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OmniPage SE User’s Guide

Chapter 1

Installation and setup

This chapter provides information on installing and starting OmniPage
SE. It presents the following topics:

System requirements

Installing OmniPage SE

Setting up your scanner with OmniPage SE

How to start the program

Registering your software

New features in OmniPage Pro 12

OmniPage SE and OmniPage Pro 12

Содержание OmniPage SE

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Страница 2: ...n transactions therefore this statement may not apply to you ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Sc...

Страница 3: ...1 System requirements 12 Installing OmniPage SE 13 Setting up your scanner with OmniPage SE 14 How to start the program 16 Registering your software 17 New features in OmniPage Pro 12 17 OmniPage SE a...

Страница 4: ...How to save to OPD 32 Settings 33 3 PROCESSING DOCUMENTS 35 Quick Start Guide 36 Loading and recognizing sample image files 36 Scanning and recognizing a single page 36 Processing overview 38 Automati...

Страница 5: ...types and properties 57 Working with zones 59 Table grids in the image 61 Using zone templates 63 4 PROOFING AND EDITING 65 The editor display and views 66 Proofreading OCR results 67 Verifying text 6...

Страница 6: ...to try first 90 Testing OmniPage SE 91 Increasing memory resources 92 Increasing disk space 92 Text does not get recognized properly 93 Problems with fax recognition 94 System or performance problems...

Страница 7: ...s information on features settings and procedures The online Help is provided as HTML help and has been designed for quick and easy information retrieval Comprehensive context sensitive help aims to p...

Страница 8: ...installed and working correctly before it is setup with OmniPage SE Please refer to the scanner s own documentation as necessary The following conventions are used in this guide Bold Introduces new te...

Страница 9: ...current screen area dialog box or warning message Context Sensitive Help You can get concise on the spot information in a popup window about a particular OmniPage SE menu item toolbar button screen ar...

Страница 10: ...d in this guide or in the program OmniPage SE This is a special edition of the world renowned OmniPage Pro software It has been developed for distribution by selected scanner manufacturers and contain...

Страница 11: ...tion on installing and starting OmniPage SE It presents the following topics X System requirements X Installing OmniPage SE X Setting up your scanner with OmniPage SE X How to start the program X Regi...

Страница 12: ...soft Installer MSI if not present This is present as part of the operating system in Windows Me Windows 2000 and Windows XP X SVGA monitor with 256 colors but preferably 16 bit color called High Color...

Страница 13: ...Choose a language to use during installation This language will be used for the Text to Speech system and as the program s interface language The program interface language is used for displays such...

Страница 14: ...setting in the Get Page drop down list in the OmniPage Toolbox and click the Get Page button The Scanner Setup Wizard starts The first panel appears only on first setup when called from inside OmniPa...

Страница 15: ...or photograph or a page with a color picture into your scanner Click on Next to begin a scan in color mode If necessary click on Inverse Image or Missing Image and make the appropriate selections Once...

Страница 16: ...provides an introduction to the program s main working areas There are several ways of running the program with a limited interface X Use the Schedule OCR program Click Start in the Windows taskbar a...

Страница 17: ...ed by OmniPage Pro 12 and OmniPage SE This section lists enhancements introduced in the professional product OmniPage Pro 12 Some of these are in OmniPage SE as detailed in the next section New featur...

Страница 18: ...s Retain Flowing Columns view It preserves page layout without boxes and frames whenever possible so text can flow between columns See page 83 X Superior page analysis The transfer of table formatting...

Страница 19: ...format X Support for two page scanning to scan books more easily X Flowing page output formatting level for superior page retention X Schedule OCR for auto processing OCR jobs at defined times X Hand...

Страница 20: ...20 Installation and setup...

Страница 21: ...azine article in a report you are preparing you somehow have to get the text from the article into your computer Painstakingly retyping the article is not an appealing solution This chapter introduces...

Страница 22: ...xt recognition OmniPage SE can retain the following elements of a document through the OCR process Graphics Photos logos and drawings are examples of graphics Text formatting Font types sizes and styl...

Страница 23: ...or without an Automatic Document Feeder ADF or load one or more image files The resulting images can appear as thumbnails in the Image Panel along with the image of the first page entered The documen...

Страница 24: ...h page in the document The current page has an eye icon This page has been recognized Page navigation buttons Buttons to show or hide the Document Manager Text Editor and the Image Panel s thumbnails...

Страница 25: ...Toolbars The program has three main toolbars all can be floated Use the View menu to show hide or customize them Context sensitive help explains the purpose of all tools Two further toolbars govern s...

Страница 26: ...ckgrounds on page 55 If the current page image is hidden the thumbnails appear in rows to make the best use of the available space The Text Editor This displays recognition results in any of three for...

Страница 27: ...at means you can switch between them while you are working within a document You can automatically process some pages then add more pages with manual processing After processing a stack of pages autom...

Страница 28: ...f the desired page Reorder a page Click the thumbnail of the page you want to move and drag it above the desired page number Pages are renumbered automatically Delete a page Select the thumbnail of th...

Страница 29: ...w of the page you want to move and drag it to the desired location An indicator on the left shows where the page will be inserted Pages are renumbered automatically Delete a page Select the row of the...

Страница 30: ...fies what is presented in each column You can change column widths easily in the Document Manager just drag the column dividers in the title bar Deleting pages from a document Page deletions must be c...

Страница 31: ...t sentence does not apply to OmniPage SE OmniPage Documents The OmniPage Document is the program s proprietary file type it has the extension opd It is one of the file types offered when saving a docu...

Страница 32: ...save it to this format at an early stage for protection Use the Save button to save it periodically as you work Save it again at the end of your session The Save button saves the document to the name...

Страница 33: ...size and orientation for scanning You can also make brightness and contrast settings and define options for scanning multi page documents with or without an Automatic Document Feeder ADF You can chang...

Страница 34: ...ing the layout of the document on page 53 Text Editor Use this to show or hide some features in the Text Editor to define the unit of measurement to be used and to turn word wrapping on or off See Tex...

Страница 35: ...X Automatic processing X Manual processing X Combined processing X Processing with the OCR Wizard X Processing from other applications Direct OCR PaperPort X Processing with Schedule OCR The detailed...

Страница 36: ...from your own files of comparable quality Next try scanning a page from your scanner Scanning and recognizing a single page Turn your scanner on and be sure it is working correctly Choose a page with...

Страница 37: ...esults drop down list check that Save as File is selected This means you will be able to name your export file after you have proofed the document 7 Click the Start button OmniPage SE will start to sc...

Страница 38: ...gs for each page The program also stops between each step acquiring images performing recognition exporting This lets you for instance draw zones manually or change recognition language s You start ea...

Страница 39: ...R feature to call on the recognition services of OmniPage SE while working in your usual word processor or similar application OmniPage SE also automatically links itself to ScanSoft s PaperPort and P...

Страница 40: ...e source of page images on page 50 2 Select a setting from the Layout Description drop down list as shown above This guides the program in auto zoning the pages You describe the incoming pages or spec...

Страница 41: ...tings need to be changed Restart When automatic processing is stopped the Start button is restored Click it to restart processing The Automatic Processing dialog box lets you specify what you want to...

Страница 42: ...n scanning select a scanning mode and use the Scanner and Process panels of the Options dialog box to select settings See Defining the source of page images on page 50 3 Click the Get Page button This...

Страница 43: ...age s You can proof and edit the recognized text See Proofreading OCR results on page 67 9 Continue loading pages performing OCR editing proofing and verifying as desired You can change the reading or...

Страница 44: ...ed See Zones and backgrounds on page 55 4 Change other settings as required for the current page See Settings on page 33 5 Click the Perform OCR button to re recognize the current page Confirm that th...

Страница 45: ...matic processing Context sensitive help is available for all Wizard panels Click the OCR Wizard button in the OmniPage Toolbox to see the first wizard screen 1 The first panel lets you define your doc...

Страница 46: ...eature to call on the recognition services of OmniPage SE while you work in your usual word processor or other application First you must establish the direct connection with the application Then two...

Страница 47: ...ce them correctly in the scanner 2 Use the target application s File Menu item Acquire Text Settings to specify settings to be used during recognition Any settings not offered take their values from t...

Страница 48: ...e SE has been selected as the OCR package for MS Word 2000 Then you can drag page images from the PaperPort desktop onto the MS Word link on a PaperPort toolbar While the text is being recognized only...

Страница 49: ...CR 2 The Schedule OCR dialog box appears Click New to get the New Job Wizard It takes you through six panels similar to the OCR Wizard 3 In the first panel you define image source scanner with ADF or...

Страница 50: ...Select Load Image File in the Get Pages drop down list Files are specified in the Load Image File dialog box This appears when you start automatic processing In manual processing click the Get Page bu...

Страница 51: ...your output document nor if you want pictures to look like so called black and white photographs they need grayscale scanning For best OCR accuracy use this for crisp black texts on a white or light...

Страница 52: ...page Scanning with an ADF The best way to scan multi page documents is with an Automatic Document Feeder ADF Simply load pages in the correct order into the ADF Place blank pages if you want to save y...

Страница 53: ...t page is scanned In OmniPage Pro 12 you scan books two pages at a time The program will split the incoming images into two pages and deskew them independently This is not available in OmniPage SE Des...

Страница 54: ...able Auto zoning will not look for columns but will try to find a table and place it in a grid in the Text Editor You can later specify whether to export it in a grid or as tab separated text columns...

Страница 55: ...ssigns zone types and properties to those zones Auto zoning runs on whole pages when you do automatic processing unless you have a template loaded It runs when you use the OCR Wizard You can also spec...

Страница 56: ...und on the background Manual zoning First we present two examples on zones and backgrounds Then we detail the zone types Lastly we explain how to draw and work with zones In these examples the numbers...

Страница 57: ...e s properties Select multiple zones with Shift clicks to change their properties in one move The Image toolbar provides five zone drawing tools one for each type A zone s type is shown by an icon in...

Страница 58: ...tents treated as a table Table grids can be automatically detected or placed manually as described in the next section Table zones must be rectangular The Text Editor displays the table in an editable...

Страница 59: ...single zone Select the zone drawing tool of the desired type then click and drag the cursor In these examples this is shown by the arrow going from A to B Dragging from top left to bottom right is al...

Страница 60: ...he same type as the background in this example on an ignore background Split a zone Draw a splitting zone of the same type as the background in this example on a process background resulting zone exis...

Страница 61: ...ids in the image After automatic processing you may see table zones placed on a page They are denoted with a table zone icon in the top left corner of the zone To change a rectangular zone to or from...

Страница 62: ...e dividers Click the tool then click on a single row or column divider you want to delete Do this if a divider is wrongly located or if you want to change the appearance of the table in the final docu...

Страница 63: ...r recognition This behavior continues until the template is unloaded Templates accept ignore and process zones and backgrounds They can therefore be useful to define which parts of the pages to proces...

Страница 64: ...eturns to Automatic How to replace one template with another Select a different template in the Layout Description drop down list or open the Zone Template Files dialog box select the desired template...

Страница 65: ...recognized texts tables and embedded graphics This WYSIWYG What You See Is What You Get editor offers the following features detailed in this chapter X The editor display and views X Proofreading OCR...

Страница 66: ...hide non printing characters and header footer indicators The Text Editor panel also lets you define a unit of measurement for the program and a word wrap setting for use in all Text Editor views exce...

Страница 67: ...nel of the Options dialog box or in the OCR Wizard You can start proofing manually any time Work as follows 1 Click the Proofread OCR tool in the Standard toolbar or choose Proofread OCR in the Tools...

Страница 68: ...rt of the recognized text against the corresponding part of the original image to verify that the text was recognized correctly Work as follows A page is marked with the proofed icon on its thumbnail...

Страница 69: ...floating Alt Num Dynamic context scroll through 3 values Alt Num How much context for dynamic verifier one word three words current neighbors whole image line verifier tool on off Drag between float...

Страница 70: ...ox Select a dictionary file to load it or none to unload a user dictionary Editing or deleting a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dia...

Страница 71: ...to look like this The fourth example is not good for training because the first g is poorly printed and this shape is unlikely to appear again in the document You can use training to improve recogniti...

Страница 72: ...e during proofing When you make a change it remembers the character shape involved and your proofing change It searches other similar character shapes in the document especially in suspect words It as...

Страница 73: ...raining dialog box an asterisk is displayed in the title bar in place of a training file name It remains unsaved when you close the Edit Training dialog box Save it in the Training Files dialog box A...

Страница 74: ...ng dialog box from the OCR panel of the Options dialog box before OCR to specify which fonts to use for texts entering the Text Editor Editing paragraph attributes In all views except No Formatting vi...

Страница 75: ...e embedded in the Text Editor Do not change the graphic s size resolution or type because this will prevent the re embedding Tables Tables are displayed in the Text Editor in grids Move the cursor int...

Страница 76: ...g buttons in place of the Formatting toolbar Context sensitive help explains their use as does Reading order in online Help A changed order is applied in NF and RFP views It modifies the way the curso...

Страница 77: ...movements of the insertion point in the Text Editor which can be mouse or keyboard driven To hear text Use these keys One character at a time forward or back Right or left arrow Letter number or punc...

Страница 78: ...e latest information Only one speech system will be installed with OmniPage Pro depending on your language choice at the start of installation If you specify a language with no speech system available...

Страница 79: ...ents the following topics X Saving original images X Saving recognition results Saving a document as you work Selecting a formatting level Selecting advanced saving options Saving to PDF X Copying pag...

Страница 80: ...mage only the current page image selected page images or all images in the document In the last two cases you can have all images in a single multi page image file providing you set TIFF MAX or DCX as...

Страница 81: ...g level for the document See Selecting a formatting level on page 83 4 Type in a file name Click the Advanced button if you want to specify a page range a file separation option or other saving option...

Страница 82: ...ment was last saved to any other file type only changes to the recognition results are saved If you want to work with your document again in OmniPage SE in a later session save it as an OmniPage Docum...

Страница 83: ...e Text Editor However the level to be applied for saving is independent of the formatting view displayed in the Text Editor When exporting to file or mail first specify a file type This determines whi...

Страница 84: ...to True Page view and click the Show reading order tool to have the order shown by arrows Use the Change reading order tool to specify a different order Multicolumn areas show which columns are linke...

Страница 85: ...settings click New Converter provide a name then click OK Alternatively name the converter first change settings next and then click Save Custom converters are useful for repeated tasks such as publis...

Страница 86: ...dified in a PDF editor The original images are exported but there is a linked text file behind each image so the text can be searched A found word is highlighted in the image PDF with image substitute...

Страница 87: ...tting level to be used then click OK to start the copying Sending pages by mail You can send recognition results as one or more files attached to a mail message if you have installed a MAPI compliant...

Страница 88: ...l application if you are prompted to do so 3 Your mail application appears with the attachment s in a new empty message Attachments take the name used for the last save of the document in OmniPage SE...

Страница 89: ...minute information relating to OmniPage SE Access to the Readme file and to ScanSoft s web pages is provided in the Help menu This chapter contains the following information X Troubleshooting Solutio...

Страница 90: ...t www scansoft com It contains Tech Notes on commonly reported issues using OmniPage Our web pages may also offer assistance on the installation process and troubleshooting X Turn off your computer an...

Страница 91: ...OCR on an image Use a known image file for instance one of the supplied sample image files If OmniPage SE does not launch or run properly in safe mode then there may be a problem with the installatio...

Страница 92: ...er open applications to release memory X Close unnecessary OmniPage applications X Defragment your hard disk to free up contiguous blocks of disk space See Windows online Help for instructions X Incre...

Страница 93: ...ns to get the desired results X Check the resolution of the original image Hover the cursor over a page thumbnail for a popup display If the resolution is significantly above or below 300 dpi recognit...

Страница 94: ...into OmniPage SE See Input from image files on page 50 System or performance problems during OCR Try these solutions if a crash occurs during OCR or if processing takes a very long time X Resolve low...

Страница 95: ...rs It also displays a checkmark Watch folders for incoming files Select this and specify one or more folders Then all files of the specified type s entering the folder s will be processed on arrival I...

Страница 96: ...FF G3 and G4 it will offer conversion to black and white Saving to PDF format is supported in OmniPage Pro 12 with five options Two of these Image only and Image on text export original images This is...

Страница 97: ...2 htm O O O OO O Microsoft PowerPoint 97 rtf O O OO OO Microsoft Publisher 98 rtf O O OO OO Microsoft Word 6 0 97 2000 XP doc O O O O OO OO PageMaker 6 5 2 doc O O OO OO Quattro Pro for Windows 4 0 8...

Страница 98: ...r its Special Edition These files enter the program as unnamed documents To keep an OPD in the old format and also save it as a new OPD choose a different name to avoid overwriting the old file Uninst...

Страница 99: ...ver processing 42 Conversion of images 96 Copying pages to Clipboard 45 86 Creating training data 73 Custom Layout 34 54 Customizing Document Manager columns 30 export converters 84 toolbars 25 D Defe...

Страница 100: ...t from image file 50 from PDF files 50 96 from scanner 51 Inserting table dividers 62 Installing OmniPage SE 13 scanners 14 IntelliTrain 34 49 72 93 Interface language 34 Interrupting automatic proces...

Страница 101: ...ages 31 Problems with fax recognition 94 Process backgrounds 55 Process options 33 Process zones 58 Processing automatic 27 40 basic steps of 23 combined 27 43 documents in future sessions 31 from oth...

Страница 102: ...81 Text zone 58 Text to Speech facility 13 78 Thumbnails 24 26 28 TIFF image files 96 Toolbar docking and floating 25 68 Training 71 automatic 72 creating training data 73 editing training files 73 In...

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