Accounting
Xerox
®
WorkCentre
®
4265 Multifunction Printer 133
System Administrator Guide
Creating a General Account
1.
In CentreWare Internet Services, click
Properties
>
Login/Permissions/Accounting
.
2.
Click
Accounting Methods
.
3.
For General Accounts, click
Edit
.
4.
Type a unique Account ID number and a unique Account Name for the new group.
5.
Click
Add Account
.
6.
To edit the account name, click
Manage
.
7.
To view usage details for an account, click
View Usage
.
8.
To make an account the default account for new users, select the radio button next to the account.
9.
To delete an account, click
Delete Account
.
Usage Limits
Once a user reaches their maximum usage limit, they are no longer able to use that feature until the
administrator resets their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
Any impressions made after a user reaches their limit are subtracted from their limit once it is reset. If
the user limit is reached before a print job is completed, an error report prints notifying the user that
their limit has been reached. The job is deleted from the print queue, and any sheets remaining in the
paper path finishes printing.
Notes:
•
The maximum number of impressions or images sent is 16,000,000.
•
Cover sheets, banner pages, fax acknowledgment reports, and scan confirmation reports count
as impressions.
•
Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
You can set usage limits for the following options:
•
Black Printed Impressions
: This option includes all black and white print jobs and received server
fax documents.
•
Black Copied Impressions
: This option includes all black and white copies.
•
Network Images Sent
: This option includes documents sent over the network, including network
scans, scans to email, and server faxes.
•
Embedded Fax Sent
: This option includes faxed documents. The total number of documents is the
number of faxed documents, including cover sheets, multiplied by the number of destinations.
Documents sent using the Server Fax feature are not included.
•
Embedded Fax Received
: This option includes received fax documents that are printed. Documents
sent using the Server Fax feature are not included.
