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Folder / Stored File Settings

This section describes the features that allow a System Administrator to configure various settings for Folder
created for saving confidential incoming fax files or scanned files.

Folder Service Settings

This feature allows you to specify whether to discard files once received from a client and whether received
Internet Fax files can be forwarded.

1.

Select [Folder Service Settings] under [System Settings].

2.

Change the required settings.

3.

Select [Close].

Files Retrieved By Client

Specifies when and how to delete files in Folder after they are retrieved.

Print & Delete Confirmation Screen

Specifies whether to display a confirmation message screen when deleting a file.

Quality/File Size for Retrieval

Specifies the Quality/File Size level

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Содержание WORKCENTRE 7425

Страница 1: ...WorkCentre 7425 7428 7435 Security Function Supplementary Guide Version 1 0 August 2009...

Страница 2: ...System Administration mode 11 Change the System Administrator s Passcode 11 Set Maximum Login Attempts 11 Set Service Rep Restricted Operation 12 Set Overwrite Hard Disk 12 Set Scheduled Image Overwri...

Страница 3: ...on 28 Create View User Accounts 28 On the Tools screen 28 User ID 29 User Name 29 Passcode 29 E mail Address 29 Account Limit 29 User Role 29 Reset Total Impressions 29 Reset Account 29 Change User Pa...

Страница 4: ...tion 39 Folder icons 39 Folder Number 39 Folder Name 39 Number of Files in this Folder 39 File List 39 Delete 39 Edit 39 Create 39 Folder List of Files 40 Edit Folder 40 Folder Setup 41 Import the fil...

Страница 5: ...de Version 1 0 January 2009 WorkCentre 7425 7428 7435 User Guide Version 1 0 January 2009 WorkCentre 7425 7428 7435 is supported by the following ROM version Controller PS ROM Ver 1 180 9 IOT ROM Ver...

Страница 6: ...Service Rep Restricted Operation Set to On and then enter a passcode of 9 or more characters Overwrite Hard Disk Set to 1 Overwrite or 3 Overwrites Data Encryption Default On Scheduled Image Overwrite...

Страница 7: ...changed the machine must be restarted The corresponding recording area the hard disk is reformatted when restarting In this case the previous data is not guaranteed The recording area stores the foll...

Страница 8: ...ered off during the overwriting operation unfinished files may remain on the hard disk The overwriting operation will resume if you power the machine on again with the unfinished files remaining on th...

Страница 9: ...protocol in accordance with industry standard practice with respect to RFC other standard compliance SSL TLS IPSec SNMPv3 S MIME and work as advertised The settings described below are required same...

Страница 10: ...Printer Reports on the touch screen 4 Select Configuration Reports 5 Press the Start button on the control panel You can identify the software versions of the components of machine by Print Report Ho...

Страница 11: ...sscode 1 Select Authentication Security Settings on the Tools screen 2 Select System Administrator Settings 3 Select System Administrator s Passcode 4 On the System Administrator s Passcode screen Sel...

Страница 12: ...11 Select Save 12 Select Save twice 13 In the Do you want to proceed screen select Yes 14 In the Do you still want to proceed screen select Yes Set Overwrite Hard Disk 1 Select Authentication Security...

Страница 13: ...ms by Change Settings 9 To exit the Access Control screen select Close in the upper right corner of the screen Set Private Print 1 Select Authentication Security Settings on the Tools screen 2 Select...

Страница 14: ...olicy 4 On the Passcode Policy screen select Minimum Passcode Length 5 Select Change Settings 6 On the Minimum Passcode Length screen select Set 7 With and set 9 8 Select Save 9 To exit the Passcode P...

Страница 15: ...rnet Services CentreWare Internet Services supports the browsers satisfied SSL TLS 1 8 conditions 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field p...

Страница 16: ...ect Enabled check box for HTTP SSL TLS Communication 9 Click the Apply button 10 Click the Reboot Machine button Configuring Machine certificates 1 Click on the left of the Security folder on the Prop...

Страница 17: ...ared Key in the Shared Key and Verify Shared Key box Please set the IPSec address successively 6 Click Certificate Management in the Security folder 7 Select IPSec for Certificate Purpose 8 Click the...

Страница 18: ...a new Privacy Password minimum 8 characters 11 Enter the Confirm Privacy Password 12 Check the Account Enabled for Print Drivers Remote Clients Account 13 Click the Apply button Note Authentication Pa...

Страница 19: ...box 4 Click the Apply button 5 Click on the left of the Security folder on the Properties screen 6 Click Certificate Management 7 Select S MIME for Certificate Purpose 8 Click the Display the list but...

Страница 20: ...is overwritten and a new audit event is stored There is no deletion function Set Audit Log 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field press th...

Страница 21: ...owing four types The Authentication feature restricts operations according to the user type Machine Administrator Authenticated Users with System Administrator Privileges Authenticated Users with no S...

Страница 22: ...signed no System Administrator privileges When a restricted service is used this type of user must enter a user ID on the authentication screen Unauthenticated Users These are users who are not regist...

Страница 23: ...The functions restricted by Local Access are as follows Device Access All Services Pathway verifies users when they access a service screen Job Status Pathway verifies users when they access the Job...

Страница 24: ...x Direct Fax from a computer is restricted To use the Authentication feature use the fax driver to set authentication information such as user ID and passcode The fax jobs sent to the machine that fai...

Страница 25: ...recommended NOTE For Folder and job flow sheets Authenticated Users who are given the System Administrator privileges have the same access level as Authenticated Users with no System Administrator pr...

Страница 26: ...is enabled System Administrator and Authenticated Users Folder Operation Shared by Machine Administrator Personal owner Personal other Create X O X Display O O X Delete O O X Change Settings X O X Di...

Страница 27: ...e 1 When files are stored or retrieved using a Folder authentication is not applicable to the following operations Confidential fax reception Confidential Internet Fax reception Retrieving files that...

Страница 28: ...pting when other people use the machine please logout by Log In Out button before canceling the interrupt mode Example User A is authenticated interrupt mode User B login job complete User B logout ca...

Страница 29: ...ty Settings Account Limit Displays the Account No XXX Account Limit screen Select Copy Service Fax Service Scan Service or Print Service to specify feature access permissions and account limits for th...

Страница 30: ...ticate by the procedure as described User Authentication 6 1 2 Select User Details Setup 3 Select Change Passcode 4 Enter the Current Passcode and select Next 5 On the Change Passcode screen Select Ke...

Страница 31: ...iscard files once received from a client and whether received Internet Fax files can be forwarded 1 Select Folder Service Settings under System Settings 2 Change the required settings 3 Select Close F...

Страница 32: ...ecifies the retention period for a stored file Selecting On allows you to specify a retention period in the range of 4 to 23 hours in 1 hour increments NOTE If the machine is turned off before the spe...

Страница 33: ...required settings 9 Select Close NOTE By selecting Delete Folder you can delete all files in the Folder and all job flow sheets created through the Folder Folder Name Specifies the Folder name Enter...

Страница 34: ...en 3 Select the Folder name to be displayed on the screen 4 Select the Folder to be opened Then the files stored in the Folder appear File Name Stored Date Sorts the files by their names or the dates...

Страница 35: ...cure Print Jobs More screen NOTE If you entered the screen with System Administrator s ID a list of authentication user IDs will be displayed Select the desired user ID from the list or enter it in Go...

Страница 36: ...CentreWare Internet Services can be used to check each job and the machine status or change the network settings NOTE This service must be installed and set up by the System Administrator prior to us...

Страница 37: ...only IPv4 http xxx xxx xxx xxx IPv6 http xxxx xxxx xxxx xxxx xxxx xxxx xxxx xxxx If a port number is set append it to the IP address or Internet address as follows In the following example the port n...

Страница 38: ...llows you to set whether to print in color or in monochrome Staple Allows you to select the number and location of staples Print Output Destination Allows you to select output trays from the drop down...

Страница 39: ...s the Folder numbers Clicking the number of a registered Folder displays the Folder List of Files page for the Folder Folder Name Displays the names of Folders Clicking the name of a registered Folder...

Страница 40: ...ded Printing Select whether to print only on one side or both sides of paper Edit Folder The following table shows the setting items available on the Edit Folder page Folder Number Displays the number...

Страница 41: ...r and when the passcode for the Folder is required Delete Files after Print or Retrieve Allows you to set whether to automatically delete files after they are printed or retrieved Folder Delete Expire...

Страница 42: ...nter key 2 Enter System Administrator s ID and passcode if prompted 3 Click the Properties tab 4 Click on the left of the Security folder 5 Click Authentication Configuration 6 Click the Next button 7...

Страница 43: ...animated graphics and clear the fault in the order specified Also refer to the fault codes displayed on the touch screen in the Machine Status mode Refer to Fault Codes table on below for an explanati...

Страница 44: ...Services 016 513 An SMTP server connection timeout error occurred The SMTP server or network is overloaded Wait for a while and try again 016 574 The machine failed to transfer data via FTP using the...

Страница 45: ...it manually and then retry executing the job 016 587 The machine failed to transfer data via FTP using the Scan to PC service because folder deletion was not successful on the FTP server after connec...

Страница 46: ...System Administrator to check the network and server 016 788 Failed to retrieve the file from the web browser Take one of the following actions and then try retrieving again Refresh the browser page...

Страница 47: ...e maximum number of users that are allowed to simultaneously access the shared folder Check whether the number of users that are allowed to simultaneously access the server has reached the maximum 027...

Страница 48: ...k Set Data Encryption System Settings Common Service Settings Other Settings Data Encryption Set Scheduled Image Overwrite Authentication Security Settings Overwrite Hard Disk Scheduled Image Overwrit...

Страница 49: ...t Authentication Security Settings Authentication Create View User Accounts Security Authentication Configuration Next Account Number Edit Change User Passcode by General User User Details Setup Chang...

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