20
Preparing the Answering System
Greeting Message
You can record a personal greeting message of
up to 2 minutes
. If you do not
record your own message, one of two pre-recorded greetings will be played for
callers (p. 21).
To record a greeting message
To adjust the speaker volume,
press
[ ]
or
[ ]
.
• 9 levels (0–8) are available while using the Answering System.
• The number of steps shown on the display indicates the volume level.
The total recording time of all messages (greeting, incoming and memo) is
about 15 minutes
. We recommend you record
a brief greeting message
in
order to leave more time for recording new messages.
Greeting message samples
■
“Hello, this is (your name and/or number). Sorry I cannot take your call. Please
leave a message after the beep. Thank you.”
■
To instruct callers to leave a message in a specific mailbox (Mailbox 1,
Mailbox 2 or Mailbox 3) (for mailboxes see page 51):
“Hello, this is (your name and/or number). Sorry we cannot take your call. If
you have a message, for John press
[#]
and
[1]
, for Jane press
[#]
and
[2]
, for
Jack press
[#]
and
[3]
. Or just stay on the line and leave a message after the
beep. Thank you.”
1
Press and hold
[GREETING]
until
“
Record greeting after the beep
” is
heard.
2
After the long beep, talk clearly,
about 20 cm (8 inches) away from
the
MIC
(microphone).
• The elapsed recording time is
displayed.
• If you record for over 2 minutes, the
unit will stop recording.
3
When finished, press
[GREETING]
or
[STOP]
.
• The unit will play back the recorded
greeting.
• To change the greeting, start again
from step 1.
Base Unit
[GREETING]
[STOP]
[ERASE]
MIC
[
]
,
[
]