Xerox WorkCentre 4118 User Manual Download

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WorkCentre 4118

32N00466

Quick Use Guide.............................................................. 1
Guía rápida de uso ........................................................ 37
Guide d’initiation rapide ................................................. 73
Guia de Uso Rápido..................................................... 109

Cover.fm Page 1 Thursday, March 2, 2006 9:41 AM

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Summary of Contents for WorkCentre 4118

Page 1: ...WorkCentre 4118 32N00466 Quick Use Guide 1 Guía rápida de uso 37 Guide d initiation rapide 73 Guia de Uso Rápido 109 Cover fm Page 1 Thursday March 2 2006 9 41 AM ...

Page 2: ...Cover fm Page 2 Thursday March 2 2006 9 41 AM ...

Page 3: ...Document Feeder Document Guides Document Input Tray Document Output Tray Control Panel Paper Tray 1 Front Cover Paper Guides Scanner Module Bypass Tray Side Cover Release lever Paper Tray 2 optional quick_use book Page 1 Thursday March 2 2006 9 38 AM ...

Page 4: ...2 quick_use book Page 2 Thursday March 2 2006 9 38 AM ...

Page 5: ...vers 12 Control Panel Overview 18 Setting and Using Features 21 Setting the Paper Size 21 Setting the Display Language 22 Copying 23 Faxing 4 in 1 only 24 Scanning 4 in 1 only 27 ControlCentre 29 Help List 31 Machine Settings 32 Troubleshooting at Install 34 Further Assistance 35 quick_use book Page 3 Thursday March 2 2006 9 38 AM ...

Page 6: ...4 quick_use book Page 4 Thursday March 2 2006 9 38 AM ...

Page 7: ...y Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND 2006 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displaye...

Page 8: ...t The Network Kit enables network printing including PostScript Macintosh and Linux print and scan drivers Xerox WorkCentre 4118x Hereafter the 4118x will be referred to in this documentation as the 4 in 1 model The 4 in 1 model provides digital copying direct printing fax and direct scanning at 17 18 pages per minute Options include an additional Paper Tray Foreign Interface Stand and Network Kit...

Page 9: ...is in the lower position turn the lever upward until it locks into place 3 Remove the drum cartridge from its bag and slide it into the machine firmly until it locks into place CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result quick_use book Page 7 Thursday March 2 2006 9 3...

Page 10: ...imum copies per cartridge 5 Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place 6 Turn the toner locking lever downwards until it locks in place Close the front cover and the side cover The product returns to standby mode quick_use book Page 8 Thursday March 2 2006 9 38 AM ...

Page 11: ...ther size lift the rear guide out of the current position and into the required position L The paper trays can hold a maximum of 550 sheets of 80 g m2 20 lb plain paper You can use A4 Letter or Legal size paper only Rear Guide 3 Fan the paper and insert it into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side quick_use book Page ...

Page 12: ...Max Fill Line Snubbers 5 Position the side guide by squeezing the lever and sliding it toward the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly Close the paper tray quick_use book Page 10 Thursday March 2 2006 9 38 AM ...

Page 13: ...ntaining different languages PaperPort SE 10 0 is image manipulation software that has a variety of features OmniPage 4 0 SE is an Optical Character Recognition OCR software that converts the scanned image into editable text documents IMPORTANT RESTRICTION THE FOLLOWING PROVISION FORMS PART OF THE LEGALLY BINDING AGREEMENT UNDER WHICH YOU ARE LICENSED TO USE THE SOFTWARE CONTAINED IN THIS PACKAGE ...

Page 14: ...WAIN and Windows Image Acquisition WIA drivers are available for scanning documents on your machine 4 in 1 only ControlCentre Used to adjust fax settings for example phonebook and print settings You can also update the firmware of the machine Macintosh Driver You can print and scan to and from Macintosh operating systems using your machine This driver is available with the optional Network Kit Lin...

Page 15: ...ws 98 Me NT 4 0 2000 Pentium II 400 MHz or higher Pentium III 933 MHz Windows XP Pentium III 933 MHz or higher Pentium IV 1 GHz RAM Windows 98 Me NT 4 0 2000 64 MB or higher 128 MB Windows XP 128 MB or higher 256 MB Free disk space Windows 98 Me NT 4 0 2000 300 MB or higher 1 GB Windows XP 1 GB or higher 5 GB Internet Explorer 5 0 or higher 5 5 All applications should be closed on your PC before b...

Page 16: ...age selection window appears select the appropriate language 3 4 Choose the components you want to install and then click Next 5 The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections quick_use book Page 14 Thursday March 2 2006 9 38 AM ...

Page 17: ...ect the Slow mode Information on changing USB modes can be found in the Help List which can be printed by following the instructions that appear on page 31 of this document 6 When the setup has completed click Finish 7 Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Workstation PC The Hardware Wizard will search for and find the drivers quick_use book Page 15 Thursday M...

Page 18: ...ntre 4118 Insert the Xerox Drivers CD into the CR ROM drive In Microsoft Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive and click OK 1 2 3 4 When the language selection window appears select the appropriate language Choose the appropriate model 5 Choose the components you want to install and then click Next quick_use book Page 16 Thursday Marc...

Page 19: ... document on the device and verify that it prints correctly The installation process is now complete 6 The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections 7 Click Finish The driver installation is now complete Instructions for installing a USB driver in Windows 98 or Me can be found in the Xerox WorkCentre 4118 User Guide or at ...

Page 20: ...All AC Menu Exit Enter Status keys Numeric Keypad Feature keys 1 7 Copy key 1 2 3 4 5 6 7 Start Stop Clear Clear All AC Fax Functions 2 in 1 Control Panel 4 in 1 Control Panel 1 2 3 4 5 6 Display Status Map Paper Supply Navigation keys Menu Exit Enter Status keys Copy fax keys quick_use book Page 18 Thursday March 2 2006 9 38 AM ...

Page 21: ...per Supply key changes the selection The Status Map indicates the selected tray Paper Tray 2 is available as an option Status Map The Status Map identifies which paper tray is selected when a paper tray is empty and when an error occurs The Status Map has a light for each paper tray A paper tray can be selected using the Paper Supply key Each time the key is pressed a different tray is selected an...

Page 22: ...stored in the machine s Dial Directory 4 in 1 only Pause Redial Use to redial the last phone number called or to add a pause when storing a number in the dial directory 4 in 1 only Numeric Keypad Use to enter alphanumeric characters Start Use to activate a job Stop Use to stop an operation at any time Clear Clear All AC Press once to clear a current entry e g an incorrect number or character entry...

Page 23: ...ation Keys and press Enter The display shows Tray 1 Size on the bottom line Press Enter Use the Navigation Keys to select the Paper Size required and press Enter to save the selection Repeat the procedure for Tray 2 Size if available and Bypass Size Press Menu Exit to exit each menu level and return to standby mode 1 Press the Machine Status key on the Control Panel Enter Machine Status 2 3 4 quic...

Page 24: ...g the Navigation Keys and press Enter The Current Language setting will appear on the display Select the Language required using the Navigation Keys and press Enter to save the selection Press Menu Exit to exit each menu level and return to standby mode 1 Press the Machine Status key on the Control Panel Enter Machine Status 2 3 4 5 quick_use book Page 22 Thursday March 2 2006 9 38 AM ...

Page 25: ...Ready to Copy display Enter the number of copies required and press Start 1 Ensure Ready to Copy displays If necessary press the Copy key to change to Copy mode The Copy key remains illuminated when selected Load originals using the Document Feeder or the Document Glass Select the Copy features required enter the quantity and press Start Ready To Copy 100 001 Number of Copies Current Reduction Enl...

Page 26: ...ine Status on the Control Panel Using the Navigation Keys select Machine Setup and press Enter Using the Navigation Keys select Machine ID and press Enter Enter your fax number using the Numeric Keypad If you enter an incorrect digit press the Navigation Key to delete the last digit Press Enter when the number on the display is correct The display prompts you to enter the ID Enter your name or the...

Page 27: ...wn on the Document Glass Press the Fax key to activate Fax mode Enter the destination fax number using the Numeric Keypad on the machine Press Start to send the fax or Lighten Darken Original Type 2 Sided Color Original Resolution Fax Key Load an original into the Document Feeder or place face down on the Document Glass Press the Fax key to activate Fax mode Press the Manual Dial key and listen fo...

Page 28: ...y on the pad cycles through each letter and the number for the key continually Stop when the letter or number required displays and press the right Navigation Key to move to the next position Continue entering letters and numbers until the full name displays Press Enter Enter the Time to Transmit and press Enter The fax will be scanned stored and then transmitted at the programmed time Deleting a ...

Page 29: ...rompts as they appear and complete a test scan You can also optimize the WorkCentre 4118 scanner to work with OmniPage SE at this time If the scan completes installation is successful If the scan fails continue to Problem Solving Problem Solving Go to the Start menu and select Programs then Nuance OmniPage SE Select Scanner Wizard Click on Select Scanning Source then click Next and then select Xer...

Page 30: ...ow If necessary drag the selection tool to the area requiring scanning Preview Select the Scan option on the TWAIN driver window The specified image displays on the screen Select File and Save The image is saved and can now be used in another document if required Remove your original from the Document Glass or Document Feeder Scan For instructions on using the WIA driver XP only refer to the Scann...

Page 31: ...e installed at the same time as the other drivers using the software CD supplied with your machine Use the following instructions to run and use ControlCentre Start the Windows software From Programs select Xerox WorkCentre 4118 then ControlCentre 1 2 Use the Phonebook tab to create and edit phonebook entries for use with Fax 4 in 1 only 3 Click on the Firmware Update tab to update the firmware of...

Page 32: ...of each tab screen For further details click the Help key in the bottom of each tab screen 4 Click on the Printer tab to set default print options 5 Click on the PCL button to set options for PCL printing 6 quick_use book Page 30 Thursday March 2 2006 9 38 AM ...

Page 33: ...en performing Machine Setup tasks Use the following instructions to print the Help List Using the Navigation Keys select the Help List and press Enter Help List Printing displays The Help List is printed Press Menu Exit to exit each menu level and return to standby mode 1 Press the Menu Exit key Enter Menu Exit 2 3 quick_use book Page 31 Thursday March 2 2006 9 38 AM ...

Page 34: ...ess Enter Using the Machine Setup Options table on the next page customize the settings to meet your requirements Press Enter to save your selections Press Menu Exit to exit each menu level and return to standby mode 1 Press the Machine Status key on the Control Panel Enter Machine Status 2 3 4 5 quick_use book Page 32 Thursday March 2 2006 9 38 AM ...

Page 35: ...s select Slow Slow Machine ID Fax Use to enter the fax number and name of the machine Name Date Time Enter the current date and time using the Numeric Keypad Use Clock Mode to set whether the machine uses a 12 or 24 hour clock Clock Mode 12 hour The machine can be configured to display time using either a 12 hour or 24 hour format 24 hour Toner Save On If On the machine produces a lower quality ou...

Page 36: ...cking material from the trays Smears lines marks or spots on copies Document Glass or Document Feeder Clean the Document Glass and the underside of the Document Feeder Refer to the User Guide for cleaning instructions Original Verify there are no defects on the original Irregular faded patches Toner unevenly distributed Remove the toner cartridge Shake it gently to distribute the toner evenly Rein...

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