2.
Prepare your announcement. The maximum length of an announcement is 4 minutes. A total of about
26 minutes is available for the outgoing announcement and for all incoming messages – the shorter
your announcement, the more time for incoming messages.
Example for Announcement A or B:
Hello. I can’t come to the phone right now. Please leave your
name, number, and a short message after the beep. Thank you.
Example for Announcement AO:
Hello. I can’t come to the phone right now. Please call back after
9 AM. Thank you.
3.
Hold down ANNC while recording your announcement. The system beeps once when it begins to
record. While recording, the Message Window shows the length of the announcement in seconds.
4.
Speak towards the microphone in a normal tone of voice.
5.
Release ANNC when you are finished.
The announcement plays back automatically. (If necessary, adjust VOLUME.) IF the announcement did
not record successfully, the Message Window display blinks to indicate that you need to record again.
To play back your announcement at any time:
1.
Move ANNC SELECT to the announcement (A, B, or AO) you want to play back.
2.
Set VOLUME to the middle.
3.
Tap (quickly press and release) ANNC.
IMPORTANT:
Be sure to release ANNC quickly. If you hold it down for more than a second,
the system erases the announcement and begins to record a new one.
While your system plays back an announcement, the Message Window shows AP (Announcement Play).
To delete an announcement
1.
Move ANNC SELECT to the announcement (A, B, or AO) you want to delete.
2.
Tap ANNC to begin playing the announcement.
3.
Tap DELETE while the announcement is playing.
The system will beep once and the Message Window display will blink when the announcement has been
deleted. Either record a new announcement, or move ANNC SELECT to another setting.
To select the announcement callers will hear
Move ANNC SELECT to announcement A, B, or AO.
If you have not recorded an announcement for the setting you select, the Message Window display will
blink. Either choose another announcement or see “To record an announcement”.
To bypass the announcement
Callers with touch tone telephones can bypass your announcement by pressing * after the announcement
begins. The system skips the rest of the announcement, beeps and begins recording.
You may want to inform frequent callers of this feature.
Volume Control
Use VOLUME to adjust the volume of the system’s speaker. Slide the switch until you find a comfortable
listening level.
