To search backward through a message (review),
hold down REPEAT. The system beeps while the
button is held down. To resume playing the message, release REPEAT.
To search forward through a message,
hold down FWD. The system beeps while the button is held
down. To resume playing the message, release FWD.
Listening to Messages Through the Handset
Listening through the handset allows you to hear messages privately or to hear messages more clearly if you
are in a noisy environment.
1.
Select the mailbox that you want.
2.
Hold down STOP, lift the handset, and release STOP. The Message Window displays:
HANDSET
PLAY/RECORD
3.
Press PLAY to begin playing messages. If necessary, adjust the volume of the HANDSET switch to a
comfortable listening level
.
4.
When you finish listening, hang up.
Saving Messages
The system saves your messages automatically if you do not delete them. After you play all of your
messages, the system announces “End of messages” and the total number of messages stored in memory
displays in the Message Window.
NOTE: The system can save about 26 minutes of messages and memos (up to a total of 50 messages).
When memory is full, you must delete some or all of the stored messages before any new messages
can be recorded.
Deleting Messages
To delete all the messages for Mailbox 2, 3, or 4, you must select the mailbox from which you want to
delete messages.
To delete all messages,
first listen to all of your messages and then hold down DELETE for about 2
seconds. Release DELETE when the system beeps once and the Message Window displays MESSAGES
DELETED.
To delete selected messages,
while the system plays the messages, press and release DELETE before the
beep that indicates the end of the message.
The system erases the message corresponding to the number shown in the Message Window, beeps once,
and continues with the next message. If there are no more messages stored in memory, the system
announces “End of messages.”
Before the system announces “End of Messages,” you can replay a deleted message. Press and release
REPEAT until the Message Window displays the number of the message.
After the system announces “End of messages” it renumbers the messages that were not deleted. The
Message Window then displays the new total number of messages remaining in memory.
When Memory is Full
When memory is full, the ON/OFF light flashes rapidly and the Message Window displays MEMORY
FULL. If no memory is available for messages, the system will answer calls after 10 rings, but will not play
the outgoing announcement or record messages.
The system answers after 10 rings to give you access to your machine from a remote location.
Screening Incoming Calls
To screen calls, adjust the VOLUME switch so that you can hear the caller’s voice. When the caller begins
to leave a message, you can hear the message and decide whether or not to take the call.
If you decide to take the call, lift the handset of any telephone on the same line. The system stops recording
and resets to answer calls.
NOTE: If the announcement does not stop immediately, press and release the telephone switchhook
or press STOP.
