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'Meet me' conference
The 'Meet me' function is used to set up a conference with a maximum of 6 persons: the 'master ' of the
conference (who has the rights for initiating the conference) and the participants (maximum of 5) who
meet for the conference.
4.1 Initiate a 'Meet me' conference
In order for the participants to join the conference, you must first decide on a meeting time for the
conference and send them the access code.
•
Lift the handset.
•
Enter the 'Meet me' conference activation code. This code is defined by the administrator during
system configuration. If necessary you may need to contact your administrator.
•
Enter your telephone number (internal).
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Enter your personal password.
•
Enter the conference access code.
The conference is set-up. Participants must enter this access code to join the conference call. Send
the conference call access code to the participants.
When the system prompts you to enter a code or password, you are allowed 3 attempts before the
system rejects your request.
Call number for activating the 'Meet me' conference: this call number is used by the conference master
when he wishes to initiate a conference from an external set. This number must have been defined
previously by the system administrator.
4.2 Join a 'Meet me' conference
Once set-up by the conference master, the participants can join the 'Meet me' conference (5 participants
maximum).
•
Lift the handset.
•
Enter the joining code for the 'Meet me' conference. This code is defined by the administrator
during system configuration. If necessary you may need to contact your administrator.
•
Enter the conference access code.
Conference access code: 4 digit code defined by the conference master and communicated to
the participants so that they can join the conference.
You are in conference mode.
When the conference master on-hooks, all the communications will be cut-off.
Call number for joining the 'Meet me' conference: this call number allows the participants to join a
conference from an external set.
An audible beep sounds when a participant joins the conference. 2 audible beeps sound when a
participant leaves the conference.
You cannot join a conference if there are already the maximum number of participants.
If the conference has not yet been set up by the conference master you are put on hold until the
conference is initiated (5 minutes maximum).
If you cannot directly reach the conference, you have to call first an internal user or an automatic
operator. This one dials the call number for joining the 'Meet-me ' conference and then transfers your call
(10 seconds).
