Xerox VersaLink B405 User Manual Download Page 30

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Getting Started

Xerox

VersaLink

B405 Multifunction Printer

User Guide

Accessing the Printer

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If

authentication is set, to access printer features, you log in with your user credentials.

Logging In at the Control Panel

At the printer control panel, press the

Home

button.

Touch

Log In

Type the User Name using the keypad, then touch

Enter

If prompted, enter the password, then press

Enter

Touch

Note:

To access each service that is password-protected, repeat steps 3 and 4.

Summary of Contents for VersaLink B405

Page 1: ...Xerox VersaLink B405 Multifunction Printer User Guide ...

Page 2: ...re trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint Logo are trademarks of Apple Inc Google Cloud Print web printing service Gmail webmail service and Android mobile technology platform are trademarks of Google Inc HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of In...

Page 3: ...act Information 20 2 Getting Started 21 Parts of the Printer 22 Front View 22 Duplex Automatic Document Feeder 23 Control Panel 24 Internal Parts 26 Rear View 27 Power Options 28 Powering On the Printer or Exiting Low Power or Sleep Mode 28 Restarting Placing in Sleep Mode or Powering Off the Printer 29 Accessing the Printer 30 Logging In 30 Introduction to Apps 31 Information Pages 32 Printing In...

Page 4: ...Customizing App Default Settings 58 4 Xerox Apps 59 Xerox App Gallery 60 Xerox Apps Gallery Overview 60 Creating a Xerox App Gallery Account 60 Logging in to your Xerox App Gallery Account 61 Installing or Updating an App from the Xerox App Gallery 62 Device 63 Device Overview 63 About 64 Supply Status 65 Billing and Usage Counters 66 Reset to Factory Defaults 66 Remote Services 67 Address Book 68...

Page 5: ...Printing From a USB Flash Drive 111 5 Printing 113 Printing Overview 114 Selecting Printing Options 115 Print Driver Help 115 Windows Printing Options 116 Macintosh Printing Options 118 UNIX and Linux Printing 118 Mobile Printing Options 121 Printing From a USB Flash Drive 123 Printing Features 124 Managing Jobs 124 Printing Special Job Types 125 Selecting Paper Options for Printing 128 Scaling 12...

Page 6: ...Printing 143 Supported Custom Paper Sizes 144 Cardstock 144 Loading Paper 145 Changing Paper Settings 145 Loading Paper in Trays 1 4 145 Loading Paper in the Bypass Tray 148 Loading Small Paper Sizes in the Bypass Tray 150 Configuring Trays 1 4 for the Paper Length 153 Printing on Special Paper 155 Envelopes 155 Labels 161 7 Maintenance 165 General Precautions 166 Cleaning the Printer 167 Cleaning...

Page 7: ... has Formed Inside the Printer 186 Paper Jams 187 Locating Paper Jams 187 Minimizing Paper Jams 188 Clearing Paper Jams 190 Troubleshooting Paper Jams 201 Print Quality Problems 204 Controlling Print Quality 204 Paper and Media 204 Solving Print Quality Problems 205 Copy and Scan Problems 210 Fax Problems 211 Problems Sending Faxes 211 Problems Receiving Faxes 212 Getting Help 213 Viewing Warning ...

Page 8: ...18 Configuration with Three Optional 550 Sheet Feeders 219 Total Space Requirements 219 Clearance Requirements 220 Clearance Requirements with Three Optional 550 Sheet Feeders 220 Environmental Specifications 221 Temperature 221 Relative Humidity 221 Elevation 221 Electrical Specifications 222 Power Supply Voltage and Frequency 222 Power Consumption 222 ENERGY STAR Qualified Product 222 Germany Bl...

Page 9: ...226 Certifications in Europe 226 European Union Lot 4 Imaging Equipment Agreement Environmental Information 227 Germany 229 Turkey RoHS Regulation 230 Eurasian Economic Community Certification 230 Regulatory Information for 2 4 GHz and 5 GHz Wireless Network Adapter 230 Ozone Release 231 Copy Regulations 232 United States 232 Canada 233 Other Countries 234 ...

Page 10: ...ica 238 Safety Certification 239 Material Safety Data Sheets 240 C Recycling and Disposal 241 All Countries 242 North America 243 European Union 244 Domestic Household Environment 244 Professional Business Environment 244 Collection and Disposal of Equipment and Batteries 245 Battery Symbol Note 245 Battery Removal 245 Other Countries 246 D Apps Features 247 ...

Page 11: ...ational Safety 15 Maintenance Safety 17 Printer Symbols 18 Environmental Health and Safety Contact Information 20 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer 1 Safety ...

Page 12: ...to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Note Unauthorized alterations which can include the addition of new functions or connection of external dev...

Page 13: ...orming these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The following are hazards to your safety The power cord is damaged or frayed Liquid is spilled into the printer The printer is exposed to water The printer emits smoke or th...

Page 14: ...Review the electrical specification of the printer with an electrician if necessary Do not place the printer in an area where people can step on the power cord Do not place objects on the power cord If the power cord becomes frayed or worn replace it To avoid electrical shock and damage to the cord grasp the plug when unplugging the power cord The power cord is attached to the printer as a plug in...

Page 15: ...aces in the fuser area are hot Always use caution when removing paper jams from this area and avoid touching any metallic surfaces Ozone Release This printer produces ozone during normal operation The amount of ozone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more inform...

Page 16: ... in accordance with the instructions given on the package or container Keep all consumables away from the reach of children Never throw toner toner cartridges drum cartridges or waste cartridges into an open flame When handling cartridges for example toner and such avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge which can incr...

Page 17: ... burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment When installing the device in a hallway or similar restricted area additional space requirements can apply Ensure that you comply with all workspace...

Page 18: ... personal injury Warning Moving parts To avoid personal injury use caution Caution Indicates a mandatory action to take in order to avoid damage to the property Caution To avoid damage to the property be careful not to spill toner when handling the waste cartridge Do not touch the part or area of the printer Do not expose the drum cartridges to direct sunlight Do not burn the toner cartridges Do n...

Page 19: ...reased curled or wrinkled paper Do not use inkjet paper Do not use transparencies or overhead projector sheets Do not reload paper previously printed on or used Do not copy money revenue stamps or postage stamps For details about all the printer symbols that appear on your printer refer to the Printer Symbols guide at www xerox com office VLB405docs ...

Page 20: ...lth and Safety in relation to this Xerox product and supplies contact the following customer help lines United States and Canada 1 800 ASK XEROX 1 800 275 9376 Europe 44 1707 353 434 For product safety information in the United States and Canada go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe ...

Page 21: ...Guide This chapter includes Parts of the Printer 22 Power Options 28 Accessing the Printer 30 Introduction to Apps 31 Information Pages 32 Configuration Report 33 The Embedded Web Server 34 Installation and Setup 35 More Information 52 2 Getting Started ...

Page 22: ... Duplex Automatic Document Feeder 23 Control Panel 24 Internal Parts 26 Rear View 26 Front View 7 8 10 9 3 4 5 6 1 2 1 Tray 1 2 Bypass Tray 3 Front Door 4 USB Memory Port 5 Control Panel 6 Card Reader Bay 7 Duplex Automatic Document Feeder 8 Output Tray 9 Output Tray Paper Stop 10 Optional 550 Sheet Feeder maximum of 3 Trays 2 4 ...

Page 23: ...t the top of the document enters the feeder first Place only loose sheets of undamaged paper in the duplex automatic document feeder Adjust the paper guides so that they fit against the original documents Insert paper in the duplex automatic document feeder only when ink on the paper is dry Do not load original documents above the MAX fill line Document Glass Guidelines The document glass accommod...

Page 24: ... and warnings Provides the Power Wake button used for powering on or off the printer This button also supports the power saver modes and blinks to indicate the power status of the printer Item Name Description 1 NFC Area Near Field Communication NFC is a technology that enables devices to communicate when they are within 10 cm 4 in of each other Use the NFC area to obtain a network interface or to...

Page 25: ...mber to indicate printer status Blue Blinks blue once to acknowledge a successful Authentication request Blinks blue once slowly for a copy or print job initiated at the control panel Blinks blue twice slowly for fax or print job received from the network Blinks blue rapidly while the printer is powering up or to signal detection of a Wi Fi Direct connection request Amber Blinks amber to indicate ...

Page 26: ...d 26 Xerox VersaLink B405 Multifunction Printer User Guide Internal Parts 1 Output Tray Paper Stop 2 Front Door 3 Drum Cartridge 4 Toner Cartridge 5 Duplex Automatic Document Feeder 6 Document Cover 7 Document Glass ...

Page 27: ...r Guide Rear View 1 Phone Line Connector Fax Line Connector 2 Ethernet Port 3 Wireless Network Adapter Port Cover 4 USB Port 5 Foreign Device Interface Connector 6 Back Cover 7 Duplex Unit 8 Transfer Roll 9 Fuser 10 Control Board 11 Left Side Cover 12 Power Connector ...

Page 28: ...n the Printer or Exiting Low Power or Sleep Mode To power on the printer or to exit Low Power mode or Sleep mode press the Power Wake button Notes The Power Wake button is the only power button on the printer The printer exits Low Power mode or Sleep mode automatically when it receives data from a connected device When in Low Power mode or Sleep mode the touch screen is powered off and unresponsiv...

Page 29: ...start To place the printer in Sleep Mode touch Sleep In Sleep Mode the touch screen goes dark and the Power Wake button flashes To power off the printer touch Power Off If the printer does not respond to a single press of the Power Wake button press and hold the button for 5 seconds A wait message appears as the printer powers down After 10 seconds the touch screen goes dark and the Power Wake but...

Page 30: ...tication If authentication is set to access printer features you log in with your user credentials Logging In at the Control Panel 1 At the printer control panel press the Home button 2 Touch Log In 3 Type the User Name using the keypad then touch Enter 4 If prompted enter the password then press Enter 5 Touch OK Note To access each service that is password protected repeat steps 3 and 4 ...

Page 31: ...eady installed on the device and that appear on the Home screen There are also Apps that are installed as standard but are hidden when your device is used for the first time When you log in the apps that are configured for your personal account appear on the control panel You can download more Apps for your device from the Xerox App Gallery For details refer to Xerox Apps Gallery Overview on page ...

Page 32: ... for reordering supplies PostScript Font List The PostScript Font List provides a printout of all PostScript fonts that are available on the printer PCL Font List The PCL Font List provides a printout of all PCL fonts that are available on the printer Demonstration Print Demonstration Print provides a demonstration of the current print quality Startup Page The Startup Page provides basic printer c...

Page 33: ... provides product information including installed options network settings port setup tray information and more Printing the Configuration Report 1 At the printer control panel press the Home button 2 Touch Device About Information Pages 3 Touch Configuration Report 4 To return to the Home screen press the Home button ...

Page 34: ...nter you need the IP address of your printer You also need the IP address to access the settings of your printer through the Embedded Web Server You can view the IP address of your printer on the control panel or on the Configuration Report Note Wait until the printer has been on for 2 minutes to view the TCP IP address If the TCP IP address is 0 0 0 0 or begins with 169 it indicates a network con...

Page 35: ...ly faster than a USB connection and it provides access to the Embedded Web Server For more information refer to the System Administrator Guide at www xerox com office VLB405docs Selecting a Location for the Printer 1 Select a dust free area with temperatures from 10 32 C 50 90 F and relative humidity 10 85 Note Sudden temperature fluctuations can affect print quality Rapid heating of a cold room c...

Page 36: ...ely USB If you connect the printer to one computer and do not have a network use a USB connection A USB connection offers fast data speeds but typically not as fast as a network connection Note To access the Embedded Web Server a network connection is required Network If your computer is connected to an office network or home network use an Ethernet cable to connect the printer to the network You ...

Page 37: ...switch or router with one cable then connect the printer to the switch or router with the second cable Connect to any port on the switch or router except the uplink port 3 Attach the power cord then plug in the printer and turn it on 4 Set the network IP printer address or set up the printer for automatic printer IP detection For more information refer to the System Administrator Guide at www xero...

Page 38: ... off the printer 1 2 2 To remove the Wireless Network Adapter Port Cover press the latch to the left then pull the cover away from the printer 3 Remove the packaging from the Wireless Network Adapter 4 To install the Wireless Network Adapter follow the installation instructions provided with the Wireless Network Adapter ...

Page 39: ...ded and as directed in the Wireless Network Adapter removal instructions For details refer to Removing the Wireless Network Adapter 5 Power on the printer 6 Configure the Wi Fi Settings For details about configuring the Wi Fi settings refer to the System Administrator Guide at www xerox com office VLB405docs Removing the Wireless Network Adapter 1 Power off the printer 1 2 ...

Page 40: ...ide cover loosen the bolt on the back of the printer that secures the cover Slide the cover toward the back then out and away from the printer 3 Reach into the printer and pull the release lever Grasp the Wireless Network Adapter with your other hand and carefully pull it away from the printer ...

Page 41: ... adapter pulls out easily Pulling on a secured adapter can damage it 4 To reinstall the Wireless Network Adapter Port Cover insert the tab into the small slot Gently press the port cover against the back of the printer until the cover latches into place 5 Place the left side cover into position and slide it toward the front of the printer Tighten the bolt to secure the cover ...

Page 42: ...t the printer from attempting to connect to the previous network reset the wireless settings For more information refer to the System Administrator Guide at www xerox com office VLB405docs Connecting to Wi Fi Direct You can connect to your printer from a Wi Fi mobile device such as a tablet computer or smart phone using Wi Fi Direct Wi Fi Direct is disabled by default Note Wireless networking is a...

Page 43: ... an IP address for the Ethernet network connection The installation wizard starts automatically the first time the printer is started The installation wizard prompts the System Administrator to configure the following settings Language Network Connection Proxy Server Setup Date and Time Measurements LDAP Settings Apps Setup Security Settings For more information on configuring the printer settings...

Page 44: ...ding the IP Address of Your Printer on page 34 2 In the Embedded Web Server click Home Connectivity Note If this feature does not appear log in as a system administrator 3 For Mobile Printing click AirPrint 4 To enable AirPrint click the Enable toggle button Note AirPrint is enabled by default when IPP and Bonjour mDNS are both enabled To change the printer name in the Name field enter a new name ...

Page 45: ...enable Google Cloud Print click the Enable toggle button 5 Click OK 6 Restart the printer then wait two minutes for the printer to connect 7 Refresh your Web browser then for Mobile Printing click Google Cloud Print 8 Click Printer Registration 9 Click Register A printer registration page prints 10 To register the printer in your Web browser type the URL provided or use your mobile phone to scan t...

Page 46: ...ftware verify that the printer is plugged in turned on connected correctly and has a valid IP address The IP address usually appears in the upper right corner of the control panel If you cannot find the IP address refer to Finding the IP Address of Your Printer on page 34 If the Software and Documentation disc is not available download the latest drivers from www xerox com office VLB405drivers Ope...

Page 47: ...address of the printer refer to Finding the IP Address of Your Printer on page 34 7 Click Next 8 If desired you can name your printer by typing a name in the Queue Name field 9 If installing a print driver make a print driver selection 10 If installing a scan driver make a scan driver selection 11 Click Install 12 If desired set the printer as the default printer Note Before selecting Share Printe...

Page 48: ...inter was not detected verify that the printer is on and that the Ethernet or USB cable is connected properly 11 To accept the print queue message click OK 12 Select or clear the Set Printer as Default and Print a Test Page check boxes 13 Click Continue then click Close Adding the Printer For networking set up your printer using Bonjour Rendezvous or connect using the IP address of your printer fo...

Page 49: ...ivers for Macintosh 1 Insert the Software and Documentation disc into your computer 2 Double click the disc icon on your desktop to view the dmg file for your printer 3 Open the Scan Installer dmg file then navigate to the appropriate installer file for your operating system 4 Open the Scan Installer package file 5 Click Continue to acknowledge the warning and introductory messages 6 To accept the...

Page 50: ...orm Adding a LAN Fax Printer for Macintosh After installing the LAN fax driver on a Macintosh computer use Bonjour to set up your printer You can also add the printer using the IP Address of the printer for an LDP LPR connection For non network printers create a desktop USB connection To add the printer using Bonjour 1 From the computer Applications folder or from the dock open System Preferences ...

Page 51: ...l and use To install a WSD printer using the Add Device Wizard 1 At your computer click Start then select Devices and Printers 2 To launch the Add Device Wizard click Add a Device 3 In the list of available devices select the one you want to use then click Next Note If the printer you want to use does not appear in the list click the Cancel button Add the WSD printer manually using the Add Printer...

Page 52: ...and print driver downloads www xerox com office VLB405support Information Pages Print from the control panel For details refer to Information Pages on page 32 Order supplies for your printer www xerox com office VLB405supplies A resource for tools and information including interactive tutorials printing templates helpful tips and customized features to meet your individual needs www xerox com offi...

Page 53: ...B405 Multifunction Printer 53 User Guide This chapter includes Customize and Personalize Overview 54 Customizing or Personalizing the Home Screen 55 Customizing or Personalizing the Apps 56 3 Customize and Personalize ...

Page 54: ...fault settings to meet the needs of your workgroup You can save job settings for repeated use Customization enables users to work more productively When individual user accounts are configured on the device you can Personalize the device to meet specific user needs You can configure your personal Home page to hide or show only the Apps you use Each of the feature lists can be tailored to your job ...

Page 55: ... Touch the App that you want to appear on the control panel c Touch Done 4 To hide an installed App a For the desired App touch X b Touch Done 5 Verify that only the desired Apps are displayed on the Home screen To rearrange Apps on the Home screen 1 At the printer control panel press the Home button 2 Touch Customize 3 Touch and hold the required App 4 Drag the App to the new location 5 Release t...

Page 56: ... with a line across To show a feature for the required feature touch the Eye icon To signify a feature is visible the Eye icon appears with no line across 6 To reorder the menu features touch and drag the features into the desired order 7 To save the current configuration touch Done Customizing or Personalizing the Entry Screen The Entry Screen is appears when the Fax Email USB or Scan To Apps are...

Page 57: ... the keypad 7 Touch Next 8 Select an icon that best suits the preset that you are creating 9 Touch Done Note The preset is stored within the Preset feature Deleting a Saved Preset To delete a saved preset 1 At the printer control panel press the Home button 2 Touch the App required 3 Scroll to the bottom then touch Customize 4 Touch Presets 5 Touch the Trash icon that corresponds with the preset t...

Page 58: ...Guide Customizing App Default Settings To customize the App default settings 1 At the control panel press the Home button 2 Touch the App required 3 Configure the required default settings 4 Touch Save 5 Touch Save Defaults The new settings override the previous default settings ...

Page 59: ...Apps that are installed as standard but are hidden when your device is used for the first time For details about Customizing the Home screen and the Apps features refer to Customize and Personalize on page 53 A range of Apps are available for download and installation from the Xerox App Gallery These include Xerox Extensible Interface Platform EIP Apps EIP Apps enable you to install secure signed ...

Page 60: ... the wired network connection Note If your device is hosted by a local server inside a firewall and a proxy is enabled set a proxy exception at the device For further information and instructions on using the Xerox App Gallery refer to the Xerox App Gallery User Guide available at www xerox com Creating a Xerox App Gallery Account With an App Gallery account you have direct access to all the avail...

Page 61: ... Review and accept the Terms of Use To continue creating an account click the Agree button 10 Enter the information required into the appropriate fields User ID Password Confirm Password First and Last Name Company Name Address Street City State Province Postal Country 11 Click OK 12 After the account is created a confirmation message appears 13 At the printer control panel log in to your App Gall...

Page 62: ...License Agreement screen appears Note If the App was installed previously and a new version is available the button is laeled as Update 7 Touch Agree The installation process begins If the App does not successfully install to attempt the installation process again touch Install 8 To exit the Xerox App Gallery App touch Exit To update an App from the App Gallery 1 At the printer control panel press...

Page 63: ...ls about configuring all of the Device settings refer to the System Administrator Guide at www xerox com office VLB405docs Device Options The following Device options are available Option Description Language Language allows you to set the language that appears on the control panel display About The About option provides an overview of your device and its current settings and status You can access...

Page 64: ...t Use this option to access and print the Support Pages to assist with troubleshooting errors Resets Use the Resets option to reset device settings and font forms and macros to the factory default settings For details on configuring the printer settings refer to the System Administrator Guide at www xerox com office VLB405docs About The About option provides an overview of your device and its curr...

Page 65: ...Server When printer supplies near their replacement time warning alerts appear on the control panel You can customize the alerts that appear on the control panel and configure email alert notifications To check the supplies status at the control panel 1 To view status information for the printer supplies touch Device Supplies 2 To view details about a specific item including its part number for re...

Page 66: ...2 Touch Device Billing Usage 3 To view more details touch Usage Counters then select an option Impression Counters This option provides the number of impressions made by the printer The number of impressions cannot equal the number of sheets counted depending on the printer setup If your printer is set up to count large sheets as large impressions or as multiple smaller impressions the number of i...

Page 67: ...rompt touch Reset 4 When the process is complete the printer restarts automatically Remote Services You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly For information about enabling Remote Services and uploading information to Xerox refer to the System Administrator Guide at www xerox...

Page 68: ...the address book has reached its capacity Before you can use this feature the System Administrator must enable users to view and manage the Device Address Book Editing the Address Book You can create and save contact information for individual contacts or groups You can manage address book contacts at the control panel or in the Embedded Web Server Adding or Editing Contacts in the Address Book at...

Page 69: ...ter control panel press the Home button 2 Touch Address Book 3 From the Address Book touch a contact name then touch Edit 4 To change contact information touch the information that you want to update edit as needed then touch OK 5 To save your contact changes touch OK 6 To delete a contact touch Delete Contact then touch Delete 7 To return to the Home screen press the Home button Adding or Editing...

Page 70: ... the First Name Last Name or Company field then enter the details 5 Enter the contact details To add an email address to the contact click the Email Plus icon then enter an email address To add a fax number to the contact click the Fax Plus icon then enter a fax number To add an SMB scan location click the Network SMB Plus icon then enter the SMB details Click OK To add an FTP scan location click ...

Page 71: ...k Address Book 3 Within the address book select a group 4 To add group members a For Members click the plus icon b In the Add Members window click the check box for each desired member c To save the changes click OK 5 To remove group members a For the desired member click the Trash icon b At the prompt click Delete c Repeat the previous two steps for each member d To save the changes click OK 6 To...

Page 72: ... name touch the Star icon b To remove the contact from the Favorite list for a selected feature for the selected feature touch the Star icon c To save changes touch OK 6 To return to the Home screen press the Home button Managing Favorites in the Embedded Web Server 1 In the Embedded Web Server click Address Book 2 Select a contact 3 To make the contact a Global Favorite click the Global Favorite ...

Page 73: ...etails refer to Managing Jobs using the Embedded Web Server on page 79 A print job can be held by the printer when it is unable to complete a print job For example it needs attention paper or supplies When the condition is resolved the printer automatically resumes printing When you send a secure print job the job is held until you release it by typing a passcode at the control panel For more deta...

Page 74: ...ome screen press the Home button Notes The system administrator can restrict users from deleting jobs If a system administrator has restricted job deletion you can view the jobs but not delete them Only the user that sent the job or the system administrator can delete a Secure Print job To print a job held for resources 1 At the printer control panel press the Home button 2 Touch Jobs 3 From the j...

Page 75: ...lication the title of the button can vary For Macintosh in the Print window click Preview then select Xerox Features 3 For Job Type select Saved Job 4 Type a job name or select a name from the list then click OK 5 Select any other required printing options For Windows click OK then click Print For Macintosh click Print To release a Saved Job 1 At the printer control panel press the Home button 2 T...

Page 76: ...w then select Xerox Features 3 For Job Type select Secure Print 4 Type the passcode confirm the passcode then click OK 5 Select any other required printing options For Windows click OK then click Print For Macintosh click Print To release a Secure Print job 1 At the printer control panel press the Home button 2 Touch Jobs 3 To view Secure Print jobs touch Personal Secure Jobs 4 Touch your folder 5...

Page 77: ...your software application access the print settings For most software applications click File Print or for Windows press CTRL P 2 Select your printer then click Printer Properties Depending on your application the title of the button varies 3 For Job Type select Personal Print 4 Select any other required printing options then click OK 5 To send the job to the printer click Print To release a Perso...

Page 78: ...software application access the print settings For most software applications press CTRL P for Windows or CMD P for Macintosh 2 Select your printer then open the print driver For Windows click Printer Properties Depending on your application the title of the button varies For Macintosh in the Print window click Preview then select Xerox Features 3 For Job Type select Sample Set 4 Select any other ...

Page 79: ...erver 1 At your computer open a Web browser In the address field type the IP address of the printer then press Enter or Return 2 In the Embedded Web Server click Jobs 3 Click the job name 4 Do one of the following To pause the print job click Pause To resume the print job click Resume To delete the print job click Delete At the prompt click Delete 5 To return to the Home screen click Home To submi...

Page 80: ...ccounting has been enabled on your device enter your login details to access Copy features You can adjust various settings for individual Copy jobs and save settings as Presets for future jobs The list of features can be customized and some features could be hidden from view when the App is installed To view all available features and to find out more about customizing the Copy App refer to Custom...

Page 81: ... duplex automatic document feeder Remove any staples or paper clips from the pages Insert the original documents face up in the automatic document feeder with the top of the page entering the feeder first Adjust the paper guides so that they fit against the document originals 4 Touch Copy then enter the number of copies needed Note To amend the number of copies entered touch the X button then ente...

Page 82: ... the job and return to the Copy app touch Done To scan another page load a new original document on the document glass then touch Add Page To delete the scan and return to the Copy app touch Cancel then touch Delete Note If you are scanning a document from the automatic document feeder a prompt does not appear 9 To return to the home screen press the Home button ...

Page 83: ...of the paper To change the page layout 1 At the printer control panel press the Home button 2 Touch Copy 3 Touch Page Layout 4 Select the required number of pages per side 5 To change the Original Orientation touch Page Layout then touch More Select Portrait or Landscape Note The Original Orientation option is only available when the selected number of pages per slide is 2 4 or 8 6 To change the I...

Page 84: ... the following options Off This option is the default setting Both Pages This option scans both pages of an open book onto two sheets of paper Left Right Page Only This option scans the left or right page of an open book onto a single sheet of paper 5 If Binding Edge Erase is required touch Binding Edge Erase then move the slider to the right to erase up to 50 mm 1 97 in 6 Touch OK Shifting the Im...

Page 85: ...age Shift accordingly Touch the appropriate fields To adjust the image shift move the slider Independent Sides This option allows you to position the images on Side 1 and Side 2 independently of each other Touch the appropriate fields To adjust the image shift move the slider 5 To specify the orientation of the original document touch Original Orientation then select an option 6 Touch OK Creating ...

Page 86: ...ight paper The printer selects the special paper from a different tray The cover can be blank or printed Note This function is available on printers with an optional Productivity Kit installed only To add a front cover to your copy job 1 At the printer control panel press the Home button 2 Touch Copy 3 Touch Front Cover 4 Touch the Front Cover toggle button Note If Paper Supply is set to Auto Sele...

Page 87: ...s you to set the Edge Erase on Side 1 and Side 2 independently of each other Touch the appropriate field To adjust the Edge Erase move the slider 5 To specify the orientation of the original document touch Original Orientation then select an option 6 Touch OK Printing a Sample Copy Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies This feature is usefu...

Page 88: ...n 2 Touch Copy 3 Touch Annotations 4 To insert page numbers a Select the required page location then touch Page Number b Enter the starting page number c To adjust which pages contain the selected annotation touch Apply To then select All Pages or All Pages Except First d Touch OK 5 To insert a comment a Select the required page location then touch Comment b Select the required entry then touch OK...

Page 89: ...ix then select the required entry Touch OK Note To create a prefix touch the edit icon for Not in Use Enter the required text then touch OK c Touch Starting Number Enter the required starting number then touch OK d Touch Number of Digits then select the required option e To adjust which pages contain the selected annotation touch Apply To then select the required option f Touch OK 8 To change the ...

Page 90: ...r more information about adding and customizing Apps refer to Customize and Personalize on page 53 For information about all the App features and available settings refer to Apps Features on page 247 Copying an ID Card To copy an ID card 1 At the printer control panel press the Home button 2 To clear previous App settings touch Reset 3 Lift the automatic document feeder then place the original doc...

Page 91: ...d be hidden from view when the App is installed To view all available features and to find out more about customizing the Email App refer to Customize and Personalize on page 53 For information about all the App features and available settings refer to Apps Features on page 247 Sending a Scanned Image in an Email To send a scanned image in an email 1 At the printer control panel press the Home but...

Page 92: ...settings as needed To save the scanned document with a specific file name touch the attachment file name enter a new name using the touch screen keypad then touch Enter To save the scanned document with a specific file format touch the attachment file format then select the required format To create a searchable file or to add password protection select More from the file format To change the subj...

Page 93: ...single computer so you select a destination for the scanned image at the printer The printer supports the following scanning functions Scan original documents to an email address Scan original documents to a USB Flash drive Scan original documents to your home folder Scan original documents to a shared network location using SMB and FTP transfer protocols You can adjust various settings for indivi...

Page 94: ...format then select the required format Note To make scanned documents searchable your system administrator can enable the Searchable feature 7 Adjust scanning options as needed 8 To change the subject line from Email Features touch Subject then enter a new subject line using the touch screen keypad Touch Enter 9 To change the email body message from Email Features touch Message then enter a new me...

Page 95: ...tures as needed 9 To begin the scan press Scan The printer scans your images to the folder that you specified 10 If you are scanning from the document glass when prompted to finish touch Done or to scan another page touch Add Page Note If you are scanning a document from the automatic document feeder a prompt does not appear WARNING Do not remove the USB Flash drive while the device is scanning an...

Page 96: ...cument as a specific file format touch the attachment file format then select the desired format 9 Adjust scanning options as needed 10 To begin the scan press Scan If you are scanning from the document glass when prompted to finish touch Done or to scan another page touch Add Page Note If you are scanning a document from the automatic document feeder a prompt does not appear 11 To return to the H...

Page 97: ... Page Note If you are scanning a document from the automatic document feeder a prompt does not appear 7 To return to the Home screen press the Home button Scanning to a Shared Folder on a Network Computer Before you can use the printer as a scanner on a network Create a shared folder on your computer hard drive Access the Embedded Web Server then create an address that points the scanner to the co...

Page 98: ...ss Book Entry from the Embedded Web Server 1 At your computer open a Web browser In the address field type the IP address of the printer then press Enter or Return Note If you do not know the IP address for your printer refer to Finding the IP Address of Your Printer on page 34 2 Click Address Book then click Add Contact 3 For Network SMB click the plus icon then enter the following information Ni...

Page 99: ...ontacts list select the shared folder 6 To save the scanned document as a specific file name touch the attachment file name enter a new name using the touch screen keypad then touch Enter 7 To save the scanned document as a specific file format touch the attachment file format then select the desired format 8 Adjust scanning options as needed 9 To begin the scan press Scan 10 If you are scanning f...

Page 100: ...y other scan driver settings as needed 6 To begin the scan click Scan The printer scans the document and places the image in your application Scanning from Windows Control Panel 1 Load the original document on the document glass or in the duplex automatic document feeder 2 On your computer select Start Devices and Printers 3 From the Devices and Printers window right click the printer icon then se...

Page 101: ...d DSL are not supported Before you use the fax configure the Fax Settings to ensure they are compatible with your local connection and regulations The Fax Settings include optional features you can use to configure the printer for faxing Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or print driver type ...

Page 102: ...Remove any staples or paper clips from the pages Insert the original documents face up in the automatic document feeder with the top of the page entering the feeder first Adjust the paper guides so that they fit against the document originals 4 Touch Fax 5 Enter a recipient fax number using the touch screen keypad then touch Enter To add a number from the fax address book touch the Address Book ic...

Page 103: ...e the job and return to the Fax app touch Done To scan another page load a new original document on the document glass then touch Add Page To delete the scan and return to the Fax app touch Cancel then touch Delete Note If you are scanning a document from the automatic document feeder a prompt does not appear 10 To return to the Home screen press the Home button ...

Page 104: ... panel press the Home button 2 Touch Fax 3 To add a recipient fax number use the touch screen keypad or to add a contact from the Address Book touch the Address Book icon 4 Load original documents into the printer then adjust the settings as needed For details refer to Sending a Fax on page 101 5 Touch Delay Send 6 Touch Specific Time enter the required time then touch OK 7 Touch Send The fax is s...

Page 105: ... If no predefined comments have been added the list is unavailable To populate the list with predefined comments refer to Adding Predefined Comments on page 105 6 Touch OK Adding Predefined Comments To add a predefined comment 1 At the printer control panel press the Home button 2 Touch Device Apps Fax 3 Touch Cover Sheet Comments 4 Select a Not in Use comment 5 Enter the required text then touch ...

Page 106: ...The default file format is pdf 9 To save the settings touch OK 10 For the new settings to take effect press the Home button then at the prompt touch Restart Now Printing a Secure Fax When the Fax Secure Receive option is enabled all faxes that the device receives are held in the Job list until you enter a passcode After you enter the passcode the faxes are released and printed Note Before you can ...

Page 107: ...n the document glass then touch Add Page To delete the scan and return to the Fax app touch Cancel then touch Delete Note If you are scanning a document from the automatic document feeder a prompt does not appear 7 To return to the Home screen press the Home button Polling a Remote Fax Machine Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling ...

Page 108: ...er dialog box click Printer Properties 3 On the Printing Options tab from the Job Type list select Fax 4 In the Fax window click the Recipients tab 5 To add recipients manually a Click the Add Recipient icon b Type the recipient name and fax number then add other information as required c Click OK d To add more recipients repeat this procedure 6 To add existing contacts from a phonebook a Click th...

Page 109: ...t the required printer 3 To access the fax driver settings click Preview select Xerox Features then from Job Type list select Fax 4 To add a recipient in the Fax window click the Recipients tab then click the Add Recipient icon 5 Type the recipient name and fax number add other information as needed then click OK 6 To add more recipients repeat this procedure 7 To include a cover sheet click the C...

Page 110: ...t ready file select the Print to File option when you print your documents from programs such as Microsoft Word Many advanced publishing programs can provide additional methods to create print ready files Scanning to a USB Flash Drive You can scan a document and store the scanned file on a USB Flash drive The Scan to USB function produces scans in jpg pdf pdf a xps and tif file formats Notes If th...

Page 111: ... folder that you specified 10 If you are scanning from the document glass when prompted to finish touch Done or to scan another page touch Add Page Note If you are scanning a document from the automatic document feeder a prompt does not appear WARNING Do not remove the USB Flash drive while the device is scanning and processing the job If you remove the Flash drive before the transfer is complete ...

Page 112: ...ash drive that is already inserted in the printer 1 If the USB Flash drive is already in the USB memory port press the Home button 2 Touch USB 3 Touch Print from USB Note If this feature does not appear enable the feature or contact the system administrator For details refer to the System Administrator Guide at www xerox com office VLB405docs 4 Add files to the Document Source Table To print a gro...

Page 113: ...k B405 Multifunction Printer 113 User Guide This chapter includes Printing Overview 114 Selecting Printing Options 115 Printing From a USB Flash Drive 123 Printing Features 124 Using Custom Paper Sizes 137 5 Printing ...

Page 114: ... 2 Load paper in the appropriate tray On the printer control panel specify the size color and type 3 Access the print settings in your software application For most software applications press CTRL P for Windows or CMD P for Macintosh 4 Select your printer 5 Access the print driver settings by selecting Properties or Preferences for Windows or Xerox Features for Macintosh The title of the button c...

Page 115: ...print quality Printing options that are set from Printing Preferences become the default setting Printing options that are set from within the software application are temporary The application and the computer do not save the settings after the application is closed Print Driver Help Xerox print driver software Help information is available from the Printing Preferences window Click the Help butt...

Page 116: ...ttings specified in the Printing Preferences window You can specify your most common printing options and save them so that you do not have to change them every time you print For example if you want to print on both sides of the paper for most jobs specify 2 sided printing in Printing Preferences 1 Navigate to the list of printers on your computer For Windows Server 2008 and later click Start Set...

Page 117: ...ght click the icon for your printer then select Printer properties 3 In the printer Properties dialog box click the Advanced tab 4 On the Advanced tab click Printing Defaults 5 Make your selections on the print driver tabs as needed then click Apply 6 To save the settings click OK Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options so that you can ap...

Page 118: ...options so that you can apply them to future print jobs To save a set of printing options 1 With the document open in your application click File Print 2 Select your printer from the Printers list 3 Select the required printing options from the lists in the Print dialog box Note To see all printing options click Show Details 4 Click Presets Save Current Settings as Preset 5 Type a name for the pri...

Page 119: ...ter model click Drivers Downloads 4 From the Operating System menu select your operating system 5 To identify the print driver for your printer model review the list of available print drivers Note For additional information on each driver click Description 6 To select the print driver for your printer model and operating system click its name 7 To begin the download read the End User License Agre...

Page 120: ...r Manager do one of the following tasks For UNIX log in as root From a terminal window type xosdprtmgr then press Enter or Return For Linux type sudo xeroxprtmgr then press Enter or Return Printing with xeroxprint Xerox has its own print command You can use the following command xeroxprint d Some_Queue o Options Somefile ...

Page 121: ... you are unsure of the location of the folder use the Find command to locate the PPD files 3 Follow the instructions that are included with the PPD Adding the Printer 1 Verify that the CUPS daemon is running 2 Open a Web browser and type http localhost 631 admin then click Enter or Return 3 For User ID type root For password type the root password 4 Click Add Printer and follow the onscreen prompt...

Page 122: ...tions 5 Tap Print Printing from a Mopria Enabled Mobile Device Mopria is a software feature that enables users to print from mobile devices without requiring a print driver You can use Mopria to print from your mobile device to Mopria enabled printers Notes Mopria and all of its required protocols are enabled by default Ensure that you have the latest version of the Mopria Print Service installed ...

Page 123: ...n 4 Touch OK 5 Confirm that the required files are listed To select more files touch Add Document then touch OK To remove a file name from the list touch the file name then touch Remove 6 Select the paper supply quantity and 2 sided printing options 7 Touch Print 8 When you are finished remove the USB Flash drive To print from a USB Flash drive that is already inserted in the printer 1 If the USB ...

Page 124: ... a list of active and completed print jobs From the control panel Jobs menu you can view lists of active jobs secure jobs or completed jobs You can pause delete print or view job progress or job details for a selected job When you send a secure print job the job is held until you release it by typing a passcode at the control panel For details refer to Printing Special Job Types on page 125 To pau...

Page 125: ...m administrator has restricted job deletion you can view the jobs but not delete them Only the user that sent the job or the system administrator can delete a Secure Print job Printing Special Job Types Special job types allow you to send a print job from your computer then print it from the printer control panel Select special job types in the print driver Printing Options tab under Job Type Save...

Page 126: ... printer then open the print driver For Windows click Printer Properties Depending on your application the title of the button varies For Macintosh in the Print window click Preview then select Xerox Features 3 For Job Type select Secure Print 4 Type the passcode confirm the passcode then click OK 5 Select any other required printing options For Windows click OK then click Print For Macintosh clic...

Page 127: ...he title of the button varies 3 For Job Type select Personal Print 4 Select any other required printing options then click OK 5 To send the job to the printer click Print To release a Personal Print job 1 At the printer control panel press the Home button 2 Touch Jobs 3 To view Personal Print jobs touch Personal Secure Jobs 4 Touch your folder 5 If prompted for a passcode touch Skip Note When your...

Page 128: ... release a Sample Set 1 At the printer control panel press the Home button 2 To view available jobs touch Jobs 3 Touch the Sample Set job Note The Sample Set file description shows the job as Held for Future Printing and shows the number of remaining copies of the job 4 Select an option To print the remaining copies of the job touch Release To delete the remaining copies of the job touch Delete 5 ...

Page 129: ...t by the amount entered in the percentage box below the preview image Printing on Both Sides of the Paper Printing a 2 Sided Document If your printer supports Automatic 2 Sided Printing the options are specified in the print driver The print driver uses the settings for portrait or landscape orientation from the application for printing the document Note Ensure that the paper size and weight are s...

Page 130: ...nting Options for Windows on page 116 Printing Mirror Images If the PostScript driver is installed you can print pages as a mirror image Images mirror left to right when printed Printing Multiple Pages to a Single Sheet When printing a multiple page document you can print more than one page on a single sheet of paper To print 1 2 4 6 9 or 16 pages per side select Pages Per Sheet on the Page Layout...

Page 131: ...re to adjust the variation between light and dark areas of the print job Image Shift Image Shift allows you to modify the location of the image on the page You can shift the printed image along the X and Y axes of each sheet of paper Printing Booklets With 2 sided printing you can print a document in the form of a small booklet You can create booklets from any paper size that is supported for 2 si...

Page 132: ...first or last page of a document You can select paper sources for the cover pages that are different from the source used for the body of a document For example you can use your company letterhead for the first page of a document You can use heavyweight paper for the first and last pages of a report You can use any applicable paper tray as the source for printing cover pages The following options ...

Page 133: ...ultiple exceptions For example your print job contains 30 pages You want five pages to print on only one side of a special paper and the remainder of the pages printed 2 sided on regular paper You can use exception pages to print the job In the Add Exceptions window you can set the characteristics of the exception pages and select the alternate paper source Pages Specifies the page or range of pag...

Page 134: ... scaling option that specifies the size of the picture in relation to the original image Use the arrows to scale the image in increments of 1 To define the angle of the image on the page specify the position option or to rotate the image left or right by increments of 1 use the arrows To define the location of the image on the page specify the position option or to move the image in each direction...

Page 135: ...ng options are available Portrait Orients the paper so that the text and images print across the short dimension of the paper Landscape Orients the paper so that the text and images print across the long dimension of the paper Rotated Landscape Orients the paper so that the content is rotated 180 degrees and with the long bottom side up Note For Macintosh to print portrait text and images in lands...

Page 136: ...screen with the name of the job and the name of the printer where it was printed Note This feature is only available on a Windows computer printing to a network printer To select job completion notification from the Advanced tab 1 Click Notifications 2 Click Notify for Completed Jobs then select an option Enabled This option turns on notifications Disabled This option turns off the Notification fe...

Page 137: ...2 In the application click File Print then select your printer 3 In the Print dialog box click Printer Properties 4 On the Printing Options tab from the Paper list select the required custom paper size and type 5 Select any other required options then click OK 6 In the Print dialog box click Print Printing on Custom Paper Size from Macintosh 1 Load the custom size paper For details refer to Loadin...

Page 138: ...nd save custom sizes for Macintosh 1 In the application click File Print 2 Click Paper Size then select Manage Custom Sizes 3 To add a new size in the Manage Paper Sizes window click the plus sign 4 Double click Untitled then type a name for the new custom size 5 Enter the height and width of the new custom size 6 Click the arrow for the Non Printable Area field then select the printer from the li...

Page 139: ...Xerox VersaLink B405 Multifunction Printer 139 User Guide This chapter includes Supported Paper 140 Loading Paper 145 Printing on Special Paper 155 6 Paper and Media ...

Page 140: ...ious paper and other media types To ensure the best print quality and to avoid jams follow the guidelines in this section For best results use Xerox paper and media recommended for your printer Ordering Paper To order paper or other media contact your local reseller or visit www xerox com office VLB405supplies General Paper Loading Guidelines Do not overfill the paper trays Do not load paper above...

Page 141: ...ative for details Paper Storage Guidelines Storing your paper and other media properly contributes to optimum print quality Store paper in dark cool relatively dry locations Most paper is susceptible to damage from ultraviolet and visible light Ultraviolet light from the sun and fluorescent bulbs is particularly damaging to paper Reduce the exposure of paper to strong lights for long periods of ti...

Page 142: ...x 10 in Statement 140 x 216 mm 5 5 x 8 5 in Tray 1 Bypass Tray A6 105 x 148 mm 4 1 x 5 8 in Postcard 101 6 x 152 4 mm 4 x 6 in 127 x 178 mm 5 x 7 in Bypass Tray C5 envelope 162 x 229 mm 6 4 x 9 in C6 envelope 114 x 162 mm 4 5 x 6 38 in DL envelope 110 x 220 mm 4 33 x 8 66 in Monarch envelope 98 x 190 mm 3 9 x 7 5 in No 10 envelope 241 x 105 mm 4 1 x 9 5 in Supported Paper Types and Weights Trays P...

Page 143: ...mm 5 8 x 8 3 in 215 x 315 mm 8 5 x 12 4 in Legal 216 x 356 mm 8 5 x 14 in Letter 216 x 279 mm 8 5 x 11 in Folio 216 x 330 mm 8 5 x 13 in Executive 184 x 267 mm 7 25 x 10 5 in 203 x 254 mm 8 x 10 in Statement 140 x 216 mm 5 5 x 8 5 in Supported Paper Types and Weights for Automatic 2 Sided Printing Paper Type Weight Plain Hole Punched Recycled Custom 60 90 g m Bond Letterhead Pre Printed 90 105 g m...

Page 144: ... 215 9 mm 3 8 5 in Length 127 0 355 6 mm 5 14 in 2 Sided Printing Width 139 7 215 9 mm 5 5 8 5 in Length 210 355 6 mm 8 3 14 in Cardstock You can print Cardstock and Lightweight Cardstock up to 220 g m from any tray For types and weights of supported Cardstock for 1 Sided printing refer to Supported Paper Types and Weights on page 142 For types and weights of supported Cardstock for 2 Sided printi...

Page 145: ...color when you load paper into the tray Dedicated If you select this paper setting you cannot change the paper size type and color when you load paper into the tray Bypass When paper is present in this tray it is used for print jobs where you did not specify a particular tray For details about how to change the paper tray setting when loading paper in trays 1 4 refer to Loading Paper in Trays 1 4 ...

Page 146: ...ack and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams 4 Load paper into the tray with the print side face up Load hole punched paper with the holes to the left For 1 sided printing load letterhead paper face up with the top of the paper toward the back of the tray For 2 sided p...

Page 147: ...Notes If the tray does not go all the way in ensure that the paper lift at the back of the tray is locked down To avoid paper jams do not remove the paper cover while printing is in progress If the tray is extended for legal size paper the tray protrudes when it is inserted into the printer To confirm the same paper size type or color touch OK To select a new paper size type or color touch the cur...

Page 148: ...er type touch the current paper type then select a paper type To select a paper color touch the current paper color then select a paper color e To save the settings touch OK f To return to the Home screen press the Home button Loading Paper in the Bypass Tray The Bypass Tray supports the widest variety of media types It is intended primarily for small quantity jobs that use special media To load p...

Page 149: ...gether and reduces the possibility of jams Note To avoid jams and misfeeds do not remove paper from its packaging until you are ready to use it 5 Load the paper in the tray Load hole punched paper with the holes to the left For 1 sided printing load letterhead or pre printed paper face up with the top edge going into the printer For 2 sided printing load letterhead and pre printed paper face down ...

Page 150: ...h the bypass tray icon To select a paper or envelope size touch the current size setting then select a size To select a paper type touch the current paper type then select a paper type To select a paper color touch the current paper color then select a paper color d To save a setting touch OK 8 To return to the Home screen press the Home button Loading Small Paper Sizes in the Bypass Tray The Bypa...

Page 151: ...ight out of the printer 3 If the bypass tray is loaded with paper already remove any paper that is a different size or type Raise the paper stop 4 Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams ...

Page 152: ...remove paper from its packaging until you are ready to use it 5 Load the paper in the tray Note Do not load paper above the maximum fill line Overfilling the tray can cause the printer to jam 6 Adjust the width guides and the paper stop until they touch the edges of the paper 7 Slide the tray back into the printer ...

Page 153: ...lor then select a paper color d To save the settings touch OK 9 To return to the Home screen press the Home button Configuring Trays 1 4 for the Paper Length You can adjust the lengths of trays 1 4 to accommodate A4 Letter 8 5 x 11 in and larger paper sizes For the longer length settings the trays protrude from the front of the printer To change Trays 1 4 to match the paper length 1 Remove all pap...

Page 154: ...t of the tray then pull the ends outward until they latch To protect the paper when the tray is extended place the paper cover over the extended section of the paper tray Note If the tray is extended for Legal size paper the tray protrudes when it is inserted into the printer 4 Load paper into the tray before inserting it back into the printer For details refer to Loading Paper into Trays 1 4 on p...

Page 155: ...asps Print quality depends on the quality and construction of the envelopes If you do not get the desired results try another envelope brand Maintain constant temperatures and relative humidity Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing...

Page 156: ...Printer User Guide Loading Envelopes in the Bypass Tray 1 Open the bypass tray 2 Move the width guides to the edges of the tray Note If you do not load envelopes immediately after you remove them from the packaging they can bulge Flatten them to avoid jams ...

Page 157: ...de up flaps down with the short edge going into the printer Note When you load Monarch or DL envelopes remove the Bypass Tray For details refer to Loading Small Paper Sizes in the Bypass Tray on page 150 For C5 envelopes do one of the following steps Insert envelopes with the print side up flaps open and down and the bottom of the envelope going into the printer ...

Page 158: ...grees 4 If the control panel prompts you verify the size type and color on the screen If you are not prompted change the paper settings a At the printer control panel press the Home button b Touch Device Paper Trays c In the Paper Trays menu touch the bypass tray icon To select an envelope size touch the current size setting then select an envelope size To select a paper type touch the current pap...

Page 159: ...itches are not set to the correct position for Envelope printing image quality issues and poor fusing can occur To adjust the Fuser to enable printing on Envelopes 1 On the back of the printer lift the door release latch then pull open the door 2 To open the Fuser lift both green fuser levers to their full upright position 3 Locate the two gray Fuser switches then slide each one to the setting for...

Page 160: ...ction Printer User Guide 4 Lower the green levers to their original position 5 Close the rear door 6 Print your document 7 When printing completes to print all other paper types repeat these steps to return the gray switches back to the paper setting ...

Page 161: ...ets of labels to the original packaging and reseal it Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions Storing them in extreme conditions can cause print quality problems or cause them to jam in the printer Rotate stock frequently Long periods of storage in extreme conditions can cause labels to curl and jam in the printer In the print driver software se...

Page 162: ...the paper length and width guides as shown 3 Load labels into the tray with the label side face up Note Do not load paper above the maximum fill line Overfilling the tray can cause paper jams 4 Adjust the length and width guides to fit the paper 5 Slide the tray back into the printer ...

Page 163: ...t the printer control panel press the Home button b Touch Device Paper Trays c In the Paper Trays menu touch the desired tray d To configure the printer to prompt you to set the paper type and size when paper is loaded touch Tray Mode then touch Fully Adjustable e To dedicate the tray for a paper size type or color touch Tray Mode then touch Dedicated To select a paper or envelope size touch the c...

Page 164: ... prompts you verify the size type and color on the screen If you are not prompted change the paper settings a At the printer control panel press the Home button b Touch Device Paper Trays c In the Paper Trays menu touch the bypass tray icon To select a paper size touch the current size setting then select a size To select a paper type touch the current paper type then select labels To select a pap...

Page 165: ...ultifunction Printer 165 User Guide This chapter includes General Precautions 166 Cleaning the Printer 167 Adjustments and Maintenance Procedures 170 Supplies 173 Managing the Printer 178 Moving the Printer 179 7 Maintenance ...

Page 166: ...of pressurized spray cleaners increases the risk of fire and explosion WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer WARNING Internal parts of the printer can be hot Use caution whe...

Page 167: ...l panel and other parts with a damp soft cloth After cleaning wipe with a dry soft cloth For stubborn stains apply a small amount of mild detergent to the cloth and gently wipe the stain off Cleaning the Scanner To ensure optimum print quality clean the document glass regularly Cleaning helps avoid output with streaks smears and other marks that transfer from the glass while scanning documents 1 S...

Page 168: ...3 Open the document cover 4 Wipe the surfaces of the document glass until they are clean and dry Note For best results use Xerox Glass Cleaner to remove marks and streaks 5 Wipe the white underside of the document cover until it is clean and dry 6 Close the document cover ...

Page 169: ...riorate print quality Clean the printer interior whenever you replace a drum cartridge After clearing paper jams or replacing a toner cartridge inspect inside the printer before closing the printer covers and doors Remove any remaining pieces of paper or debris For details refer to Clearing Paper Jams on page 190 Remove any dust or stains with a clean dry lint free cloth WARNING Never touch a labe...

Page 170: ... installed paper tray Verifying Paper Registration 1 At the printer control panel press the Home button 2 Log in as administrator For details refer to For details refer to the System Administrator Guide at www xerox com office VLB405docs 3 Touch Device Support Image Position 4 Select the source paper tray for the registration print a Touch Paper Supply b Touch the desired tray 5 If your printer ha...

Page 171: ...stance of the printed image from the top bottom left and right edges 11 If the image is centered no adjustment is required If not centered adjust the paper registration For details refer to Performing a Paper Registration Adjustment Performing a Paper Registration Adjustment 1 At the printer control panel press the Home button 2 Log in as administrator For details refer to the System Administrator...

Page 172: ...or Minus For reference position the chart so that Side 1 or Side 2 dots are at the bottom of the page For Lead Registration a positive value shifts the image down the page For Side Registration a positive value shifts the image to the left 7 To save your settings touch OK 8 As needed repeat steps 4 through 6 to enter additional values 9 Print another sample page then repeat the process until you c...

Page 173: ...be inaccurate To ensure print quality the toner cartridge has been designed to cease functioning at a predetermined point CAUTION Use of toner other than genuine Xerox Toner can affect print quality and printer reliability Xerox Toner is the only toner designed and manufactured under strict quality controls by Xerox for specific use with this printer Routine Maintenance Items Routine maintenance i...

Page 174: ... the status and percentage of life remaining for your printer supplies at the control panel or from the Embedded Web Server When printer supplies near their replacement time warning alerts appear on the control panel You can customize the alerts that appear on the control panel and configure email alert notifications To check the supplies status at the control panel 1 To view status information fo...

Page 175: ...isable an alert touch the toggle button 6 To exit the menu touch OK 7 To return to the Device screen touch the back arrow To check the supplies status and set up alerts using the Embedded Web Server refer to the System Administrator Guide at www xerox com office VLB405docs Supplies Usage Report The Supplies Usage Report provides coverage information and part numbers for reordering supplies The dat...

Page 176: ...olume of toner contact your local Xerox representative Never throw a toner cartridge into an open flame Remaining toner in the cartridge can catch fire and cause burn injuries or an explosion WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not d...

Page 177: ...replaced Note Each toner cartridge includes installation instructions Printer Status Message Cause and Solution Reorder Toner The toner cartridge is low Order a new toner cartridge Out of Toner The toner cartridge is empty Replace the toner cartridge with a new one Recycling Supplies For more information on the Xerox supplies recycling program go to www xerox com gwa ...

Page 178: ...Remote Services to send billing meter readings to Xerox automatically so that you do not have to collect the readings manually Refer to the System Administrator Guide for further information To view the billing information for your printer 1 At the printer control panel press the Home button 2 Touch Device Billing Usage 3 To view more details touch Usage Counters and select an option 4 After viewi...

Page 179: ...ninstall them before you move the printer If the optional 550 Sheet Feeders are not fixed to the printer securely they can fall to the ground and cause injury Follow these instructions when moving the printer 1 Power off the printer then disconnect the power cord and other cables from the back of the printer WARNING To prevent electric shock never touch the power plug with wet hands When removing ...

Page 180: ...e When moving the printer over a long distance remove the drum cartridge and toner cartridge to prevent toner from spilling CAUTION Failure to repackage the printer properly for shipment can result in damage not covered by the Xerox Warranty Service Agreement or Total Satisfaction Guarantee The Xerox Warranty Service Agreement or Total Satisfaction Guarantee do not cover damage to the printer caus...

Page 181: ...nk B405 Multifunction Printer 181 User Guide This chapter includes General Troubleshooting 182 Paper Jams 187 Print Quality Problems 204 Copy and Scan Problems 210 Fax Problems 211 Getting Help 213 8 Troubleshooting ...

Page 182: ...rol panel press the Power Wake button For details refer to Powering On and Off the Printer on page 28 The power cord is not plugged into the outlet correctly Power off the printer and plug the power cord securely into the outlet The printer requires a full reset Power off the printer then unplug the power cord and wait 30 seconds Plug the power cord into the outlet securely then press the Power Wa...

Page 183: ... Off timer setting or disable the Auto Power Off feature For details refer to the System Administrator Guide at www xerox com office VLB405docs Printer Does Not Print Probable Causes Solutions The printer is in Power Saver mode On the control panel press the Power Wake button The printer has an error If the Status LED is blinking amber follow the instructions on the control panel to clear the erro...

Page 184: ...rt again e If the TCP IP address is unchanged or begins with 169 contact your network administrator There is a wireless network setup or connectivity issue Verify that the Wireless Network Adapter is installed and properly configured For details refer to Connecting to a Wireless Network on page 37 Printing Takes Too Long Probable Causes Solutions The printer is set to a slower printing mode For ex...

Page 185: ...n page 143 Your printer model is not configured with automatic 2 sided printing Ensure that your printer supports automatic 2 sided printing For details refer to Printer Configurations and Options on page 216 Incorrect setting In the print driver Printing Options tab select 2 Sided Print Printer is Making Unusual Noises Probable Causes Solutions There is an obstruction or debris inside the printer...

Page 186: ...room Condensation can form in a printer after it has been sitting in a cold room that is heated quickly Probable Causes Solutions The printer has been sitting in a cold room Allow the printer to operate for several hours at room temperature The relative humidity of the room is too high Reduce the humidity in the room Move the printer to a location where the temperature and relative humidity are wi...

Page 187: ...abeled area on or near the heat roller in the fuser You can get burned If a sheet of paper is wrapped around the heat roller do not try to remove it immediately Power off the printer immediately and wait 40 minutes for the fuser to cool Try to remove the jam after the printer has cooled If the error persists contact your Xerox representative CAUTION Do not attempt to clear any paper jams using too...

Page 188: ... Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xeroxsupported paper Other paper types can cause jams If supported paper is jamming frequently in one area clean that area of the paper path The following can cause paper jams Selecting the incorrect paper type in the print driver Using damaged paper Using unsupported paper Loading paper incorrectly Overfillin...

Page 189: ...er inserting the paper A guide that is not properly adjusted can cause poor print quality misfeeds skewed prints and printer damage After loading the tray at the control panel select the correct paper type and size When printing select the correct type and size in the print driver Store paper in a dry location Avoid the following Polyester coated paper that is designed especially for inkjet printe...

Page 190: ...Jams from the Tray 1 Area 194 Clearing Paper Jams from Tray 2 3 and 4 Areas 196 Clearing Paper Jams from the Fuser Area 198 Clearing Document Feeder Jams To resolve the error that appears on the control panel clear all paper from the document feeder areas 1 Open the Top Cover then remove any paper 2 If paper is jammed in the Duplex Automatic Document Feeder open the Document Cover then remove any ...

Page 191: ...s Do not load original documents above the MAX fill line Adjust the paper guides so that they fit against the paper Use supported paper only For details refer to Duplex Automatic Document Feeder Guidelines on page 23 Clearing Paper Jams from the Bypass Tray To resolve the error that appears on the control panel clear all paper from the paper path 1 Remove any paper from the Bypass Tray ...

Page 192: ...nk B405 Multifunction Printer User Guide 2 Grasp both sides of the Bypass Tray then pull it straight out of the printer 3 Pull out Tray 1 until it stops 4 To remove the tray lift the front of it slightly then pull it out of the printer ...

Page 193: ...otrudes when it is inserted into the printer 7 Insert the Bypass Tray completely into the printer 8 When paper trays are set to Fully Adjustable you are prompted to verify or change the paper settings To confirm the same paper size type or color touch OK To select a new paper size type or color touch the current setting then select a new setting When finished touch OK 9 To return to the Home scree...

Page 194: ...ring Paper Jams from the Tray 1 Area To resolve the error that appears on the control panel clear all paper from the paper path 1 Remove any paper from the Bypass Tray 2 Grasp both sides of the Bypass Tray then pull it straight out of the printer 3 Pull out Tray 1 until it stops ...

Page 195: ...rinter 195 User Guide 4 To remove the tray lift the front of it slightly then pull it out of the printer 5 Remove any crumpled paper from the tray and any remaining paper jammed in the printer 6 Insert Tray 1 into the printer then push it in all the way ...

Page 196: ...y Adjustable you are prompted to verify or change the paper settings To confirm the same paper size type or color touch OK To select a new paper size type or color touch the current setting then select a new setting When finished touch OK 9 To return to the Home screen press the Home button Clearing Paper Jams from Tray 2 3 and 4 Areas To resolve the error that appears on the control panel clear a...

Page 197: ...move the tray lift the front of it slightly then pull it out of the printer 3 Remove any crumpled paper from the tray and any remaining paper jammed at the front of the printer 4 At the back of the printer open the Tray 2 Door then remove any paper jammed at the back of the printer ...

Page 198: ...et to Fully Adjustable you are prompted to verify or change the paper settings To confirm the same paper size type or color touch OK To select a new paper size type or color touch the current setting select a new setting then touch OK 7 To return to the Home screen press the Home button Clearing Paper Jams from the Fuser Area To resolve the error that appears on the control panel clear all paper f...

Page 199: ...tifunction Printer 199 User Guide 2 If paper is jammed in the Fuser raise both green levers to open the Fuser 3 To open the paper guide raise the green handle 4 Remove any jammed paper from the Fuser area 5 Close the paper guide on the Fuser ...

Page 200: ...Troubleshooting 200 Xerox VersaLink B405 Multifunction Printer User Guide 6 Lower the green levers to their original position 7 Remove any jammed paper from the back of the printer 8 Close the rear door ...

Page 201: ...he edges of the paper are not even Remove the paper align the edges and then reload it The paper is moist from humidity Remove the paper from the tray and replace it with new dry paper Too much static electricity is present Try a new ream of paper Using unsupported paper Use only Xerox approved paper For details refer to Supported Paper on page 140 Humidity is too high for coated paper Feed paper ...

Page 202: ... Supported Paper on page 140 The feed rollers are dirty With a clean lint free cloth moistened with water wipe the feed rollers until they are clean For details refer to Cleaning the Printer on page 167 Label and Envelope Misfeeds Probable Causes Solutions The label sheet is facing the wrong way in the tray Load label sheets according to the instructions from the manufacturer Load labels in the tr...

Page 203: ... is open Note Check for and remove torn pieces of paper in the paper path Jams During Automatic 2 Sided Printing Probable Causes Solutions Using paper of the wrong size thickness or type Use paper of the correct size thickness or type For details refer to Supported Paper Sizes for Automatic 2 Sided Printing on page 143 Paper is loaded in the wrong tray Ensure that paper is loaded into the correct ...

Page 204: ...consistent print quality the toner cartridges and imaging units for many models of equipment are designed to cease functioning at a predetermined point Controlling Print Quality Various factors can affect the quality of the output of your printer For consistent and optimum print quality use paper designed for your printer and set the paper type correctly Follow the guidelines in this section to ma...

Page 205: ...n the print driver Store your paper and other media properly for optimum print quality For details refer to Paper Storage Guidelines on page 141 Solving Print Quality Problems When the print quality is poor select the closest symptom from the following table and refer to the corresponding solution to correct the problem You can also print a Demonstration Print page to more precisely determine the ...

Page 206: ... side Change the Paper Type settings in the print driver For example change Plain to Lightweight Cardstock In the print driver Printing Options tab select Paper then change the Other Type setting Verify that the paper is the correct size type and weight If not change the paper settings Verify that the printer is plugged into an outlet that is providing the correct voltage and power Review the elec...

Page 207: ...nel in the application and in the print driver Replace the paper Ghosting appears in the printed output Verify that the paper is the correct size type and weight If not change the paper settings Change the Paper Type settings in the print driver In the print driver Printing Options tab select Paper then change the Other Type setting Replace the Drum Cartridge Auger marks appear on the printed outp...

Page 208: ...aulty If not take the following actions Ensure that envelopes are loaded properly in the bypass tray For details see Loading Envelopes in the Bypass Tray on page 156 Follow the guidelines for printing on envelopes For details see Guidelines for Printing Envelopes on page 155 If the problem persists use a different size envelope The top margin is incorrect Ensure that the paper is loaded properly E...

Page 209: ...ges Repeating Defects 2 To determine the cause measure the distance between the print defects 28 mm 1 1 in Drum Cartridge 53 mm 2 1 in Drum Cartridge 94 mm 3 7 in Drum Cartridge 49 mm 1 9 in Transfer Roller 80 mm 3 1 in Fuser 95 mm 3 7 in Fuser 3 If the repeating defects matches the Drum Cartridge distances replace the Drum Cartridge 4 If the distance matches the Fuser or Transfer Roller call for ...

Page 210: ...bris creating lines or streaks Clean all glass surfaces with a lint free cloth Spots present in copies taken from the document glass There is debris on the document glass When scanning the debris creates a spot on the image Clean all glass surfaces with a lint free cloth The reverse side of the original is showing on the copy or scan Turn on Background Suppression Image is too light or too dark To...

Page 211: ...ument correctly The document glass is dirty Clean the document glass The text in the document is too light Adjust the resolution There is a problem with the telephone connection Verify that the telephone line is working then send the fax again There is a problem with the fax machine of the caller Make a copy to verify that your printer is operating correctly If the copy was printed correctly have ...

Page 212: ...ases available memory The received fax size is reduced The paper supply in the printer does not match the document size sent Confirm the original size of the documents Documents could be reduced based on the available paper supply in the printer Faxes cannot be received automatically The printer is set to receive faxes manually Set the printer to automatic reception The memory is full Load paper i...

Page 213: ...ontrol panel at a time Viewing Current Errors on the Control Panel When an error condition occurs a message appears on the control panel to inform you of the problem Error messages warn you about printer conditions that prevent the printer from printing or degrade printing performance If more than one error occurs only one is displayed on the control panel Using the Integrated Troubleshooting Tool...

Page 214: ... pages and more For details refer to Information Pages on page 32 More Information You can obtain more information about your printer from these sources Resource Location Installation Guide Packaged with the printer Other documentation for your printer www xerox com office VLB405docs Technical support information for your printer including online technical support Online Support Assistant and prin...

Page 215: ...nction Printer 215 User Guide This appendix includes Printer Configurations and Options 216 Physical Specifications 218 Environmental Specifications 221 Electrical Specifications 222 Performance Specifications 224 A Specifications ...

Page 216: ...pi Paper Capacity Bypass Tray Tray 1 Optional 550 Sheet Feeder up to 3x Output Tray 150 sheets 550 sheets 550 sheets 1x 1100 2x 1650 3x 250 sheets Maximum Print Size Legal 216 x 356 mm 8 5 x 14 in 2 Sided Printing Up to 163 g m from any tray Copy Speed 1 sided copy 2 sided copy 47 copies per minute 29 copies per minute Copy Resolution 600 x 600 dpi Max Copy Size Legal 216 x 356 mm 8 5 x 14 in Docu...

Page 217: ... inch LCD touch screen with home and power wake buttons Connectivity 2 x USB 2 0 Type A USB 3 0 Type B Ethernet 10BASE T 100BASE TX 1000BASE T Wireless network connectivity with an IEEE802 11 n g b compliant Wireless Network Adapter optional Near Field Communication NFC AirPrint Mopria Remote Access Embedded Web Server Options and Upgrades Wireless network adapter 16 GB Solid State Drive 550 Sheet...

Page 218: ...Specifications Weights and Dimensions Standard Configuration Configuration with Three Optional 550 Sheet Feeders Width 495 mm 19 5 in 495 mm 19 5 in Depth 495 mm 19 5 in 495 mm 19 5 in Height 551 mm 21 69 in 971 mm 38 2 in Weight 22 kg 48 5 lbs 32 5 kg 71 7 lbs Standard Configuration ...

Page 219: ...Guide Configuration with Three Optional 550 Sheet Feeders Total Space Requirements Standard Configuration Configuration with Three Optional 550 Sheet Feeders Width 995 mm 39 2 in 995 mm 39 2 in Depth 1495 mm 58 9 in 1495 mm 58 9 in Height 871 mm 34 3 in 1291 mm 50 8 in ...

Page 220: ...Specifications 220 Xerox VersaLink B405 Multifunction Printer User Guide Clearance Requirements Clearance Requirements with Three Optional 550 Sheet Feeders ...

Page 221: ...rature Range 15 28 C 59 82 F Relative Humidity Operating Humidity Range 10 85 Optimal Humidity Range 20 70 relative humidity at 28 C 82 F Note Under extreme environmental conditions such as 10 C and 85 relative humidity printing defects can occur due to condensation inside the printer Elevation For optimum performance use the printer at elevations below 3100 m 10 170 ft ...

Page 222: ...ements for Imaging Equipment The ENERGY STAR and ENERGY STAR mark are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between United States European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction printers personal computers and monitors Reducing product energy consumption...

Page 223: ...ishes it as a device that satisfies Blue Angel criteria for environmental acceptability in terms of device design manufacture and operation For more information go to www blauer engel de Recycling Supplies If you want to return used supplies for recycling follow the instructions included with the new supplies If the instructions or shipping label are not available for more information go to www xe...

Page 224: ...peed Print speeds for continuous printing are up to 47 ppm Several factors affect print speed Print mode The fastest print mode is Standard Paper size Letter 8 5 x 11 in prints slightly faster than A4 210 x 297 mm Larger sizes reduce print speeds Paper type and weights For faster printing use paper weights of 105 g m or less Maximum Print Speeds 1 sided printing 47ppm on Letter sized paper and 45 ...

Page 225: ...ink B405 Multifunction Printer 225 User Guide This appendix includes Basic Regulations 226 Copy Regulations 232 Fax Regulations 235 Safety Certification 239 Material Safety Data Sheets 240 B Regulatory Information ...

Page 226: ...terference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is ...

Page 227: ...ance of in scope products and supports the EU action plan on energy efficiency In scope products are Household and Office equipment that meet the following criteria Standard monochrome format products with a maximum speed less than 66 A4 images per minute Standard color format products with a maximum speed less than 51 A4 images per minute Environmental Benefits of Duplex Printing Most Xerox produ...

Page 228: ...nable you to reduce your electricity usage Power Saver modes are enabled on your device to reduce energy consumption After the last print the device transitions to Ready mode In this mode the device can print again immediately If the device is not used for a specified period the device transitions to Low Power mode then to Sleep mode In these modes to enable reduced power consumption only essentia...

Page 229: ...uirements for reduced environmental impact As part of achieving certification Xerox Corporation has proven this product meets the Environmental Choice criteria for energy efficiency Certified copier printer multifunctional device and fax products must also meet criteria such as reduced chemical emissions and demonstrate compatibility with recycled supplies Environmental Choice was established in 1...

Page 230: ... The Eurasian Economic Community members anticipate sharing a common regulatory scheme and common EurAsEC certification mark the EAC Mark Regulatory Information for 2 4 GHz and 5 GHz Wireless Network Adapter This product contains a 2 4 GHz and 5 GHz Wireless LAN radio transmitter module that complies with the requirements specified in FCC Part 15 Industry Canada RSS 210 and European Council Direct...

Page 231: ...zone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in the United States and Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe ...

Page 232: ... as FHA and so on Bonds United States Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanc...

Page 233: ...ary personnel or by members of the various Federal Departments such as FBI Treasure and so on unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The preceding list is not all inclusive and no liability is assumed for its completeness or accuracy In...

Page 234: ...y purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner This list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal i...

Page 235: ...d to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It connects to a compatible modular jack that is also compliant See installation instructions for details You can safely...

Page 236: ...he User Guide If the equipment is causing harm to the telephone network the Telephone Company may request you to disconnect the equipment until the problem is resolved Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the r...

Page 237: ...ational public switched telephone networks and compatible PBX devices of the following countries Pan European Analog PSTN and Compatible PBX Certifications Austria Greece Netherlands Belgium Hungary Norway Bulgaria Iceland Poland Cyprus Ireland Portugal Czech Republic Italy Romania Denmark Latvia Slovakia Estonia Liechtenstein Slovenia Finland Lithuania Spain France Luxembourg Sweden Germany Malta...

Page 238: ...nected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service 6 DTMF tones dialing is the preferred method because it is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges WARNING No 111 or other calls can be made from ...

Page 239: ...ied by the following Agencies using the following safety standards Agency Standard Underwriters Laboratories Inc US Canada UL 60950 1 2nd Edition 2014 10 14 CAN CSA C22 2 No 60950 1 07 2nd Edition 2014 10 Underwriters Laboratories Inc Europe IEC 60950 1 2005 A1 2009 A2 2013 EN 60950 1 2006 A11 2009 A1 2010 A12 2011 A2 2013 ...

Page 240: ...User Guide Material Safety Data Sheets For Material Safety Data information regarding your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts ...

Page 241: ...Xerox VersaLink B405 Multifunction Printer 241 User Guide This appendix includes All Countries 242 North America 243 European Union 244 Other Countries 246 C Recycling and Disposal ...

Page 242: ...regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply For more ...

Page 243: ...equipment take back and reuse recycle program Contact your Xerox representative 1 800 ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities ...

Page 244: ...d electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equ...

Page 245: ...andling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation Business Users in the European Union If you wish to discard electrical and electronic e...

Page 246: ...Recycling and Disposal 246 Xerox VersaLink B405 Multifunction Printer User Guide Other Countries Please contact your local waste management authority to request disposal guidance ...

Page 247: ...t the device to scan one or both sides of an original document For Copy jobs you can specify 1 Sided or 2 Sided output Paper Supply Use Paper Supply to specify the size type and color of the paper required or the Paper Tray to use If Auto is selected the printer chooses the paper tray based on the original document size and the selected settings Collated You can collate multi page copy jobs automa...

Page 248: ...e information to determine if images require rotation to produce the required output Image Shift Image Shift allows you to modify the location of the image on the page You can shift the printed image along the X and Y axes of each sheet of paper Auto Background Suppression Use the Auto Background Suppression setting to reduce the sensitivity of the printer to variations in light background colors ...

Page 249: ...es are reordered so that they are in numerical order when folded Note This function is available on printers with an optional Productivity Kit installed only Page Layout You can print the selected number of pages on one side of a sheet of paper Selecting multiple pages per sheet saves paper and provides a way to review the layout of a document Sample Copy Sample Copy allows you to print a test cop...

Page 250: ...mail address rather than to the device Note The system administrator can preset this option Message Use Message to enter information to accompany the email File Format Use the File Format option to specify the format of the saved image or to define a searchable image You can add a password to protect the image or choose to combine multiple images into a single file File Already Exists Use the File...

Page 251: ...e number of the sender and the date and time of the transmission is included on all faxes Delay Send You can set a time in the future for the printer to send your fax job You can delay the send of your fax job for up to 24 hours Priority Send Use Priority Send to identify urgent faxes Priority faxes are sent first Manual Send You can use the Manual Send feature to enable the fax modem speaker temp...

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