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DOCUMENT FILING

53

SAVING A DOCUMENT ONLY (Scan to HDD)

Scan to HDD lets you save a scanned document to the main folder or a custom folder. This function is not used to print
or send.
The procedure for storing a document in the main folder is explained below.
To save to a custom folder, tap the [HDD File retrieve] key in the Home screen, tap [Scan to HDD] on the action panel,
and select save settings. For more information, see the User's Manual.

Saving by Easy Scan

You can save a file in the main folder or My Folder (when user authentication is enabled).

1

Press the [Home Screen] key.

The Home screen appears.

2

Tap the [Easy Scan] mode icon.

3

Place the original.

Place the original in the document feeder tray of the
automatic document feeder, or on the document glass.

► PLACING ORIGINALS (page 16)

4

Tap the [Scan to HDD/ USB] key.

10:15 AM

Easy

Fax

ID Card Copy

Easy

Copy

Easy
Scan

Toner Quantity

Bk

Operation

Guide

Enlarge

Display Mode

Settings Total Count LCD Control Job Status

CA

Preview

Auto Set

Address E-mail Address

Detail

B/W

Start

Color
Start

Address Book

Global

Address Search

Scan to HDD/

USB

Sending History

Original

8½x11

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Содержание MX-B376W

Страница 1: ...Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function PRINTER Using the printer function FACSIMILE Using the fax function SCANNER Using the scan function DOCUMENT FILING Storing jobs as files on the hard drive SETTING MODE Configuring settings to make the machine easier to use MX B376W MX B476W MX B376W MX B476W ...

Страница 2: ...information see the manuals in PDF format This guide appears when you tap the icon on the machine s touch panel The guide explains the basic procedures for operating the machine In addition the manuals can be printed page 3 User s Manual Detailed explanations of the functions that can be used on the machine are provided in the User s Manual The User s Manual can be downloaded from the machine Down...

Страница 3: ...uide This guide explains how to use the print release function When you have multiple MFPs that support the print release function on the same network you can access and print the data that is saved on a MFP from any other MFPs This manual is intended to help you get started using the basic and convenient functions of the machine This manual provides answers to frequently asked questions regarding...

Страница 4: ...ings and tap the Start key to start printing When a language is selected other than a language that is displayed by step 2 of DOWNLOADING THE OPERATION GUIDE page 6 in the display languages on the touch panel and Operation Guide is tapped English may appear To change the language displayed on the touch panel refer to the User s Manual 10 15 AM Easy Fax ID Card Copy Easy Copy Easy Scan Toner Quanti...

Страница 5: ... macOS Chrome Windows Latest version or immediately previous major release The Web page will appear The machine settings may require that user authentication is performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication 10 15 AM Easy Fax ID Card Copy Easy Copy Easy Scan Toner Quantity Bk Operation Guide Enlarge Disp...

Страница 6: ...led manual can be downloaded from the machine s Web pages 1 Click Operation Manual Download in the menu of the Web page 2 Select the desired language Only the displayed languages are supported 3 Select the manual you want to download and click the Download button 1 English 2 3 ...

Страница 7: ...ALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 24 USER AUTHENTICATION 25 FUNCTIONS THAT CAN BE USED ON THE MACHINE 26 MAKING COPIES 30 COPY MODE 32 COPYING ON SPECIAL PAPER Bypass Copy 33 PRINTING IN A WINDOWS ENVIRONMENT 36 PRINTING IN A macOS ENVIRONMENT 38 DIRECTLY PRINTING A FILE IN USB MEMORY 40 SENDING A FAX 42 FAX MODE 44 BEFORE USING THE MACHINE COPIER ...

Страница 8: ...ANNER FUNCTION 46 SCANNING AN ORIGINAL 47 SCANNER MODE 49 USES OF THE DOCUMENT FILING FUNCTION 52 SAVING A DOCUMENT ONLY Scan to HDD 53 PRINTING A SAVED FILE 56 SETTING MODE 58 SCANNER DOCUMENT FILING SETTING MODE ...

Страница 9: ...eral devices and the procedures for placing originals and loading paper PART NAMES AND FUNCTIONS 10 TURNING ON OFF THE POWER 12 OPERATION PANEL 13 PLACING ORIGINALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 24 USER AUTHENTICATION 25 FUNCTIONS THAT CAN BE USED ON THE MACHINE 26 BEFORE USING THE MACHINE ...

Страница 10: ...PERATION PANEL page 13 8 Main power indicator This lamp lights up when the machine s main power switch is in the position 9 Power button Use this button to turn the machine s power on and off 10 USB port A type This is used to connect a USB device such as a USB memory device to the machine Supports USB 2 0 Hi Speed If USB memory devices are connected to both the front and back sides only the USB m...

Страница 11: ...peed If USB memory devices are connected to both the front and back sides only the USB memory device that was inserted first will be recognized 7 Bypass tray Use this tray to feed paper manually When loading large paper open the extension guide LOAD PAPER INTO THE BYPASS TRAY page 21 8 Toner cartridge This cartridge contains toner When the toner in a cartridge runs out replace with new one 9 Telep...

Страница 12: ...s the Power button on the operation panel and then turn the main power switch to the position In a sudden case of main power outage turn the power for the machine back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the Power button being turned off abnormal noises degraded image quality or other problems may r...

Страница 13: ...aying shortcut keys f Display Toner Quantity g Display Operation Guide h Use these keys to select functions that make the machine easier to use i Select functions that can be utilized in respective modes Tap the tab and the list of function keys is displayed 3 Error indicator Lights solidly or blinks to indicate the status of the error 4 Main power indicator This lamp lights up when the machine s ...

Страница 14: ... job priority or cancel a job tap that job 4 To give the job priority Tap Change Job Priority and tap a Change Priority key To cancel the job Tap Stop Delete 5 Tap the Back key to return to the original screen Print Scan Fax Internet Fax Spool Complete Job Queue Check Details of Selected Job Change Job Priority Stop Delete Enter Multi Selection Mode Back Job Job Queue Progress Sets Status Start Ti...

Страница 15: ...review image of whole page in the arrow s direction The printing result is not rotated 1 2 This reduces the image 1 This displays preview images of respective pages 1 2 This displays the scroll bar for enlargement reduction operations Moving the slider to the left reduces the image and moving the slider to the right enlarges the image This displays thumbnails of preview images 1 2 This enlarges th...

Страница 16: ...ers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized For details see the User s Manual Adjust the original gui...

Страница 17: ...nd Settings Image Send Internet Fax Configure settings for sounds generated when an Internet fax is received and when a communication error occurs Sound Settings Beep Sound Settings Common Keys Touch Sound Configure settings for the sound generated when a key is tapped and whether a sound is generated when the key for a default setting is tapped Easy Copy Operation Guide Easy Copy Easy Scan HDD Fi...

Страница 18: ... Pre Printed set the paper in the reverse orientation Place with the print side facing the direction indicated below Tray In normal status With letter head or pre printed paper set Trays 1 4 Facing up Facing down Bypass tray Facing down Facing up 1 2 3 4 5 1 Tray 1 2 Tray 2 when a 600 sheet paper feed unit is installed 3 Tray 3 when two 600 sheet paper feed units are installed 4 Tray 4 when three ...

Страница 19: ...o the next step When using the tray 1 push the center of the pressure plate down until it locks into place 2 Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded The guide plates A and B are slidable Squeeze the separator plate lever and slide to the desired paper size Adjust to the paper size so that the paper will not be too loose or too tigh...

Страница 20: ... 4 remove the 2 regulation plates with green color on the front and back side of the tray before setting the paper The plates are contained in the inside storage space of the back side of the tray 3 Insert the paper into the tray Load the paper with the print side facing up The stack must not be higher than the indicator line Fan the paper well before loading it Otherwise multiple sheets may feed ...

Страница 21: ...e skewed feeding or misfeeds The paper must not exceed the maximum number of sheets and must not be higher than the indicator line 4 Set the bypass tray guides correctly to the width of the paper Adjust the bypass tray guides so that they slightly contact the loaded paper To add paper press down the pressure plate until it locks remove any paper remaining in the bypass tray combine it with the pap...

Страница 22: ...y occur even if envelopes within the specifications are used This problem may be alleviated by shifting the fusing unit release levers from their normal pressure position to the lower pressure position Follow the procedure on this page Place the front side facing down When printing the front side Place the front side facing down Flap Address printing Open the flap of the envelope Move the fusing u...

Страница 23: ...d key 4 Set the paper size 1 Tap the tab for the Paper Size 2 Set the paper size Tap the Auto Inch key 3 Tap in Tray Settings Settings Total Count LCD Control Toner Quantity Bk Program List Image Send Address Control Tray Settings HDD File retrieve Volume Operation Guide Enlarge Display Mode 10 15 AM Total Count 8 x11 8 x11 8 x11 8 x14 8 x14 LCD Control Volume Program List Image Send 10 15 AM Job ...

Страница 24: ...ess or Direct SMTP Address enter the address and tap 4 Tap the Register key The first address of each address type is set as the default address If no address has the checkbox next to it selected a confirmation screen will appear asking you if you want to select a default address Program List Image Send Address Control Tray Settings HDD File retrieve Operation Guide Enlarge Display Mode Settings T...

Страница 25: ... log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server When starting the machine the login screen appears AUTHENTICATION BY QUICK AUTHENTICATION This can only be used on the machine when carrying out user authentication This method provides simple authentication for an administer who has been previously registered on the machi...

Страница 26: ...iginals are mixed with 8 1 2 x 11 A4 size originals When copying you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper Counting the number of scanned original sheets and display the count before transmission Checking the number of scanned original sheets before transmission helps prevent mistakes ...

Страница 27: ...Crop Auto Set You can place multiple documents such as receipts or photographs on the document glass and automatically crop and save each document to a separate file during scanning To automatically set scan settings appropriate for the original tap the Auto Set key in the base screen of Easy Mode Image Orientation Resolution and Blank Page Skip Duplex Setup PDF Skew Adjustment Automatically Detec...

Страница 28: ...r This function forcibly prints the pre specified traceable information to prevent an unauthorized copy Background Adjustment Slow Scan Mode You can adjust the background by making light areas of the original darker or lighter Use this function when you wish to scan thin originals using the automatic document feeder This function helps prevent thin originals from misfeeding Erase The erase functio...

Страница 29: ...29 This section explains the basic procedures for using the copier function MAKING COPIES 30 COPY MODE 32 COPYING ON SPECIAL PAPER Bypass Copy 33 COPIER ...

Страница 30: ...y Ratio key The functions below can be enabled in easy mode Paper Select 2 Sided Copy Copy Ratio Staple Original Exposure N Up Card Shot When an inner finisher is installed To select more detailed settings tap the Detail key and select settings in normal mode COPY MODE page 32 10 15 AM Easy Fax ID Card Copy Easy Copy Easy Scan Toner Quantity Bk Operation Guide Enlarge Display Mode Settings Total C...

Страница 31: ...w of a document tap the Preview key PREVIEW SCREEN page 15 Preview Copies Auto Image Slightly Reduce 3 Reduction Original Paper By Paper Size Copy Ratio 8 x11 5 x8 8 x11 5 x8 100 25 200 CA 1 Start Original 8 x11 Detail Staple Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1 1 100 CA Preview Copies Off 1 Start Cancel copying Cancel Copy ...

Страница 32: ...to make copies 10 Displays the list of function keys Frequently used Others can be registered 11 Check the current settings 12 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 13 Indicates the presence or absence of an original and size of paper loaded in each tray Tapping this makes the paper select screen opened 14 Displays ...

Страница 33: ...e Embossed User Type 1 User Type 2 User Type 3 User Type 4 User Type 5 User Type 6 Plain 1 Plain 2 Heavy Paper 1 Thin Paper 55 59g m2 Heavy Paper 2 60 89g m2 90 105g m2 106 176g m2 177 220g m2 Paper Type Setting LCD Control ID Card Copy Job Status Easy Scan Easy Copy CLOUD PORTAL Total Count LCD Control Job Status Easy Fax 10 15 AM Easy Copy 12 00 PM Toner Quantity Settings Easy Scan Easy Fax 10 1...

Страница 34: ...Toner Quantity Bk Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Original 8 x11 Staple Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1 1 100 CA Preview Start Copies Detail Off 1 Auto Preview Copies Paper Select Plain 1 Type and Size 2 1 3 4 CA 8 x11 8 x11 8 x11 8 x11 8 x11 1 Start Original 8 x11 Detail Staple Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1...

Страница 35: ... procedures are primarily for Windows 10 in Windows environments and macOS 10 12 in macOS environments The window varies depending on the operating system version the printer driver version and the application PRINTING IN A WINDOWS ENVIRONMENT 36 PRINTING IN A macOS ENVIRONMENT 38 DIRECTLY PRINTING A FILE IN USB MEMORY 40 PRINTER ...

Страница 36: ... Select Print from the File menu of WordPad 2 Select the machine s printer driver and click the Preferences button If the printer drivers appear as a list select the name of the printer driver to be used from the list 3 Select print settings 1 Click the Main tab 2 Select the original size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button Help...

Страница 37: ...also automatically set to Envelope 3 Select Bypass Tray from the Paper Tray 4 Click the Print button Printing begins Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can rotate the image 180 degrees For more information see User s Manual Loading envelopes page 22 1 2 ...

Страница 38: ... macOS To install the printer driver and configure settings in a macOS environment see the Software Setup Guide 1 Select Page Setup from the File menu 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select the paper settings Set the paper size paper orientation and copy ratio 3 Click the OK button 3 Select Print from the File menu 1 2 3 ...

Страница 39: ... Tray Envelope from the All Page From 4 Select print settings 1 Make sure that the correct printer is selected 2 Select items from the menu and configure the settings as needed 3 Click the Print button 1 2 3 1 2 3 Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can r...

Страница 40: ... selecting the action appears tap Print from external memory device USB If the screen does not appear follow these steps 1 Tap the HDD File retrieve key 2 Tap Select File from USB Memory to Print on the action panel 3 Tap the key of the file that you wish to print and tap Choose Print Settings on the action panel When printing multiple files tap the keys of the files you wish to print and tap Prin...

Страница 41: ...41 This section explains the basic procedures for using the fax function of the machine SENDING A FAX 42 FAX MODE 44 FACSIMILE ...

Страница 42: ...om the transmission log 5 Tap the key of the desired destination Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination 10 15 AM E...

Страница 43: ...age 44 9 Tap the Start key To check a preview of a document tap to return to the base screen of Easy Fax and tap the Preview key PREVIEW SCREEN page 15 Direct Entry AAA AAA AAA AAA 123456789 CCC CCC EEE EEE FFF FFF BBB BBB DDD DDD Address Sort CA Frequent Use Category All Start Direct Entry AAA AAA CA Start 1 All Destinations Delete Info 1234567890 CA Preview Start Original A4 Address Fax Number A...

Страница 44: ...on keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 13 Shows the amount of free memory available for fax reception 14 Tap to dial in speaker mode 15 Enter the fax number 16 Displays the functions that can be utilized in the Fax Mode 17 Searches for the address 18 Displays the address book CA Preview Start Original Address Fax Number Address Book Sending History Direct Entry D...

Страница 45: ...ses of the network scanner function and the basic procedure for using scan mode The Internet fax expansion kit is required to use the Internet fax function NETWORK SCANNER FUNCTION 46 SCANNING AN ORIGINAL 47 SCANNER MODE 49 SCANNER ...

Страница 46: ...server use Scan to FTP To send an image to a shared folder on your computer use Scan to Network Folder To process an image in a specific application use Scan to Desktop Use this mode to save an image to USB memory Scan modes USB memory mode Internet fax mode Use this mode to send a fax via the Internet The machine supports Direct SMTP PC scan mode Use this mode to scan a photo while making correct...

Страница 47: ...e current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination 10 15 AM Easy Fax ID Card Copy Easy Copy Easy Scan Toner Quantity Bk Operation Guide Enlar...

Страница 48: ...and select settings in normal mode SCANNER MODE page 49 CA Address 123 ne jp Sort AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use Category All B W Start Color Start FFF FFF 1234 ne jp Scan to HDD USB Delete Info Cc To B W Start Color Start CA FFF FFF All Destinations 1234 ne jp 1 Scan to HDD USB Address Book Global Address Search Scan to HDD USB CA Preview Auto Set Address E mail Addr...

Страница 49: ... B W Start key the machine scans in black white binary For details see the User s Manual To check a preview of a document tap to return to the base screen of Easy Scan and tap the Preview key PREVIEW SCREEN page 15 Address Book Global Address Search Scan to HDD USB CA Preview Address Detail B W Start Colour Start Auto Set Sending History Original 8 x11 Cancel scanning Cancel Scan Fax E Mail Networ...

Страница 50: ...he list of function keys Frequently used Others can be registered 14 Checking the current settings 15 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 16 Transmission will start 17 Displays the functions that can be utilized in the Image Send mode 18 Searches for the address 19 Displays the address book Address Book Sending Hi...

Страница 51: ... performing a copy print or other job You can print or perform other operations using the saved file at a later time This section introduces several of the document filing functions USES OF THE DOCUMENT FILING FUNCTION 52 SAVING A DOCUMENT ONLY Scan to HDD 53 PRINTING A SAVED FILE 56 DOCUMENT FILING ...

Страница 52: ...D to store a document on the hard drive without performing printing or transmission Like File a user name file name and folder can be specified You can also download a file stored by Scan to HDD from the Web page Files saved with Quick File are stored in this folder If a folder is not specified when a file is saved with File or Scan to HDD the file is stored in the main folder In addition to the m...

Страница 53: ... You can save a file in the main folder or My Folder when user authentication is enabled 1 Press the Home Screen key The Home screen appears 2 Tap the Easy Scan mode icon 3 Place the original Place the original in the document feeder tray of the automatic document feeder or on the document glass PLACING ORIGINALS page 16 4 Tap the Scan to HDD USB key 10 15 AM Easy Fax ID Card Copy Easy Copy Easy S...

Страница 54: ... document tap the Preview key PREVIEW SCREEN page 15 CA Preview Auto Set B W Start Color Start Scan to USB Scan to HDD Scan to HDD USB CA Preview Auto Set Address Detail B W Start Color Start Address Book Global Address Search Scan to HDD USB Main Folder Sending History Original 8 x11 Cancel scanning Cancel Scan ...

Страница 55: ...nal using the automatic document feeder this screen does not appear 5 Check the Sending data has been completed message and remove the USB memory device from the machine ID Card Copy Print Release Easy Scan Easy Copy Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Print from external memory device USB Scan to External Memory Device Perform D...

Страница 56: ...printing tap Print and Delete the Data on the action panel so that appears 3 Tap the Print Now key Operation Guide Enlarge Display Mode Settings Total Count LCD Control Toner Quantity Bk Volume 10 15 AM Program List Image Send Address Control Tray Settings HDD File retrieve Job Status Scan to HDD Scan to External Memory Device Select File from FTP to Print Select File from USB Memory to Print Main...

Страница 57: ...e operation of the machine to suit the needs of your workplace This section briefly introduces several of the setting mode For detailed explanations of the system settings see SETTING MODE in the User s Manual SETTING MODE 58 SETTING MODE ...

Страница 58: ...tem that you want to set on menu tab a or setting menu b To exit setting mode tap the Cancel key Setting mode when an administrator is logged in page 60 10 15 AM Easy Fax ID Card Copy Easy Copy Easy Scan Toner Quantity Bk Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap Administrator ...

Страница 59: ...the home screen background Copy Settings You can select copy settings Printer Settings You can select print settings Image Send Settings Configure settings for image send such as fax and Scan to E mail Document Filing Settings You can select Document Filing settings Sharp OSA Settings You can select Sharp OSA settings Authentication Settings Configure the user authentication method Alternatively c...

Страница 60: ...ed settings may be allowed without entering the administrator password based on the rights of the logged in user For the state of the settings ask the administrator of the machine When you select an item in setting mode that requires administrator login the administrator login screen will appear For the items available in setting mode when an administrator is logged in see SETTING MODE in the User...

Страница 61: ...scovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of ...

Страница 62: ...2019G EN1 ...

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