14. Common Operations / Extra Features
Using Your Address Book
Create an Individual Address
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Choose Individuals if you want to create the address
for a person. Put the person s name and contact
information into the items such as E-Mail Address,
Home Phone, Office Phone, Mobile Phone, etc.
Press the Save key to keep it into your Address
Book.
Create a Group Address
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A group address consists of a collection of
individual E-Mail addresses. When you select a
group address, the message will be sent to all of the
individuals in the group. Choose Groups if you want
to create the address for a group. Input the name of
this group and press OK to save.
Using Your Address Book
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You will see the entry format including the Name,
E-Mail Address and Fax like the one you see when
you create individual addresses. Press New, and
input the detailed contact information into the blank
items. Save it, the person s contact info will be
stored into this group. To choose one from your
existing Address Book entries to add it into the
group, choose Add. Highlight the desired address,
then press Save.
Press Delete to remove an entry from the group.
Press Save to keep it. You will see the Address Book
list with the name of the group you just added as
well as names of the individuals you put into that
group.
Edit an Existing Address
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To edit an existing address, highlight that entry and
press Edit. Use the Tab key to move between fields,
or use the Up arrow and Down arrow keys.
Delete an Address
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To delete an address, highlight the address you wish
to delete, and press Delete. Confirm your deletion by
selecting Yes and pressing Enter.
Get a Printed Copy
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Press Print and you will get a printed copy of the
mail while in read and edit menu, or a printed copy
of the address book while in address book list and
detail menu. See page 15 for more information
about the printing feature.
Send E-Mails from the Address Book
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Highlight an address entry, and press Send Mail.
The E-Mail address(es) of the person or group will
be immediately added in the To: field. See page 7
for details of creating and sending E-Mail
messages.
Besides sending and receiving E-Mail messages,
your MailStation also provides you with additional
useful features such as a calculator, calendar,
spelling check,and changing the screen viewing
size.
Extra Features
To get to the Extras section press the Power Button and
use the arrow keys to move to the Extras icon, and press
Enter. In Extras, you can:
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Use calculator
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Use calendar
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Select an active user from five accounts
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Use Calls Log
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View the history of sent E-mails
Calculator
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It is a simple four operations calculator.
Type numbers on the keyboard and use the four
operator keys (+, -, x, ÷). To get the result, press
Enter or = key found next to Delete key.
Calendar
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The left of the screen is a monthly calendar with the
Date, Month and Year highlighted. Press the arrow
keys, and the cursor will go to other date. Press the
PgUp and PgDn keys, and you are able to view the
calendar for the previous and next months.
