MF 5461 / MF 5481
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7 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1
Press on , enter
11
with the digital keypad.
2
Enter the
NAME
of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with
OK
.
3
Enter the
TEL
number of your contact with the
digital keypad (30 digits maximum), confirm
with
OK
.
4
Choose the
RECORD NO
from your directory with
the digital keypad or accept the displayed number,
and confirm with
OK
.
At this stage, you may associate an e-mail address
or an FTP address to your subscriber. If you do not
wish to do so, confirm with
OK
and refer to step
5
.
To associate an e-mail address:
• Enter the E-Mail address of your subscriber and
confirm with
OK
.
• Define the attachment format (Image or PDF)
then confirm with
OK
.
• Refer to step
5
.
Or to associate an FTP address :
• Do not enter the e-mail address and confirm
with
OK
.
• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with
OK
.
• Enter the FTP user name (for example: Durand)
then confirm with
OK
.
• Enter the
password
of the FTP user, then confirm
with
OK
..
• If necessary, enter the file destination directory
(when this field is not completed, the files are
stored directly under the root) of the FTP server
(for example: server name / Durand). Confirm
with
OK
.
• Define the attachment format (Image or PDF)
then confirm with
OK
.
• Refer to step
5
.
5
Select
W. ASSOC. KEY
if you want to assign a
shortcut key (letter) to your subscriber record. The
first available letter appears, use or to choose
another letter. Confirm with
OK
.
6
Select the appropriate transmission
RATE
to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using or . Confirm
with
OK
.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1
Press on , enter
12
with the digital keypad.
2
Enter the
LIST
NAME
with the alphanumerical
keypad (20 characters maximum), confirm
with
OK
.
3 CALLED NUMBER
: use ou to select from
existing records the contacts of your list and
confirm with
OK
. Repeat this operation for each
subscriber you want to add to your list.
4
Enter the
LIST NUMBER
assigned to your list with
the digital keypad or accept the displayed number,
and confirm with
OK
.
Modifying a record
To modify a subscribers record or list:
13 - DIERCTORY / MODIFY
1
Press , enter
13
with the digital keypad.
2
With or , browse the directory and select the
record or list you want to modify by pressing
OK
.
3
With or , browse the entries of the selected
record or list. Press on
OK
when the entry you want
to modify appears on screen.
4
The cursor appears at the end of the line. Press
on
C
to delete characters.
5
Enter the new entry and confirm with
OK
.
6
Repeat the operations for each line you want to
modify.
If your multifunction machine is connected to
a PABX, you may insert a pause for dial tone
after the outgoing local prefix dialling. To do
so, insert the character "
/
" after the local
prefix.
In the directory, the letter G placed next to a
name identifies a subscribers group.
