Administrator Tools
ColorQube 8700/8900 Color Multifunction Printer 191
System Administrator Guide
Address Books
An address book is a list of email and Internet Fax addresses for individual contacts. You can configure
the printer to use a Network Address Book or the Device Address Book. The Network Address Book looks
up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address
Book. Addresses in the Device Address Book are stored on the printer.
If you configure both address books, users are presented with a choice to use either address book at the
control panel.
Note:
Fax phone numbers are stored as speed dial entries in the Fax Address Book, stored on the printer.
For instructions on using this feature, see the
User Guide
for your printer model:
ColorQube 8700 Color Multifunction Printer:
www.xerox.com/office/CQ8700docs
ColorQube 8900 Color Multifunction Printer:
www.xerox.com/office/CQ8900docs
Device Address Book
Email addresses are stored in the Device Address Book. An Internet Fax Address is the email address
assigned to an Internet fax machine or service.
Importing Addresses Using Email
The Import Using Email feature adds email addresses to the Device Address Book from emails sent to the
printer. Use this feature to populate the address book without manually typing address information. You
can allow users to send encrypted email by storing encryption certificates from received signed email.
Note:
Xerox recommends that you disable the Import Using Email feature after the Device Address
Book is populated sufficiently. When this feature is enabled, the Device Address Book can fill quickly.
For example, if you send an email message to the printer containing 30 recipient addresses in the CC
field, and you allow the printer to add addresses in the CC field, all 30 addresses are added to the
address book.
1.
In CentreWare Internet Services, click
Address Book
.
2.
Under Management, click
Import Using Email
.
3.
Under Enablement, click
On
.
4.
To allow the printer to add the email addresses of all senders to the Device Address Book, under
Email Type, select
All Emails
. To add email addresses contained in emails sent with a digital
signature only, select
Only Signed Emails
.
5.
To save digital certificates sent with signed email messages, select
Import encryption certificate
from signed emails
.
6.
To add email addresses to the Device Address Book from the From, To, and CC fields, under Add all
recipients contained in the following email fields, select one or more fields.
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