Quadro4Li Manual II: Administrator's Guide
Administrator’s Menus
Quadro4Li; (SW Version 5.2.x)
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The
Upload Universal Extension Recordings
page consists of
a table where the universal voice messages are listed.
An
Upload
functional link is present for each voice message
recording that is not uploaded in the table and it is used to
upload the custom system message. When a message is
uploaded, the
Upload
functional link is replaced by
Download
and
Remove
functional links respectively. These are used to
download to the PC and to remove the uploaded system
message.
The
Memory Allocation
group includes a drop down list used
to specify the
Percentage of System Memory
for the universal
extension recordings. The maximum value in the drop down list
is equal to the maximum available space for voice messages on
Quadro.
Fig. II-90: Upload Universal Extension Recordings page
Please Note:
Changing the
Percentage of System Memory
on this page will stop any recordings of universal extension voice messages from the
handset.
Receptionist Management
The receptionist feature on the Quadro offers a variety of services to manipulate with multiple calls, to keep the calls in the queue with the
perspective to be answered by the receptionist and finally to be forwarded to the corresponding destination, if needed.
The following services are available to the receptionist:
•
Call Queue
•
Extension Status
•
Call Interception
•
Voicemail Transfer
•
Multi-Company Receptionist
Call Queue
This feature allows keeping multiple incoming calls in the queue when being on the line and to answer calls in the order they have been received.
The usage of this service is not limited to receptionist only and can also be used by the extension user, if configured correspondingly.
The configuration of the Call Queue feature is done from the
– Edit Entry page where the length of the call queue and the
call queue appearance is defined. When the Call Queue service is enabled, the second arriving call to the receptionist/extension user will be either
set into the queue (if call queue appearance is 1) or will be ringing in the background of the active call (if call waiting is enabled for the user and the
call queue appearance value is greater than 1). If the call ringing in the background isn’t answered, it will be transferred to the user’s voice mailbox
or, if no answer forwarding is enabled, it will be forwarded to the corresponding destination.
If the call is set into the queue, the caller will hear a message asking them to wait until the call will be answered. Once the receptionist or extension
user terminates the call, the next call in the queue will ring to the user.
For regular IP users, indication about the callers in the queue is through the Call Waiting service (see Manual III-Extension Users Guide). When a
new caller arrives to the call queue, the phone display (if available) of the phone connected to the IP will display the total number of callers in the
queue along with the name/phone number of the last caller.
Extension Status
Quadro provides the possibility of controlling and determining the actual state of the managers phones’ through the receptionist’s IP phone
(configuration of the IP phone is done automatically by Quadro through the Receptionist Phone Configuration Wizard). A programmable key on the
receptionist’s IP phone that is assigned to the corresponding manager will blink when an incoming call to the manager’s phone is currently ringing.
The key lamp will be ON when manager is on a call and will be OFF if the manager’s phone is in the idle state. The extension status can be watched
(viewed) by the receptionist to determine the availability of managers for incoming call transfers to them.
Call Interception
To use Call Interception service, the managers’ phones watch option should be enabled and each manager should have a programmable key
assigned on the receptionist’s IP phone. This is performed automatically by Quadro through the Receptionist Phone Configuration Wizard.
When an incoming call addressed to the certain manager comes in, the receptionist can see the corresponding programmable key blinking and the
caller’s ID on the phone’s display. The receptionist is able to intercept the incoming call by pressing the blinking key. The caller will then be
connected to the receptionist. If the receptionist does not answer the call addressed to the manager, and if the manager does not answer it either,
the call will be directed to the manager’s voice mailbox if it is enabled. If the manager’s voice mailbox is not enabled, the call will be disconnected.
