Strata Messaging Voicemail UG 11/09
13
Using Group Distributions
5
This chapter explains:
•
The difference between a private and global group distribution list
•
How to set up and use a private group distribution list
•
How to use a global group distribution list
You can send a new message or redirect a message to a group distribution
list. This option allows you to send a message to multiple individuals without
having to enter in individual mailbox numbers. For example, if you are a
manager you may wish to set up a distribution list that includes all members of
your team, especially if you send them frequent voice messages.
There are two options for distribution lists: private and global (public). When
you set up a private group distribution list, only you can access and manage
this list. A global group distribution list is set up by a system administrator for
everyone to use, but only the system administrator may add or delete
members, delete the list, or listen to members of the list.
Set up a Private
Group Distribution
List
1.
From the Subscriber’s menu, enter
3 6 1
to create a new group.
2.
Select a number to save the list under, followed by
#
. You can select any
number from 1 to 5 digits.
3.
The system will prompt you to record a list name. The list name will help
you identify the list in the future. To save the name and continue, press
*
.
To listen to your recorded name, press
1
, to re-record press
2
, to delete
press
3
.
4.
After you save the recording you will add members to the list you just
created. Select prompt
4
and the list number, followed by
#
.
5.
To add members, press
2
6.
Enter the first mailbox of the person you wish to add. The system will
confirm the addition.
7.
Continue entering any additional members. Press
*
when finished.
Add Members to a
Private Group
Distribution List
You can add members to a pre-existing distribution list at any time.
1.
From the Subscriber’s menu, enter
3 6 4
.
2.
Enter the list number you wish to make changes to, followed by
#
3.
To add a new member, press
2
and the new mailbox number. The system
will confirm the addition.
4.
Continue entering any additional members. Press
*
when finished.
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