Xerox WorkCentre 4265 System Administrator Manual Download Page 14

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Initial Setup

Xerox

WorkCentre

4265 Multifunction Printer

System Administrator Guide

Physically Connecting the Printer

Connect the power cord to the printer, and plug it into an electrical outlet.

Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the

printer. Connect the other end of the cable to a correctly configured network port.

If your printer has fax installed, connect it to a correctly configured telephone line.

Turn on the printer.

Summary of Contents for WorkCentre 4265

Page 1: ...orkCentre 4265 Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do...

Page 2: ...Pad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc HP GL HP UX and PCL are trade...

Page 3: ...Assigning a Printer Name and Location 18 Printing the Configuration Report 18 Restricting Access to the Printer 19 Using the Configuration Page 19 Selecting Services to Appear on the Touch Screen 19 C...

Page 4: ...Wireless LAN WPA Enterprise 45 Configuring the Printer for Open System 46 Configuring the Printer for Shared Key or WPA WPA2 Personal 46 Configuring Wi Fi Direct 47 4 Security 49 Setting Access Rights...

Page 5: ...Page 77 Configuring Default Print Settings 78 Enabling Print Spooling Settings 79 Printing Reports 80 Configuring Secure Print Settings 81 Configuring Secure Print 81 UNIX Linux and AS 400 Printing 8...

Page 6: ...guring a Validation Server 106 Enabling Job Log 107 Setting Scanned Image File Naming Conventions 107 Hiding Showing Default Template 107 Setting Template Display Settings for the Control Panel 108 Co...

Page 7: ...s and Status 142 Alert Notification 142 Energy Saving Settings 143 Setting the Power Saver Mode Timers in CentreWare Internet Services 143 Entry Screen Defaults 144 Smart eSolutions and Billing Inform...

Page 8: ...Contents 8 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Xerox Extensible Interface Platform 162 Enabling Extensible Services 162 Managing Scan Templates 163...

Page 9: ...Xerox WorkCentre 4265 Multifunction Printer 9 System Administrator Guide This chapter includes Overview 10 More Information 11 1 Introduction...

Page 10: ...nsure that the connection is successful print a Configuration Report For details see Configuration Report on page 18 5 To access CentreWare Internet Services open a Web browser then type the IP addres...

Page 11: ...nus or error messages Press the control panel Help button Information Pages Print from the control panel or from CentreWare Internet Services click Status Information Pages CentreWare Internet Service...

Page 12: ......

Page 13: ...or Guide This chapter includes Physically Connecting the Printer 14 Assigning a Network Address 15 Accessing Administration and Configuration Settings 16 Initial Setup in CentreWare Internet Services...

Page 14: ...d to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to...

Page 15: ...15 System Administrator Guide Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default To assign a static IP address configure DNS server settings...

Page 16: ...cted for settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 At the p...

Page 17: ...gs Note You can change these settings at any time For details see the User Guide for your printer Setting Altitude Adjustment Atmospheric pressure determined by altitude can affect print quality If th...

Page 18: ...er in the address field type the IP address of the printer then press Enter or Return Assigning a Printer Name and Location The Description page displays the printer model information and product code...

Page 19: ...General Setup Configuration 2 To print the configuration report click Print System Data List Selecting Services to Appear on the Touch Screen Services must be enabled before they can be managed throu...

Page 20: ...administrator password after you configure the printer Be sure to store the password in a secure location The default password is 1111 1 In CentreWare Internet Services click Properties 2 Click Maint...

Page 21: ...This chapter includes TCP IP 22 SLP 25 SNMP 26 Configuring SNMPv3 27 Configuring SSDP 28 WINS 29 Configuring LPR LPD 30 Raw TCP IP Printing 31 Configuring IPP 32 LDAP Server 33 HTTP 37 Proxy Server 39...

Page 22: ...erver A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP If you use a Cable or DSL router see the documentation for your rout...

Page 23: ...uch Alternate DNS Server 2 then type the server address Touch OK d To close the screen touch X Configuring IP Settings in CentreWare Internet Services If your printer has a valid network address you c...

Page 24: ...nternet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast rou...

Page 25: ...tead of communicating directly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SLP 3 For Protocol select Enable 4 For Directory Agent...

Page 26: ...ss to the printer using hosts Enabling SNMP 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNMP 3 For Protocol select Enable 4 Click Apply Configuring SNMP Advanced...

Page 27: ...ntiality and manager to manager communications over SNMPv1 however it uses the simple community based security scheme of SNMPv1 1 In CentreWare Internet Services click Properties Connectivity Protocol...

Page 28: ...network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet S...

Page 29: ...st name only Using Microsoft Networking removes significant overhead for systems administrators Configuring WINS 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click WINS...

Page 30: ...Printer Remote LPR protocols provide printer spooling and network print server functionality for UNIX based systems such as HP UX Linux and Macintosh 1 In CentreWare Internet Services click Propertie...

Page 31: ...an LPR request from the computer or the use of an LPD running on the printer Raw TCP IP printing is selected in Windows as the Standard TCP IP port Configuring Raw TCP IP Settings 1 In CentreWare Inte...

Page 32: ...ting Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click IPP 3 For Protocol...

Page 33: ...erver click Edit 4 To configure server information perform the following steps a Type a Friendly Name The Friendly Name appears as the default description for the template when a user scans a job at t...

Page 34: ...append a base DN to the bind for Append Base DN select Enable f For Root to append enter the root directory of the database 7 To configure Secure LDAP Connection for Secure LDAP via SSL select Enable...

Page 35: ...Enter the Search Directory Root Notes It is not necessary to include DC Users in the Search Directory Root For details on Base DN formatting see the RFC 2849 LDAP Data Interchange Format LDIF Technica...

Page 36: ...perform the following steps a For Search Name Order select an option b Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a numb...

Page 37: ...h the Tools tab 2 Touch Network Settings Advanced Settings 3 Touch HTTP Setting 4 Touch Enable then touch OK Configuring HTTP Settings in CentreWare Internet Services 1 In CentreWare Internet Services...

Page 38: ...es select the check box next to one or more services To enable or disable all services at one time click Enable All or Disable All 4 If additional settings are required for a selected service the stat...

Page 39: ...r 3 To configure the printer to detect proxy settings automatically for Auto Detect Proxy Settings select Enabled Note If Auto Detect Proxy Settings is enabled you cannot edit the fields for HTTP Prox...

Page 40: ...t provides a standard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported commun...

Page 41: ...inting using AirPrint Wireless devices must join the same wireless network as the printer A system administrator can connect the printer by its wired network interface The device that submits the AirP...

Page 42: ...ime Protocol SNTP synchronizes the internal clocks of computers over a network connection 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNTP 3 For Name or IP Addres...

Page 43: ...can connect to a wireless LAN that includes a wireless router or wireless access point Before connecting the printer to a wireless network the wireless router must be configured with a service set id...

Page 44: ...e of the printer then disconnect the Ethernet cable 2 At the printer control panel press the Machine Status button 3 Touch Tools Network Settings Network Connectivity Wireless Note To access this feat...

Page 45: ...ovided with your wireless router or access point to record the following information Name SSID Security Options Encryption Type Passphrase Note The network name and passphrase are case sensitive Confi...

Page 46: ...System 7 For Encryption Type select an option 8 For Security Key or Passphrase type the passphrase 9 For Address Acquisition select a protocol option 10 Click Apply Configuring the Printer for Shared...

Page 47: ...irect 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click Wi Fi Direct 3 For Wi Fi Direct select On 4 For Device Name type a name to appear in a list of available wireles...

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Page 49: ...r Permissions 58 Enabling Xerox Standard Accounting 59 Configuring the Log Out Confirmation Screen 60 Secure HTTP SSL 61 FIPS 140 2 62 IP Filtering 63 Managing the Audit Log 64 IPsec 65 802 1X 66 Syst...

Page 50: ...thentication method User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Intern...

Page 51: ...equires users to swipe a pre programed identification card through a proximity card reader at the control panel This method requires a USB card reader and an authentication server that supports the Xe...

Page 52: ...ick the Pencil icon 6 To configure the LDAP Server click the Pencil icon 7 To configure the Log Out Confirmation Screen select an option User Database The user database stores user credential informat...

Page 53: ...Server Settings for Kerberos 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 For Authentication Server click the Pencil icon 4 For Authenticati...

Page 54: ...s rights using Convenience Authentication 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 To require users to swipe a pre programmed identificat...

Page 55: ...Out Confirmation Screen select an option The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Ser...

Page 56: ...Certificate type the host name 9 For KDC Certificate EKU select an option 10 Click Apply Setting the Inactive Time Limit 1 In CentreWare Internet Services click Properties Login Permissions Accountin...

Page 57: ...stem Administrator Guide Creating a Passcode 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 Click Passcode 4 In the Passcode field type a passc...

Page 58: ...igure Services and Tools Permissions to Restrict access to specific services such as Copy Email or Fax Restrict access to settings managed on the Tools menu at the control panel Restrict access to set...

Page 59: ...stem Administrator Guide Enabling Xerox Standard Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Accounting Methods 3 Click Edit 4 For Current Accoun...

Page 60: ...reen 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods 3 To enable the log out confirmation screen select Show at Log Out 4 To show the log out conf...

Page 61: ...nd configured Ensure that the date and time configured on the printer is correct The time that is set on the printer is used to set the start time for the Xerox Device Certificate A Xerox Device Certi...

Page 62: ...r features where the printer is the server in the client server relationship An SSL certificate for HTTPS is an example Validates certificates for features where the printer is the client in the clien...

Page 63: ...n IP Filter to block or allow data sent from particular IP addresses Enabling IP Filtering 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 To enable IP filtering sel...

Page 64: ...a tab delimited text file to review for potential problems or security issues To enable the audit log 1 In CentreWare Internet Services click Properties Security 2 Click Audit Log 3 To enable the aud...

Page 65: ...P and UDP FTP TCP HTTP Scan Out TCP port 80 HTTPS Scan Out TCP port 443 HTTPS Web Server TCP port 443 ICMP v4 v6 IPP TCP port 631 LPR Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port...

Page 66: ...e the supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several mi...

Page 67: ...02 1X 4 Touch Enable 5 Touch Authentication Method then select the method used on your network Notes When the printer is in FIPS 140 mode EAP TLS authentication is required To configure 802 1X setting...

Page 68: ...out of the touch screen under Warning Screen touch Enabled 5 For Web System Timer type the amount of time the system waits before it logs an inactive user out of CentreWare Internet Services 6 Click A...

Page 69: ...rd image overwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including Jobs and folders stored in the Reprint Saved...

Page 70: ...t an option 4 For Frequency select an option 5 Select the time for the overwrite in hours and minutes 6 Click Apply Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite eac...

Page 71: ...abling the ports Note If USB ports are disabled you cannot use a USB card reader for authentication update the software or print from a USB Flash drive Enabling or Disabling USB Ports 1 In CentreWare...

Page 72: ...ings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare Internet Services click Properties Security 2 Click Display Network Settings 3...

Page 73: ...types of certificates A Device Certificate is a certificate for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity A CA Certificate is...

Page 74: ...ages install a Trusted CA Certificate in the Web browsers of all users 1 In CentreWare Internet Services click Properties Security 2 Click Trusted Certificate Authorities 3 To add a certificate click...

Page 75: ...ging Banner Page Printing Options 76 Printing an Error Page 77 Configuring Default Print Settings 78 Enabling Print Spooling Settings 79 Printing Reports 80 Configuring Secure Print Settings 81 UNIX L...

Page 76: ...ame You can set this option in the print driver in CentreWare Internet Services or at the control panel Note Enable Banner page printing in the print driver and at the control panel or in CentreWare I...

Page 77: ...inter 77 System Administrator Guide Printing an Error Page 1 In CentreWare Internet Services click Properties Services 2 Click Printing Error Page 3 To print an error page when a print job fails for E...

Page 78: ...orkCentre 4265 Multifunction Printer System Administrator Guide Configuring Default Print Settings 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 Configure as n...

Page 79: ...rinter 79 System Administrator Guide Enabling Print Spooling Settings 1 In CentreWare Internet Services click Properties Services 2 Click Printing Print Spooling 3 To enable print spooling for Print S...

Page 80: ...e Printing Reports Your printer has a printable set of reports These include configuration and font information demonstration pages and more 1 In CentreWare Internet Services click Properties Services...

Page 81: ...ttings You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer Configuring Secure Print 1 In CentreWare Internet Services click P...

Page 82: ...alled Perform maintenance checks and view supplies status at any time Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Installing Xerox Printer Ma...

Page 83: ...cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downloads page on the Xerox Support website 2 Copy the PPD into the CUPS ppd Xe...

Page 84: ...ce WSCO for each supported Xerox printer You only download and install the library once Notes The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS f...

Page 85: ...print a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 71 Enabling Print from USB 1...

Page 86: ...g In Out 2 Type admin then touch Next 3 Type your password then touch Done Note The system administrator user name is admin and the default password is 1111 4 At the printer control panel press the Ma...

Page 87: ...ction Printer 87 System Administrator Guide This chapter includes Changing the Default Copy Settings 88 Limiting Access to Copying 91 Managing Access to 1 Touch Services and Presets 92 Specifying ID C...

Page 88: ...s turned off or the paper supply is set to Auto Select Covers Options are unavailable To set covers defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab Not...

Page 89: ...ntrol Panel You can select the features to appear on the control panel and lock settings to prevent change To set controls for copy features 1 At the printer control panel press the Machine Status but...

Page 90: ...hine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings Copy Paper Supply Auto Detect Policy 3 Se...

Page 91: ...e Copy function You can also turn off copying To view or modify user permissions 1 In CentreWare Internet Services click Properties Services 2 Click Copy 3 To edit security settings for Security click...

Page 92: ...able for all services To set permission to save 1 Touch Services and presets 1 At the printer control panel press the Machine Status button 2 Touch Tools Service Settings 1 Touch Presets Note To acces...

Page 93: ...rties Services 2 Click ID Card Copy 3 For Defaults click the Pencil icon 4 Configure settings as needed then click Save 5 To edit security settings for Security click the Pencil icon 6 To modify user...

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Page 95: ...stem Administrator Guide This chapter includes Scanning to an Email Address 96 Email 97 Workflow Scanning 100 Scan to USB 111 Scanning to a User Home Folder 112 Enabling Remote Scanning using TWAIN 11...

Page 96: ...il feature allows you to scan a document and send it to an email address as an attachment Before you begin Configure SMTP settings For details see Configuring SMTP Server Settings on page 97 Note the...

Page 97: ...hange the default port number as needed 7 Under Device Email Address type the email address of the printer 8 If the SMTP server requires authentication for SMTP Authentication complete the following s...

Page 98: ...the Address Book settings stored in the printer for Device Address Book click Edit 4 To allow users to locate email addresses in the Device Address Book for Use Device Address Book select Yes To hide...

Page 99: ...l Signing Enablement select an option Off Use this option to disable email signing Always On Not editable by user restricts users from turning Email Signing off at the control panel On Editable by use...

Page 100: ...are Internet Services click Properties Services 2 Click Workflow Scanning 3 To configure a template for Manage Template Collection click the Pencil icon 4 To create a local template click Create Templ...

Page 101: ...ment Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername 10 If you want the printer to create XSM subfolders...

Page 102: ...con 4 Click Add New 5 In the Friendly Name field type a name for the repository 6 From the Protocol menu select FTP or SFTP 7 Select an address type 8 Type the appropriately formatted address and port...

Page 103: ...Name field type a name for the repository 6 From the Protocol menu select SMB 7 Select the address type 8 Type the appropriately formatted address and port number of your server 9 In the Share field t...

Page 104: ...a folder with read and write permissions on the Web server or alternate server Note the directory path user name and password This folder is your file repository Test the connection by logging in to t...

Page 105: ...server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scanned the printer logs in to the Web serve...

Page 106: ...lt Value is optional if you selected Editable 5 Select Require User Input to prompt the user to type data for this document management field before scanning 6 Select Mask User Input to prevent typed i...

Page 107: ...build the file name for Pre defined Text select the elements you that want to use When you select a Pre defined text element it appears in the field for Position in Name String b For Custom Text type...

Page 108: ...ore you can use the Workflow Scanning feature create and edit a template A template contains scan settings and at least one destination for the scanned image files You cannot delete the default templa...

Page 109: ...nel the printer prompts the user to create a password or accept a default password The password is required to open the PDF file 1 In CentreWare Internet Services click Properties Services 2 Click Wor...

Page 110: ...ifunction Printer System Administrator Guide Hiding Showing Default Template 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning 3 For Hide Show Policy click the Penc...

Page 111: ...n CentreWare Internet Services click Properties Services 2 Click USB 3 For USB Service Enablement configure the settings To allow users to scan to a USB drive for Scan to USB select Enable To allow us...

Page 112: ...LDAP Query This option scans to the home folder defined in an LDAP directory No LDAP Query This option scans to a shared network folder 6 If you select No LDAP Query for Network Home Path type the co...

Page 113: ...destination choose an option Logged In User The user logs in and scans the document Prompt at User Interface The user interface prompts the logged in user to enter login credentials a second time 13...

Page 114: ...o scan images into a TWAIN compliant application using the TWAIN driver Before you begin Enable the Scan Extension Web service For details see HTTP Web Services on page 38 To enable remote scanning us...

Page 115: ...49 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties Services 2 Click Scan To 3 For Defaults click the Pencil icon 4 Change the settings as needed For details see th...

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Page 117: ...Xerox WorkCentre 4265 Multifunction Printer 117 System Administrator Guide This chapter includes Fax Overview 118 Fax 119 LAN Fax 127 8 Faxing...

Page 118: ...a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine LAN Fax sends the current print job as a fax For details see the print driver sof...

Page 119: ...lephone number assigned to it Notes Not all printer models can send faxes Some printers require an optional fax hardware kit Not all printer models have multiple fax lines Configuring Fax Settings fro...

Page 120: ...il icon 3 To print a report of the transmission results after sending a fax for Automatically Print Transmission Receive Report select On 4 For Incoming Policies select the desired options a To specif...

Page 121: ...the printer 9 For Line Configuration touch an option If you have a 10 pulse per second line select Pulse 10 Touch Next 11 To restart the printer touch Reboot Fax Security When the Fax Secure Receive f...

Page 122: ...d Down arrows to select a time between 1 and 7 seconds then touch OK 7 Touch Receive Footer select an option then touch OK 8 To select an option for incoming dial tone and transmission tone touch Fax...

Page 123: ...To include header text on outgoing faxes do the following steps a Touch Send Header Text then select On b Type text in the field provided then touch OK 10 To send multiple fax jobs to a single destina...

Page 124: ...ch OK e For clear fax transmissions touch Background Suppression select Auto Suppression then touch OK 7 To close the screen touch X Fax Forwarding You can configure the printer to forward incoming fa...

Page 125: ...sign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect 2 Touch Service Settings 3 Touch Fax 4 Touch Mailbox Setup 5 Touch a mailbox in the mailbox list then touch Edit 6 Touch Mai...

Page 126: ...e Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Fax 4 Touch Setup Fax Reports Touch the arrows to scroll as needed 5 Touch Activity Report then touch an option 6 Touch OK 7 T...

Page 127: ...Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software hel...

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Page 129: ...rox WorkCentre 4265 Multifunction Printer 129 System Administrator Guide This chapter includes Xerox Standard Accounting 130 Network Accounting 135 Enabling Accounting in Print Drivers 138 9 Accountin...

Page 130: ...ng modes Install device drivers and enable accounting in those drivers for all user computers The maximum limits for IDs and accounts are as follows 1000 unique Xerox Standard Accounting user IDs 500...

Page 131: ...r 4 Type a unique User ID for the new user The user enters this information at the printer control panel to access services Xerox Standard Accounting tracks 5 Type a unique user name for the new user...

Page 132: ...ccount to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only tracked against the general acc...

Page 133: ...port prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path finishes printing Notes The maximum number of impres...

Page 134: ...n Permissions Accounting 2 Click Accounting Methods 3 For Report and Reset click Edit 4 Click Generate Report 5 Right click the Right click to download link and save the csv file to your computer Rese...

Page 135: ...rmation from the accounting server and produce formatted reports Before you begin Install and configure Xerox certified network accounting software on your network To test communication between the ac...

Page 136: ...ve 11 To set job limits for Web Services for Job Limits Web Service click Edit 12 Configure settings as needed then click Apply Configuring Accounting Prompts An accounting prompt is the text that pro...

Page 137: ...nate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Validating Accoun...

Page 138: ...iary Accounting Interface 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to e...

Page 139: ...itron or Xerox Network Accounting 5 If you want users to type their User ID and Account ID every time they print select Prompt for Every Job 6 To show characters as asterisks when the user types an ID...

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Page 141: ...Screen Defaults 144 Smart eSolutions and Billing Information 145 Cloning 148 Address Books 149 Font Management Utility 154 Customizing Printer Contact Information 155 Xerox Online Support 156 Restart...

Page 142: ...nter to send out notifications when alerts occur Possible alert types include low supply status paper supply status and paper jams To configure email alerts 1 In CentreWare Internet Services click Pro...

Page 143: ...s Energy Saver mode when it receives a print job or when you press the Power Saver button The sum of the two timers cannot exceed 120 minutes 1 At the printer control panel press the Machine Status bu...

Page 144: ...de Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel 1 In CentreWare Internet Services click Properties...

Page 145: ...l network printers and multifunction printers regardless of manufacturer Xerox CentreWare Web is suited for large enterprise businesses For details see www xerox com centrewareweb Note Smart eSolution...

Page 146: ...onsumables When Smart eSolutions is configured to communicate with Xerox SuppliesAssistant also monitors the usage of consumables The data reported to Xerox is used to replenish supplies 1 In CentreWa...

Page 147: ...ssions The impression counts shown are used for billing 1 In CentreWare Internet Services click Properties General Setup Billing Counters 2 Click Billing Information 3 To update the page click Refresh...

Page 148: ...up Configuration 2 To verify the software installed on your printer scroll down to Printer Setup Creating a Clone File 1 In CentreWare Internet Services click Properties General Setup Cloning 2 Select...

Page 149: ...can use contacts groups or Favorites to edit and organize the address book manually Viewing Contacts A contact is a user with an associated email address fax number or scan destination Contacts can be...

Page 150: ...appear in the Group Members list to the right To add all available contacts click Add All 6 To remove a contact from the group from the Group Members list on the right select the contact To remove all...

Page 151: ...contact information is enclosed in brackets To remove brackets when importing this type of csv file select Remove brackets from the beginning and end of text fields 6 Select an option Add new contact...

Page 152: ...changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 1 In CentreWare Internet Services click Address Book 2 Under Management...

Page 153: ...P on page 33 1 In CentreWare Internet Services click Properties Services Email 2 To configure Address Book Policies click the Pencil icon 3 Under Policies under Use Network Address Book LDAP to allow...

Page 154: ...k You can download the Xerox CentreWare Font Management Utility on the Xerox website at www xerox com office WC4265drivers Use the utility to download soft fonts to your printer such as your company b...

Page 155: ...et Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer user...

Page 156: ...ing information by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer...

Page 157: ...erox WorkCentre 4265 Multifunction Printer 157 System Administrator Guide Restarting the Printer in CentreWare Internet Services 1 In CentreWare Internet Services click Status General 2 Click Reboot M...

Page 158: ...4265 Multifunction Printer System Administrator Guide Resetting the Printer to Factory Default Settings 1 In CentreWare Internet Services click Status General 2 To restore the original network defaul...

Page 159: ...In CentreWare Internet Services click Properties General Setup Configuration 2 To verify the software installed on your printer scroll down to Software Versions Enabling Upgrades 1 In CentreWare Inter...

Page 160: ...et Services click Properties Maintenance 2 Click Firmware Upgrade 3 To locate and select the firmware upgrade file in dlm format click Browse or Choose File 4 Click Open 5 Click Install Software 6 To...

Page 161: ...Xerox WorkCentre 4265 Multifunction Printer 161 System Administrator Guide This chapter includes Xerox Extensible Interface Platform 162 Managing Scan Templates 163 11 Customization and Expansion...

Page 162: ...https fedorahosted org liberation fonts These fonts are licensed under GNU General Public License For details see https fedorahosted org liberation fonts browser source License txt This font is used...

Page 163: ...a name for the new template 4 Enter additional information as needed 5 Click Add 6 To edit file destinations document management fields and scan settings for a template click Edit To modify a scan tem...

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