press OK Enter the file name you want to use up to 15 characters and press OK Press Black Start or Color Start and go to n ...

Page 224: ...e If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter Username Press OK g Enter Password Press OK h Press and choose your new setting Repeat this step for each setting you w...

Page 225: ...r b to choose Manual Press OK Note If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter Username Press OK g Enter Password Press OK h Press a or b to choose Factory Reset Pre...

Page 226: ...nter a space in a name press c twice between characters Making corrections 12 If you entered a letter incorrectly and want to change it press d to move the cursor under the incorrect character press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters 12 If you need to enter a letter that is on the same key as the letter before press c to move the cur...

Page 227: ... Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen items on the mac...

Page 228: ... settings for your machine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only ...

Page 229: ...ntosh cannot access the PhotoCapture Center for any other operation For USB cable users 13 a Put a USB Flash memory drive CompactFlash 1 Memory Stick 2 Memory Stick Pro 2 SecureDigital 3 or xD Picture Card 4 into your machine The Removable Disk icon appears on the Desktop 1 This product also supports CompactFlash type1 2 MagicGate Memory Stick and Memory Stick Pro can be used but any music data th...

Page 230: ...CAUTION DO NOT unplug the power cord USB cable or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick Pro SecureDigital or xD Picture Card from the machine while it is reading it when the Photo Capture key is flashing You could lose your data or damage the data If you take out the memory card while the Photo Capture key is flashing you must restart your Macintosh before putting ...

Page 231: ...file names on your memory card is shown c Click the name of the file you want to see Note Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name When you take out a USB Flash memory drive or memory card do the following to prevent damage to the ...

Page 232: ... 118 simple style 121 P PaperPort Windows 63 65 66 exporting 66 importing 66 PhotoCapture Center Macintosh 221 Windows 136 Presto PageManager Macintosh 170 179 Print Macintosh Brother Ink driver 146 Windows Brother printer driver 6 R Remote Setup Macintosh 219 Windows 115 S Scan Macintosh Network 200 OCR 179 Presto PageManager 170 179 Resolution 164 Scan key 168 202 TWAIN compliant 162 Windows Net...

Page 233: ... on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk an...

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Brother DCP Series, Software User'S Manual

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