Aastra WiFi412 User Manual Download Page 75

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WiFi412

Messages

Deactivate

Absent

Press preprogrammed Soft/Hot key (see display).

The display shows:

Or activate a profile without an Absence feature.

SMS

When the SMS (Send Message Service) feature is available, there

are several ways to send a message:
•

Select the messages menu and

Send message

•

Program a Soft/Hot key to

Send message

, see section “

Hot

keys and Soft keys

” on page 95. If you program the Soft/Hot

key without a destination address you will be able to use it to

send an SMS to any phone within the system, but you can also

choose to send it to a predefined destination address.

•

Select an appropriate service, see “

Change services

” on

page 90.

•

Select the addressee in the Phonebook and edit the message.
(View the entry and press

Options

or directly press

Options

An incoming SMS is immediately displayed and the number of the

sending phone is shown on a separate row. The time and date the

SMS was received, and the number of the sending phone, is

shown when you read the message. To view and reply to incoming

SMS messages, see section “

Text messages

” on page 70. All SMS

messages are saved along with other messages in the message

list.

System A

Smith

4321

Summary of Contents for WiFi412

Page 1: ...about putting it in the text flow Select Graphics Properties and make the following settings Width 15 4 cm Important Height 11 2 cm May be smaller Top 5 3 cm Important Left 0 3 cm Important This text...

Page 3: ...On Off 24 Free Seating 26 Incoming Calls 27 Outgoing Calls 32 Phonebook 43 During Calls 54 Call Forwarding 59 Absence Information 65 Messages 68 Group Features 81 Other Useful Features 84 Profiles 87...

Page 4: ...Depending on the version and configuration of the exchange that your telephone is connected to some of the functions and features that are described in this user guide may not be available There may...

Page 5: ...any damages arising from use of an illegal modified or altered publication Warranty AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTI...

Page 6: ...esulting in fire burns or other injuries Do not put the product in the microwave oven This may cause damage to either the oven or the product Do not attempt to disassemble or alter any part of the pho...

Page 7: ...ly charged minimal 4 hours before first time use The battery in your product is designed to withstand many charge cycles Use only the recommended charging equipment Improper charging can cause heat da...

Page 8: ...s Exposure to strong electro magnetic fields may cause malfunction and corrupt the communication Moving the equipment rapidly between warm and cold temperatures may cause condensation water droplets t...

Page 9: ...ing your phone for the first time you have to charge and connect the battery see section Installation on page 111 Note Place the phone in the charger and charge it for at least one hour before using i...

Page 10: ...Description WiFi412 10 Description 1 Lamp A flashing lamp indicates an incoming call or a message waiting 12 11 11 10 4 7 8 3 9 6 5 2 13 1...

Page 11: ...ctions of the Soft keys can be changed by you The middle Soft key is also used to turn Loudspeaking on or off See sections Settings on page 94 Display information on page 13 and Menu structure on page...

Page 12: ...g signal and one for Loudspeaking See section Handsfree on page 54 Please note The phone may retain small magnetic articles around the earpiece region 12 Charging connector See section Installation on...

Page 13: ...lower row displays the Soft key field In idle mode it shows the user defined names of the three Soft keys beneath the display In menu mode where the Soft keys are used for different choices it gives...

Page 14: ...n messages System X System indication The phone is in contact with System X No system Out of coverage indication The phone is not in contact with any system Contact your system administrator for more...

Page 15: ...this setting See section Audible Adjustments on page 106 Signal strength Appears when your phone is in idle mode The level indicators decrease as the signal strength becomes weaker Battery Always sho...

Page 16: ...input mode See section Enter names and numbers on page 44 123 Number input Indicates that you can type numbers in text input mode See section Enter names and numbers on page 44 Incoming call Added in...

Page 17: ...ind the local Phonebook and the central Phonebook See sections Phonebook on page 43 Messages Here you can find the message list and the menu entry for sending messages See section Messages on page 68...

Page 18: ...e available phone and network functions can be accessed via the menus or Press a Menu key Note Use the Navigation key left right to select an icon and press the Navigation key down to open it a headin...

Page 19: ...sage address enter manually or get it from the Message text Message time date Call 1 date time Call 2 date time Call 20 date time Add to phonebook 0 2 Edit befor call Add to phonebook Call Send msg De...

Page 20: ...n off Owner ID Display contrast Small Medium Lock phone Set lock code Ring signals Vibrator on off Key beep on off 0 1 2 9 Select system Information Local phonebook Central phonebook Message list Abse...

Page 21: ...lume Ring signals Vibrator on off Key beep on off Alarm settings Absent on off Answer Soft key Call Diversions Silent level 1 2 5 No movement on off Man down on off Left Name Function Middle Right Sel...

Page 22: ...ng services Changing alert signals The Alert signals option is hidden Administration of Soft keys The Soft key option is hidden Administration of Hot keys The Hot key option is hidden Edit of Hot keys...

Page 23: ...wide Some markets use a differing tone for one or more situations Ring signals You can change the ring signals see section Ring signals on page 107 Dial tone Special dial tone Ringing tone or queue to...

Page 24: ...he phone is switched on The profile is also displayed in idle mode Note If the battery is low the phone does not switch on Charge the battery and try to switch on the phone again If the message No Sys...

Page 25: ...cannot switch off your phone Press and hold until the display lights up The display shows this Select Press within two seconds to confirm see display After a few seconds the display turns blank Now y...

Page 26: ...n Parameters that are changed in the phone by the user are stored in the CPDM The messages and call lists are deleted when a new user logs on to the phone The phones are configured to be shared using...

Page 27: ...e Call icon are displayed The name is displayed if the caller s number is stored in a phonebook Press to answer Calls can be answered at any time even if you are programming a function or entering a n...

Page 28: ...method see section Change answering method on page 29 End the call Press The duration time of the call is shown Note When a headset is connected to the phone the button on the headset can be used to e...

Page 29: ...automatically connected after 2 signals with Loudspeaking function turned on Calls can be answered as usual before that Note Ordinary and Loud methods require you to press a key to get connected or Pr...

Page 30: ...e distributed to other phones in the list and will only ring that specific extension s phone Parallel Ringing can be temporarily disabled by the phone user using the function Internal Follow me See al...

Page 31: ...restore Parallel Ringing for all phones defined in the list follow the procedure for restoring the function from the phone with the main extension number and enter the number of the answering position...

Page 32: ...stop It is possible to turn on off the tone sender in a predialed number by making a long press on the key for example when calling telephone banks Tone sender on will be indicated with a T in the num...

Page 33: ...ration of the call is displayed Number Presentation Restriction If you do not want your name and number to be displayed to the person you are calling use the following procedure This function might be...

Page 34: ...d Date function is set you can on the same day the call was received dialed see the time for the call The time stamp is changed to a date stamp the following day See section Clock settings on page 101...

Page 35: ...s to the Call list Delete all numbers from the Call list When your phone is in idle mode Press to enter the Call list The first number in the Call list is marked Options Press see display Edit before...

Page 36: ...se the Callback service is cancelled While waiting for the Callback you can make and receive calls as usual Press when you are called back The system calls the extension Note Callbacks can be activate...

Page 37: ...n to stop flashing Press to finish the procedure Intrusion on a busy extension You can intrude on an ongoing call on a busy extension 4 Press Note France and Sweden press 8 Before the Intrusion is exe...

Page 38: ...If this function is allowed from your extension you can bypass an activated Diversion activated Follow me or activated Absence Information on a specific extension Press 60 Dial and enter the extension...

Page 39: ...rator Dial the common Speed Dialing number Please refer to your telephone directory Press to make a call Dial a number via Hot key or Soft key The Hot key or Soft key has to be preprogrammed with a nu...

Page 40: ...only or you can open the phone for some calls and lock it when leaving the phone To use for a single call 72 Dial Enter Authorization Code and press Verification tone Dial the digit s to get an exter...

Page 41: ...o the same authority level as you have on your own phone The individual code can be changed from your own extension To lock your phone 76 Dial Enter Authorization Code and press Verification tone Pres...

Page 42: ...press Dial your own extension number and press Verification tone Dial the digit s to get an external line and the external number To change your individual Authorization Code 74 Dial Enter the old Aut...

Page 43: ...entries are stored in the flash memory in your phone Phonebook numbers have a maximum of 22 digits and phonebook names have a maximum of 22 characters Note An indication that the Phonebook is full ind...

Page 44: ...ess for H Press when the name is complete Control keys While entering a name or a number you can use the following keys for control and navigation Press to move left Press to move right Press to switc...

Page 45: ...All the available letters and characters are shown in the following table Note Depending on the selected menu language other characters might be available which means that the character order differs...

Page 46: ...select the desired phonebook Select Press see display The top of the entry list is shown and the first entry is marked Example display or Scroll up or down through the list Details Press to view the e...

Page 47: ...name by entering the first letters of the first name adding a blank space and then entering the first letters of the last name Search Press to confirm see display The first name beginning with this l...

Page 48: ...Add a name and a number to the local Phonebook When you have accessed the local Phonebook If the phonebook is empty Select Press see display Add Press see display Enter the name How to enter text see...

Page 49: ...r the Call list The first number in the Call list is marked Scroll down the Call list until the desired number is marked Press the preprogrammed Soft key The number is added automatically to the Phone...

Page 50: ...dit Select Press Edit the name How to enter text see section Enter names and numbers on page 44 Press to enter the number Edit the number Save Press see display Entry saved is shown The name and numbe...

Page 51: ...lay Add is marked Scroll down to Delete Select Press Yes Press to delete the name and number The name and number are deleted and the phone returns automatically to the local Phonebook No will take you...

Page 52: ...play The search result is displayed The result is stored until a new search is performed or until it is removed manually from the phone This means that the next time the central Phonebook is marked th...

Page 53: ...search result to the local Phonebook The search result is marked Options Press see display or Scroll up or down until you find Add to phonebook Select Press see display Or Details and Press see displ...

Page 54: ...switch to handsfree speaking and back to standard speaking procedure at any time during a call To activate handsfree during a call Press the middle Soft key to activate handsfree speaking mode You are...

Page 55: ...all on hold A call on hold may be diverted to your operator directly or after some time Inquiry You have an ongoing conversation and you would like to make an Inquiry to an internal or external party...

Page 56: ...transferred Note If you have put more than one call on hold the last call that was put on hold will be transferred If the dialed extension is busy or Transfer is not allowed your phone will ring agai...

Page 57: ...members End the call to leave the conference Note A tone burst is heard each time a participant enters or leaves the conference When the conference leader leaves the conference the conference will con...

Page 58: ...Dial tone Press To resume the call on your extension Press within 30 seconds If not resumed within 30 seconds you will be called back An unanswered external call will be re routed to the operator afte...

Page 59: ...k A special dial tone will be heard During Follow me your phone can still be used for outgoing calls Order 21 Dial and enter the answering position number Note U K press 2 Press Wait for the call icon...

Page 60: ...your choice A special dial tone will be heard During Follow me your phone can still be used for outgoing calls Order 22 Dial Dial the digit s to get a line and enter the external number Press Wait fo...

Page 61: ...up services in the order that you choose If an answering position in the profile is busy the call can be transferred to another predefined position in the profile that is Voice Mail or a colleague You...

Page 62: ...for your profiles Usually the caller hangs up after 3 6 ring signals If you need a longer ring time the maximum time is 60 seconds Consider the time you need to react and answer on each answering posi...

Page 63: ...ou use as few answering positions as possible for each profile Profile examples are In office At home Traveling and Absent not reachable Example How to fill in your setting form for search profiles Pr...

Page 64: ...nswering position Telephone number Ring time seconds 1 2 3 4 Search order Type of telephone or Answering position Telephone number Ring time seconds 1 2 3 4 Search order Type of telephone or Answering...

Page 65: ...uring Absence Information your phone can still be used for outgoing calls Order 23 0 9 Dial and enter the absence code Note The absence code is system dependent Contact your system administrator for m...

Page 66: ...the extension number and press 0 9 Enter the absence code 0 9 1 5 Press and enter date MMDD or time HHMM of the other person s return Example September 15 Note If no return time or date is needed this...

Page 67: ...Dial Dial the extension number and press Wait for the call icon to stop flashing Note If the special dial tone is received the Authorization Code for the other extension is required Add the code and p...

Page 68: ...be used to indicate a waiting message if programmed The New message icon is also used to indicate a new message In addition you can see the number of queued messages in the display Note The message l...

Page 69: ...to the extension that requested Message Waiting Note If the message is not answered within a certain time pre defined by your system administrator the Message icon appears in the display for example T...

Page 70: ...essages are Press to enter the Messages menu Select Press see display to access the message list A list with three latest messages is shown one row per message Example displays Two unread and one read...

Page 71: ...of acknowledgment Example displays Ordinary message If the Clock and Date function is set you can on the same day the message was received see the time for the message The time stamp is changed to a d...

Page 72: ...age Delete Press see display Delete message is shown in the display Yes Press to delete the message see display To delete all messages from the list Options Press see display or Scroll up or down the...

Page 73: ...ty the message that was received first is also shown first If no minimum time is set the parameter is set to 0 the priority order is disabled The total number of messages in the queue and the message...

Page 74: ...he menu see section Profiles on page 87 Note This feature may be restricted or not available Contact your system administrator for more information If you program a Hot key you have to press and hold...

Page 75: ...an SMS to any phone within the system but you can also choose to send it to a predefined destination address Select an appropriate service see Change services on page 90 Select the addressee in the Ph...

Page 76: ...pecific number etc Note This feature may be restricted or not available Contact your system administrator for more information Incoming Interactive Message An Interactive Message is indicated and view...

Page 77: ...ys and Soft keys on page 95 and Services on page 90 Voice Mail optional The Voice Mail application allows you to leave a voice message to the caller when you are unable to answer calls for example whe...

Page 78: ...key or Scroll up or down the list Select Press the preprogrammed Soft key or Select Voice mail Select Press the preprogrammed Soft key Listen Press see display If you are asked to enter your security...

Page 79: ...our security code if the phone you are using has a mailbox of its own Press Dial your mailbox number Typically your office extension number Enter your security code if required To access someone else...

Page 80: ...too many messages stored you will first be asked to delete saved messages Recorded instructions ask you to press different digits in order to listen to caller s messages record your own greetings cha...

Page 81: ...up any member can answer any individual call to group members 8 Dial and press to answer Note Finland and Sweden press 0 One Call pick up group can serve as an alternative to another group Calls to th...

Page 82: ...e group When you leave the group temporarily you make your phone unavailable for incoming calls To leave the group temporarily 21 Dial and enter your own extension number Note U K press 2 Press Wait f...

Page 83: ...t in contact with the others he or she simply has to press and hold the Mute key to open the microphone The microphone is muted again when the Mute key is released The dial code is set in the Soft Hot...

Page 84: ...t Code and press Dial tone Dial the digit or digits to get an external line and the external number Ongoing external call When the Account Code function is used to charge a call it is also possible to...

Page 85: ...r are transferred to a selected extension or group of extensions The exchange is equipped with three different Night Service modes Common Night Service All incoming calls to the operator are transferr...

Page 86: ...l you will not receive a dial tone Malicious Call Tracing If you are disturbed by bothersome or malicious external incoming calls you can request number tracing from the network provider You can invok...

Page 87: ...selected Your last selected profile is automatically chosen when the phone is removed from the charger User defined profiles Eight profiles can be defined and saved by you For instance you can define...

Page 88: ...ammed to activate a profile see section Hot keys and Soft keys on page 95 Change profile settings or Scroll up or down until you find the desired profile Options Press see display Select Press see dis...

Page 89: ...ee display or Scroll up or down to Add new profile Select Press see display The default profile name and settings are shown Edit Press to enter the name see display Save Press the preprogrammed Hot ke...

Page 90: ...ructure on page 18 Note The phone can use up to ten services Change services When you have entered Services or Scroll up or down until you find the required service Select Press see display The servic...

Page 91: ...efined and press Send Enter the message text it may be predefined and press The text Sending is shown The phone automatically returns to the menu Create a new service When you have entered Services Op...

Page 92: ...ecting the function Edit a service When you have entered Services or Scroll up or down until you find the service you want to edit Options Press the preprogrammed Soft key see display Select Press to...

Page 93: ...service When you have entered Services or Scroll up or down until you find the service you want to delete Select Press the preprogrammed Soft key see display Scroll down to Delete Select Press the pre...

Page 94: ...ntrolled via the Profiles menu see section Profiles on page 87 or Press a Menu key or Select Settings Select Press the preprogrammed Soft key A list with all settings is shown See also section Menu st...

Page 95: ...t cut to the menu or sending a message It can also be a link for example to a central Phonebook When navigating the menu structure the Soft keys are used for different choices in the menu A Hot key is...

Page 96: ...Absent on page 74 Menu Call list Services See section Services on page 90 RSSI Network statistics Call diversions Presence Send message You can leave the Message address field blank or you can predefi...

Page 97: ...preprogrammed Soft key see display Ok Enter a name of maximum seven characters and press Changes saved is shown and the phone automatically returns to the Hot key Soft key setting or Scroll up or down...

Page 98: ...splay Ok Enter a name of maximum seven characters and press Changes saved is shown and the phone automatically returns to the Hot key Soft key setting or Scroll up or down to Function Change Press the...

Page 99: ...rol Unit and that groups have been created in the system Not used Not used will be displayed in the Soft key list Save Press to save the setting see display The key is programmed and the name of the s...

Page 100: ...ext size is shown The phone automatically returns to the list of general settings Phone lock You can protect your phone from being used by others by locking it You can lock the phone manually or autom...

Page 101: ...ock code The lock code consist of one to four digits and you can change it from your phone When you have entered Settings or Select General or Select Phone lock Select Set lock code Press Select Press...

Page 102: ...ad is indicated by the Key icon When you have entered Settings or Select General or Select Auto key lock Change Press see display The Auto key lock checkbox is marked or unmarked In idle mode a locked...

Page 103: ...x is marked unmarked Note When this is set the call information for incoming calls is also displayed upside down Owner ID With this function you can program your personal owner ID When you have entere...

Page 104: ...between systems you may want to be able to switch systems quickly In order to do so you can set program this feature as a Soft key or Hot key See also section Installation on page 111 Change system W...

Page 105: ...ct Press Note You can also view the system information via the quick access code The code is 46 You can view the following information ESSID The ID of the system to which the phone is connected IP The...

Page 106: ...h a high noise level these standard values might have to be adjusted to get good audio quality Alert signals Ringer volume There are 5 audible ringer levels and one silent level You can set the ringer...

Page 107: ...Press a Menu key or Select Settings Select Press to select the submenu A list with all available settings is shown Select Alert signals Select Press to select the item A list with all available alert...

Page 108: ...lect Alert signals Select Press to select the item Select Vibrator Change Press see display The Vibrator checkbox is marked unmarked A call will now be indicated by both the vibrator and the ring sign...

Page 109: ...lumes is shown Select one of the audio volumes Select Press to select the audio volume A list with all available levels is shown or Select the required volume level You have ten available options Leve...

Page 110: ...also turn off the ringer permanently When the phone is on hook idle mode Press and hold the Mute key on the right side of the phone The Ringer off icon is shown Now only the vibrator and the red lamp...

Page 111: ...artup Place the phone in a charger A beep indicates connection with the charger The Battery icon level blinks whether the phone is switched on or off When it is on the status display shows In charger...

Page 112: ...ralia The desktop charger is used for charging your phone but also for storing it when you are placed at one location for example at your desk The tilted design facilitates the use of handsfree operat...

Page 113: ...charging rack it is recommended that the alert signal is silenced when placed in a rack see section Audible Adjustments on page 106 It can be set in the In charger profile see section Profiles on page...

Page 114: ...nswering key is only active during a call or when the phone is ringing It can also be used to get the line Belt clip The clip on the back of the phone helps you fasten it to a belt or similar It is al...

Page 115: ...attery or contact system administrator No ringing The Ringer off icon is on or the phone is defective Off icon on Turn on the ringing signal Battery icon flashes The battery level is low or the phone...

Page 116: ...l Portable Device Manager is used for management of portable phones editing of parameters and updating the portable phones with new software Speed Dialing number Abbreviated number or short number use...

Page 117: ...117 WiFi412 Glossary...

Page 118: ...ck 36 Change a name and a number in the PhoneBook 50 Change answering method 29 Change services 90 Change system 104 Change text size 99 Change the display contrast 104 Chargers 112 Charging rack 113...

Page 119: ...rnal Follow me 59 Intrinsic safety 9 Intrusion 37 K Key beep 108 L Language 99 Last External Number Redial 34 M Mailbox 80 Make a call via the PhoneBook 47 Make calls 32 Malicious Call Tracing 86 Menu...

Page 120: ...ons 6 Save a number from the Call list to the PhoneBook 50 Select a profile 88 Send a message via the PhoneBook 48 Services 19 90 Change 90 Create 91 Delete 93 Edit 92 Set new messages to be displayed...

Page 121: ...ion without prior notice For questions regarding the product please contact your Aastra Sertified Sales Partner Also visit us on http www aastra com Aastra Telecom Sweden AB 2008 All rights reserved E...

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