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Brother DCP 385C - Color Inkjet - All-in-One, User Manual

The Brother DCP 385C is a versatile all-in-one color inkjet printer, ideal for home or small office use. With its easy-to-use interface, this device delivers high-quality prints, copies, and scans. To get the most out of your printer, download the free user manual from manualshive.com.

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Scanning

54

2

Using the Scan key (For USB cable users)

2

Note

If you use the 

Scan

 key on a network, see 

Using the Scan key

 on page 100.

 

You can use the 

(

Scan

) key on the control panel to scan documents directly into your word 

processing, graphics or E-mail applications, to a folder on your PC, to a USB Flash memory drive or memory 
card.

Before you can use the 

(

Scan

) key on the control panel, you have to install the Brother MFL-Pro 

software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-
ROM, then the correct drivers and the ControlCenter3 software are installed. Scanning using the 

(

Scan

) key uses the configuration of the Device Button tab of the ControlCenter3 software. (See 

SCAN

 on page 72.) For details about how to configure the scan settings and to launch the application of your 

choice using the 

(

Scan

) key, see 

Using ControlCenter3

 on page 69.

Scan to E-mail

2

You can scan either a black and white or color document into your E-mail application as a file attachment.

a

Load your document.

b

Press the 

(

Scan

) key.

c

Press 

a

 or 

b

 to choose 

Scan to E-mail

.

Press 

OK

. 

d

Press 

Black Start

 or 

Color Start

.

The machine starts scanning the document, creates a file attachment, and launches your E-mail 
application, displaying the new message waiting to be addressed.

For Touchscreen models

2

a

Load your document.

b

Press the 

(

Scan

) key.

c

Press 

Scan to E-mail

.

d

Press 

Black Start

 or 

Color Start

.

The machine starts scanning the document, creates a file attachment, and launches your E-mail 
application, displaying the new message waiting to be addressed.

Summary of Contents for DCP 385C - Color Inkjet - All-in-One

Page 1: ...SOFTWARE USER S GUIDE For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP Version D USA ...

Page 2: ...e trademarks or registered trademarks of Corel Corporation and or its subsidiaries in Canada the United States and or other countries CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd Memor...

Page 3: ...e Watermark 16 Watermark Settings 17 Other Print Options 19 Support 28 Using FaceFilter Studio for photo printing by REALLUSION 30 Starting FaceFilter Studio with your Brother machine turned On 31 Starting FaceFilter Studio when your Brother machine is turned Off 32 Printing an image 33 Smart Portrait 35 Red eye Reduction 35 Print Expression List 36 Uninstalling FaceFilter Studio 36 2 Scanning 37 ...

Page 4: ...om other applications 68 Exporting items into other formats 68 Uninstalling ScanSoft PaperPort 11SE with OCR 68 3 ControlCenter3 69 Using ControlCenter3 69 Switching the user interface 71 Turning the AutoLoad feature off 71 SCAN 72 File Type 73 Image example Microsoft Paint 73 OCR Word Processing program 75 E mail 76 File 77 CUSTOM SCAN 78 File Type 79 Customizing a user defined button 80 PHOTOCAP...

Page 5: ...19 Creating a user defined File Name 120 Scan to FTP using FTP Server Profiles 121 Scan to FTP Manual Method 122 How to set a new default for Scan to FTP 123 Entering Text 125 For MFC 5890CN and MFC 6490CW 125 For MFC 6890CDW 126 5 Remote Setup Not available for DCP models MFC 250C and MFC 290C 127 Remote Setup 127 6 Brother PC FAX Software MFC models only 129 PC FAX sending 129 Setting up user in...

Page 6: ...users 151 For Windows Vista users 153 Section II Apple Macintosh 9 Printing and Faxing 156 Setting up your Macintosh 156 Choosing the right type of paper 156 Simultaneous printing scanning and faxing 156 Clearing data from the memory 156 Status Monitor 157 Using the Brother Ink driver 158 Choosing page setup options 158 Automatic Duplex Printing MFC 6890CDW only 160 Choosing printing options 162 B...

Page 7: ...System requirements for Presto PageManager 193 Technical support 194 11 ControlCenter2 196 Using ControlCenter2 196 Turning the AutoLoad feature off 197 SCAN 198 File types 199 Image example Apple Preview 199 OCR word processing application 201 E mail 202 File 203 CUSTOM SCAN 204 File types 204 User defined button 205 Scan to Image 205 Scan to OCR 206 Scan to E mail 207 Scan to File 208 COPY PC FA...

Page 8: ...ting a user defined File Name 229 Scan to FTP using FTP Server Profiles 229 Scan to FTP Manual Method 230 How to set a new default for Scan to FTP 232 Scan to FTP For MFC 6890CDW 234 Pre configuring your FTP profiles 234 Creating a user defined File Name 235 Scan to FTP using FTP Server Profiles 236 Scan to FTP Manual Method 237 How to set a new default for Scan to FTP 238 Entering Text 240 For MF...

Page 9: ...olCenter3 69 Network Scanning For models with built in network support 96 Remote Setup Not available for DCP models MFC 250C and MFC 290C 127 Brother PC FAX Software MFC models only 129 PhotoCapture Center 148 Firewall settings For Network users 151 ...

Page 10: ...he Quick Setup Guide You can also download the latest drivers from the Brother Solutions Center at http solutions brother com Features 1 This machine offers many features you will find in a high quality ink jet printer Brilliant High Quality Output Printing at up to 1200 6000 dpi on glossy paper to get the highest possible resolution See Resolution in the Specifications in the User s Guide The pri...

Page 11: ...ile sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during PC printing However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and then continues printing when copying or fax receiving has finished Clearing data from the memory 1 If the LCD shows Data Remaining you can clear the data tha...

Page 12: ...PC There is also a link to the Brother Genuine Supplies website Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies Note For more information about using the Status Monitor software right click the Status Monitor icon and choose Help Monitoring the machine s status 1 Once you start up your PC the Status Monitor icon appears on the tasktray A green i...

Page 13: ...ese steps a Right click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark b Right click again then click Exit Note Even if the Status Monitor is off you can check the machine s status at any time by clicking Status Monitor from the Start menu on your PC ...

Page 14: ...ze Page Layout Color Settings Automatic Duplex printing Available on MFC 6890CDW Scaling Use Watermark Print Date Time Quick Print Setup Accessing the printer driver settings 1 a Click File then Print in your application b Choose Brother MFC XXXX Printer where XXXX is your model name and click Properties The printer properties dialog box appears ...

Page 15: ...r Size Color Mode Orientation number of Copies and the page order Reverse Order Page Layout Page Order Border Line if any 2 c Check Duplex Booklet 3 if you want to use the Duplex two sided printing feature Available on MFC 6890CDW d Select the Paper Source 4 Available on models with Paper Tray 2 e Click OK 6 to apply your chosen settings To return to the default settings click Default 5 then OK 6 ...

Page 16: ...lowest speed Photo Use for printing photographs Since the print data is much larger than a normal document the processing time data transfer time and print time will be longer Fine Better print quality than Normal mode and faster print speed than Photo Normal Good print quality with typical print speed Fast Normal Better print quality than Fast mode and faster print speed than Normal Fast The fast...

Page 17: ...Defined Specify the Width and Height values and enter any name you want for this custom size Choose the correct paper thickness to improve the quality of your output To do borderless printing 1 From the Paper Size pull down list choose the size of paper you want to print such as Letter Borderless or Ledger Borderless Available on 11 17 models Note For 11 17 models If your prints look smudged when ...

Page 18: ...es of a document on 1 sheet of paper The 1 in N options enlarges your print size and prints the document in poster print mode Page Order 1 When N in 1 option is selected the Page Order can be selected from the drop down menu Border Line 1 When N in 1 with the Page Layout feature you can choose to have a solid border dashed border or no border around each page on the sheet Orientation 1 Orientation...

Page 19: ...mplete copy of your document will be printed and then reprinted according to the number of copies you choose If Collate is unchecked then each page will be printed according to the number of copies chosen before the next page of the document is printed Reverse Order 1 Reverse Order prints the pages of your document in the opposite order ...

Page 20: ... Guidelines for printing on both sides of the paper 1 The Duplex Booklet function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only If the paper is thin it may wrinkle If the paper is curled flatten it and then put it back in the paper tray If the paper is not feeding properly it may be curled Remove the paper and straighten it Duplex Setting 1 Check Duplex Booklet and th...

Page 21: ... Offset 1 If you check the Binding Offset option you can also specify the offset for binding in inches or millimeters Note When you use the duplex printing function Duplex 1 or Duplex 2 features may help to reduce paper feed problems Go to Advanced tab of the printer driver and then click the Other Print Options button From the Printer Function menu choose Advanced Duplex Settings Choose Duplex 1 ...

Page 22: ...ns 3 Check Mirror Printing to reverse the data from left to right Check Reverse Printing to reverse the data up to down Note Mirror Printing is not available when you choose Transparencies as the Media Type d You can print a logo or text onto your document as a Watermark 4 You can choose one of the preset Watermarks or you can use a bitmap file or text file that you have created e Click the Other ...

Page 23: ...ing 15 1 Color Grayscale 1 This selection allows a color document to be printed in black and white using grayscale Color Settings 1 Click the Color Settings button to see options for enhanced print settings ...

Page 24: ...n image This will make darker areas darker and lighter areas lighter Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red Increases the intensity of Red in the image to make the image redder Green Increases the intensity of Green in the image to make the image greener Blue Increases the intensity of Blue in the image to make...

Page 25: ...ick the Watermark Settings button to change the watermark settings You can choose a watermark and change its size and position on the page If you want to add a new watermark click the New button and then choose Use Text or Use Bitmap File ...

Page 26: ...y want to print an outline of the watermark Title 1 Choose CONFIDENTIAL COPY or DRAFT as the title or enter a title you like in the field Text 1 Enter your watermark text into the Text Box and then choose Font Style Size and Color Bitmap 1 Enter the file name and location of your bitmap image in the file box or click Browse to search for the file You can also set the Scaling or Transparency of the...

Page 27: ...Printing 19 1 Other Print Options 1 Click the Other Print Options button to set more Printer functions Note The screen shown in this section may vary depending on your machine ...

Page 28: ...o change the Date Time Font and position To include a background with the Date and Time choose Opaque When Opaque is chosen you can click the Color button to change the color of the Date and Time background Note The selection boxes show the format of Date and Time to be printed The actual Date and Time printed on your document is automatically retrieved from the settings on your PC ...

Page 29: ... 1 The Quick Print Setup feature lets you quickly choose driver settings Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon To view and change settings click the tasktray icon ...

Page 30: ...g 22 1 Photo Bypass Tray Help 1 Set the Photo Bypass Tray Help to On to display help instructions on how to use the photo paper tray when you select Photo or Photo L paper Available on Photo Bypass Tray models ...

Page 31: ...de to improve print quality or print speed Recommended Setting Choose Recommended Setting for general use Improved Print Quality Choose Improved Print Quality for better print quality Print speed may be reduced slightly depending on the print data Improved Print Speed Choose Improved Print Speed for faster print speed ...

Page 32: ...d patterns and you can choose which one to use for your document Diffusion Dots are put at random to create the halftones Use for printing photographs that have delicate shades and graphics Dither Dots are arranged in a pre defined pattern to make halftones Use for printing graphics that have definite color boundaries or for printing charts such as business charts Match Monitor Color is adjusted t...

Page 33: ...and Print Even Pages settings you may see a printing error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing The Print Odd Pages and Print Even Pages settings only support Letter for Paper Size and Plain Paper for Media Type You can print multiple copies in collated format Choose the number of copies you...

Page 34: ...er choose the Basic tab and check Reverse Order b Choose the Advanced tab and click Other Print Options c Choose Print Order and check Print Odd Pages Click OK d After the machine prints the odd numbered pages remove the printed pages from the output paper tray Before you go to the next step make sure the printed pages are dry e Empty the paper tray Do not add the printed pages to the top of a sta...

Page 35: ... check Print Even Pages Click OK j The machine will print all the even numbered pages on the other side of the paper Guidelines for printing on both sides of the paper 1 If the paper is thin it may wrinkle If the paper is curled flatten it and then put it back in the paper tray If the paper is not feeding properly it may be curled Remove the paper and straighten it ...

Page 36: ...Support 1 The Support window shows the driver version and settings information There are also links to the Brother Solutions Center and Genuine Supplies Websites Click the Support button to display the Support window ...

Page 37: ...mation about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies Check Setting You can check current driver settings ...

Page 38: ...dio You can also access FaceFilter Studio by double clicking the shortcut on the desktop or by clicking the FaceFilter Studio button in ControlCenter3 See PHOTOCAPTURE on page 84 Before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio Note If your B...

Page 39: ...ceFilter Studio for the first time this screen will appear if your Brother machine is turned On and connected to your computer the FaceFilter Studio will detect your Brother machine b After you click Continue in step a this screen will appear FaceFilter Studio is ready to use with full functionality ...

Page 40: ... Click Detect in step a and this screen will appear Turn on your Brother machine and check that it is connected to your computer and then click Yes c If FaceFilter Studio does not detect the Brother machine this screen will appear Make sure your Brother machine is turned on and click Retry If FaceFilter Studio still does not detected the Brother machine in step c click Cancel d If you clicked Canc...

Page 41: ... out and you will not be able to use the Print function Note When FaceFilter Studio starts with limited functionality the photo data will be saved with a watermark To start FaceFilter Studio with full functionality see Starting FaceFilter Studio with your Brother machine turned On on page 31 Printing an image 1 a Click the Open icon to choose the photo data ...

Page 42: ...l appear Click the Print icon on the left d The Print settings dialog will appear Choose Paper Size Paper Source Orientation number of Copies Scaling and Printing Area Note If you want to print a borderless photo choose Full Page Photo in Scaling and borderless paper in Paper Size ...

Page 43: ...tness of the skin tone automatically a Open the photo data b Click the Smart Portrait icon to detect faces automatically c You can modify the Brightness adjustment by dragging the slider d Click OK Red eye Reduction 1 The Red eye Reduction function lets you reduce red eyes in your photo a Open the photo data b Click the Red eye Reduction icon to reduce red eyes automatically c Auto Red eye Detecti...

Page 44: ...y applying an expression template or by manual adjustment In the Select Expression step you can preview or print the expression list of your choice Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio choose Start All Programs Reallusion FaceFilter Studio Uninstall FaceFilter Studio ...

Page 45: ... page 151 Scanning a document using the TWAIN driver 2 The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine but you can also scan images directly in...

Page 46: ...appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Brightness 4 Contrast 5 Document Size 6 i Click Start When scanning is finished click Cancel to return to the PaperPort 11SE window Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is requir...

Page 47: ...to g of Scanning a document into the PC on page 37 b Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed c Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box d Press and hold down the left mouse button and drag it over the portion you want to scan 1 Scanning area Note You c...

Page 48: ...anning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colors Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 300 dpi 24 bit color Web Use for attaching the scanned image to web pages 100 100 dpi 24 bit color T...

Page 49: ...average and is usually suitable for most images You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image You can also enter a value in the box to set the level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Note The Bri...

Page 50: ... 1 4 10 1 2 in 184 1 266 7 mm Business Card 3 5 2 4 in 90 60 mm To scan business cards choose the Business Card size and then put the business card face down at the top left of the scanner glass Photo 4 6 in 10 15 cm Index Card 5 8 in 127 203 2 mm Photo L 3 5 5 in 89 127 mm Photo 2L 5 7 in 13 18 cm Postcard 1 3 9 5 8 in 100 148 mm Postcard 2 Double 5 8 7 9 in 148 200 mm Custom For Models without a...

Page 51: ... can choose mm or inch as the unit for Width and Height Note You can see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the approximate data size in Bitmap format The size will vary depending on the type of file resolution and number of colors used ...

Page 52: ...e scanner glass Flatbed See Pre Scanning and cropping a portion using the scanner glass on page 46 a Load your document b Start the ScanSoft PaperPort 11SE software that was installed during the MFL Pro Suite installationto scan a document Note The instructions for scanning in this Guide are based on ScanSoft PaperPort 11SE The process will vary when scanning from other applications c Click File t...

Page 53: ...e i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Page size from the drop down list 4 l If you want to change some advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture Type from Advanced Properties Click OK after you choose the settings 1 2 3 4 ...

Page 54: ...rtions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Put the document face down on the scanner glass b Choose Flatbed in the Paper source drop down list 1 Note If your machine has no Auto Document Feeder ADF you do not need to specify the Paper source 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture ...

Page 55: ... the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture Type from Advanced Properties Click OK after you choose settings g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 11SE window or your application window ...

Page 56: ...loid or Legal size as the scan page size check A3 Ledger in the Brother Scanner Utility dialog box You must restart your PC for the new settings to take effect Note If you scan the document at a resolution of greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memor...

Page 57: ...r Windows Vista when the User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do not have administrator rights Enter the administrator password and click OK ...

Page 58: ... and then crop a portion of a page after pre scanning the document you must scan using the scanner glass Flatbed See Pre Scanning and cropping a portion using the scanner glass on page 52 a Load your document b Open your software application to scan the document c Do one of the following For Windows Photo Gallery Click File then Import from Camera or Scanner For Windows Fax and Scan Click File New...

Page 59: ...e type 6 Resolution 7 Brightness 8 Contrast Note By default the scanner resolution can be set to a maximum of 1200 dpi If you want to scan at higher resolutions use the Brother Scanner Utility See Brother Scanner Utility on page 48 g Click the Scan button in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 ...

Page 60: ...e of Scanning a document into the PC on page 50 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area Note If your machine has no Auto Document Feeder ADF you do not need to specify the Source ...

Page 61: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 62: ...the ControlCenter3 software See SCAN on page 72 For details about how to configure the scan settings and to launch the application of your choice using the Scan key see Using ControlCenter3 on page 69 Scan to E mail 2 You can scan either a black and white or color document into your E mail application as a file attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E...

Page 63: ...ing a Load your document b Press the Scan key c Press a or b to choose Scan to Image Press OK d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to Image d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanni...

Page 64: ... Start The machine starts the scanning process For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to OCR d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration scre...

Page 65: ...ss For Touchscreen models 2 a Load your document b Press the Scan key c Press Scan to File d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration screen See SCAN on page 72 If you would like to...

Page 66: ... music data that is stored on the stick cannot be read 3 This product supports SecureDigital High Capacity 4 This product supports xD Picture Card Type M Type M Type H Large Capacity CAUTION DO NOT unplug the power cord or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick PRO SecureDigital or xD Picture Card from the machine while it is reading the data the Photo Capture key i...

Page 67: ...r b to choose the file type you want Press OK For Color LCD models Press a or b to choose File Type Press d or c to choose the file type you want Press OK If you want to change the file name go to h If you want to start scanning without changing any settings press Black Start or Color Start Note If you choose color in the quality setting you cannot choose TIFF If you choose black and white in the ...

Page 68: ... card back in If you put in another USB Flash memory drive or memory card before the PC is restarted the data on it may be destroyed b Load your document c Press the Scan key d Press Scan to Media If you want to change the quality go to e If you want to start scanning without changing any settings press Black Start or Color Start e Press quality and then press the quality you want If you want to c...

Page 69: ...he letters you entered For details on entering text see the User s Guide included with your machine i Press Black Start or Color Start to start scanning If you are using the scanner glass the LCD displays Next Page Press Yes or No After you finish scanning make sure you choose No before removing the USB Flash memory drive or memory card from the machine Note Scan type depends on the settings you c...

Page 70: ...OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose Quality Press OK e Choose the quality you want Press OK f Press Stop Exit Changing the default black white file format 2 a Press Menu b Press a or b to choose PhotoCapture Press OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose B W File Type Press OK e Press a or b to choose TIFF or PDF Press OK f...

Page 71: ...els 2 Setting the new default 2 a Press the Scan key b Press a or b to choose Scan to Media Press OK c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press a or b to choose Set New Default Press OK e Press 1 or to choose Yes f Press Stop Exit Factory reset 2 a Press the Scan key b Press a or b to choose Scan to Media Press O...

Page 72: ... c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press Set New Default e Press Yes to confirm f Press Stop Exit Factory reset 2 a Press the Scan key b Press Scan to Media c Press Factory Reset d Press Yes to confirm e Press Stop Exit ...

Page 73: ...e your graphics and text documents It allows you to mix or stack documents of different formats for printing faxing or filing This chapter only introduces the basic functions of the software For more details see the ScanSoft Getting Started Guide To view the ScanSoft PaperPort 11SE Getting Started Guide choose Help from PaperPort 11SE menu bar and click Getting Started Guide When you install MFL P...

Page 74: ...l files PaperPort 11SE s max and other files will be displayed and include an icon that indicates the application that the specific file type is associated or created with Non graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images Page View displays a close up of a single page You can open a PaperPort 11SE item by double clicking its icon or the thumb...

Page 75: ...orking link to them The bar at the bottom of the PaperPort 11SE desktop that shows which programs you can use with PaperPort 11SE To send an item from PaperPort 11SE to another program simply drag and drop the item from the PaperPort 11SE desktop to the program icon on the Send To bar PaperPort 11SE automatically converts the item to the preferred format If PaperPort 11SE does not automatically re...

Page 76: ... The Save XXXXX as dialog box is displayed b Choose the drive and folder where you want to store the file c Enter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 11SE without saving it Uninstalling ScanSoft PaperPort 11SE with OCR 2 For Windows 2000 Professional 2 a Click the Start button Settings Control Panel then Add Remove Programs b C...

Page 77: ...ates the need to manually launch specific applications ControlCenter3 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Access to the Custom Scan settings Custom Scan buttons let you configure a button to meet your own application needs 2 c Access to the advanced features of PhotoCapture Center 3 d Access the Copy features avail...

Page 78: ...down list you must have the MFL Pro Suite Software installed on your PC for that model For the Modern user interface you need to install Adobe Flash Player 8 or greater If you do not have Flash Player 8 or greater you will be prompted so you can download the latest Flash Player 7 1 8 2 3 4 5 6 7 1 8 2 5 6 3 4 ...

Page 79: ...interface Turning the AutoLoad feature off 3 Once you start ControlCenter3 from the Start menu the icon will appear on the tasktray You can open the ControlCenter3 window by double clicking the icon If you do not want ControlCenter3 to run automatically each time you start your PC a Right click the ControlCenter3 icon in the tasktray and choose Preferences The ControlCenter3 preference window appe...

Page 80: ...ail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software butto...

Page 81: ...ple Microsoft Paint 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing To change the default settings right click the Image button click ControlCenter Configuration and click the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Change the other set...

Page 82: ...nter the Application Name up to 30 characters and the Application Location You can also find the application location by clicking the icon Choose File Type from the drop down list You can delete an application that you have added by clicking the Delete button in the Software Button tab Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the func...

Page 83: ...oftware Button tab To change the word processing application choose the destination word processing application from the Target Application drop down list You can add an application to the list by clicking the Add button To delete an application click the Delete button in the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Sc...

Page 84: ...m the E mail Application drop down list You can add an application to the list by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter3 a default list of compatible E mail applications will appear in the drop down list If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list Yo...

Page 85: ...e name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type drop down list You can save the file to the default folder shown in the Destination Folder or choose your preferred folder by clicking the icon To display where the scanned image is saved when scanning is finished check the Show Folder box To let you specify th...

Page 86: ...age directly into any image viewer editor software You can choose any image editor application on your PC Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen ...

Page 87: ...ontrolCenter3 79 3 File Type 3 You can choose from the following list of file types when saving to a folder Windows Bitmap bmp JPEG jpg TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf ...

Page 88: ... configuration window Scan to Image 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 89: ...Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 90: ... a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 91: ...Type drop down list Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon Check Show Folder to show where the scanned image is saved after scanning Check Show Save As Window to specify the destination of the scanned image after every scan Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness a...

Page 92: ...e destination folder Copy To Application Lets you copy the files on the USB Flash memory drive or the memory card directly to a specific application FaceFilter Studio Lets you copy the files on the USB Flash memory drive or the memory card and launch the FaceFilter Studio application See Using FaceFilter Studio for photo printing by REALLUSION on page 30 Note DCP 165C and MFC 290C do not support C...

Page 93: ...iginal file was created The file is then saved into this folder For example a file created on the memory card on Oct 08 2007 will be saved into a folder named 10082007 Retain PCC folder structure when copying The copy is saved using the same folder structure as the original no new folders are created If you check Create date folder before copying a folder based on the current date is created The c...

Page 94: ...copying a folder based on the current date is created The copy is then saved into this folder FaceFilter Studio 3 The FaceFilter Studio button lets you copy the files on a USB Flash memory drive or memory card and launch the FaceFilter Studio application FaceFilter Studio gives you an easy to use borderless photo printing function You can also add photo effects such as automatic red eye reduction ...

Page 95: ...name based on the date that the original file was created The copy is then saved into this folder For example the copy of an original file created on Oct 8 2007 will be saved into a folder named 10082007 Retain PCC folder structure when copying The copy is saved using the same folder structure as the original no new folders are created If you check Create date folder before copying a folder based ...

Page 96: ...buttons can be customized to let you use advanced copy functions such as N in 1 printing To use the Copy buttons configure the printer driver by right clicking the button and choosing the ControlCenter Configuration Enter a name in Please enter a name for the Copy Button text field up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Show Scanner Interface Bright...

Page 97: ...er driver settings dialog box you can choose advanced settings for printing Note You must configure each of the copy buttons before they can be used The Print Options screen will vary depending on the model of printer you have chosen ...

Page 98: ...he PC FAX receive software is activated and your PC starts receiving fax data from your Brother machine After activating the PC FAX option the icon name changes to View Received which when clicked will open an application and display the received faxes Before using the PC FAX Receive option you must select the PC FAX Receive option from the control panel menu of the Brother machine See PC FAX rece...

Page 99: ...eived Not available for MFC 250C and MFC 290C 3 The Brother PC FAX Receiving software option lets you view and store your faxes on your PC It is automatically installed when you install the MFL Pro Suite By clicking the Receive button the PC FAX Receive function is activated and starts to receive fax data from your Brother machine Before you use the PC FAX Receive function you must select the PC F...

Page 100: ...u See Running the PC FAX Receiving software on your PC on page 145 Address Book 3 The Address Book button lets you add amend or delete contacts from your address book To edit the Address Book click the Address Book button to open the dialog box See Brother Address Book on page 136 Setup 3 By clicking the Setup button you can configure the user settings of the PC FAX application See Setting up user...

Page 101: ...ts you open the Remote Setup Program See Remote Setup on page 127 Quick Dial Not available for DCP models MFC 250C and MFC 290C Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 127 Ink Level Lets you check the ink status See Status Monitor on page 4 User s Guide Lets you view the Software User s Guide and the Network User s Guide ...

Page 102: ... Setup Program window to configure the machine setting menus Note For details see Remote Setup on page 127 Quick Dial Not available for DCP models MFC 250C and MFC 290C 3 The Quick Dial button lets you open the Set Quick Dial window in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC ...

Page 103: ...el 3 The Ink Level button opens the Status Monitor window which displays the ink level for each cartridge User s Guide 3 The User s Guide button lets you view the Software User s Guide and the Network User s Guide in HTML format ...

Page 104: ...protected by a firewall and is unable to network scan you may need to configure the firewall settings If you are using Windows Firewall and you installed MFL Pro Suite from the CD ROM the necessary Firewall settings have already been made For more information see Firewall settings For Network users on page 151 Before using Network Scanning 4 Network license 4 This product includes a PC license for...

Page 105: ...l then Scanners and Cameras For Windows XP click the Start button Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras For Windows Vista click the button Control Panel Hardware and Sound then Scanner and Camera b Do one of the following For Windows 2000 select your Brother machine from the list and click the properties button For Windows XP righ...

Page 106: ...following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Click the Network Setting tab and choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address and then click Apply ...

Page 107: ... name in the Display Name field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanne...

Page 108: ...E mail attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d For MFC 6490CW Press a or b to choose PC Press OK e Press a or b to choose the destination PC you want to use for E mailing your document Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK Note For DCP mo...

Page 109: ... LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK g Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration screen See SCAN o...

Page 110: ...s In order to use this function please download the necessary software from the Brother Solutions Center http solutions brother com For MFC 6490CW 4 a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d Press a or b to choose E mail Server Press OK e Press a or b to choose Quality If you don t want to change the quality or file type press a and then enter des...

Page 111: ...anner glass the LCD displays Next Page Press 1 for Yes or press 2 for No For MFC 6890CDW 4 a Load your document b Press the Scan key c Press Scan to E mail d Press E mail server e Press Manual to enter the destination E mail address Press OK Note You can also use E mail addresses you have stored in your machine Press Phone Book Press to search by Alphabetical Order or Numerical Order Press a or b ...

Page 112: ... want to change the file type go to h Note If you are using the scanner glass of the machine choose the document size Press d or c to choose Glass Scan Size Choose the document size you want h Press Black Start or Color Start The machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press Yes or No ...

Page 113: ...a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document b Press the Scan key c Press Scan to Image d Press a or b to display the destination PC you want to send to e Press the destination PC and then press OK If the LCD prompts y...

Page 114: ... of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document b Press the Scan key c Press Scan to OCR d Press a or b to display the destination PC you want to send to e Press the ...

Page 115: ... the destination PC on the control panel Press OK Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 4 a Load your document ...

Page 116: ...ype option on the Device Button tab of the ControlCenter3 configuration screen See SCAN on page 72 If you would like to change the file name of scanned documents enter the file name in the File Name section on the Device Button tab of the ControlCenter3 configuration Scan type depends on the settings of the Device Button tab Black Start or Color Start do not change the settings ...

Page 117: ...ress OK d Press and choose your new setting Repeat this step for each setting you want to change e After changing the last setting press a or b to choose Set New Default Press OK f Press 1 to choose Yes g Press Stop Exit For MFC 6890CDW 4 a Press the Scan key b Press Scan to E mail c Press E mail server d Press Manual or Phone Book to enter the destination E mail address e Press and choose your ne...

Page 118: ...choose Scan to E mail Press OK c Press a or b to choose E mail Server Press OK d Press a or b to choose Factory Reset Press OK e Press 1 to choose Yes f Press Stop Exit For MFC 6890CDW 4 a Press the Scan key b Press Scan to E mail c Press E mail server d Press Manual or Phone Book to enter the destination E mail address e Press d or c to choose Factory Reset f Press Yes ...

Page 119: ...ose Setup Profile Press OK e Press a or b to choose Not Registered Press OK f Press a or b to choose Profile Name Press OK g Enter the name that you want to use for the profile of the FTP server This name will be displayed on the LCD of the machine and can be up to 30 characters Press OK h Press a or b to choose Host Address Press OK i Enter the Host Address for example ftp example com up to 60 ch...

Page 120: ...ive Mode to OFF or ON depending on your FTP server and network firewall configuration By default this setting is ON u Press d or c to choose On or Off Press OK v Press a or b to choose Port Number You can change the port number used to access the FTP server The default for this setting is port 21 In most cases these two settings can remain as default w Enter the port number Press OK x Choose the f...

Page 121: ...Profiles 4 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose one of the FTP server profiles listed Press OK If the Scan to FTP profile is complete press Black Start or Color Start and go to k If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chose...

Page 122: ...machine choose the document size Press a or b to choose Letter Legal Ledger A4 or A3 Press OK h Enter the username Press OK i Enter the password Press OK j Press Black Start or Color Start k The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for...

Page 123: ...ress OK g Enter the username Press OK h Enter the password Press OK i Press a or b to choose Quality Press d or c to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200 dpi or B W 200x100 dpi Press OK j Press a or b to choose File Type Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B W documents Press OK Note For MFC 6490CW If you are using the scanne...

Page 124: ...ou want to use up to 15 characters and press OK Press Black Start or Color Start and go to n n The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process If you are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No Note If a timeout or any other error occurs start the Scan to FTP process again from the beg...

Page 125: ...there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter the username Press OK g Enter the password Press OK h Press and choose your new setting Repeat this step for each setting yo...

Page 126: ...o choose Manual Press OK Note If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter the username Press OK g Enter the password Press OK h Press a or b to choose Factory Reset ...

Page 127: ...is name will be displayed on the LCD of the machine and can be up to 30 characters Press OK g Choose Name your FTP server name or IP Address h Enter the FTP server name for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK i Press a or b to choose Store Directory j Enter the destination folder where your document will be stored on the FTP server for e...

Page 128: ...r Press OK w Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed ADF scanner counter plus the file extension For example BRNxxxxxxxxxxxx098765 pdf You can also manually enter a File Name up to 15 charac...

Page 129: ...formation in the following steps e Choose one of the options below Press to choose Color 150 dpi Color 300 dpi or Color 600 dpi and go to f Press to choose B W 200x100 dpi or B W 200 dpi and go to g f Press to choose PDF or JPEG for color or gray scale documents and go to h g Press to choose PDF or TIFF for B W documents and go to h Note If you are using the scanner glass of the machine choose the...

Page 130: ...s OK i Enter the password Press OK j Press d or c to choose Quality Press to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi or B W 200 dpi k Press d or c to choose File Type Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B W documents Note If you are using the scanner glass of the machine choose the document size Press d or c to choose Glass Sca...

Page 131: ...beginning a How to set a new default for Scan to FTP 4 You can set your own default settings for Quality File Type Glass Scan Size and File Name Setting the new default 4 a Press the Scan key b Press Scan to FTP c Press a or b to choose Manual Note If there is no FTP Profile configured skip c and go to d d Press to choose Name for the FTP host address or IP Address for the FTP IP address e Enter t...

Page 132: ...Profile configured skip c and go to d d Press to choose Name for the FTP host address or IP Address for the FTP IP address e Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK f Enter the destination folder for example brother abc up to 60 characters Press OK g Enter the username Press OK h Enter the password Press OK i P...

Page 133: ...ter a space in a name press c twice between characters Making corrections 4 If you entered a letter incorrectly and want to change it press d to move the cursor under the incorrect character press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters 4 If you need to enter a letter that is on the same key as the letter before press c to move the cursor...

Page 134: ...a space press to choose special characters then press the space button or Note The characters available may differ depending on your country Making corrections 4 If you entered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press Re enter the correct character You can also insert letters by moving the cursor and entering a char...

Page 135: ...it the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen items on the machine You cannot print the data until it is uploaded to the machin...

Page 136: ...rt buttons to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 For more information see Firewall settings For Network users on page 151 ...

Page 137: ... solutions brother com Note If you are using Windows XP or Windows 2000 Professional you must log on with Administrator rights The PC FAX software can only send Black White fax documents Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 132 a Click t...

Page 138: ...lephone systems for example dialling 9 to get an outside line in your office Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information on page 129 To add header information to the top of the fax pages check Include header User interface Choose the user interface from two choices Si...

Page 139: ...ipient information you want to add to the cover page From Choose the sender information you want to add to the cover page Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose...

Page 140: ...Facsimile style user interface appears Note If the Simple style user interface appears change the user interface selection setting See Sending setup on page 130 d Enter a fax number using any of the following methods Use the dial pad to enter the number Use your PC s keyboard to enter the number Click any of the 10 Speed Dial buttons Click the Address Book button and then choose a member or group ...

Page 141: ... Redial to scroll through the last five fax numbers choose a number and then click Start Sending a file as a PC FAX using the Simple style user interface 6 a Create a file in any application on your PC b Click File then Print The Print dialog box appears c Choose Brother PC FAX as your printer and then click Print The Simple style user interface appears Note If the Facsimile style user interface a...

Page 142: ...ld Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and note check Cover Page On Note You can also click the icon to create or edit a cover page f Click the send icon Note If you want to cancel the fax click the cancel icon ...

Page 143: ... you must enter the path and file name of the database file which contains the address book information Click the Browse button to choose the database file If you choose Outlook or Outlook Express you can use the Outlook or Outlook Express Address Book For Windows 2000 XP or Windows Mail Address For Windows Vista by clicking the Address Book button in the FAX Sending dialog box Outlook Express Add...

Page 144: ...er Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the inform...

Page 145: ...mber or group on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 6 a Click the Speed Dial button you want to clear b Click Clear Note You can select a speed dial from the PC FAX interface to make sending...

Page 146: ...log box appears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group Editing member information 6 a Choose the member or group you want t...

Page 147: ...emote Setup Not available for DCP models MFC 250C and MFC 290C on page 127 Exporting the whole current Address Book 6 Note If you are creating a vCard you must first choose the member If you choose vCard in a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to e From the Address Book...

Page 148: ...Brother PC FAX Software MFC models only 140 6 d Click OK to save the data e Enter the name of the file and then click Save ...

Page 149: ...n Text From the Address Book click File Import then vCard and go to e From the Address Book click File Import then Remote Setup Dial Data and go to e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Choose Tab or Comma based on the file format yo...

Page 150: ...Brother PC FAX Software MFC models only 142 6 e Enter the name of the file and then click Open Note If you chose Text in a Files of type will be Text file csv ...

Page 151: ...the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup Note See Troubleshooting and Routine Maintenance in the User s Guide or visit the Brother Solutions Center http solutions brother com for more information To use PC FAX receiving with a Windows XP and Windows Vis...

Page 152: ... Print Off Press OK h Press Stop Exit For Touchscreen models 6 a Press MENU b Press a or b to choose Fax c Press a or b to choose Setup Receive d Press a or b to choose Memory Receive e Press a or b to choose PC Fax Receive f Press a or b to choose USB or your PC name if connected on a network g Press to choose Backup Print On or Backup Print Off Press OK h Press Stop Exit Note If you select Backu...

Page 153: ...In Save file to click the Browse button if you want to change the path where PC FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Win...

Page 154: ...he PC FAX RX Setup dialog box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or node name of your machine Choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose th...

Page 155: ...e icon will change to The icon will change to once the received fax has been viewed a Double click to run ScanSoft PaperPort 11SE b Open the Fax Received folder c Double click any new faxes to open and view them Note The name of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2007 16 40 21 tif ...

Page 156: ... any other operation For Windows 2000 users to access the PhotoCapture Center features from your PC you must first install a Windows 2000 update See the Quick Setup Guide for installation instructions Using PhotoCapture Center 7 a Put a USB Flash memory drive CompactFlash 1 Memory Stick 2 Memory Stick PRO 2 SecureDigital 3 or xD Picture Card 4 into your machine 1 This product also supports Compact...

Page 157: ... to the memory card 7 a In Windows Explorer right click the removable disk icon and choose Eject b Wait until the Photo Capture key stops blinking before taking out the media CAUTION DO NOT unplug the power cord USB cable or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick PRO SecureDigital or xD Picture Card from the machine while it is reading it when the Photo Capture key ...

Page 158: ... web browser c Click the name of the file you want to see Note Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name When you take out a media do the following to prevent damage to the media 7 a Close the browser b Wait until the Photo Capture ...

Page 159: ...onnection after you added port 54925 and 54926 Port number 137 also supports printing PhotoCapture Center and Remote Setup over the network For Windows XP SP2 users 8 a Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On b Click the Advanced tab and Settings button c Click the Add button d A...

Page 160: ...e Enter 54926 4 In Internal Port number for this service Enter 54926 5 Make sure UDP is selected 6 Click OK g If you still have trouble with your network connection click the Add button h Add port 137 for both network scanning and Network PC Fax receiving by entering the information below 1 In Description of service Enter any description for example Brother Network Print 2 In Name or IP address fo...

Page 161: ...rewall and click Change settings b When the User Account Control screen appears do the following Users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall on the General tab is set to On d Click the Exceptions tab ...

Page 162: ...lick the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check the...

Page 163: ...Section II Apple Macintosh II Printing and Faxing 156 Scanning 176 ControlCenter2 196 Network Scanning For models with built in network support 214 Remote Setup PhotoCapture Center 242 ...

Page 164: ...ht type of paper Be sure to read About paper in the User s Guide before buying paper Simultaneous printing scanning and faxing 9 Your machine can print from your Macintosh while sending or receiving a fax in memory or while scanning a document into the Macintosh Fax sending will not be stopped during Macintosh printing However when the machine is copying or receiving a fax on paper it pauses the M...

Page 165: ... status If you want the latest machine status while the Status Monitor window is open click the update button 1 You can set at what interval the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window After starting the Status Monitor you can hide or show the window To hide the window go to the menu bar Broth...

Page 166: ...le TextEdit click File then Page Setup Make sure MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK b From an application such as Apple TextEdit click File then Print to start printing For Mac OS X 10 2 x to 10 4 x ...

Page 167: ...e size of paper you want to print such as Letter Borderless or Tabloid Borderless Available on 11 17 models Note For 11 17 models If your prints look smudged when you use Ledger paper your paper may be short grain paper Choose Tabloid Short Grain to avoid smudging Consult the paper packaging or paper manufacturer for paper specifications Printing will be slower when using the Tabloid Short Grain s...

Page 168: ...he Paper Source only If the paper is thin it may wrinkle If the paper is curled flatten it and then put it back in the paper tray If the paper is not feeding properly it may be curled Remove the paper and straighten it Note To enable duplex print your machine must be configured in the following way Media Type Plain Paper Paper Size A4 US Letter Executive JB5 A5 A6 Postcard 1 Borderless Postcard 1 ...

Page 169: ...161 9 For Mac OS X 10 3 x to 10 4 x 9 a Select Layout b Choose Long edged binding or Short edged binding in Two Sided For Mac OS X 10 5 x 9 a Check Two Sided b Select Layout c Choose Long edge binding or Short edge binding ...

Page 170: ...Duplex Settings choose Duplex 1 to reduce print speed or choose Duplex 2 to reduce print speed and ink density Not available for Mac OS X 10 2 x When you choose the duplex printing function the machine uses all ink cartridges for color grayscale print The machine stops print operations when one or more ink cartridges require replacement Choosing printing options 9 To control special printing featu...

Page 171: ...er when printing with plain paper on which ink dries slowly This setting may cause some slight blurring of text Media Type 9 To achieve the best print results the media being printed on should be selected in the driver The machine changes the way it prints depending on the selected media type Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Other Photo Paper Transparencie...

Page 172: ...phs Since the print data is much larger than a normal document the processing time data transfer time and print time will be longer Highest Use for printing precise images such as photographs This is the highest resolution and slowest speed 1 If you choose A3 Borderless as Paper Size you can only choose Fine Note The default settings are shown in bold Color Mode 9 Color is adjusted to get the clos...

Page 173: ...Printing and Faxing 165 9 Advanced settings 9 You can choose the Color Grayscale Mirror Printing Reverse Printing and Bi Directional Printing settings ...

Page 174: ...d Faxing 166 9 Color Grayscale 9 This selection allows a color document to be printed in black and white using grayscale Color Settings 9 Click the Color Settings button to see options for enhanced print settings ...

Page 175: ...mage redder Green Increases the intensity of Green in the image to make the image greener Blue Increases the intensity of Blue in the image to make the image bluer Mirror Printing 9 Check Mirror Printing to reverse the data from left to right Note Mirror Printing is not available when you choose Transparencies as the Media Type Reverse Printing 9 Check Reverse Printing to reverse the data up to do...

Page 176: ... Quality for better print quality Print speed may be reduced slightly depending on the print data Improved Print Speed Choose Improved Print Speed for faster print speed Halftone Pattern 9 The machine can use two methods Diffusion or Dither to arrange dots to express halftones There are some predefined patterns and you can choose which one to use for your document Diffusion Dots are put at random ...

Page 177: ...to display the Support window Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies ...

Page 178: ...ly from a Macintosh application a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print For Mac OS X 10 2 x to 10 4 x For Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 179: ...Printing and Faxing 171 9 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax ...

Page 180: ...inting and Faxing 172 9 Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the Destination Fax Numbers field ...

Page 181: ... business card from the Mac OS X Address Book application a Click Address Book b For Mac OS X 10 2 x to 10 4 x Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 182: ...ou are finished addressing your fax click Print to send the fax Note The vCard used must contain a work fax or home fax number Using Mac OS X 10 5 x Addresses panel 9 You can address a fax number using Addresses button a Click Addresses ...

Page 183: ...Printing and Faxing 175 9 b Choose fax number from Addresses panel and then click To c When you are finished addressing your fax click Print to send the fax ...

Page 184: ...n from a machine on a network choose the networked machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Accessing the scanner 10 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source or anothe...

Page 185: ...ontrast c Click Start When scanning has finished the image appears in your graphics application Pre Scanning an image 10 The PreScan button is used to preview and also lets you crop any unwanted areas from the image When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Load your document b Click PreScan The whole image is scanned into yo...

Page 186: ... window 10 Resolution 10 You can change the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colors Resolution Black White Gray Error Diffusion 8 bit color True Gray 24 bit color 100 100 dpi Yes Yes Yes 150 150 dpi Yes Yes Yes 200 200...

Page 187: ...pearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 8 Bit Color Uses up to 256 colors to scan the image 24 Bit Color Uses up to 16 8 million colors to scan the image Although using 24 Bit Color creates an image with the most accurate color reproduction the image file size will be about three times larger than a file created us...

Page 188: ...face down at the top left of the scanner glass Photo 4 6 in Index Card 5 8 in Photo L 89 127 mm Photo 2L 127 178 mm Postcard 1 100 148 mm Postcard 2 148 200 mm Custom For Models without a scanner ADF User adjustable from 0 35 0 35 in 8 9 8 9 mm to 8 5 11 7 in 215 9 297 mm For Letter scanning models with ADF User adjustable from 0 35 0 35 in 8 9 8 9 mm to 8 5 14 in 215 9 355 6 mm For 11 17 scanning...

Page 189: ...can the document again Note The Brightness setting is only available if you have set Scan Type to Black White Gray or True Gray Contrast You can increase or decrease the contrast level by moving the slide bar to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas You can also enter a value in the box to set the Contrast Not...

Page 190: ...on tab See SCAN on page 198 For details about how to configure the ControlCenter2 buttons to launch the application of your choice using the Scan key see Using ControlCenter2 on page 196 Scan to E mail 10 You can scan either a black and white or color document into your E mail application as a file attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press O...

Page 191: ...d your document b Press the Scan key c Press a or b to choose Scan to Image Press OK d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to Image d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choos...

Page 192: ...d Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to OCR d Press Black Start or Color Start The machine starts the scanning process Note You must have Presto PageManager installed on your Macintosh for the OCR feature to work from the Scan key or ControlCenter2 See Using Presto PageManager on ...

Page 193: ...rocess For Touchscreen models 10 a Load your document b Press the Scan key c Press Scan to File d Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on page 198 If you would l...

Page 194: ...sic data that is stored on the stick cannot be read 3 This product supports SecureDigital High Capacity 4 This product supports xD Picture Card Type M Type M Type H Large Capacity CAUTION DO NOT unplug the power cord or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick PRO SecureDigital or xD Picture Card from the machine while it is reading the data the Photo Capture key is f...

Page 195: ...or b to choose the file type you want Press OK For Color LCD models Press a or b to choose File Type Press d or c to choose the file type you want Press OK If you want to change the file name go to h If you want to start scanning without changing any settings press Black Start or Color Start Note If you choose color in the quality setting you cannot choose TIFF If you choose black and white in the...

Page 196: ...y card back in If you put in another USB Flash memory drive or memory card before the PC is restarted the data on it may be destroyed b Load your document c Press the Scan key d Press Scan to Media If you want to change the quality go to e If you want to start scanning without changing any settings press Black Start or Color Start e Press quality and then press the quality you want If you want to ...

Page 197: ...the letters you entered For details on entering text see the User s Guide included with your machine i Press Black Start or Color Start to start scanning If you are using the scanner glass the LCD displays Next Page Press Yes or No After you finish scanning make sure you choose No before removing the USB Flash memory drive or memory card from the machine Note Scan type depends on the settings you ...

Page 198: ...s OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose Quality Press OK e Choose the quality you want Press OK f Press Stop Exit Changing the default black white file format 10 a Press Menu b Press a or b to choose PhotoCapture Press OK c Press a or b to choose Scan to Media Press OK d Press a or b to choose B W File Type Press OK e Press a or b to choose TIFF or PDF Press O...

Page 199: ...els 10 Setting the new default 10 a Press the Scan key b Press a or b to choose Scan to Media Press OK c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press a or b to choose Set New Default Press OK e Press 1 or to choose Yes f Press Stop Exit Factory reset 10 a Press the Scan key b Press a or b to choose Scan to Media Pres...

Page 200: ...ia c Press and choose your new setting Repeat this step for each setting you want to change d After changing the last setting press Set New Default e Press Yes to confirm f Press Stop Exit Factory reset 10 a Press the Scan key b Press Scan to Media c Press Factory Reset d Press Yes to confirm e Press Stop Exit ...

Page 201: ... to download Presto PageManager from the Brother Solutions Center website To download insert the CD ROM and double click Presto PageManager icon You will be prompted to download the software from the Brother Solutions Center Note The complete NewSoft Presto PageManager 7 User s Guide can be viewed from the Help icon in NewSoft Presto PageManager 7 Features 10 OCR In one step you can scan an image ...

Page 202: ...ftBay GmbH Postal Address Carlstraße 50 D 52531 Übach Palenberg Germany Telephone 0900 1 409640 E mail Address de nsc newsoft eu com URL http de newsoft eu com UK Company name Avanquest UK Postal Address The Software Centre East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft eu com France...

Page 203: ...ss Not Open Telephone 0899399878 E mail Address it nsc newsoft eu com URL http it newsoft eu com Spain Company name 5CA Postal Address Not Open Telephone 0807505598 E mail Address sp nsc newsoft eu com Other countries E mail Address tech newsoft eu com ...

Page 204: ...ow click the icon and choose Open ControlCenter2 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh and access the PC FAX applications available for your device 3 d Access the settings availa...

Page 205: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 206: ...ault your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlC...

Page 207: ... Multi Page tif Portable Network Graphics png PDF pdf Image example Apple Preview 11 The Scan To Image feature lets you scan an image directly into your graphics application for image editing To change the default settings click the button while holding down the Ctrl key and choose the Software Button If you want to scan and then crop a portion of a page after pre scanning the document check the S...

Page 208: ...button Enter the Application Name up to 30 characters and choose your preferred application by clicking the Browse button Also choose the File Type from the pop up menu You can delete an application that you have added Just choose the Application Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function ...

Page 209: ... click the button while holding down the Ctrl key and choose the Software Button To change the word processing application choose the destination word processing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scannin...

Page 210: ... your preferred E mail application from the E mail Application pop up menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choos...

Page 211: ...aracters in the File Name box File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destin...

Page 212: ...u can choose the destination application for the editable text You must install Presto PageManager for this feature Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen from your E mail address book Scan to File Lets you save a scanned image to any folder on a local or network hard disk ...

Page 213: ...s Follow these guidelines for button configuration Scan to Image 11 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 214: ... Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 215: ...ame in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 216: ... Type pop up menu Save the file to the default folder or choose your preferred folder by clicking the Browse button Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings If you want to specify the destination of the scanned image check the Show Save As Window If you want to scan and then crop a portion of a page after pre scanning the document check ...

Page 217: ...n configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Sho...

Page 218: ...pop up menu See Sending a fax MFC models only on page 170 For Mac OS X 10 5 x 11 For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax MFC models only on page 170 ...

Page 219: ...e Remote Setup Program See Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 242 Quick Dial Lets you open the Set Quick Dial window of the Remote Setup See Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 242 Ink Level Lets you open the Brother Status Monitor which displays the ink level for each cartridge ...

Page 220: ... configure the machine setting menus Note For details see Remote Setup Not available for DCP models MFC 250C and MFC 290C on page 242 Quick Dial Not available for DCP models MFC 250C and MFC 290C 11 The Quick Dial button lets you open the Set Quick Dial window in the Remote Setup Program so you can easily register or change the dial numbers from your Macintosh ...

Page 221: ...k Level 11 The Ink Level button opens the Brother Status Monitor window which displays the ink level for each cartridge Note The Brother Status Monitor application is located in Macintosh HD Library Printers Brother Utilities ...

Page 222: ...nel Setup in the Network User s Guide Note For network scanning maximum of 25 clients can be connected to one machine on a network For example if 30 clients try to connect at a time 5 clients will not be shown on the LCD Before using Network Scanning 12 Configuring network scanning 12 a From Library choose Printers Brother Utilities and DeviceSelector and then double click Device Selector The Devi...

Page 223: ...u want to be displayed on the machine LCD for your Macintosh You can use up to 15 characters You can avoid receiving unwanted documents by setting a 4 digit PIN number Enter your PIN number in the PIN number and Retype PIN number field To send data to a computer protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine See Usin...

Page 224: ... mail from the Macintosh as an attachment a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d For MFC 6490CW Press a or b to choose PC Press OK e Press a or b to choose the destination Macintosh you want to use for E mailing your document Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the ...

Page 225: ... the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK g Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen...

Page 226: ...es In order to use this function please download the necessary software from the Brother Solutions Center http solutions brother com For MFC 6490CW 12 a Load your document b Press the Scan key c Press a or b to choose Scan to E mail Press OK d Press a or b to choose E mail Server Press OK e Press a or b to choose Quality If you don t want to change the quality or file type press a and then enter d...

Page 227: ...s or press 2 for No For MFC 6890CDW 12 a Load your document b Press the Scan key c Press Scan to E mail d Press E mail server e Press Manual to enter the destination E mail address Note You can also use E mail addresses you have stored in your machine Press Phone Book Press to search by Alphabetical Order or Numerical Order Press a or b to choose the E mail address you want If your network support...

Page 228: ... configuration See Image example Apple Preview on page 199 a Load your document b Press the Scan key c Press a or b to choose Scan to Image Press OK d Press a or b to choose the destination Macintosh you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK Note For DCP models press a or b repe...

Page 229: ...e control panel Press OK f Press Black Start or Color Start The machine starts the scanning process Note If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on page 198 Scan type depends on the settings of the Device Button tab Black Start or Color Start...

Page 230: ... Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process For Touchscreen models 12 a Load your document b Press the Scan key c Press Scan to OCR d Press...

Page 231: ...umber enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK Note For DCP models press a or b repeatedly to enter the first digit of the PIN number Press c to move the cursor then use a or b to enter the second digit Repeat until you have entered all four digits of the PIN number Press OK e Press Black Start or Color Start The machine starts the scanning process F...

Page 232: ...ype option on the Device Button tab of the ControlCenter2 configuration screen See SCAN on page 198 If you would like to change the file name of scanned documents enter the file name in the File Name section on the Device Button tab of the ControlCenter2 configuration Scan type depends on the settings of the Device Button tab Black Start or Color Start do not change the settings ...

Page 233: ...ess a or b to choose E mail Server Press OK d Press and choose your new setting Repeat this step for each setting you want to change e After changing the last setting press a or b to choose Set New Default Press OK f Press 1 to choose Yes g Press Stop Exit For MFC 6890CDW 12 a Press the Scan key b Press Scan to E mail c Press E mail server d Press and choose your new setting Repeat this step for e...

Page 234: ...ress the Scan key b Press a or b to choose Scan to E mail Press OK c Press a or b to choose E mail Server Press OK d Press a or b to choose Factory Reset Press OK e Press 1 to choose Yes f Press Stop Exit For MFC 6890CDW 12 a Press the Scan key b Press Scan to E mail c Press E mail server d Press d or c to choose Factory Reset e Press Yes ...

Page 235: ...hoose Setup Profile Press OK e Press a or b to choose Not Registered Press OK f Press a or b to choose Profile Name Press OK g Enter the name that you want to use for the profile of the FTP server This name will be displayed on the LCD of the machine and can be up to 30 characters Press OK h Press a or b to choose Host Address Press OK i Enter the Host Address for example ftp example com up to 60 ...

Page 236: ...sive Mode to OFF or ON depending on your FTP server and network firewall configuration By default this setting is ON u Press d or c to choose On or Off Press OK v Press a or b to choose Port Number You can change the port number used to access the FTP server The default for this setting is port 21 In most cases these two settings can remain as default w Enter the port number Press OK x Choose the ...

Page 237: ... Server Profiles 12 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose one of the FTP server profiles listed Press OK If the Scan to FTP profile is complete you will automatically go to k If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chosen you...

Page 238: ...are using the scanner glass the LCD displays Next Page Press 1 for Yes or press 2 for No Scan to FTP Manual Method 12 a Load your document b Press the Scan key c Press a or b to choose Scan to FTP Press OK d Press a or b to choose Manual Press OK Note If there is no FTP Profile configured skip d and go to e e Enter the FTP host address for example ftp example com up to 60 characters or the IP addr...

Page 239: ...Name Press OK Press a or b to choose a file name you want to use and press OK Press Black Start or Color Start and go to n Note If you want to change the file name manually go to m m Press a or b to choose Manual Press OK Enter the file name you want to use up to 15 characters and press OK Press Black Start or Color Start and go to n n The LCD shows Connecting When the connection to the FTP server...

Page 240: ... there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter the username Press OK g Enter the password Press OK h Press and choose your new setting Repeat this step for each setting y...

Page 241: ...to choose Manual Press OK Note If there is no FTP Profile configured skip c and go to d d Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK e Enter the destination folder for example brother abc up to 60 characters Press OK f Enter the username Press OK g Enter the password Press OK h Press a or b to choose Factory Reset...

Page 242: ...This name will be displayed on the LCD of the machine and can be up to 30 characters Press OK g Choose Name your FTP server name or IP Address h Enter the FTP server name for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK i Press a or b to choose Store Directory j Enter the destination folder where your document will be stored on the FTP server for...

Page 243: ...r Press OK w Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed ADF scanner counter plus the file extension For example BRNxxxxxxxxxxxx098765 pdf You can also manually enter a File Name up to 15 charac...

Page 244: ...nformation in the following steps e Choose one of the options below Press to choose Color 150 dpi Color 300 dpi or Color 600 dpi and go to f Press to choose B W 200 dpi or B W 200x100 dpi and go to g f Press to choose PDF or JPEG for color or gray scale documents and go to h g Press to choose PDF or TIFF for B W documents and go to h Note If you are using the scanner glass of the machine choose th...

Page 245: ...ss OK i Enter the password Press OK j Press d or c to choose Quality Press to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200 dpi or B W 200x100 dpi k Press d or c to choose File Type Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B W documents Note If you are using the scanner glass of the machine choose the document size Press d or c to choose Glass Sc...

Page 246: ...ning a How to set a new default for Scan to FTP 12 You can set your own default settings for Quality File Type Glass Scan Size and File Name Setting the new default 12 a Press the Scan key b Press Scan to FTP c Press a or b to choose Manual Note If there is no FTP Profile configured skip c and go to d d Press to choose Name for the FTP host address or IP Address for the FTP IP address e Enter the ...

Page 247: ... Profile configured skip c and go to d d Press to choose Name for the FTP host address or IP Address for the FTP IP address e Enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK f Enter the destination folder for example brother abc up to 60 characters Press OK g Enter the username Press OK h Enter the password Press OK i ...

Page 248: ...nter a space in a name press c twice between characters Making corrections 12 If you entered a letter incorrectly and want to change it press d to move the cursor under the incorrect character press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters 12 If you need to enter a letter that is on the same key as the letter before press c to move the cur...

Page 249: ...a space press to choose special characters then press the space button or Note The characters available may differ depending on your country Making corrections 12 If you entered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press Re enter the correct character You can also insert letters by moving the cursor and entering a cha...

Page 250: ... Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen items on the mac...

Page 251: ... settings for your machine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only ...

Page 252: ...ntosh cannot access the PhotoCapture Center for any other operation For USB cable users 13 a Put a USB Flash memory drive CompactFlash 1 Memory Stick 2 Memory Stick PRO 2 SecureDigital 3 or xD Picture Card 4 into your machine The Removable Disk icon appears on the Desktop 1 This product also supports CompactFlash type1 2 MagicGate Memory Stick and Memory Stick PRO can be used but any music data th...

Page 253: ...CAUTION DO NOT unplug the power cord USB cable or remove a USB Flash memory drive CompactFlash Memory Stick Memory Stick PRO SecureDigital or xD Picture Card from the machine while it is reading it when the Photo Capture key is flashing You could lose your data or damage the data If you take out the memory card while the Photo Capture key is flashing you must restart your Macintosh before putting ...

Page 254: ...file names on your memory card is shown c Click the name of the file you want to see Note Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name When you take out a USB Flash memory drive or memory card do the following to prevent damage to the ...

Page 255: ... 130 simple style 133 P PaperPort Windows 65 67 68 exporting 68 importing 68 PhotoCapture Center Macintosh 244 Windows 148 Presto PageManager Macintosh 184 193 Print Macintosh Brother Ink driver 158 Windows Brother printer driver 6 R Remote Setup Macintosh 242 Windows 127 S Scan Macintosh Network 214 OCR 193 Presto PageManager 184 193 Resolution 178 Scan key 182 216 TWAIN compliant 176 Windows Net...

Page 256: ... on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk an...

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