User permissions
Cisco TMS Administration Guide
Page 19 of 37
User permissions
User Administration
User Administration controls which users have permissions to which parts of Cisco TMS. Permissions
are controlled on a group level (for example, you assign permissions to a group). The total permission
level for an end user will then be the sum of all the permissions assigns to all the groups that the end
user is a member of.
Note: An end user can be (and in most cases is) a member of several groups.
There are three pre-defined groups in Cisco TMS:
Site Administrator
The Site Administrator group has full access to all functions, folders and systems in Cisco TMS. Only
people who could be made responsible for Cisco TMS functioning properly should be members of this
group. Only the site administrator has the rights to edit the Configuration pages under
Administration Tools. For example, only site administrators can change the IP address of the server
and alter the option keys.
Video Unit Administrator
The Video Unit Administrator (VUA) group has full administrative rights to all video conferencing
systems (including gateways, gatekeepers and Cisco TelePresence MCU) in your network. Typically,
the technical engineers are members of this group. Video unit administrators do not have the rights to
edit the Configuration page;otherwise, they have the same rights as the Site Administrator.
Users
All users automatically become members of the Users group. It is recommended that the access
rights assigned to this group represents the lowest level you want any person in your organization to
have. This applies both to what Cisco TMS functions you want them to see and to which systems they
are allowed to use.
Note: You are not allowed to change any of the permission rights for the Site Administrator group.
Also, you cannot add or remove users belonging to the Users group, as all users by default are
members of this group.
User Information and preferences
The first time a user accesses Cisco TMS, the Windows Username of the user is automatically
detected, if configured in Administrative Tools > Configuration > Network Settings. A new Cisco
TMS user is then added automatically. Cisco TMS will also try to detect new user information such as
email address, first and last name through Active Directory lookup. If the information is not available,
the user will be prompted to fill in user information and user preferences in a popup window, as listed
in the table below. First name, last name and email address must be filled in at first logon to the Cisco
TMS server.
User Information
Preferences
Windows Username
Your username on the Cisco TMS server. This is automatically detected
by the Internet Information Server. This information can only be
changed by an administrator.
First Name
The user’s first name.
Last Name
The user’s last name.
E-mail Address
The email address that meeting bookings and event notifications should
be sent to.
