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DocuMate 250 Scanner User’s Guide

Scanning

5. To help you remember which folder it is, give the new

configuration a name that indicates the folder name, such as
“Storage for Business Receipts.”

6. Click the

Scan Settings, Page Settings,

and

Advanced

Settings

tabs, and select the settings you want.

7. Click the

Storage Options

tab.

8. Click the

Browse

button.

9. Select the folder you created for storing the scanned

documents.

If you haven’t created the folder yet, you can click the

Make

New Folder

button and type the name for the new folder.

Содержание DocuMate 250

Страница 1: ...DocuMate 250 user s guide scanner...

Страница 2: ...DocuMate 250 scanner user s guide...

Страница 3: ...EX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change...

Страница 4: ...tton Panel 28 The One Touch Properties Window 29 Selecting New Scan Settings for the Scan Button 32 Setting Destination Application Properties 34 Selecting Format Options 40 Selecting Options for the...

Страница 5: ...ations 105 Maintenance Cleaning the Automatic Document Feeder 106 Clearing Paper Jams 107 Replacing the ADF Pad Assembly 108 Troubleshooting 109 Status Light Troubleshooting Codes 111 Uninstalling You...

Страница 6: ...their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner DocuMate 250 Scanner...

Страница 7: ...eady green light indicates the scanner is available to scan Refer to the Status Light Troubleshooting Codes on page 111 for additional details Output tray Holds documents after scanning through the AD...

Страница 8: ...t Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The followin...

Страница 9: ...will differ based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before instal...

Страница 10: ...ner 2 Carefully remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover 3 Carefully remove any foam that may have gotten inside the do...

Страница 11: ...Mate 250 Scanner User s Guide 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 I...

Страница 12: ...1 first NOTE If the CD does not start check the following Make sure you have inserted Disc 1 Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper...

Страница 13: ...Click the drop down menu arrow and select the language to use Click OK NOTE The OmniPage Pro software is required for installation and provides extensive Optical Character Recognition OCR capabilities...

Страница 14: ...information then click Next 10 On the Setup Type window keep the default Setup Type and click Next 11 Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiS...

Страница 15: ...the TWAIN and ISIS drivers Installing this option means that you can use several different methods to scan as explained in this User Guide TWAIN and ISIS The TWAIN and ISIS drivers are installed The...

Страница 16: ...e able to scan with the Scan button on the scanner 18 Click Next During installation you will see this window asking you to select one of the images for your Color Space setting The Color Space settin...

Страница 17: ...er Supply Reminder If your computer is running AntiVirus or AntiSpyware software you may see messages asking you to allow installation Select the option to allow installation to proceed NOTE If you wa...

Страница 18: ...0 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and...

Страница 19: ...ance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily ma...

Страница 20: ...ce is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit sl...

Страница 21: ...are window 5 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The sca...

Страница 22: ...2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 9 Select Install OmniPage Pro 10 Follow the instructions on the screen to inst...

Страница 23: ...u are finished saving the OmniPage Pro User Guide return to the Installation menu and click Exit 13 Remove Disc 2 from the CD ROM drive 14 You can now install additional applications on Disc 1 NOTE Th...

Страница 24: ...o the CD ROM drive The Installation menu opens The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 22 to install Adobe Acrobat Reader 2 Click Install...

Страница 25: ...ncement viewing annotation printing and storing images for both black and white and color pages It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recogniti...

Страница 26: ...save the User Guides you want 6 Click the links of the Guides you want to view The User Guides are in Adobe Acrobat PDF format The CD also includes a free copy of Acrobat Reader in case your computer...

Страница 27: ...to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return to the User Guides window and repeat the process to open view and save...

Страница 28: ...Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is located on th...

Страница 29: ...can Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window The PaperPort software uses the TWAIN interface for scanning See Scanning...

Страница 30: ...ut tray extension 2 Adjust the paper guides for the width of the paper 3 Load the documents face down with their tops into the Automatic Document Feeder NOTE Always remove any staples or paper clips f...

Страница 31: ...plication specified in the One Touch software In this example the Destination Application is the PaperPort desktop To Cancel scanning click the Cancel button To pause the scanning click the Pause butt...

Страница 32: ...Properties window then click the Apply button the information in the One Touch panel will update to show the new settings 2 When you are ready to scan press the Scan button on the scanner or click OK...

Страница 33: ...ng In this sample it is the PaperPort icon The scanner begins scanning When the process finishes the scanned images appear in the Destination Application just as if you scanned with the Scan button No...

Страница 34: ...s Notification Area at the bottom right corner of the screen Then right click on the Destination Application icon Remember that left clicking an icon on the One Touch panel starts the scanner scanning...

Страница 35: ...he Refresh button Select Configuration The list of available scan configurations for the Scan button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and...

Страница 36: ...tination Application you select This example shows the formats that apply to the PaperPort Desktop The names indicate their file types See Selecting Format Options on page 40 for more information abou...

Страница 37: ...t when scanning is finished See Selecting Options for the Scan Button on page 44 to display a full list of the Destination Applications that you can use with the scanner 3 From the Select Configuratio...

Страница 38: ...ormats are for graphics such as bmp and jpg 5 Click OK to accept any changes and close the window To accept changes but keep the window open to work with other features click Apply Note that while the...

Страница 39: ...window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are...

Страница 40: ...and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications 1 Click in the OCR settings boxes for the options you want The options wil...

Страница 41: ...n Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the docum...

Страница 42: ...n When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that...

Страница 43: ...documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on...

Страница 44: ...as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you ca...

Страница 45: ...mputer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolutio...

Страница 46: ...f text pages You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sit...

Страница 47: ...available depending on the Destination Application you select The file format is the file name extension on the text format icon As you select Destination Applications that are text applications the t...

Страница 48: ...format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities It is only available if you have installed OmniPage Pro on your computer...

Страница 49: ...pplications available for the Scan button will include all the applications on your computer that fall into these categories The list also includes printers and other devices connected to your compute...

Страница 50: ...ou can select which application to use to continue scanning See Scanning with Event Forwarding on page 72 for details 3 After selecting a new category of Destination Applications click the Scan tab to...

Страница 51: ...e because it uses Storage and CD R W software Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse...

Страница 52: ...Select Destination list and click the type of application for which you want to create a new scan configuration When you create a new scan configuration it will appear for the same types of Destinati...

Страница 53: ...produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pen...

Страница 54: ...r will determine the size of the photo When using the AutoCrop to Original option always use the paper guides on the input tray so the page is not skewed Skewed pages may not crop properly Reduce Moir...

Страница 55: ...ut the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black White or GrayScale Mode 8 Click the Advanced Settings tab The options of the Advanced Setti...

Страница 56: ...right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to save the new configuration It will now appear in the list of Scan Configurations...

Страница 57: ...e will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio Th...

Страница 58: ...or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Type refers to the file type select...

Страница 59: ...e for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer...

Страница 60: ...age for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab 8 Click the Browse button 9 Select the fol...

Страница 61: ...l Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and e...

Страница 62: ...anner or click the Scan icon on the panel The documents are scanned to the folder specified for the configuration 7 When scanning is finished open the One Touch Properties window again and select the...

Страница 63: ...NOTE Your scanner comes with a number of configurations pre set at the factory We recommend that you keep those configurations locked and do not edit or delete them That way you will always have the f...

Страница 64: ...s to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the conf...

Страница 65: ...click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN interface opens for you to make changes prior to scanning See Scanning with the TWAIN Inte...

Страница 66: ...iPage Pro is installed the OCR process is automatic when the format on the One Touch Properties window is a text format such as DOC TEXT RTF XLS HTML and so forth To scan with OCR 1 Select a Destinati...

Страница 67: ...erPort to use its OCR capabilities does not offer the options in this section To select OmniPage OCR options 1 Open the One Touch Properties window 2 Select the Destination Application to get one of t...

Страница 68: ...n create multiple user dictionaries Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary n...

Страница 69: ...m The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If possible the list of Fonts for your document should include all the fonts in the d...

Страница 70: ...have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures i...

Страница 71: ...of text and no tables Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized...

Страница 72: ...nt and paragraph styling including graphics and tables without columnized text This output format is available for nearly all file types Flowing Page FP This format keeps the original layout of the pa...

Страница 73: ...if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to experiment with them to determine which is better for your scanned docume...

Страница 74: ...Edit menu choose Find The Find dialog box opens 11 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editin...

Страница 75: ...he Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination 4 Choose a Format and...

Страница 76: ...for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP CD writing wizard can find the files to burn to the CD Likew...

Страница 77: ...After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Select Still Image Clie...

Страница 78: ...n button to start scanning A dialog box opens for you to select the application to use for scanning 6 Select the application in the box and click OK Now the application you selected opens and you can...

Страница 79: ...an and create an HTML web page 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format 4 Choose a Scan Configuration that has the...

Страница 80: ...You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other applicat...

Страница 81: ...archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process...

Страница 82: ...or the scanned images 5 Click OK The One Touch Properties window closes 6 Insert the documents into the Automatic Document Feeder 7 Press the Scan button When scanning is finished the documents are st...

Страница 83: ...to Storage options 1 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button The Browse For Folder window opens 2 Select a storage...

Страница 84: ...ouch icon and choose Show Hardware from the pop up menu 2 You can also click the scanner icon at the top of the One Touch Button Panel If this view of the panel is open you can also right click on the...

Страница 85: ...ge the time before the scanner powers down from 1 minute to a maximum of 10 hours 4 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without...

Страница 86: ...ner uses the TWAIN standard and this guide shows how to scan with it But you can also open the same TWAIN interface from many other graphics and imaging applications and scan from them as well Because...

Страница 87: ...structions in this section are for accessing the TWAIN interface from the PaperPort application To access the TWAIN interface from PaperPort 1 On the Windows taskbar click Start point to Programs poin...

Страница 88: ...ber of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on See the PaperPort User s Guide for more information about the PaperPort Setting...

Страница 89: ...the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the PaperPort Us...

Страница 90: ...The scanning produces an image of up to 256 shades of gray You can also scan a color document to turn its colors into gray shades The file size is about one third that of a color scan Color to scan ma...

Страница 91: ...a 5 x 7 photo the scanner will determine the size of the photo and the scan area is the size of that photo When using the AutoCrop to Original option always use the paper guides on the input tray so...

Страница 92: ...toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the lefthand side The Define page size option cannot be used with AutoCrop to original Au...

Страница 93: ...ot selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the PaperPort Scan w...

Страница 94: ...iguration 1 Click the Xerox DocuMate 250 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking...

Страница 95: ...need to set up PaperPort to work with your scanner NOTE Setting up PaperPort is a one time only process for each option from the Scanner drop down list Therefore you may have to set up PaperPort once...

Страница 96: ...scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 250 2 Click the Setup button A window opens to begin the setup process 3 Click Yes then click Next The...

Страница 97: ...nnection between your scanner and the computer 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is...

Страница 98: ...anner face down and the Scan button on the TWAIN Interface will become active 8 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic...

Страница 99: ...User s Guide The final Setup window opens to let you know the setup process is finished 10 Click Finish PaperPort is now setup for the scanning option you selected in the example above it s the TWAIN...

Страница 100: ...ws XP applications using the WIA interface The instructions in this section explain how to scan from WIA using the PaperPort software you received with your scanner To scan an item from PaperPort usin...

Страница 101: ...cannot be stacked on the desktop See the PaperPort User s Guide for more information about the PaperPort Settings 5 When scanning documents use the Create single page items check box as follows When t...

Страница 102: ...e stack on the PaperPort Desktop when scanning is finished Please see the PaperPort User s Guide for more information about this option 7 Make sure the option Display scanner dialog box is selected If...

Страница 103: ...d item appears as a thumbnail on the PaperPort desktop If the Create single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the Pape...

Страница 104: ...lution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanne...

Страница 105: ...ailable from ISIS scanning applications such as the QuickScan application that you may have received with your scanner If you are using an ISIS application to scan please see its User s Guide for the...

Страница 106: ...in case you decide to scan with it instead 4 When you re ready to scan replace the preview page in its original position in your document then press Scan All The document is scanned with the new scan...

Страница 107: ...adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Be...

Страница 108: ...about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode opt...

Страница 109: ...click the Area button The Set Scanning Area dialog box opens 3 Click in the image and drag a rectangle around the area you want to scan The boxes to the left show the relative position and size of the...

Страница 110: ...rom the descriptions provided in this User s Guide If you open the QuickScan software to scan directly from it you may see the following warning message 1 Please disregard this message and click Conti...

Страница 111: ...the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to...

Страница 112: ...er a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed...

Страница 113: ...on that the pad is wearing thin See the Xerox DocuMate 250 Scanner Parts List on page 115 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the...

Страница 114: ...ely Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet Did you restart the computer after installing...

Страница 115: ...the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 250 scanner Please see the documentation that you received with the other scanner...

Страница 116: ...xperiences hardware problems the status light will blink red The number of times it blinks indicates the error code Error Code Problem Description Solution 6 The scanner s cover is open Close the scan...

Страница 117: ...the Change Remove button An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer 4 Click Yes The One Touch 4 0 software is removed from your com...

Страница 118: ...ve button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer 2 Unplug...

Страница 119: ...gh Speed Scanner dimensions Height 12 5 inches 31 75 cm Width 13 25 inches 33 66 cm Length 17 inches 43 18 cm Weight 8 6 pounds 3 91 kg Operating temperature 50 104 F 5 35 C without condensation Relat...

Страница 120: ...anner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 US...

Страница 121: ...Maintenance 116 DocuMate 250 Scanner User s Guide...

Страница 122: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Страница 123: ...tary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibi...

Страница 124: ...s completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digi...

Страница 125: ...dustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and l...

Страница 126: ...8 86 99 102 create single page items check box 84 96 csv file format 43 D Destination Application 24 25 32 OCR 32 text file format 42 Device Settings 48 52 Diffusion 103 Disc 1 7 Dither 103 Document F...

Страница 127: ...ze 49 87 paper jam 107 111 PaperPort 81 help topics 84 Scan pane 83 96 PaperPort Properties 34 PDF 41 45 PDF file size 41 Picture type 99 power saving 80 Preview button 97 Preview One button 101 Q Qui...

Страница 128: ...Documents Properties 35 Text Editors 45 text file format 42 Text Formats 42 tiff 41 Transfer to Storage 76 troubleshooting 109 true page 67 TWAIN 60 73 TWAIN standard 81 U uninstall 112 USB port 14 W...

Страница 129: ...05 0593 200...

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