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Xerox WorkCentre 7970, System Administrator Manual

The Xerox WorkCentre 7970 is a top-of-the-line multifunction printer designed to meet the needs of any office environment. With its intuitive interface and advanced features, it offers seamless printing, scanning, copying, and faxing capabilities. The comprehensive System Administrator Manual is available for free download from manualshive.com, providing detailed instructions for managing this innovative device.

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Xerox

®

 WorkCentre

®

 7970

Multifunction Printer

Imprimante multifonction

System Administrator Guide

Guide de l’administrateur système

Español 

Guía del administrador del sistema

Português 

Guia de Administração do Sistema

Summary of Contents for WorkCentre 7970

Page 1: ...orkCentre 7970 Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema ...

Page 2: ...pple Bonjour EtherTalk TrueType iPad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the Unite...

Page 3: ...ces 24 Printing the Configuration Report 24 Restricting Access to the Printer 24 Using the Configuration Overview Page 25 Assigning a Name and Location to the Printer 25 Selecting Services to Appear on the Touch Screen 25 Installing Optional Software Features 26 Supplies Plan Activation Code 26 Physical Connection Settings 27 Changing the System Administrator Password 28 Changing the System Admini...

Page 4: ...Authentication Options for SMB 51 SMTP Server 52 Configuring SMTP Server Settings 52 Configuring SMTP Authentication Settings 52 Configuring SMTP Connection Encryption Settings 53 Configuring SMTP File Size Management 53 Testing SMTP Configuration Settings 53 LDAP 54 Adding LDAP Server Information 54 Adding or Editing LDAP Servers in CentreWare Internet Services 55 Configuring LDAP Server Optional...

Page 5: ...d ID System Authentication Settings 73 Configuring Convenience Authentication Settings 75 Configuring Smart Card Authentication Settings 76 Configuring Authorization Settings 79 Setting the Authorization Method 79 Configuring Local Authorization Settings 79 Configuring Network Authorization Settings 79 User Permissions 81 Secure HTTP SSL 88 Using SSL for all HTTP Communication 88 FIPS 140 2 89 Ena...

Page 6: ...he Minimum Certificate Key Length 109 802 1X 110 Enabling and Configuring 802 1X in CentreWare Internet Services 110 System Timeout 112 Setting System Timeout Values 112 Overwriting Image Data 113 Manually Deleting Image Data 114 Scheduling Routine Deletion of Image Data 115 Immediate Job Overwrite 116 PostScript Passwords 117 Enabling or Creating PostScript Passwords 117 USB Port Security 118 Ena...

Page 7: ...5 Configuring Secure Print Settings 136 Configuring Secure Print Device Policies 136 Configuring Secure Print Driver Defaults 136 Hold All Jobs 137 Configuring the Hold all Jobs Feature 137 UNIX Linux and AS 400 Printing 138 Xerox Printer Manager 138 Printing from a Linux Workstation 139 Adding the Printer 139 Printing with CUPS 139 AS 400 140 Print from USB 141 Enabling Print from USB 141 Print f...

Page 8: ...g Template Pool Repository Settings 175 Updating the List of Templates at the Control Panel 175 Setting Template Display Settings for the Control Panel 175 Configuring a Validation Server 176 Scan to USB 177 Enabling Scan to USB 177 Scanning to a User Home Folder 178 Configuring the Printer for the Xerox Scan Utility 180 Enabling Remote Scanning using TWAIN 181 Configuring Scan To Destination 182 ...

Page 9: ... Options 216 Configuring Job Limits Server Settings 217 Configuring User Prompts 217 Disabling the Job Limits Web Service 217 Configuring Validation Policies and Print Job Exceptions 218 Accounting Using an Auxiliary Access Device 219 Enabling Accounting Using an Auxiliary Access Device 219 Displaying Your Company Logo on the Blocking Screen 219 Setting the Auxiliary Access Device Type 219 Selecti...

Page 10: ... the Printer at the Control Panel 246 Taking the Printer Offline 247 Resetting the Printer to Factory Default Settings 248 Updating the Printer Software 249 Determining the Printer Software Version 249 Enabling Upgrades 249 Manually Updating the Software Using a USB Flash Drive 249 Software Upgrade 250 Adjusting Color Image and Text Detection Settings 251 11 Customization and Expansion 253 Xerox E...

Page 11: ...70 Multifunction Printer 11 System Administrator Guide Configuring Weblet Settings 261 A Audit Log Event Identification Numbers 263 Audit Log Event Identification Numbers 264 B External Keyboard 267 External Keyboard Shortcuts 268 ...

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Page 13: ...Xerox WorkCentre 7970 Multifunction Printer 13 System Administrator Guide This chapter includes Overview 14 More Information 15 1 Introduction ...

Page 14: ...nfiguration Report on page 24 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer For details see Accessing CentreWare Internet Services on page 21 Note You can access most configuration settings on the Properties tab in C...

Page 15: ...Ware Internet Services click Status Information Pages CentreWare Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer www xerox com office WC7970supplies A resource for tools and information including interactive tutorials printing templates helpful tips and customized features to meet your individual needs www xerox com office businessresource...

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Page 17: ... Printer 18 Assigning a Network Address 19 Connecting the Printer to a Wireless Network 20 Accessing Administration and Configuration Settings 21 Initial Setup at the Control Panel 22 Initial Setup in CentreWare Internet Services 24 Changing the System Administrator Password 28 Setting the Date and Time 29 2 Initial Setup ...

Page 18: ...rd to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to a correctly configured network port 3 If your printer has fax installed connect it to a correctly configured telephone line 4 Turn on the printer ...

Page 19: ...etwork address from a DHCP server by default To assign a static IP address configure DNS server settings or configure other TCP IP settings see IP on page 35 If the printer does not detect a DHCP server the printer uses an IPv4 self assigned address Address information is listed on the configuration report For details see Configuration Report on page 24 ...

Page 20: ...ss Network If the printer is connected to your wired network you can configure wireless settings in CentreWare Internet Services You can also connect directly to a wireless network For details see Connecting to a Wireless Network on page 32 Note You cannot connect to a wired network and a wireless network at the same time ...

Page 21: ...in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Press the Log In Out button 3 Type admin and touch Next 4 Type the administrator password then touch Done The default password is 1111 Accessing CentreWare Inte...

Page 22: ...upplies Use the Fax Setup wizard to configure basic embedded fax settings After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Quick Setup Home 3 To start a wizard touch IP Address Settings Contact Numbers or Fax Setup 4 Follow ...

Page 23: ... website generates a feature installation key that you can use to enable the feature You can also install optional software features by sending a print file You can install features on multiple printers by sending a formatted csv file as a print job to the printers A Xerox representative creates this file and provides installation instructions Installing a Software Feature at the Control Panel 1 A...

Page 24: ...figuration Report at Startup 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 Under Configuration Report clear Print at Power on 4 Click Apply to save the new settings or Undo to retain the previous settings Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and tools permissions for the role of non logged in user...

Page 25: ... the printer Asset tags let you enter unique identifiers for inventory management 1 In CentreWare Internet Services click Properties Description 2 Under Device Name type a name for the printer 3 Under Location type the location of the printer 4 Under Customer Asset Tag and Xerox Asset Tag type unique identifiers as needed 5 Click Apply Selecting Services to Appear on the Touch Screen Services must...

Page 26: ...ices 1 In CentreWare Internet Services click Properties General Setup 2 Click Feature Installation 3 Under Feature Installation Key Entry click Enter Installation Key or under Action next to the feature you want to install click Install 4 Type the key 5 Click Apply Supplies Plan Activation Code Your Xerox equipment supplier offers supplies and service plans such as PagePack and eClick PagePack and...

Page 27: ...o configure Ethernet settings next to Ethernet click Edit 4 For Rated Speed select a connection speed 5 Click Save Note For the new settings to take effect restart your printer Configuring USB Settings 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Action next to USB Settings click Edit 3 Under USB Connection Mode select an option Software Tools disables Direct Print...

Page 28: ...In CentreWare Internet Services click Properties Security 2 Click Password Policies Admin Password 3 Type the old password 4 Type the new password then type the password again to verify 5 Click Apply Changing the System Administrator Password at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Change Admin Password ...

Page 29: ...d port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Select the Display 24 hour clock check box to show the time in 24 hour format 6 Under Time Zone select your time zone from the drop down menu 7 Click Apply Setting the Date and Time at the Control Panel 1 At...

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Page 31: ... a Wireless Network 32 Connecting Directly to a Wireless Network 34 IP 35 FTP SFTP Filing 40 IPP 41 SLP 42 SNMP 43 LPR LPD 46 SSDP 47 Microsoft Networking 48 Raw TCP IP Printing 49 SMB Filing 51 SMTP Server 52 LDAP 54 HTTP 58 POP3 60 Proxy Server 61 NTP 62 WSD 63 NetWare 64 AppleTalk 66 3 Network Connectivity ...

Page 32: ...printer detects the security mode that your network uses Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm select an encryption method Auto automatically detects the algorithm that your wireless network uses Under Authentication Method select the authentication method that your wireless network uses To requ...

Page 33: ...eless Settings page click Join Other Network 6 Under Network Name type the name of your network 7 Under Security Mode select the security method that your wireless network uses 8 Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm select an encryption method Auto automatically detects the algorithm that your ...

Page 34: ...t wireless connectivity is disabled on your computer 5 Find the IP address of the computer 6 Ensure that the computer obtains an automatic private IP address in the 169 254 x x range and is therefore on the same subnet as the printer 7 On the computer access CentreWare Internet Services Type the IP address of the printer in the address field of a Web browser then press Enter or Return 8 Configure ...

Page 35: ...uch Enable for IPv4 or IPv6 then touch Close Note By default TCP IP is enabled If you disable TCP IP enable it at the printer control panel before you access CentreWare Internet Services For details see IP on page 35 and HTTP on page 58 Configuring the Network Address Manually at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Netwo...

Page 36: ... Touch Alternate DNS Server 1 then type the server address Touch OK c Touch Alternate DNS Server 2 then type the server address Touch OK d Touch Close Configuring IP Settings in CentreWare Internet Services If your printer has a valid network address you can configure TCP IP settings in CentreWare Internet Services For details see Assigning a Network Address on page 19 Configuring IPv4 You can use...

Page 37: ...rting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for configuration parameters If suitably configured routers respond to this request with a router advertisement packet containing network layer configuration parameters 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Netw...

Page 38: ... In CentreWare Internet Services click Properties Connectivity Setup 2 Under Network next to a connection type click Edit Note The printer uses separate IPv4 IPv6 and DNS settings for wired and wireless network connections Before configuring wireless IP settings install the Xerox Wireless Network Interface and connect to a wireless network For details see Connecting to a Wireless Network on page 3...

Page 39: ...er DNS Connection Timeout type the time in seconds that the printer waits if it fails to connect to a DNS server After the timeout period the printer attempts to connect to any additional DNS servers 11 To add the printer domain to the Domain Name Search List under Append Device Domain select Enabled 12 To add the parent domains of the printer to the Domain Name Search List under Append Parent Dom...

Page 40: ... protocol that is used with SSH to ensure that data is encrypted and transferred securely Configuring FTP and SFTP Filing Settings 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to FTP SFTP Filing click Edit 3 To configure FTP or SFTP filing settings for each service listed under Within Services click the link 4 Under Mode select an option Passive mode ...

Page 41: ...IPP Internet Printing Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to IPP click Edit 3 In the IPP Protocol Settings for Protocol select Enabled 4 Click Save ...

Page 42: ...rectly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SLP click Edit 3 Under Protocol select Enabled 4 Under Directory Agent type the IP address for the Directory Agent DA as needed 5 To group services under Scope 1 2 and 3 type a name as needed Printers cannot recognize services that are in different scopes 6 Under M...

Page 43: ...le SNMP v1 v2c Protocols To enable SNMP v3 select Enable SNMP v3 Protocol 4 To prompt the printer to generate a trap for every SNMP request processed with an invalid community name for Authentication Failure Generic Traps select Enabled 5 Click Save Configuring SNMPv1 v2c SNMP version 1 SNMPv1 is the initial implementation of the SNMP protocol SNMPv1 operates over protocols such as User Datagram P...

Page 44: ...y to ensure that a packet has not been tampered with in transit Authentication to verify that the message is from a valid source Encryption of packets to prevent unauthorized access Editing SNMPv3 Properties 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SNMP click Edit 3 Click Edit SNMPv3 Properties 4 To create the administrator account under Admini...

Page 45: ...SNMP manager that receives traps 3 Type the UDP Port Number The default is 162 for traps 4 Select the SNMP version based on what the system receiving traps supports 5 Select the type of traps that the SNMP manager receives under Traps to be Received 6 Click Save to apply the new settings or Undo to retain the previous settings 7 Click Cancel to return to the previous page Adding or Editing an IPX ...

Page 46: ...anner page attributes to override LPR control file attributes for job name and owner select Enabled This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 7 Under Place temporary hold on which jobs select an option None Use printer s default banner sheet job name if data file 1st does not wait to receive the job con...

Page 47: ...tatic configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SSDP click Edit 3 Under Protocol select Enabled 4 Under Cache Control type a number from 1 through 43200 5 Under Time to Live type a number from 1 through 60 6 Click ...

Page 48: ...pe a comment as needed 7 Under Share Name type the name of the share 8 Under Share Name Comment type a comment as needed 9 Under Maximum Connections type the maximum number of connections from 10 through 30 that are allowed 10 Under Connection Timeout type the desired number of seconds until the connection times out from 1 through 32767 11 Click Save Configuring WINS 1 In CentreWare Internet Servi...

Page 49: ...ough 1800 8 Next to PDL Switching for each active port select Enabled as needed PDL Switching allows the printer to switch automatically between multiple supported PDLs within a single job 9 Click Apply to save the new settings or Undo to retain the previous settings Configuring Raw TCP IP Advanced Settings 1 On the Raw TCP IP Printing page click the Advanced tab 2 Under Connections set the follow...

Page 50: ...ocument of Job To restrict banner pages to print for jobs that specifically request them through PJL select Enabled for Banner Page for Job Containing only PJL Commands 6 Miscellaneous To allow the printer to switch between multiple PDLs within a single job select Enabled for Language PDL Switching within PJL Job To force parsing of job data select Enabled for Job Data Parsing Override Note Job da...

Page 51: ... Ticket instructs the printer to authenticate to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer attempts to authenticate using other methods such as NT or NTLM Do Not File with Kerberos Ticket instructs the printer to attempt to authenticate to the SMB shared network location using other methods...

Page 52: ...il page click the SMTP Authentication tab 2 Under SMTP Login credentials applied to email jobs sent from the machine s touch interface select an option None does not require the printer to provide the server a user name or password System uses the information provided in the Login Name and Password Fields to access the server Enable Select to save new password to update the password for an existin...

Page 53: ...ze Management tab 2 To define a maximum message size for messages with attachments type a value between 512 20480 KB in the Maximum Message Size field 3 To improve transmission speed set messages to fragment between 1 500 times 4 To set a maximum job size type a value between 512 2000000 KB in the Total Job Size field 5 If you selected more than 1 fragment in Number of Fragments under Email Job Sp...

Page 54: ...AP Server Information The LDAP Server page displays the current LDAP servers configured for your printer You can configure a maximum of nine LDAP servers for your printer 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to LDAP click Edit 3 Click Add New 4 Under Server Information select the preferred address type 5 Under Friendly Name type a name for the...

Page 55: ...dentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password 3 If SSL is desired under SSL select Enable SSL a To allow the printer to validate certificates select Validate Repository SSL Certificate b Under Trusted SSL Certificates select the certificate you want to use c To ...

Page 56: ...it 3 Click the Contexts tab 4 For Default Login Context type details as needed 5 Click Apply Configuring LDAP User Mappings LDAP servers display different results depending on how they implement mappings Use this page to map LDAP fields to fields on your printer Editing current map settings allows you to fine tune server search results Defining User Mappings 1 At the top of the LDAP Server page cl...

Page 57: ...rs 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to LDAP click Edit 3 Click the Custom Filters tab 4 Under LDAP Authentication select Prepend Domain Name This setting prepends the base Domain Name DN to a user Relative Distinguished Name RDN when authenticating the user Use the Common Name CN attribute to specify USERID in the base DN Notes If Authenti...

Page 58: ...er Connection select Enabled 4 Type a connection port number as needed 5 To encrypt HTTP communication using SSL under Force Traffic over SSL select Yes When SSL is enabled all Web pages contain https in the URL a From the Choose Device Certificate menu select the Device Certificate to use for SSL b To view the selected certificate details or save the certificate to your computer click View Save c...

Page 59: ...e information about Xerox Extensible Interface Platform and Web services see the documentation included in the Xerox Extensible Interface Platform Software Development Kit SDK The Xerox Extensible Interface Platform SDK is available on the Xerox Extensible Interface Platform website Accessing HTTP Advanced Settings To access the HTTP Web Services Advanced Settings page from the HTTP page click Web...

Page 60: ...mpatible with IPv6 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to POP3 Setup click Edit 3 Under Server Information select IPv4 or Host Name 4 Type the address or server name 5 Under Login Name type the name assigned to the printer used to log in to the POP3 server 6 Under Password type and confirm a password 7 To save the new password click Select to...

Page 61: ...rces such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to Proxy Server click Edit 3 In the HTTP Proxy Server pane select Enabled 4 Select the Proxy Server address type Options are IPv4 Address IPv6 Address or Host Name 5 Type the appropriately formatted addres...

Page 62: ...f your printer uses DHCP and an NTP server or if a DHCP server provides Greenwich Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to NTP click Edit 3 Under NTP Enabled select Enabled 4 Select IPV4 Address or Host Name 5 Under IP Address Port and Alternate IP Address Port type the address and port numbers 6 ...

Page 63: ...tandard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported communication protocols Enabling WSD 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to WSD click Edit 3 Under WSD Services select Enabled 4 Click Save ...

Page 64: ... Edit 3 In the General pane under Protocol select Enabled 4 Under Frame Type select an option 5 Under Queue Poll Interval type a rate from 1 through 240 seconds 6 Under Printer Server Name type a name 7 Under New Print Server Password type a server password Retype the password to confirm 8 Enable Select to save new password 9 Click Save Enabling SAP Service Advertising Protocol SAP sends periodic ...

Page 65: ...xt to Netware click Edit 3 In the NetWare Directory Services NDS pane select an option IPv4 sets a static IPv4 address Host Name is configured with an NDS server Note Select NDS server only if using Workflow Scanning or server fax 4 Under NDS Tree type a name If using bindery or bindery emulation leave blank 5 Under NDS Context type a name If using bindery or bindery emulation leave blank 6 Under ...

Page 66: ...hysical locations Before You Begin Ensure that there is an existing operational AppleTalk network Determine the AppleTalk Name you wish to assign to your printer Determine the AppleTalk Zone if used to assign to your printer Configuring AppleTalk 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to AppleTalk click Edit 3 Under Protocol select Enabled 4 Und...

Page 67: ...ion Policies 96 McAfee Embedded Control 97 IPsec 100 Security Certificates 105 802 1X 110 System Timeout 112 Overwriting Image Data 113 PostScript Passwords 117 USB Port Security 118 Displaying or Hiding Network Settings 119 Hiding User Names on the Control Panel 120 Verifying the Software 121 Restricting Print File Software Updates 122 Specifying Email and Internet Fax Recipient Restrictions 123 ...

Page 68: ...uthentication method User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server Note The printer can use one of the following authentication server types Kerberos Solaris ...

Page 69: ...of customizing services for a specific user The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home or Email Scanning features Setting the Login Method 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 In the upper right hand corner click the pencil icon 4 To set the authentication metho...

Page 70: ... authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods User Database The user database stores user credential information The printer uses this information for local authentication and authorization and for Xerox Standard Accounting When you configure local authentication the printer checks th...

Page 71: ... the previous settings Note New password rules do not affect existing passwords Configuring Network Authentication Settings When you configure network authentication users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server To configure access ...

Page 72: ... list and click Add Mapping or click Add New to add an LDAP server 8 Click Save 9 To specify server settings for an alternate authentication server click Add New 10 To copy the settings from another server select a server from the list and click Copy From 11 Click Edit to update the settings Configuring Authentication Server Settings for NDS 1 On the Login Methods page next to Authentication Serve...

Page 73: ...uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails 1 On the Login Methods page next to Authentication Servers click Edit 2 Under Authentication Type select LDAP 3 Click Add New 4 Configure LDAP server settings then click Apply Configuring Xerox Secure Access Unified ID System Authentication Settings When Xerox Secure Access authentication...

Page 74: ... page click Edit Manually Configuring Xerox Secure Access Settings If you are using Xerox Secure Access for authentication you can manually configure remote server communication personalize instructional windows or review accounting options Before you begin Configure the Xerox Secure Access authentication server 1 On the Login Methods page next to Xerox Secure Access Setup click Edit 2 Click Manua...

Page 75: ...ings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods To configure access rights using Convenience Authentication Format and configure identification cards Connect your card reader to the USB Port Enable the Xerox Secure Access Web service Set the login method to Convenience Authentication For details see Setting the Login Method on page 69 To p...

Page 76: ...ured users swipe a pre programmed identification card at the control panel Purchase and install a Smart Card reading system before configuring Smart Card authentication To configure access rights using Smart Card authentication Provide information about your domain controller servers and configure Domain Controller and NTP settings Set the login method to Smart Cards For details see Setting the Lo...

Page 77: ...time synchronization 8 To return to the Login Methods page click Close To associate an LDAP server with your Domain Controller for authorization or personalization under LDAP Server Mapping click Add LDAP Mapping Configuring OCSP Validation Server Settings If you have an OCSP server or an OCSP certificate validation service you can configure the printer to validate certificates installed on the do...

Page 78: ...ok LDAP instructs the printer to search the Network Address Book to acquire the email address of the user 3 To configure LDAP server settings under Server Configuration next to Network Address Book LDAP click Edit 4 To enable or disable Personalization under Feature Enablement next to Acquire Email from Network Address Book click Enable Personalization or Disable Personalization 5 Click Save Displ...

Page 79: ...ation database Configure User Permissions The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click User Permissions Configuring Network Authorization Settings When you configure network authorization the printer references an authorization server for autho...

Page 80: ...uthentication or authorization method The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails 3 If you are using an SMB server for authorization a Under Configuration type the Default Domain b Select the address type c Type the appropriately formatted IP address d Under Login Credentials to Access SMB Server select an option N...

Page 81: ...n CentreWare Internet Services Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type User Roles A role is a set of permissions associated with a group of users To edit permissions for a group of users you edit permissions for a role There are two types of roles The Non Logged In Users Role applies...

Page 82: ...printers Some options apply only to a specific printer model configuration operating system or driver type Setting 1 Sided Print Permissions 1 On the 1 Sided Printing page under Role State select Not Allowed to require users to print 2 sided 2 Click Save Setting Job Type Print Permissions 1 On the Job Types page under Presets select one of the following options Allow all Job Types allows users to ...

Page 83: ...om which the job was sent To control print permissions for an application the Application ID of the application must be associated with an Application Group Name If you send a job from an application that is not in the default list a new Application ID appears in the Custom Application ID list 1 On the Applications page click Application Manager 2 To associate a custom Application ID with an exist...

Page 84: ...t Services click Properties Login Permissions Accounting 2 Click User Permissions 3 Under Action next to User Permission Roles click Edit 4 Click the Logged In Users tab 5 Click Make Your Own Permission Roles or Add New Role 6 Type a name and description for the role 7 Click View Quick Setup Options Under Allow users select options If you do not select an option print permissions are set to Allowe...

Page 85: ...ick Edit 4 Click the Logged In Users tab 5 Next to a role click Edit User Mappings 6 Under Methods select an option Assign Groups allows you to select the user groups that you want to assign to the role All Logged in Users assigns all user groups to the role To select specific user groups to remove from the role select All Logged in Users and Exceptions All other user groups are assigned to the ro...

Page 86: ...ions for the Non Logged In Users Role on page 84 Note For each user permission type you cannot restrict access for logged in users and allow access for non logged in users To restrict access for non logged in users next to a permission setting click the Auto Correct link Specifying Job Override Policies Use Job Override Policies to specify what happens when a user without appropriate print permiss...

Page 87: ...3 Under Action next to User Permission Roles click Edit 4 Click Troubleshooting 5 To see a summary of permissions for a user on the Permission Role Summaries tab next to a user name click Permissions Summary Temporarily Disabling Print Permissions for all Users 1 On the Troubleshooting page click the Permission Enablement tab 2 To disable print restrictions for all users next to Print under Action...

Page 88: ...the URL Using SSL for all HTTP Communication 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Click HTTP 3 Under Force Traffic over SSL select Yes Change the default port number as needed a From the Choose Device Certificate menu select the Device Certificate to use for SSL b To view the selected certificate details or save the certificate to your computer click View Save c ...

Page 89: ...iant encryption algorithms Examples of non FIPS compliant protocols include SNMPv3 or NetWare When you enable FIPS 140 mode the printer validates the current configuration by performing the following checks Validates certificates for features where the printer is the server in the client server relationship An SSL certificate for HTTPS is an example Validates certificates for features where the pr...

Page 90: ...ass or fail message appears If the configuration check passes click Reboot Machine to save and restart the printer If the configuration check fails the reasons for the failed test list in a table at the bottom of the page For each reason a link is provided Click the appropriate link to disable the protocol replace the certificate or allow the printer to use the non compliant protocol Note When FIP...

Page 91: ...bling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click Apply to save the new settings or Undo to retain the previous settings CAUTION The printer restarts This interrupts or deletes current jobs Xerox recommends that you back up jobs and folders before enablin...

Page 92: ... for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address with a mask of 255 0 0 0 The number 16 represents a Class B address with a mask of 255 255 0 0 The number 24 represents a Class C address with a mask of 255 255 255 0 8 If you selected TCP or UDP type the Destination Por...

Page 93: ... Printer 93 System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 Next to Move Up Down click the appropriate arrow ...

Page 94: ...fee is enabled this option is unavailable Saving an Audit Log 1 In CentreWare Internet Services click Properties Security 2 Click Audit Log 3 Click Export 4 Right click the Download Log link and save the compressed auditfile txt gz file to your computer 5 Extract the Auditfile txt file then open it in a spreadsheet application that can read a tab delimited text file Saving an Audit Log to a USB Fl...

Page 95: ...ination within a Workflow Scanning scan job For server fax jobs one audit log entry is recorded for each server fax job regardless of the number of destinations For LAN fax jobs one audit log entry is recorded for each LAN fax job For email jobs one audit log entry is recorded for each SMTP recipient within the job Other Event Details Columns 6 10 list other information about the event such as Ide...

Page 96: ... installation of files log in as a system administrator To manage installation policies 1 In CentreWare Internet Services click Properties Security Installation Policies 2 To allow users to modify a feature select the feature 3 Click Apply then click OK 4 To view details about the feature click Take me there 5 To view details on sending multiple configuration files click Fleet Management Tips then...

Page 97: ...details about McAfee ePO and McAfee Embedded Control visit www mcafee com Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type To configure McAfee Embedded Control Set the security level and configure alert options as needed Xerox recommends that you keep the security level set to the default set...

Page 98: ...rnet Services click Properties Security 2 Click McAfee Embedded Control 3 To enable McAfee Embedded Control features and configure Alert Feedback options click Edit 4 To set the Security Level under Security Level select Enhanced Security or Integrity Control To turn off McAfee Embedded Control security features select Disable McAfee Embedded Control Xerox recommends that you do not disable this f...

Page 99: ...plicable group 1 2 or 3 d For each group with email addresses select Enable Group e Under Recipient Group Preferences for McAfee Embedded Control select each group that you want to receive alerts Group 1 Group 2 and Group 3 f Click Apply g At the prompt click OK 5 Configure your alert feedback method To configure the printer to send alerts to McAfee ePolicy Orchestrator Server under McAfee Remote ...

Page 100: ... 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 Up to 10 additional services Enabling IPsec 1 In CentreWare Internet Services click Properties Security 2 Click IPsec 3 Under Enablement select Enabled 4 Click Apply to save the new settings or Undo to retain the previous settings Disabling IPsec at the Control Panel 1 At the printer control panel press the Machine Status button then touc...

Page 101: ... page under IP Action Details type in the Name This field is required 4 In the Description field type a description for the action if desired 5 Under Keying Method select Manual Keying or Internet Key Exchange IKE Note Select Manual Keying if client devices are not configured for or do not support IKE 6 If you selected IKE under Pre shared Key Passphrase type the passphrase then click Next Configu...

Page 102: ... peers and sets up a secure channel between the peers to enable IKE exchanges IKE Phase 2 negotiates IPsec SAs to set up the IPsec tunnel 1 Under IKE Phase 1 in the Key Lifetime field type the length of time until the key expires in Seconds Minutes or Hours When a key reaches this lifetime the SA is renegotiated and the key is regenerated or refreshed 2 Select the DH Group from the following optio...

Page 103: ... Managing Host Groups Host groups are groupings of computers servers or other devices that you want to control using security policies Creating a New Host Group 1 Click Host Groups at the top of the IPsec page 2 Click Add New Host Group 3 Type a Name and a Description for the group 4 Under Address List select IPv4 or IPv6 5 Select an Address Type Options are Specific All or Subnet 6 Type the appro...

Page 104: ... policy list order determines the overall policy behavior Defining a Security Policy 1 Click Security Policies at the top of the IPsec page 2 Under Define Policy select a Host Group from the menu 3 Select a Protocol Group from the menu 4 Select an Action from the menu 5 Click Add Policy Prioritizing a Security Policy To prioritize policies under Saved Policies select the policy you want to move th...

Page 105: ...ate for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity A CA Certificate is a certificate with authority to sign other certificates A Trusted Certificate is a self signed certificate from another device that you want to trust Installing Certificates To ensure that the printer can communicate with other devices over a secure truste...

Page 106: ...Certificate on the printer When you create a Xerox Device Certificate the printer generates a certificate signs it and creates a public key used in SSL encryption After you install a Xerox Device Certificate on the printer install the Generic Xerox Trusted CA Certificate in any device that communicates with the printer Examples of other devices include client Web browsers for HTTPS or a RADIUS aut...

Page 107: ...ctivity Protocols HTTP Creating a Certificate Signing Request If you do not install a Xerox Device Certificate you can install a CA signed device certificate Create a Certificate Signing Request CSR and send it to a CA or a local server functioning as a CA to sign the CSR An example of a server functioning as a certificate authority is Windows Server 2008 running Certificate Services When the CA r...

Page 108: ...te authority and any intermediate certificate authorities for your company Install the self signed certificates from any other devices in your network 1 In CentreWare Internet Services click Properties Security 2 Click Certificates 3 Click Security Certificates 4 Click the Root Intermediate Trusted Certificate s tab 5 Click Install external Root Intermediate trusted certificates 6 Click Browse or ...

Page 109: ...EM b Click Cancel to return to the Security Certificates page 3 To delete a certificate select the check box next to the certificate name and click Delete Note You cannot delete the Default Xerox Device Certificate 4 Click Reset to Machine Device Factory Defaults to delete all certificates except the Default Xerox Device Certificate Specifying the Minimum Certificate Key Length You can specify the...

Page 110: ...ring 802 1X in CentreWare Internet Services 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Network next to Wired Connection click Edit 3 To configure 802 1X settings next to 802 1X click Edit 4 Under Protocol select Enable 802 1X 5 Under Authentication Method select the method used on your network Note When the printer is in FIPS 140 mode EAP TLS authentication is re...

Page 111: ... bottom of the page click Export Base 64 encoded PEM b Click Close to return to the previous page 10 Under User Name type the user name for the authentication switch and server 11 Under Password type and confirm a password 12 To save the new password click Select to save new password A password is not required for EAP TLS authentication 13 Click Save Enabling and Configuring 802 1X at the Control ...

Page 112: ...n Type the time from 0 through 60 minutes then select the time in seconds 5 Under Warning Screen to require the printer to display a warning message before it logs a user out of the touch screen select Enabled 6 Click Apply to save the new settings or Undo to retain the previous settings Setting the System Timeout Values at the Control Panel 1 At the printer control panel press the Machine Status ...

Page 113: ...ard drive except Jobs and folders stored in the Reprint Saved Jobs feature Jobs stored in the Scan to Mailbox feature Fax Dial Directories Fax Mailbox contents Note Standard image overwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including Jobs and folders stored in the Reprint Saved Jobs feature Jobs stored in t...

Page 114: ...rt a Full disk overwrite a Click Advanced Settings b Select Full c Click Start Disk Overwrite Now d Click OK to acknowledge the warning message Note Full image overwrite takes approximately 60 minutes to complete Manually Deleting Image Data at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Image Overwrite Securit...

Page 115: ... On To print a report only if an error occurs select Errors only 10 Under Overwrite Mode select an option Standard Image Overwrite deletes all image data from the printer memory and hard drive except Jobs and folders stored in the Reprint Saved Jobs feature Jobs stored in the Scan to Mailbox feature Fax Dial Directories Fax Mailbox contents Full Image Overwrite deletes all image data from the prin...

Page 116: ...CentreWare Internet Services click Properties Security 2 Click Image Overwrite Security 3 Click the Immediate Image Overwrite tab 4 On the Immediate Image Overwrite tab under Enablement select Enabled 5 Click Apply Enabling Immediate Image Overwrite at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Image Overwrite...

Page 117: ...perators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For details see the Help in CentreWare Internet Services 1 Under StartupMode select Enabled to enable the Run Start job password 2 Under System Parameters Password type a password 3 Retype the password to verify 4 Under Job Start Password type a password 5 Retype the password to ve...

Page 118: ...annot use a USB card reader for authentication update the software or print from a USB Flash drive If your printer model has a cover for the USB port on the control panel you can install or remove the cover You can find the installation instructions and the necessary part in the compartment inside of Tray 1 Only Type A ports can be enabled or disabled These settings do not affect Type B ports Enab...

Page 119: ... Security 2 Click Display Network Settings 3 Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information 4 Click Apply Displaying or Hiding Network Settings at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Display Network Settings 3 Touch Show IPv4 Address or Show Host N...

Page 120: ...Guide Hiding User Names on the Control Panel You can hide the user name of a logged in user from displaying on the control panel 1 In CentreWare Internet Services click Properties Security 2 Click Hide User Name 3 To hide the user name under Hide User Name click Yes 4 Click Apply ...

Page 121: ... appears to be functioning improperly a Xerox representative can ask you to perform this test 1 In CentreWare Internet Services click Properties Security 2 Click Software Verification Test 3 To begin the test click Start test 4 To interrupt and cancel the test click Cancel Notes You can continue to use the printer while the test is running If the test fails software files are corrupt Xerox recomme...

Page 122: ...om installing optional software features by sending a print file This option restricts users from updating the software 1 In CentreWare Internet Services click Properties General Setup 2 Click Feature Installation 3 To restrict users from installing features using the csv file print method under Allow Print File Updates select Disable 4 Click Apply ...

Page 123: ...nternet Fax Recipient Restrictions 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Valid Recipients 3 To allow users to send an email or Internet fax only to addresses in the address book touch Limit to Address Book Entries Only 4 Touch Save ...

Page 124: ...ices click Properties Security 2 Under Password Policies click Admin Password 3 Click the Reset Policy tab 4 Under Password Reset Policy click Disable Password Reset 5 Click Apply CAUTION If you disable the password reset feature and forget the administrator password you must schedule and pay for a Xerox representative to visit your company and reset the password ...

Page 125: ...eWare Internet Services 131 Configuring General Print Settings 132 Printing an Error Sheet 133 Managing Banner Page Printing Options 134 Configuring Secure Print Settings 136 Hold All Jobs 137 UNIX Linux and AS 400 Printing 138 Print from USB 141 Print from Mailbox 142 AirPrint 143 Allowing Users to Interrupt Active Print Jobs 144 Specifying Output Settings 145 5 Printing ...

Page 126: ... 3 Select an option Nearest match replaces the requested size with the closest replacement size Replace 8 5 x 14 replaces the requested size with one of the two possible replacement sizes If the first replacement size is not available the second is used 4 Click Apply Selecting Paper Tray Settings For each paper tray you can view or configure the mode priority and auto select settings 1 In CentreWa...

Page 127: ...t Tray 1 Usage 3 Select an option 4 Click Save Setting Paper Size Preference Use Paper Size preference to control how paper sizes appear on the screen in inches or millimeters The selected preference appears first on the Paper Size screen This setting also affects the custom size units for the paper tray 1 In CentreWare Internet Services click Properties General Setup Paper Management 2 Click the ...

Page 128: ...if Reprint Saved Jobs is enabled jobs are saved in the Default Public Folder You can create folders to organize saved jobs Managing certain folder types requires that you log in as the creator of the folder or that you have administrator level permissions You can delete rename or change the permissions for a folder If you want to limit access to the saved jobs assign a password to a folder Creatin...

Page 129: ...estination folder Select Default Public Folder or type a name for a new folder 7 To save the job to the printer and print it immediately click Save and Print 8 To save your job as a secure job select Private type and retype a 4 10 digit passcode then click OK Backing up Saved Jobs 1 In CentreWare Internet Services click Properties Services Print From 2 Click Reprint Saved Jobs Backup Jobs 3 Under ...

Page 130: ...e appropriately formatted address in the IP Address Port field The default port number is 21 6 Type the path to the file repository in the Document Path field 7 Type the name for the backup file that you want to restore In the File Name field This name is appended to the end of the document path 8 Type the login name of the FTP server In the Login Name field 9 Type and retype a Password 10 Enable ...

Page 131: ... Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under Printing select the desired options for the job 4 Click Submit Job to print the document Note To ensure that the job was sent to the queue wait for the job submission confirmation message to appear befor...

Page 132: ... a Configuration Report when the printer is turned on under Configuration Report select Print at Power on 4 To restrict printing of the Configuration Report and Information Pages to the system administrator under Configuration Information Pages Report select Restrict to SA 5 To set the time that the printer holds print jobs before deleting them under Delete Held Jobs After enter the time in minute...

Page 133: ...rinter 133 System Administrator Guide Printing an Error Sheet 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 To print an error sheet when a print job fails under Print Error Sheets select Enable 4 Click Apply ...

Page 134: ...er Sheets select Yes to allow banner pages to print or No to disable this option 4 Under Allow the Print Driver to Override select Yes to allow the print driver settings for banner page printing to override the setting selected on this page 5 Under Banner Sheet Identification select the information that prints on the banner page 6 Click Apply to save the new settings or Undo to retain the previous...

Page 135: ...on Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 Click the Advanced tab 5 Click to expand the Paper Output option 6 Click Banner Sheets then click the down arrow and select Enabled or Disabled 7 Click OK Note If banner page printing is disabled in CentreWare Internet Services or at the control panel setting the print drive...

Page 136: ...me are shown as asterisks to hide the title of the document that is being printed 4 Under Release Policies for Secure Print Jobs Requiring Passcode When the User is Already Logged In select an option Release Jobs Without Prompting for Passcode allows users who are logged in to release a Secure Print job without typing a password Prompt for Passcode Before Releasing Jobs requires users who are logg...

Page 137: ...ns For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job Policies select an option Note Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job s...

Page 138: ...your printer see www xerox com office drivers The available files are Xeroxv5Pkg AIXpowerpc x xx xxx xxxx rpm for the IBM PowerPC family Xeroxv5Pkg HPUXia64 x xx xxx xxxx depot gz to support HP Itanium workstations Xeroxv5Pkg Linuxi686 x xx xxx xxxx rpm to support RPM based 32 bit Linux environments Xeroxv5Pkg Linuxi686 x xx xxx xxxx deb to support Debian based 32 bit Linux environments Xeroxv5Pkg...

Page 139: ...ng capabilities refer to the CUPS Software Users Manual available from www cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downloads page on the Xerox Support website 2 Copy the PPD into the CUPS ppd Xerox folder on your workstation If you are unsure of the location of the folder use the Find command to locate the PPD files 3 ...

Page 140: ...ource WSCO for each supported Xerox printer You only download and install the library once Notes The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS files to use the WSCO for printing You must have IOSYSCFG permissions to create a device description or a remote queue For details on AS 400 refer to the IBM AS 400 Printing V Red Book available on ...

Page 141: ...ile that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 118 Enabling Print from USB 1 In CentreWare Internet Services click Properties Services 2 Click Print From Print from USB 3 Under Print from USB select Enabled 4 Click Apply ...

Page 142: ... is stored in a folder on the printer hard drive Enabling Print From Mailbox 1 In CentreWare Internet Services click Properties Services 2 Click Print From Print From Mailbox 3 Under Scan to Mailbox select Enabled 4 Under Print From Mailbox select Enabled 5 Click Apply Note For instructions on using this feature see the User Guide for your printer model ...

Page 143: ...nter by its wired network interface The device that submits the AirPrint job must be on the same subnet as the printer To allow devices to print from different subnets configure your network to pass multicast DNS traffic across subnets AirPrint enabled printers work with iPad all models iPhone 3GS or later and iPod touch 3rd generation or later running the latest version of iOS The Mac OS device m...

Page 144: ...Printer System Administrator Guide Allowing Users to Interrupt Active Print Jobs 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Interrupt Printing Enablement 3 Touch Enable 4 Touch Save ...

Page 145: ...into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs when a finisher is not available Within Job Offsetting instructs the printer to separate print sets within an overall job If you select Disable the printer stacks all printed sets together Staple Produc...

Page 146: ......

Page 147: ...em Administrator Guide This chapter includes Specifying Default Copy Settings 148 Changing the Reading Order 149 Setting Copy Presets 150 Specifying ID Card Copy Settings 152 Disabling Automatic Image Rotation 153 Specifying Output Settings 154 6 Copying ...

Page 148: ...or when you intend to copy in black and white 5 Click Apply Specifying Default Copy Settings at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service 4 Touch Feature Defaults 5 Make the desired changes to the settings on the following tabs Copy Output Color Reduce Enlarge settings Paper Supply 2 Sided...

Page 149: ...change the order that pages are printed which impacts the Page Layout and Booklet Creation features 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service 4 Touch Reading Order Options 5 Under Scan Order or Print Order touch an option 6 If you selected Show Reading Order under Default Reading Order touch Left to Right o...

Page 150: ...ing the touch screen keyboard touch Clear Text 4 Enter the name of the new preset then touch Save To edit an existing preset 1 Touch Edge Erase Presets 2 Touch Presets then touch the desired preset 3 Touch Side 1 then touch the arrows to change the amount to erase from each edge 4 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 5 Touch Save Ch...

Page 151: ...oportional b Touch the desired preset c Type the percentage using the touch screen keypad or touch or d Touch OK 3 To change a preset that uses an independent percentage for the width and length of the image a Touch Independent b Touch the desired preset c Touch the X and Y for the preset you want to change then type the scale percentage using the touch screen keypad or touch or d Touch OK ...

Page 152: ...and Background Suppression features for side 1 of the ID card copy To have these default settings apply to side 2 select Apply Settings to Side 2 Touch Save Defaults Side 2 Defaults configures the Original Type Lighten or Darken and Background Suppression features for side 2 of the ID card copy If you have applied the side 1 defaults to side 2 changing those settings here overrides the original co...

Page 153: ... printer automatically rotates the image as needed You can disable image rotation when either Auto Reduce Enlarge or Auto Paper is selected 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service 4 Touch Auto Image Rotation 5 Under Auto Reduce Enlarge or Auto Paper select Disable Rotation 6 Touch Save ...

Page 154: ...into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs when a finisher is not available Within Job Offsetting instructs the printer to separate print sets within an overall job If you select Disable the printer stacks all printed sets together Staple Produc...

Page 155: ...udes Scanning to a Folder on the Printer 156 Scanning to an Email Address 160 Workflow Scanning 165 Scan to USB 177 Scanning to a User Home Folder 178 Configuring the Printer for the Xerox Scan Utility 180 Enabling Remote Scanning using TWAIN 181 Configuring Scan To Destination 182 7 Scanning ...

Page 156: ...ing For details see Workflow Scanning on page 165 For instructions on using this feature see the User Guide for your printer model Enabling or Disabling Scan to Mailbox 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Enablement 3 Under Scan to Mailbox select Enabled Note When you enable Scan to Mailbox folders appear as templates in the list of Workflow Scanning...

Page 157: ...n does not display on the Scan tab Require password when creating additional folders requires users to type a new password every time they create a folder This feature only allows users to create private folders Prompt for password when scanning to private folder requires users to type the password at the control panel every time they scan a job to a private folder Allow access to job log data fil...

Page 158: ...dule Clean Up of Folder Files specify the files that you want to delete Type how many days old files must be for deletion 6 Next to Cleanup time select Hourly to have files deleted at the beginning of every hour Daily and specify the time of day for the delete process to run 7 Click Apply Note You can also delete scanned files from the Scan tab Deleting Scan Folders You can modify or delete scan f...

Page 159: ...ernet Services click Scan 2 Select Mailboxes then select the folder you want to modify 3 Click Modify Folder 4 Under Folder Operations type a new password for Change Folder Password 5 Retype the password for Confirm Folder Password then click Save Password Monitoring Capacity Capacity is the total space available for all mailboxes Note If the available space is less than 100 MB or the current perc...

Page 160: ...s that use SMTP including Internet Fax and Scan to Email Accessing the Email Setup Page 1 In CentreWare Internet Services click Properties Services 2 Click Email Setup Configuring Required Settings 1 On the Email Setup page click the Required Settings tab 2 To configure SMTP settings next to SMTP click Edit For details see SMTP on page 52 3 To configure From Field settings next to the From Field u...

Page 161: ...n sheet You can find status about a job in the job log To see the job log at the control panel press Job Status Completed Jobs 9 To add the email address of the sender to the To field in email next to Auto Add Me select Enabled 10 Click Apply Configuring Smart Card Policies 1 On the Email Setup page click the Smart Card Policies tab Note To see this tab you must configure Smart Card authentication...

Page 162: ...book 7 Click Apply Note For details see Address Books on page 235 Configuring Default Email Settings 1 On the Email Setup page click the Defaults tab 2 To edit default Scan to Email settings under Scan to Email click Edit 3 To edit default Image Options Image Enhancement Resolution and Quality File Size settings under Advanced Settings click Edit 4 To edit default Original Orientation Original Siz...

Page 163: ...ption Settings Before you begin If you want to use the public keys stored on smart cards to encrypt email messages configure Smart Card Authentication If you want to use the public keys stored in an address book configure a Network Address Book or the Device Address Book Notes If you only configure Smart Card Authentication users can send encrypted emails to themselves only To store public keys in...

Page 164: ...n the control panel next to Clear To Cc and Bcc fields after selecting the Start button select On Editing Domain and Email Filter Settings 1 On the Email Setup page click the Security tab 2 To edit domain filter and email filter settings under Network Policies click Edit 3 To enable a domain filter list under Domain Filter settings select Allow Domains or Block Domains 4 Under New Domain type the ...

Page 165: ...nstructions on using this feature see the User Guide for your printer model Enabling Workflow Scanning 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Scanning Web Services 3 Next to Scan Template Management click Settings The HTTP page opens 4 On the HTTP page enable Scan Template Management 5 Click Save to apply the new settings or Undo to retain the previou...

Page 166: ...for FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name 7 In the Repository Server field type the appropriately formatted address and port number for the FTP or SFTP location 8 In the Document Path field type the directory path of the folder beginning at the root of FTP or SFTP services For example directoryname foldername 9 If you want the printer to create XSM subfolder...

Page 167: ... 5 Select NetWare from the Default Repository Protocol menu 6 In the Default Repository Server field type the server name 7 Under Server Volume type the server volume 8 For NetWare 4 x 5 x 6x and IPX only in the NDS Tree and NDS Context fields type the tree and context 9 In the Default Repository Document Path field type the directory path of the folder 10 If you want the printer to create XSM sub...

Page 168: ...y 5 From the Protocol menu select SMB 6 Select the address type Options are IPv4 or Host Name 7 Type the appropriately formatted address and port number of your server 8 In the Share field type the share name 9 In the Document Path field type the directory path of the folder starting at the root of the shared folder For example if you have a folder named scans in the shared folder type scans 10 If...

Page 169: ... of the printer on the Web server Send a POST request and file to the Web server Check to see if the file is in the repository CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scanned the ...

Page 170: ...essing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Pass...

Page 171: ... Under Document Management Fields click Add 2 Type a name for Field Name using up to 128 characters The Field Name text is not shown at the control panel Third party software uses the name to access the Document Management information This field is required 3 To allow users to modify the Field Label field select Editable next to User Editable The Field Label identifies the purpose of this field to...

Page 172: ...on the Scan tab 2 Add file destinations and edit settings as needed 3 Under Document Management Fields click Add 4 Next to Field Name type xrx_pdf_pswd 5 Next to User Editable select Not Editable to set the password or select Editable to allow users to create a password 6 If you selected Not Editable type the password in the Default Value field 7 If you selected Editable do the following if necess...

Page 173: ...ccess the repository to access the network templates Under Login Source select None to allow the printer to access the repository without authenticating or select one of the following Authenticated User The printer uses the user name and password of the authenticated user to access the server Prompt at User Interface Users type the login name and password at the control panel Select this option if...

Page 174: ...nto the correct position for the file name The file name generated uses all the elements in the Position field in order from top to bottom Advanced Type a string using variables to create the file name For details see the Help in CentreWare Internet Services 4 Click Apply to save the new settings or Undo to retain the previous settings Configuring Custom File Naming You can customize the naming co...

Page 175: ...ck Default All to reset settings to default values Updating the List of Templates at the Control Panel If you change a template stored in a template pool repository you can update the list of templates that appears on the control panel Note If you are not using a template pool repository to return a partial list of templates select Update Now This option does not update workstation based templates...

Page 176: ... Select HTTP or HTTPS 5 Under Protocol select the address type Options are IPv4 IPv6 or Host Name 6 Type the appropriately formatted address and port number in the IP Address Port field The default port number is 80 for HTTP and 443 for HTTPS 7 In the Path field type the path on the server Note The format for a directory path for FTP is directory directory while the format for a directory path for...

Page 177: ...document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 118 Enabling Scan to USB 1 In CentreWare Internet Services click Properties Services 2 Click Scan to USB General 3 Under Enablement select Enabled 4 Click Apply to save the new settings or Undo to retain the previous settings ...

Page 178: ...lder select No LDAP Query then type the complete network path of the external server For example type servername foldername 7 To create a subdirectory in the network home path type a network path in the Subdirectory field For example type subdirectoryfoldername to scan to servername foldername subdirectoryfoldername 8 To store scanned images in folders named according to each user on your network ...

Page 179: ... repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new passwo...

Page 180: ...ox Scan Utility installs when you install scan drivers Notes Before scanning using the Xerox Scan Utility ensure that Secure HTTP SSL is enabled and a certificate is installed on the printer Ensure SMB is enabled on your computer SMB is not enabled by default on Macintosh computers You cannot delete templates created in the Xerox Scan Utility from the printer control panel or from CentreWare Inter...

Page 181: ...low users to scan images into a TWAIN compliant application using the TWAIN driver Before you begin enable the Scan Extension Web service For details see HTTP Web Services on page 59 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Remote Start TWAIN 3 Under Start Job via Remote Program click On 4 Click Apply ...

Page 182: ...details see Address Books on page 235 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties Services 2 Click Scan To Setup 3 Edit settings as needed For details see the Help in CentreWare Internet Services Setting the Default Scan To View to Favorites 1 In CentreWare Internet Services click Properties Services 2 Click Scan To Setup 3 Click Address Book 4 To configure...

Page 183: ...Xerox WorkCentre 7970 Multifunction Printer 183 System Administrator Guide This chapter includes Fax Overview 184 Fax 185 Internet Fax 201 LAN Fax 205 8 Faxing ...

Page 184: ... document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails it to a recipient LAN Fax sends the current print job as a fax For details see the print driver software Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type For details...

Page 185: ...er has access to a functioning telephone line with a telephone number assigned to it Notes Not all printer models can send faxes Some printers require an optional fax hardware kit Not all printer models have multiple fax lines Configuring Required Fax Settings 1 In CentreWare Internet Services click Properties Services Fax Setup Note Before you can send a fax you must set the country code and fax ...

Page 186: ... Touch Service Settings Embedded Fax Settings Fax Country Setting 3 Select your country from the list 4 Touch Save Configuring Embedded Fax Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch Line 1 Setup or Line 2 Setup 4 Touch Fax Number then type the fax number using the touch screen keypad 5 Tou...

Page 187: ...s Book from the printer control panel select All Users 6 To save click Apply Fax Security When the Fax Secure Receive feature is enabled users must type a fax passcode to release a fax Fax passcodes are also used to secure fax mailboxes You can specify the required fax passcode length Notes Existing passcodes are not changed If you edit an existing passcode after changing the passcode length requi...

Page 188: ...n be printed or deleted 1 On the Incoming Fax Defaults screen touch Secure Receive Settings 2 Under Secure Receive to turn on Secure Receive touch Passcode Protect Note The default password is 1111 3 To change the passcode type the new passcode using the touch screen keypad 4 To turn off the Secure Receive feature touch No Passcode 5 To allow guest users to turn on or off this feature under Guest ...

Page 189: ...resolution capabilities 1 On the Incoming Fax Defaults screen touch Advanced Capabilities 2 Touch Disable 3 Touch Save Setting Transmission Defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch the down arrow to scroll 4 Touch Transmission Defaults Setting Automatic Redial 1 On the Transmission Defaul...

Page 190: ... that occurs when the faxes are sent independently 1 On the Transmission Defaults screen touch Batch Send 2 To enable Batch Send touch Enabled 3 Touch Save Setting Fax Feature Defaults The printer uses the default fax feature settings on all embedded fax jobs unless you change them for an individual job You can modify the default fax feature settings 1 At the printer control panel press the Machin...

Page 191: ... select Always to print all incoming faxes Select On Error Only to print a copy only if the forwarded fax transmission fails 7 Add an email address or file destination to the rule 8 Click Save Adding Email Addresses to the Rule 1 On the Forwarding page next to the desired rule click Edit 2 To forward to an email address select Email 3 In the Address fields type the email addresses of the recipient...

Page 192: ... Time to add the date or time to the file name b To customize the file name type the new name in Custom Text then click Add c Under Position select an item and click the arrows to arrange the items as you want them to appear in the file name 7 To receive email notifications of forwarded faxes select Email Notification then enter your email address 8 To send an email confirmation when file transfer...

Page 193: ...g touch Delete On Print To retain the files before deleting them touch Keep 1 72 hours then touch the number of hours To keep files on the printer until you manually delete them touch Keep Forever 5 Touch Stored Documents To delete the file immediately after polling touch Delete On Poll To retain the files before deleting them touch Keep 1 72 hours then touch the number of hours To keep polled fil...

Page 194: ...s passcode when storing faxes to or printing faxes from the mailbox 7 To ensure that the user receives Fax Notifications touch Enable then touch OK Deleting a Fax Mailbox 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch the Down arrow to scroll 4 Touch Mailbox Setup 5 Touch the assigned mailbox that you w...

Page 195: ...t Touch No Image if you do not want to print a thumbnail image of the first page of the fax on the confirmation report 8 Touch Save to save and exit the Print Options screen 9 Touch Save 10 Touch Broadcast Multipoll Report then touch one of the following options Always Print prints a confirmation report every time Off never prints a confirmation report Print On Error prints a confirmation report o...

Page 196: ... configured the printer transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line You can set up a repository that uses one of the following protocols FTP SFTP SMB HTTP HTTPS A Web server using a CGI script SMTP A mail server NetWare Configuring a Fax Repository Using FTP or SFTP Before you begin Ensure that FTP or SFTP services are running o...

Page 197: ...computer name or server name Create a user account and password for the printer with full access rights to the fax repository Note the user account and password 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Fax Repository Setup 3 From the Protocol menu select SMB 4 Select the address type Options are IPv4 or Host Name 5 Type the appropriately formatted address in t...

Page 198: ... Certificates 7 To validate the SSL certificate used for HTTPS select Validate Repository SSL Certificate 8 In the Script path and filename field type the path to the CGI script starting at the root For example directoryname foldername 9 In the Document Path field type the directory path of the folder 10 Under Login Credentials to Access the Destination select an option Authenticated User and Doma...

Page 199: ...ct to save new password 6 Click Apply Configuring Server Fax General Settings 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Defaults and Policies 3 Under Save Job Log in Repository select which options to include on the Job Log The printer adds the selected fields to the job log saved on the server 4 To print a confirmation sheet after every server fax job under Co...

Page 200: ...Adjustment Settings 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Defaults and Policies 3 Under Layout Adjustment click Edit 4 Set the desired parameters 5 Click Apply to save the new settings or Undo to retain the previous settings Configuring Server Fax Filing Options 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Defaults and Poli...

Page 201: ...the fax next to acknowledgment report select Print Report Note The report can be delayed depending on the response time of the recipient 3 To print an activity report after 50 jobs have been processed next to Activity Report select Enable An activity report lists Internet fax jobs and the current delivery status of each job To print an activity report click Print Activity Report 4 To set the time ...

Page 202: ...l panel press Job Status Completed Jobs 12 Click Apply Configuring Internet Fax Receive Settings 1 On the Internet Fax Setup page click the Receive Settings tab 2 To print email messages without attachments on the Receive Settings Tab under Filter Options select Accept Email with no attachment 3 Under Accept the following attachments select what types of attachments can be received 4 Under Finishi...

Page 203: ...tacts in the Device Address Book from the printer control panel select All Users 8 Click Apply Note If the Network Address Book does not appear on the LDAP Server configuration page ensure that Internet fax is not set to No Mappings Available This setting prevents the Network Address Book from displaying on the Internet fax page If your LDAP server does not contain a unique Internet fax address fi...

Page 204: ...ntrol for Internet Fax Service click Edit Editing Internet Fax Network Policies 1 On the Internet Fax Setup page click the Security tab 2 To set the user policies for Internet fax next to Access Control for Internet Fax Service click Edit 3 To allow LDAP email address searches without the symbol under Allow LDAP Email Address without the Requirement select On Note If you select On under Allow LDAP...

Page 205: ... Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software help Note Not all printer models support this feature Some printers require an optional fax hardware kit ...

Page 206: ......

Page 207: ... 207 System Administrator Guide This chapter includes Xerox Standard Accounting 208 Network Accounting 216 Accounting Using an Auxiliary Access Device 219 Enabling Accounting in Print Drivers 221 Printing a Copy Activity Report 222 9 Accounting ...

Page 208: ...ounting is enabled you cannot enable other accounting modes Install device drivers and enable accounting in those drivers for all user computers You can create a maximum of 2499 unique Xerox Standard Accounting user IDs 500 General Accounts 499 Group Accounts All user IDs must be assigned to one or more group accounts Xerox Standard Accounting settings and account data are stored in the printer Xe...

Page 209: ...d faxes of each user are tracked against the user account and the group account You can limit the usage for each user You can create a general account to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only tracked against the general account You cannot specify usage limits for a general accou...

Page 210: ...d set usage limits for the user 1 On the Accounting page next to Users and Limits click Edit 2 Click Add New User 3 Under Display Name type a name for the user This name is associated with the user in the user database 4 Type a unique user name for the new user To log in at the control panel the user types this name 5 Under Color Impressions next to Prints or Copies type the maximum number of impr...

Page 211: ...Display Name a To build User Name and Display Name from First Name and Last Name under First Name and Last Name select a column heading b Under User Name and Display Name select Build from First and Last Name 9 If you created your csv file by exporting from a non Xerox printer the csv file format can contain unwanted characters To remove unwanted characters from all fields select Remove Unwanted C...

Page 212: ...ount_A 222 account_B The first account is the default user account To associate a user with multiple accounts but use the default system account type the symbol then type the account names For example 222 account_B 12 Under General Accounts select an option No General Accounts does not add users to a General Account Import Existing Accounts from File allows you to import accounts from your csv fil...

Page 213: ...imit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path finishes printing Notes The maximum number of impressions or images sent is 16 000 000 Cover sheets banner pages fax acknowledgment reports and scan confirmation reports count as impressions Co...

Page 214: ...eport Resetting Usage Limits 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Click Report and Reset 3 To reset all usage data to 0 click Reset Usage Data 4 Click OK to acknowledge the warning message Configuring Validation Policies and Print Job Exceptions You can set validation policies and configure print job exceptions for unidentified print j...

Page 215: ...ons 5 To allow the printer to print unidentified print jobs from any computer under Exceptions for Jobs Not Containing an Accounting Code select Guest Mode 6 To allow unidentified print jobs from specific sources only under Exceptions for Jobs Not Containing an Accounting Code selectDesignated Source Mode Note The printer deletes invalid unidentified print jobs 7 Click Save 8 To specify the comput...

Page 216: ...rs if you want to track print and LAN Fax jobs Enabling Network Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Click the pencil icon 3 Under Accounting Method select Network Accounting 4 Click Save Setting Network Accounting Workflow Options 1 On the Accounting page under Action next to Accounting Workflow click Edit 2 Under Accountin...

Page 217: ...ask users for a Department ID Code rather than a User ID or Account ID Notes Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type When prompts are turned off jobs that do not contain an accounting ID are tracked with a generic code 1 On the Accounting page under Action next to User Accounting Prompts ...

Page 218: ...er Enablement select Enabled b Under Validate Accounting Code select No Bypass Mode c Click Save Note When Bypass Mode is enabled users must provide an accounting code but any code is accepted 4 To configure validation options for unidentified print jobs a Under Enablement select Enabled b Under Validate Accounting Code select Yes with Exceptions c To allow the printer to print unidentified print ...

Page 219: ...ccess Device 4 Click Save Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo The blocking screen appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an identific...

Page 220: ...vices you want to track usage select an option 5 To restrict particular services under Select the services you want to restrict select an option 6 Touch OK Setting the Job Timeout 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting Settings Accounting Mode 3 Touch Auxiliary Access Job Timeout 4 Touch Enable 5 To specify the amount of time the ...

Page 221: ...ct Auxiliary Accounting Interface 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to exit Enabling Accounting in an Apple Macintosh Print Driver Users must select this preset each time they print or send a LAN fax using the print driver 1 Open a document and select File then se...

Page 222: ...opy activity report is a usage report that prints after each copy session The report lists details about the job and the number of copies made during the session 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting Settings Copy Activity Report 3 Touch Enable 4 Touch OK ...

Page 223: ...formation 230 Billing Impression Mode 233 Cloning 234 Address Books 235 Font Management Utility 241 Network Logs 242 Customizing Printer Contact Information 243 Display Device Information 244 Xerox Online Support 245 Restarting the Printer in CentreWare Internet Services 246 Taking the Printer Offline 247 Resetting the Printer to Factory Default Settings 248 Updating the Printer Software 249 Adjus...

Page 224: ...r on the printer 1 In CentreWare Internet Services click Properties General Setup 2 Click Alert Notification Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and type up to five email addresses to receive selected alerts 4 Under Recipient Group Preferences for the group you created select the type of alerts that cause email notifications to occur You can set up ...

Page 225: ...gs appear 4 To display low supply warnings on the control panel select Display Low Supply Warnings on the device s touch screen 5 To hide low toner supply warnings on the control panel select Hide Warning 6 Click Apply Low Supply Warning You can set the printer to display warnings in the printer status area when supplies reach a designated low level 1 In CentreWare Internet Services click Properti...

Page 226: ...riefly to Poll Novell Print Queues During Sleep Mode 6 Type the time in seconds to define the interval the printer uses to come out of sleep mode 7 To allow the printer to broadcast SAP during sleep mode select Resume Network Controller Briefly to Broadcast Service Advertising Protocol SAP During Sleep Mode 8 Type the time in seconds to define the interval the printer uses to come out of sleep mod...

Page 227: ...strators to access the Remote Control Panel For Admin and Diagnostics Users only allows system administrators and Xerox representatives to access the Remote Control Panel For All Users allows all users to access the Remote Control Panel 4 Click Save To access the control panel remotely click Open Remote Control Panel Note If your printer uses an IPv6 address only install Java version J2SE 1 6 or l...

Page 228: ...General Setup 2 Click Entry Screen Defaults 3 Under Services select the default screen that appears when you press the Services button on the control panel 4 Under Job Status select the default screen that appears when you press the Job Status button on the control panel 5 Under Default Walk Up Screen select the screen that appears when you walk up to the printer 6 Under Default Screen when Origin...

Page 229: ... and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Select the Display 24 hour clock check box to show the time in 24 hour format 6 Under Time Zone select your time zone from the drop down menu 7 Click Apply Setting the Date and Time at the Control Panel 1...

Page 230: ... feature on many printer models Xerox Device Agent Lite is an option for small and medium sized businesses To download the client see www xerox com smartesolutions Xerox CentreWare Web is a browser based software tool that installs configures manages monitors and reports on all network printers and multifunction printers regardless of manufacturer Xerox CentreWare Web is suited for large enterpris...

Page 231: ...essage appears indicating if your printer is able to communicate with Xerox MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This process eliminates the need to collect and report meter read information manually To view the last transmission of Billing Meter information for your printer 1 In CentreWare Internet Services click Status SMart eSolutions 2 ...

Page 232: ...he total number of pages printed or generated by the printer You can see usage amounts for impressions made sheets images used and images printed copied and faxed 1 In CentreWare Internet Services click Status Usage Counters 2 To update the page click Refresh 3 To download the list click Download File to Your Computer then right click on the link Billing Information The Billing Information page di...

Page 233: ...s equally A4 Impressions counts large impressions as their A4 equivalent A Xerox representative sets the Billing Impression Mode for your printer To change the Billing Impression Mode 1 Contact your Xerox representative and provide the sequence and serial number information listed on this page Your Xerox representative gives you a personal identification number PIN 2 In CentreWare Internet Service...

Page 234: ...ternet Services click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Creating a Clone File 1 In CentreWare Internet Services click Properties Cloning 2 Under Create Clone File select the features that you want to clone to other printers All features are selected by default 3 To view the specific attributes that can be clo...

Page 235: ...esented with a choice to use either address book at the control panel Device Address Book Email addresses are stored in the Device Address Book An Internet fax address is the email address assigned to an Internet fax machine or service Manually Editing the Address Book You can use contacts groups or Favorites to edit and organize the address book manually Viewing Contacts A contact is a user with ...

Page 236: ...ck Save Add Another Managing Groups Groups allow you to send a file to multiple address book contacts at the same time Unknown Groups are unrecognized groups that were created in an address book that you imported from another printer You can convert unknown groups to a fax group then add or remove contacts from the group as needed 1 In CentreWare Internet Services click Address Book 2 Under Fax se...

Page 237: ...ate the address book without manually typing address information You can allow users to send encrypted email by storing encryption certificates from received signed email Note Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently When this feature is enabled the Device Address Book can fill quickly For example if you send an email ...

Page 238: ...in the database Replace existing Device Address Book with new contacts replaces all user information in the database with user information from your csv file 7 Click Upload File 8 Click Import 9 To upload a different address book file or revise the settings click Change File Options 10 If the current address book fields match exactly the imported file fields the headings do not appear To see the m...

Page 239: ...ing address book fields 5 Click Export Configuring Device Address Book Security Settings You can allow users to edit the Device Address Book or restrict editing to system administrators only 1 In CentreWare Internet Services click Address Book 2 To set user permissions to view and manage the address book from the Management list select Security User Permissions 3 Select one of the following System...

Page 240: ... Services Internet Fax Setup Address Books 2 Under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes 3 To set the default address book that users see at the control panel under Default Address Book View select an address book 4 To save click Apply LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses Fo...

Page 241: ...k Use the utility to download soft fonts to your printer such as your company branded fonts or unicode fonts to support multiple languages Then you can add delete or export the fonts to a file You can add or delete printers in the utility printer list to display only those printers you want to manage Download the latest software update file in dlm format from the Xerox Support website at www xerox...

Page 242: ...n 6 Insert a USB Flash drive in the USB port on the back of the printer then touch Download Enhanced Log File A confirmation message displays when file transfer is complete 7 To disable enhanced logging touch Basic then touch OK 8 Remove the USB Flash drive then touch Restart The printer restarts Downloading a Network Log 1 In CentreWare Internet Services click Properties General Setup 2 Click Net...

Page 243: ...nternet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer users To add your own custom information 1 In CentreWare Internet Services click Support 2 Click Edit Settings 3 Update the fields with your information then click Save ...

Page 244: ...You can specify the details such as device model IPv4 address host name contact name or HTTP address to appear on the control panel 1 In CentreWare Internet Services click Properties General Setup Display Device Information 2 To display the required device information under Information Field select an option 3 Click Apply ...

Page 245: ...ion by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet Enabling Xerox Online Support 1 In CentreWare Internet Services click Properties Services 2 Click Service Registration 3 Under Enabled select the check box next to Xerox Online Suppor...

Page 246: ...d is 1111 This procedure causes the printer to restart and be unavailable over the network for several minutes Restarting the Printer at the Control Panel Using Software Resets to restart the printer is faster and wastes fewer consumables than powering the printer on and off Restarting the printer can take up to five minutes during which time CentreWare Internet Services is not available 1 At the ...

Page 247: ...fline Taking the printer offline allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Workflow Scanning are unavailable 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings 3 Touch Online Offline 4 Touch Online or Offline 5 Touch Close 6 Press the Log In Out butt...

Page 248: ...uide Resetting the Printer to Factory Default Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Reset UI to Factory Settings 3 Touch Restart CAUTION All current settings are lost All settings are reset to factory defaults ...

Page 249: ...rsion 1 In CentreWare Internet Services click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Determining the Printer Software Version 1 In CentreWare Internet Services click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Enabling Upgrades 1 In Ce...

Page 250: ...s click Security Installation Policy To restrict software upgrades click Restrict Upgrade then click OK To upgrade the printer software manually 1 Under Manual Upgrade to locate and select the software upgrade file in dlm format click Browse or Choose File 2 Click Open or Choose File 3 Click Install Software Notes Software installation begins several minutes after you submit the software to the pr...

Page 251: ...on lets you customize the bias based on the type of originals being scanned and the output required Scan from Document Glass selects the bias toward color or monochrome for scanning using the document glass Scan from Document Feeder selects the bias toward color or monochrome for the document feeder Photo Text Settings selects the bias toward photo or text quality based on which is more important ...

Page 252: ......

Page 253: ...istrator Guide This chapter includes Xerox Extensible Interface Platform 254 Auxiliary Interface Kit 255 Driver Download Link 256 Creating a Custom Single Touch Scan Service 257 Weblet Management 260 Configuring Weblet Settings 261 11 Customization and Expansion ...

Page 254: ...face Platform Second Generation browser For details contact your Xerox representative Enabling Extensible Services 1 In CentreWare Internet Services click Properties General Setup 2 Click Extensible Services Setup 3 Ensure that the Extensible Service Registration Web service is enabled To enable under Setup next to Extensible Service Registration click Edit 4 Under Enable Extensible Services if yo...

Page 255: ... coin operated printer accessory or a card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting Settings 3 Touch Accounting Mode Auxiliary Access 4 Touch Auxiliary Device Type and select your device type 5 Touch Save twice See also...

Page 256: ...ebsite You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link 1 In CentreWare Internet Services click Properties General Setup 2 Click Configure Driver Links 3 Under Display Option select Hide Link to hide the link 4 Under Software Links select Custom Link and type a link to direct us...

Page 257: ...ded Set the service as the default screen that appears on the touch screen as needed Creating a Single Touch Scan Service 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Single Touch Service 3 Click Create 4 Type a name and description for the service 5 Click Create Customizing the Appearance of Your Service 1 On the Configure Your Service page under Action ne...

Page 258: ...efault image settings associated with the service 4 Click Apply To see how the service looks on the printer touch screen click Preview Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Specifying the Custom Icon Image Files that Appear on the Service Home Page You can specify the icon image fi...

Page 259: ...le destination to the template 1 In CentreWare Internet Services click Scan 2 Under Templates select a template 3 Click Save 4 To view or edit the template click View Edit Template 5 To create a template click Create a New Template Locking or Hiding Your Service from Appearing on the Control Panel To lock or hide the service from appearing on the control panel configure Services and Tools user per...

Page 260: ...ile then click Choose or Open 4 Click Install Weblet Enabling Weblet Installation at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Weblet Settings 3 Touch Weblet Install Policy 4 Touch Allow Installation 5 Touch Close Installing a Weblet at the Control Panel Before you begin save the weblet file to a USB Flash dri...

Page 261: ...ion and Expansion Xerox WorkCentre 7970 Multifunction Printer 261 System Administrator Guide Configuring Weblet Settings To configure settings for a specific weblet next to the weblet name under Action click Edit ...

Page 262: ......

Page 263: ...Xerox WorkCentre 7970 Multifunction Printer 263 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 264 A Audit Log Event Identification Numbers ...

Page 264: ...Server fax job 8 Internet fax 9 Email job 10 Audit Log disable 11 Audit Log enable 12 Copy 13 Embedded fax 14 LAN fax job 15 Data encryption enable 16 Manual ODIO Full start 17 Manual ODIO Full complete 18 Data encryption disable 20 Scan to Mailbox job 21 Delete File Dir 22 USB Flash drive 23 Scan to Home 24 Scan to Home job 26 PagePack login 27 PostScript passwords 29 Network user login 30 System...

Page 265: ...rocess terminated 51 ODIO scheduled 53 CPSR backup 54 CPSR restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature Access Control configure 60 Device clock NTP enable disable 61 Grant revoke admin rights 62 Smartcard enable disable configure 63 IPv6 enable disable configure 64 802 1X enable disable configure 65 Abnormal system termination 66 Local Authentication enab...

Page 266: ...o Mailbox folder password change 93 Embedded fax mailbox passcode 94 FTP SFTP Filing passive mode 95 Embedded Fax Forwarding rule 96 Xerox Extensible Interface Platform Weblets allow install 97 Xerox Extensible Interface Platform Weblets install 98 Xerox Extensible Interface Platform Weblets enable disable 99 Network connectivity enable disable 100 Address Book permissions 101 Address Book export ...

Page 267: ...ard directly to your device using the USB ports Wi Fi Direct keyboards are not supported Depending on the feature you can use the external keyboard to navigate fields and manage input Note These keys are not enabled on all screens Key Action Tab Moves the cursor from one field to another in the address book Esc Cancels input Enter Submits input B External Keyboard ...

Page 268: ...hortcuts on the external keyboard instead of buttons on the control panel Control Panel Button Keyboard Shortcut Services Home CTRL 8 Features Services CTRL F1 Job Status CTRL F2 Machine Status CTRL F3 Start CTRL F4 Clear All CTRL F5 Log in log out CTRL F6 Power Saver CTRL F7 Interrupt CTRL F8 Stop CTRL F9 Help CTRL 1 Language CTRL 2 ...

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