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Xerox WorkCentre 7500 Series, System Administration Manual

The Xerox WorkCentre 7500 Series is a multifunction printer designed for high-quality printing, scanning, copying, and faxing. Make sure to check out our free Quick Use Manual to get started with your new device. Download the manual from manualshive.com and unleash the full potential of your printer effortlessly.

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Contents 

 

8 

WorkCentre 7500 Series Multifunction Printer 

 

System Administrator Guide 

 

10  

Administrator 

Tools 

169

 

Monitoring Alerts and Status ..................................................................................................................................... 170

 

Alert Notification .................................................................................................................................................... 170

 

Energy Saving Settings ................................................................................................................................................. 172

 

Configuring Sleep Mode Settings at the Control Panel ......................................................................... 172

 

Setting the Date and Time ......................................................................................................................................... 173

 

Setting the Date and Time in CentreWare Internet Services .............................................................. 173

 

Setting the Date and Time at the Control Panel ...................................................................................... 173

 

Taking the Printer Offline ............................................................................................................................................ 174

 

Restarting the Printer in CentreWare Internet Services ......................................................................... 174

 

Restarting the Printer at the Control Panel ................................................................................................. 174

 

SMart eSolutions and Billing Information ........................................................................................................... 175

 

SMart eSolutions ..................................................................................................................................................... 175

 

View Usage and Billing Information .............................................................................................................. 177

 

Cloning ................................................................................................................................................................................ 178

 

Creating a Clone File ............................................................................................................................................. 178

 

Installing a Clone File ........................................................................................................................................... 178

 

Address Books .................................................................................................................................................................. 179

 

Internet Fax and Email Address Book............................................................................................................ 179

 

Fax Address Book .................................................................................................................................................... 181

 

LAN Fax Address Book .......................................................................................................................................... 181

 

Font Management Utility ........................................................................................................................................... 182

 

Network Logs .................................................................................................................................................................... 183

 

Downloading a Network Log Using a USB Flash Drive........................................................................... 183

 

Downloading a Network Log from CentreWare Internet Services .................................................... 183

 

Customizing Printer Contact Information ........................................................................................................... 184

 

Updating the Printer Software .................................................................................................................................. 185

 

Enabling Upgrades ................................................................................................................................................. 185

 

Manually Upgrading Printer Software ........................................................................................................... 185

 

Manually Updating the Software Using a USB Flash Drive ................................................................. 185

 

Configuring Automatic Updates ...................................................................................................................... 186

 

Xerox Online Support .................................................................................................................................................... 187

 

Enabling Xerox Online Support ......................................................................................................................... 187

 

11    Customization and Expansion 

189

 

Xerox Extensible Interface Platform....................................................................................................................... 190

 

Enabling Extensible Services .............................................................................................................................. 190

 

Auxiliary Interface Kit ................................................................................................................................................... 191

 

Driver Download Link .................................................................................................................................................... 192

 

Customizing or Hiding the Driver Download Link ..................................................................................... 192

 

A    Audit Log Event Identification Numbers 

193

 

Audit Log Event Identification Numbers .............................................................................................................. 194

 

Summary of Contents for WorkCentre 7500 Series

Page 1: ...tre 7500 Series Multifunction Printer Xerox WorkCentre 7500 Series System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra...

Page 2: ...United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trad...

Page 3: ...g CentreWare Internet Services 19 Locking or Unlocking the Printer 19 Changing the System Administrator Password 19 Using the Configuration Overview Page 20 Assigning the Printer Name and Location 20...

Page 4: ...SMTP Settings Optional Information 44 LDAP 46 Configuring LDAP Servers 46 Configuring LDAP Server Optional Information 46 Configuring LDAP Contexts 47 Configuring LDAP User Mappings 48 Configuring LD...

Page 5: ...3 Managing Protocol Groups 85 Managing Host Groups 86 Managing Security Policies 87 Security Certificates 88 Installing a Digital Certificate 89 802 1X 92 Enabling and Configuring 802 1X at the Contro...

Page 6: ...rom USB 114 Enabling Print from USB 114 6 Managing Copy Functions 115 Specifying Default Copy Settings 116 Changing the Reading Order 117 Accessing Copy Presets 118 Edge Erase Presets 118 Changing Ima...

Page 7: ...ax Image Quality Settings 154 Configuring Fax Settings Layout Adjustment 154 Configuring Server Fax Filing Options 154 Internet Fax 155 Configuring Default Internet Fax Settings 155 Configuring Intern...

Page 8: ...ling a Clone File 178 Address Books 179 Internet Fax and Email Address Book 179 Fax Address Book 181 LAN Fax Address Book 181 Font Management Utility 182 Network Logs 183 Downloading a Network Log Usi...

Page 9: ...Contents WorkCentre 7500 Series Multifunction Printer 9 System Administrator Guide...

Page 10: ......

Page 11: ...WorkCentre 7500 Series Multifunction Printer 11 System Administrator Guide This chapter includes Overview 12 More Information 13 1 Introduction...

Page 12: ...eport listing the current printer configuration Review the report and locate the printer IP address For details see Configuration Report on page 17 5 Open a Web browser and type the IP address of your...

Page 13: ...for your printer Includes online technical support Online Support Assistant and driver downloads www xerox com office WC75xxsupport Information about printer menus or error messages Control panel Hel...

Page 14: ......

Page 15: ...on Printer 15 System Administrator Guide This chapter includes Physically Connecting the Printer 16 Initial Setup at the Control Panel 17 Initial Setup in CentreWare Internet Services 19 Physical Conn...

Page 16: ...d to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to...

Page 17: ...pplies After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints Configuration Report The Configuration Report lists all current settings of the...

Page 18: ...ices connected to the network such as a hub do not always detect the correct speed Refer to the configuration report to ensure that the printer detects the correct network speed 1 At the printer contr...

Page 19: ...rnet Services At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Locking or Unlocking the Printer 1 In CentreWare Internet Services...

Page 20: ...n 1 In CentreWare Internet Services click Properties Description 2 Under Device Name type a name for the printer 3 Under Location type the location of the printer 4 Click Apply to save the new setting...

Page 21: ...Initial Setup WorkCentre 7500 Series Multifunction Printer 21 System Administrator Guide...

Page 22: ...te Restart the printer for the new settings to take effect Setting USB Options 1 In CentreWare Internet Services click Properties Connectivity Physical Connections 2 Click USB Settings 3 Under USB Con...

Page 23: ...his chapter includes AppleTalk 24 NetWare 25 IP 27 SLP 32 FTP 33 SNMP 34 SSDP 38 Microsoft Networking 39 LPR LPD 40 Raw TCP IP Printing 41 SMB Filing 43 SMTP Server 44 LDAP 46 HTTP 52 POP3 54 Proxy Se...

Page 24: ...to assign to your printer Determine the AppleTalk Zone if used to assign to your printer 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click AppleTalk 3 Under Protocol s...

Page 25: ...om the Filing Transport menu 5 Select the Frame Type from the menu Options are Auto Ethernet II Ethernet 802 2 Ethernet 802 3 6 Type a polling rate between 1 240 seconds for the print server in Queue...

Page 26: ...hat represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS selec...

Page 27: ...e Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings TCP IP Settings 3 Touch Dynamic Addressing 4 Touch Disabled then touc...

Page 28: ...uring IP Settings in CentreWare Internet Services If your printer has a valid network address you can configure TCP IP settings in CentreWare Internet Services Configuring IPv4 You can use IPv4 or IPv...

Page 29: ...ck Properties Connectivity Protocols 2 Click IP IPv6 3 Under Protocol select Enabled to enable the protocol CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare Internet Services To...

Page 30: ...XRX_xxx where xxx is the MAC address of the printer Note If no host name or a different host name appears under Verified Host Name the host name did not successfully register to the DNS server Ensure...

Page 31: ...n the printer is turned off 7 Under Remove this Device s IPv6 DNS Registration at power down select Enabled if necessary This option allows the printer to release the current DCHP assigned address and...

Page 32: ...es Connectivity Protocols 2 Click SLP 3 Under Protocol select Enabled 4 Under Directory Agent type the IP address for the Directory Agent DA if one is used This entry is optional 5 If you use scopes t...

Page 33: ...ftware upgrade can use FTP as a filing service Note In Active mode data transfers over a fixed known port from a connection made from the server In Passive mode data transfers over a random port numbe...

Page 34: ...vity Protocols 2 Click SNMP 3 Select Enable SNMP v1 v2c Protocols to enable the protocol 4 Select Enable SMNP v3 Protocols to enable the protocol 5 Under Authentication Failure Generic Traps select En...

Page 35: ...orresponding changes to GET or SET community names applications using SNMP 6 Type a name up to 256 characters for the default TRAP Community Name or use the default value of SNMP_TRAP Note Use the Def...

Page 36: ...in the previous settings 10 Click Cancel to return to the previous page Configuring SNMP Advanced Settings You can add edit or delete IP and IPX addresses for Network Management workstations that rece...

Page 37: ...onfigured to receive the trap 3 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application receiving the trap 4 Type the IPX Socket Number of the computer running the SN...

Page 38: ...fication and discovery routing options 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SSDP 3 Under Protocol select Enabled 4 Under Cache Control type a value between...

Page 39: ...e the host name used to provide shared access and authenticate interprocess communication in the SMB Host Name field 6 If desired type a descriptive comment in the SMB Host Name Comment field 7 Type t...

Page 40: ...for job name and owner This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 7 Select the desired option from the Pl...

Page 41: ...tween 0 1800 before the job is processed with an End of Job character The default time is 300 seconds 8 Select Enabled for PDL Switching to allow the printer to switch automatically between multiple s...

Page 42: ...o Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document of Job To restrict banner pages to print for jobs that...

Page 43: ...inter authenticates to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer attempts to authenticate u...

Page 44: ...include IPv4 IPv6 or Host Name 5 Type the appropriately formatted address and port number The default port number is 25 6 Type the email address assigned to the printer by the SMTP server in the multi...

Page 45: ...e SMTP server 6 If you select System type the Login Name and Password used to access the server 7 Enable Select to save new password to update the password for an existing Login Name 8 If authenticati...

Page 46: ...t Services click Properties Connectivity Protocols 2 Click LDAP 3 To add a new LDAP server click Add New 4 To edit an LDAP server click Edit next to the server you want to edit 5 To copy an LDAP Serve...

Page 47: ...search criteria The default number is 25 You can also type the LDAP server maximum 7 Under Search Timeout select Use LDAP Server Timeout to allow the printer use the LDAP server current settings To s...

Page 48: ...ensure that the Internet Fax field is not set to No Mappings Available in the drop down menu This setting prevents the Network Address Book from displaying on the Internet Fax screen on the printer c...

Page 49: ...ted click Close Configuring Device Access 1 Click Authorization Access at the top of the LDAP Server page 2 On the Authorization Access page click the Device Access tab 3 In the Services Pathway field...

Page 50: ...verify if a user has access to either role type the user name in the Enter User Name field then click Test If the pathway is locked and if the user is a member of the LDAP group the group appears next...

Page 51: ...N formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 3 To configure an LDAP Authentication filter under Email Address Book Filter select Ena...

Page 52: ...pe the time between 1 60 seconds that the printer waits for a response from a connected user before terminating the connection The default time is 15 seconds Note Increasing the Keep Alive Timeout can...

Page 53: ...le or disable all services at one time click Enable All or Disable All 2 If additional settings are required for a selected service the status column indicates the required update and a Settings butto...

Page 54: ...ties Connectivity Protocols 2 Click POP3 Setup 3 Under Server Information select either IPv4 or Host Name for the address type 4 Under POP3 Server type the appropriately formatted address and port num...

Page 55: ...To keep any devices behind it anonymous for security purposes To cache content from resources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In Ce...

Page 56: ...h Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click NTP 3 Under Network Time Protocol select Enabled to enable the proto...

Page 57: ...soft that provides a standard method for discovering and using network connected devices It is supported in Windows Vista and Windows Server 2008 operating systems WSD is one of several supported comm...

Page 58: ...he printer uses to come out of Sleep Mode 7 Click Apply to save the new settings or Undo to retain the previous settings See also NetWare on page 25 Sleep Mode Network Settings Advanced You can allow...

Page 59: ...es Setting Up Access Rights 60 Secure HTTP SSL 75 FIPS 140 2 76 Stored Data Encryption 78 IP Filtering 79 Audit Log 81 IPsec 83 Security Certificates 88 802 1X 92 System Timeout 95 Overwriting Image D...

Page 60: ...printer compares the user credentials to the information stored in the User Information Database Use this authentication method if you have a limited number of users or do not have access to an authen...

Page 61: ...ormation stored in the User Information Database Use this authentication method if you have a limited number of users or do not have access to an authentication server Setting up Local Authentication...

Page 62: ...ed in the Non Authenticated User role If you have created any user roles they also appear in the list 6 Click Save to apply the new settings or Cancel to return to the previous screen Editing User Inf...

Page 63: ...screen of the printer until an authorized user logs in 6 Click Apply to save the new settings or Undo to retain the previous settings User Permissions Print permissions are rules that allow you to co...

Page 64: ...day Friday from to allow printing on weekdays Select when users are allowed to print from the From Time and To Time menus Time of Day Advanced to allow printing on specific days during a specific time...

Page 65: ...the job was sent To control print permissions for an application the Application ID of the application must be associated with an Application Group Name If you send a job from an application that is...

Page 66: ...edit permissions for the System Administrator or Accounting Administrator roles Users assigned to the System Administrator Role can access all features of the printer Users assigned to the Accounting...

Page 67: ...The printer compares the user credentials to the information stored on an authentication server Setting up Network Authentication 1 In CentreWare Internet Services click Properties Security Authentic...

Page 68: ...server select a server from the list and click Copy From 11 Click Edit to update the settings Configuring Authentication Server Settings for Kerberos Windows 2000 2003 1 On the Xerox Access Setup page...

Page 69: ...dress type Options are IPv4 Address or Host Name 7 Type the appropriately formatted address and port number The default port number is 137 8 Click Save Server 9 To specify server settings for an alter...

Page 70: ...and Password fields to access the server f If you select System type the Login Name and Password used to access the server Retype the password to verify g Enable Select to save new password to update...

Page 71: ...ation method to allow users to access the printer without a smart card Under Alternate authentication method on the machine s touch interface select User Name Password Validated Remotely on the Networ...

Page 72: ...an configure the printer to validate certificates installed on the domain controller 1 On the Xerox Access Setup page under Action click Edit next to Certificate Validation 2 Select a validation metho...

Page 73: ...n appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature...

Page 74: ...Configure 3 Under Server Communication select the address type and port number Options are IPv4 Address or Host name 4 Type the appropriately formatted address and port number The default port number...

Page 75: ...encryption is protocol independent You can turn SSL on or off for each protocol or scan destination as needed Before you begin Ensure DNS is enabled and configured Ensure that the date and time confi...

Page 76: ...is an example Validates certificates for features where the printer is the client in the client server relationship CA certificates for LDAP Xerox Extensible Interface Platform EIP and SMart eSolutio...

Page 77: ...Security WorkCentre 7500 Series Multifunction Printer 77 System Administrator Guide Note When FIPS 140 Mode is enabled only FIPS compliant certificates can be installed on the printer...

Page 78: ...ling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click Apply...

Page 79: ...mber between 0 32 for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address wit...

Page 80: ...System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 Under Move sele...

Page 81: ...heet application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into ten columns Index Column 1 lists a unique value that identifies the event Date Colum...

Page 82: ...Folder Name or Accounting Account ID display when Network Accounting is enabled Note Authentication must be configured to record the user name in the Audit Log Completion Status Image Overwrite Status...

Page 83: ...y UDP port 3702 Up to 10 additional services Enabling IPsec Before you begin Ensure that Secure HTTP SSL is enabled 1 In CentreWare Internet Services click Properties Security 2 Click IPsec 3 Under En...

Page 84: ...that identifies the outbound Security Association SA 6 Under Hash select from the following SHA1 None 7 Under Enter Keys as select ASCII format or Hexadecimal number 8 Type a 20 character ASCII key o...

Page 85: ...e Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address 5 Under IPsec Security select ESP AH or BOTH 6 Type the Key Lifetime and select Seconds Minutes o...

Page 86: ...o to retain the previous settings Click Cancel to return to the previous page Editing or Deleting a Protocol Group To edit or delete a protocol group select the protocol group from the list and click...

Page 87: ...policy list order determines the overall policy behavior Defining a Security Policy 1 Click Security Policies at the top of the IPsec page 2 Under Define Policy select a Host Group from the menu 3 Sel...

Page 88: ...ign other certificates Trusted Certificate A self signed certificate from another device that you want to trust To ensure that the printer can communicate with other devices over a secure trusted conn...

Page 89: ...ng a Xerox Device Certificate is less secure than creating a certificate signed by a trusted CA If you do not have a server functioning as a Certificate Authority install a Xerox Device Certificate on...

Page 90: ...Certificates 3 Click the CA Signed Device Certificate s tab 4 Select Install CA signed Device Certificate 5 Click Browse or Choose File navigate to the signed certificate in pem or PKCS 12 format and...

Page 91: ...vice Factory Defaults to delete all certificates except the Default Xerox Device Certificate Installing the Generic Xerox Trusted CA Certificate If the printer uses the Xerox Device Certificate and a...

Page 92: ...supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several minutes...

Page 93: ...want to validate a certificate Notes TLS authentication and server verification both require X 509 certificates To use these features install the necessary certificates on the Security Certificates p...

Page 94: ...cel to return to the previous page 10 Under User Name Device Name type the user name required by your authentication switch and server 11 Type the Password then retype it to confirm 12 To save the new...

Page 95: ...type the inactive time from 6 6000 minutes that the printer waits before it logs a user out of CentreWare Internet Services 4 Under Touch User Interface System Timer type the time that the printer wa...

Page 96: ...s feature Jobs stored in the Scan to Mailbox feature Fax Dial Directories Fax Mailbox contents Full Image Overwrite Full Image Overwrite deletes all image data from the printer memory and hard drive i...

Page 97: ...r Monthly frequency under Day of Week or Day of Month select the day or month that the printer deletes data 6 Under Type select Full or Standard CAUTION If you select Full the printer deletes all imag...

Page 98: ...tors restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For more information see the CentreWare Internet Services Help 1 Under StartupMode sel...

Page 99: ...select Enabled to enable the front USB port Clear the check box to disable the port 4 Next to Rear USB Ports Pair select Enabled to enable the rear two USB ports Clear the check box to disable the por...

Page 100: ......

Page 101: ...s chapter includes General Print Settings 102 Saving and Reprinting Jobs 103 Printing Jobs from CentreWare Internet Services 106 Managing Banner Page Printing Options 107 Secure Print Settings 109 Hol...

Page 102: ...er Configuration Information Pages Report select Restrict to SA to require users to log in using the administrator password when printing configuration or information pages 5 Under Delete Held Jobs Af...

Page 103: ...n the Default Public Folder To create new folders or manage folders use the Saved Jobs page Creating a Folder 1 In CentreWare Internet Services click Jobs Saved Jobs 2 On the Saved Jobs page click Cre...

Page 104: ...on Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 On the Paper Output tab click the Job Type menu then select Saved Job 5 On...

Page 105: ...egin the backup or Undo to retain the previous settings Restoring Saved Jobs from an FTP Repository 1 In CentreWare Internet Services click Properties Services Print From 2 Click Reprint Saved Jobs Re...

Page 106: ...Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under Pri...

Page 107: ...No to disable this option 4 Under Allow the Print Driver to Override select Yes to allow the print driver settings for banner page printing to override the setting selected on this page Under Banner S...

Page 108: ...n Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 Click the Advanced tab 5 Click to expand the Paper Output option 6 Click Ban...

Page 109: ...r ID If a user logs in at the control panel they can release Secure Print jobs that they sent Passcode User types a passcode to release a Secure Print job at the control panel 3 Type a number from 4 t...

Page 110: ...ns For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job Po...

Page 111: ...erver Print jobs are processed and spooled on your computer then sent to the printer Install XSUS on both the server and the computer Server Based Print jobs are sent unprocessed from your computer sp...

Page 112: ...nstallation creates a Xerox directory in usr or opt depending on your operating system Launching XSUS To launch XSUS from a terminal window prompt as root type xpadmin then press Enter or Return XSUS...

Page 113: ...files to support AS 400 or Iseries V5R2 or later systems The WSCO file provides printer specific PCL codes The host print transform uses these codes to select the correct tray 2 sided option font siz...

Page 114: ...int a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 99 Enabling Print from USB 1 I...

Page 115: ...e 7500 Series Multifunction Printer 115 System Administrator Guide This chapter includes Specifying Default Copy Settings 116 Changing the Reading Order 117 Accessing Copy Presets 118 6 Managing Copy...

Page 116: ...3 Touch Copy Service Settings 4 Touch Feature Defaults 5 Make the desired changes to the settings on the following tabs Copy Update Output Color Reduce Enlarge settings Paper Supply 2 Sided Copying a...

Page 117: ...options 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service Settings 4 Touch Reading Order Options 5 Under Scan Order...

Page 118: ...Side 1 then touch the arrows to change the amount to erase from each edge 4 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 5 Touch Save Changin...

Page 119: ...Administrator Guide This chapter includes Scanning to a Folder on the Printer 120 Scanning to an Email Address 124 Workflow Scanning 125 Scan to USB 136 Scanning to a User Home Folder 137 Configuring...

Page 120: ...llowed to scan files create folders and assign passwords to their folders on the printer 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Scan Policies 3 Under Scan...

Page 121: ...ify Folder To edit the default scan settings for the folder click Personalize Settings Click Edit to edit the scan settings For more information see the CentreWare Internet Services Help Deleting Scan...

Page 122: ...Properties Services 2 Click Scan to Mailbox Folders 3 Under Created Folder Operations select the folder from the menu 4 Under Created Folder Operations type a new password for Change Folder Password...

Page 123: ...rkCentre 7500 Series Multifunction Printer 123 System Administrator Guide Available The space left for scanned images Percentage Used The amount of space used by scanned images as a percentage of the...

Page 124: ...rver For details see Configure SMTP Server Settings on page 44 Create an email account for the printer The printer uses this address as the default text in the From field of the email Editing Default...

Page 125: ...ns explaining how to use this feature see the User Guide at www xerox com office WC75xxdocs Before you begin Ensure that Secure HTTP SSL is enabled Ensure that a certificate is installed on the printe...

Page 126: ...e IPv4 or Host Name 7 Type the appropriately formatted address and port number in the Default Repository Server field for the FTP or SFTP location 8 In the Default Repository Document Path field type...

Page 127: ...henticated users to access the server Authenticated User The printer uses the user name and password of the authenticated user to access the server Prompt at User Interface Users type the login name a...

Page 128: ...ent repository requires different login credentials than the ones required to access the printer System The printer uses the information provided in the Login Name and Password fields to access the se...

Page 129: ...field 5 Select HTTP or HTTPS from the Default Repository Protocol drop down menu 6 Select the address type Options include IPv4 IPv6 or Host Name 7 Type the appropriately formatted address and port n...

Page 130: ...template settings and can then be edited as required The default template cannot be deleted 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Default Template 3 Un...

Page 131: ...trol panel Select Record User Input in Job Log to write any masked data to the Job Log file Consider data security issues before selecting this option 7 Validate Data Before Scanning options can be av...

Page 132: ...0 Next to File Format select PDF Note Do not select PDF A If you select PDF A a password protected PDF is not created 11 Click Apply 12 If you allowed users to create a password but did not select Mas...

Page 133: ...The display elements are Date Time Job ID User ID Custom Text Type any custom text you that want to appear in the file name For example select the first Custom Text field and type an underscore _ The...

Page 134: ...t of templates that displays at the control panel when you change them Note If you are not using a template pool repository select Update Now to return a partial list of templates This option does not...

Page 135: ...Select HTTP or HTTPS 5 Under Protocol select the address type Options are IPv4 IPv6 or Host Name 6 Type the appropriately formatted address and port number in the IP Address Port field The default por...

Page 136: ...document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 99 Enabling Scan to USB 1 In CentreWare Internet Services click Propert...

Page 137: ...an LDAP directory a Select LDAP Query b To check your LDAP mapping settings click LDAP Mapping for Home Directory 7 To scan to a shared network folder a Select No LDAP Query b In the Network Home Path...

Page 138: ...ed on the printer XSU installs when you install scan drivers For instructions explaining how to use this feature see the User Guide at www xerox com office WC75xxdocs Notes Ensure Secure HTTP SSL is e...

Page 139: ...WorkCentre 7500 Series Multifunction Printer 139 System Administrator Guide This chapter includes Embedded Fax 140 Server Fax 149 Internet Fax 155 LAN Fax 158 8 Faxing...

Page 140: ...odels can send faxes Enabling Embedded Fax 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch Fax Setup 4 To...

Page 141: ...right arrows to select a time between 0 15 seconds for answer delay 3 Touch Save Enabling Ring Volume 1 On the Incoming Fax Defaults screen touch Ring Volume 2 If you want the printer to ring when a...

Page 142: ...t the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax If the exact paper size is not available the printer prints to the next best match and scale...

Page 143: ...rinter control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch the down arrow to scroll 4 Touch Mailbox Setup 5 Touch the assigned...

Page 144: ...jobs automatically Options are Failed pages without a cover page s Whole Job without a cover page Failed page s with a cover page Whole job with a cover page 4 Touch Save Batch Send 1 On the Transmiss...

Page 145: ...age printing options Touch Reduced Image to print a smaller thumbnail image of the first page of the fax on the confirmation report Touch Cropped Image to print a larger thumbnail image of the first p...

Page 146: ...e Creating a Fax Forward Rule 1 In CentreWare Internet Services click Properties Services 2 Click Embedded Fax Fax Forward 3 Next to a Rule Name click Edit 4 To base the new rule on an existing rule n...

Page 147: ...Name and type the address or host name 2 Type the following information Share Document Path Login Name Password Retype Password 3 To update an existing password select the check box next to Select to...

Page 148: ...72 to retain the files before deleting them Touch Keep Forever to keep files on the printer until you manually delete them 6 Touch Stored Documents Touch Delete On Poll to delete the file immediately...

Page 149: ...transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line You can set up a repository that uses one of the following protocols FTP SFTP SMB HTTP...

Page 150: ...thenticated User and Domain The printer uses the domain name user name and password of the authenticated users to access the server Authenticated User The printer uses the user name and password of th...

Page 151: ...cess the server Prompt at User Interface Users type the login name and password at the control panel Select this option if you do not have an authentication server Select this option if your document...

Page 152: ...Domain The printer uses the domain name user name and password of the authenticated users to access the server Authenticated User The printer uses the user name and password of the authenticated user...

Page 153: ...nter uses the information provided in the Login Name and Password fields to access the server 6 Type the Login Name and Password if the system directly accesses the file server 7 Click Apply to save t...

Page 154: ...retain the previous settings Configuring Fax Settings Layout Adjustment 1 Under Layout Adjustment click Edit 2 Set the desired parameters 3 Click Apply to save the new settings or Undo to retain the p...

Page 155: ...Fax jobs select Enable next to Activity Report 5 Next to Delivery Confirmation Timeout type the maximum number of hours between 0 72 that the printer attempts to confirm an Internet Fax job before th...

Page 156: ...k Internet Fax Defaults 3 Under Filing Options click Edit 4 Select the desired file format Options are Multi Page TIFF PDF images or PDF A images 5 To print a report listing the delivery status for ea...

Page 157: ...etting from the drop down menu for Stapling and 2 Sided Printing 6 Under Receipt Options select Send Confirmation reply when requested allow device to send MDN to send a Mail Delivery Notification MDN...

Page 158: ...istrator Guide LAN Fax Local Area Network LAN Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax...

Page 159: ...nction Printer 159 System Administrator Guide This chapter includes Xerox Standard Accounting 160 Network Accounting 164 Enabling Accounting in Print Drivers 166 Displaying Your Company Logo on the Bl...

Page 160: ...tings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 178 on page 178 Enabling Xerox Standard Accounting 1 In CentreWare Internet Services click...

Page 161: ...new name under Account Name c Click Save 3 To view usage details for an account under Actions click View Usage 4 To delete an account in the table at the bottom of the page select the check box next...

Page 162: ...sage Limits Once a user reaches their maximum usage limit they are no longer able to use that feature until the administrator resets their limit When they log in to the printer they are presented with...

Page 163: ...port that lists the number of impressions recorded for each user and each account To print a report 1 In CentreWare Internet Services click Properties Accounting Xerox Standard Accounting 2 Click Repo...

Page 164: ...ted for accounting information when submitting a job to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure X...

Page 165: ...alue type an ID between 1 32 characters then touch Save e To prevent typed information from being displayed on the control panel touch Mask Entries then touch Save 6 Touch Code Entry Validation and se...

Page 166: ...vice 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to exit Enabling Accounti...

Page 167: ...n auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an identification card to access the feature Disp...

Page 168: ......

Page 169: ...nergy Saving Settings 172 Setting the Date and Time 173 Taking the Printer Offline 174 SMart eSolutions and Billing Information 175 Cloning 178 Address Books 179 Font Management Utility 182 Network Lo...

Page 170: ...fication Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and type up to five email addresses to receive selected alerts 4 Under Recipient Group Preferences for the...

Page 171: ...more frequently the warnings appear 4 Click Apply to save the new settings or Undo to retain the previous settings Low Supply Warning You can set the printer to display warnings in the printer status...

Page 172: ...ording to a schedule you specify 4 Under Fast Resume touch On to reduce the wake time This option changes the default sleep and low power timeout periods and increases energy usage 5 If you selected S...

Page 173: ...and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Sele...

Page 174: ...CentreWare Internet Services click Status Description Alerts 2 At the bottom of the page click Reboot Machine then click OK Notes If your printer is locked type the system administrator user name and...

Page 175: ...acturer It is suited for large enterprise businesses For more information see www xerox com centrewareweb Once the software is installed MeterAssistant automatically enables Note SMart eSolutions is n...

Page 176: ...ly manages ink supplies for network equipment and monitors actual usage To view the current supplies status 1 In CentreWare Internet Services click Status SMart eSolutions 2 Click Supplies Assistant T...

Page 177: ...ick Status Usage Counters The complete list of pages printed or generated by the printer appears 2 Click Refresh to update the page Billing Information The Billing Information page displays current re...

Page 178: ...features that you want to clone to other printers All features are selected by default 4 To view the specific parameters that can be cloned for any of the features click View Feature Details 5 Click C...

Page 179: ...book Defining Address Book Security 1 In CentreWare Internet Services click Address Book 2 Click Access Rights 3 Select one of the following System Administrators Only to require users to log in as an...

Page 180: ...lete All Names The Public Address Book dialog box appears 3 Click Delete All Names Editing the Public Address Book as a csv File If you have many addresses manage the list in a spreadsheet application...

Page 181: ...nternet Fax Address 4 Click Next 5 Under Import Options select the action you want to occur when the file imports Add your new content to the existing Public Address Book This option merges your new f...

Page 182: ...rk You can download the Xerox CentreWare Font Management Utility on the Xerox website at www xerox com office WC75xxdrivers Use the utility to download soft fonts to your printer such as your company...

Page 183: ...SB port on the back of the printer and touch Download Enhanced Log File A confirmation message displays when file transfer is complete 6 Touch Basic to disable Enhanced logging and touch Save 7 Remove...

Page 184: ...nternet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer...

Page 185: ...rties General Setup 2 Click Machine Software 3 Click Upgrades 4 Under Upgrades select Enabled 5 Click Apply Manually Upgrading Printer Software 1 In CentreWare Internet Services click Properties Gener...

Page 186: ...navigation pane 7 Under Auto Upgrade select Enabled The Auto Upgrade page expands 8 Under Refresh Start Time select Hourly or Daily If you select Daily type the time in hours and minutes 9 Under Proto...

Page 187: ...on by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connect...

Page 188: ......

Page 189: ...7500 Series Multifunction Printer 189 System Administrator Guide This chapter includes Xerox Extensible Interface Platform 190 Auxiliary Interface Kit 191 Driver Download Link 192 11 Customization and...

Page 190: ...CentreWare Internet Services click Properties General Setup 2 Click Extensible Services Setup 3 Under Browser Settings select Enable the Extensible Services Browser 4 Select Verify server certificate...

Page 191: ...card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed enable Auxiliary Access at the control panel 1 At th...

Page 192: ...bsite You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link 1 In CentreWare Internet...

Page 193: ...WorkCentre 7500 Series Multifunction Printer 193 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 194 A Audit Log Event Identification Numbers...

Page 194: ...b 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Embedded fax 14 LAN Fax Job 15 Data Encryption enabled 16 Manual ODIO Full started 17 Man...

Page 195: ...9 Smartcard CAC PIV access 50 Process terminated 51 ODIO scheduled 53 CPSR Backup 54 CPSR Restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature Access Control Enable d...

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