About HIPAA (Health Insurance
Portability and Accountability Act):
HIPAA (US Health and Human Services Law
104-191) is a statute enacted in 1996 by
Congress to encourage national standards
to protect the privacy of Personal Health
Information (PHI). HIPAA Compliance,
is required by institutions handling
confidential patient records. The US
Department of Health and Human Services
issued the Privacy Rule to implement the
requirements of HIPAA. This rule addresses
the use and disclosure of individual’s
protected health information, as well as
standards for individuals’ privacy rights to
understand and control how their health
info. is used.
Deadlines for all Health Care
Providers, including health plans, their
administrators and their clearing houses,
have now all expired.
To comply, a covered entity must develop
and implement policies and procedures
that restrict access and uses of protected
health information based on specific roles
of the members of their workforce. They
must identify the persons, or classes of
persons in the workforce who need access
to protected health information to carry out
their duties, the categories of protected
health information to which access is needed
and any conditions under which they need
the information to do their jobs.
The proven choice of more hospitals, firms and institutions –
Trilogy provides a simple solution to
implementing
HIPAA
regulations and
securing private health information records
with the minumum effort and fuss
– guaranteed.
For all those who handle patient records:
Are they secure around the clock? Who accessed them, when?
Effective with April 2004’s deadline, those who access these files must
be logged for later reference. Trilogy locks by Alarm Lock are HIPAA
compliant by design, citing chapter and verse, below:
“Security Standards for Health Information
(Public Law 104-191; Item D, Section 1173)
(1) Security Standards. – (shall) take into account:
“the value of audit trails in record systems.” (iv)
•
Get 40,000 event audit trails from the Trilogy Lock locally or at your PC. Know who
entered what door by date and time and name.
“the costs of security measures;” (ii)
•
Trilogy locks: Economically and easily installed in less than an hour, retrofitting any
lockset. No wires to run. Use inside or out, including weather extremes.
•
2000 user PINs or ID Cards supported at each lock.
•
Self-contained, battery operated. No keys to manage. Key override including your
choice of optional IC cores.
“the need for training persons who have access to health info.” (iii)
•
Easy to use with 3 to 6 digit PINs. No user training required.
•
Keypad programmable for master, management and user code hierarchy, with
lockdown, group lockout or individual user code disable – tool-free.
•
With one finger, managers can add authorized users and/or disable any staffer or
ex-staffer’s code in seconds, too--without delays and expense getting any keys
back or rekeying locks.
To avoid fines of $25,000 to $250,000:
“covered entities (shall) provide records and compliance reports and
cooperate with and permit access to information for investigation”
•
Get hard copy records or store electronic files of up to 40K Audit trails and door
access, example, door to medical records room A-M, by time, date and user.
Query use with Trilogy’s handheld printer or archive at your PC using Trilogy
Windows.
“Data must be safeguarded ... Example: securing
medical records with lock and key or pass code,
and limiting access to keys or pass codes.”
