Xerox DocuMate 515 User Manual Download

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DocuMate 515

user's guide

scanner

Summary of Contents for DocuMate 515

Page 1: ...DocuMate 515 user s guide scanner...

Page 2: ...DocuMate 515 scanner user s guide...

Page 3: ...Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein ma...

Page 4: ...Touch 21 The Default One Touch Settings 21 Scan from the One Touch Scanner Buttons 22 Scan from the One Touch Button Panel 23 Features of the One Touch Button Panel 24 Configuring the One Touch Button...

Page 5: ...eaning the Scanner 76 Cleaning the Automatic Document Feeder 76 Cleaning the Scanner Glass 77 Clearing Paper Jams 77 Replacing the ADF Pad Assembly 78 Troubleshooting 79 Error Light Troubleshooting Co...

Page 6: ...ngle pages on the Flatbed glass What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Power Supply DocuMa...

Page 7: ...Lock Locks or unlocks the scanning head Scanner Buttons Press to start scanning Status Light Shows the scanner s status Refer to Error Light Troubleshooting Codes on page 81 for additional details Un...

Page 8: ...tor are High Color 16 bit or True Color 24 bit or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display...

Page 9: ...based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your sc...

Page 10: ...d in the box 1 Remove all shipping tape from the top and bottom of the scanner 2 Open the ADF cover and carefully remove any foam particles that may have gotten inside the Automatic Document Feeder 3...

Page 11: ...ch tabs C snap into place 5 Insert the Paper Guide Extension into the Paper Guide and snap its tabs into place Insert the Paper Stop onto the back of the scanner and slide it downward to snap it into...

Page 12: ...TE If the disc does not start check the following Make sure the disc drive s door is completely shut Make sure the disc was inserted in the drive in the proper direction label side up To launch the di...

Page 13: ...Installation 8 DocuMate 515 Scanner User s Guide 4 On the Main Menu select Install Products 5 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked 6 Click Install Now...

Page 14: ...f you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed 4 Follow the instructions on screen to finish installing the PaperPort...

Page 15: ...ons TWAIN and ISIS The TWAIN and ISIS drivers are installed and you can scan from within TWAIN and ISIS scanning applications You will not be able to use the buttons on the scanner TWAIN only The TWAI...

Page 16: ...g Select the option that looks best to you and click Next The Color Space setting sets the default gamma value for the scanner so scanned items look good on your monitor 7 STOP when you see the Comple...

Page 17: ...t on the scanner 2 Plug the power cord into the power supply and then into a wall outlet 3 Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power NOTE Only use the power su...

Page 18: ...r to the right of the power port The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP or Windows Vista and have plugged the USB cable into a...

Page 19: ...tallation by connecting your hardware window Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel The scanner s status light is blue when...

Page 20: ...s The User Guides on your scanner s installation disc are in PDF format and require Adobe Acrobat Reader for you to view and save them OmniPage Pro OmniPage Pro provides precision OCR analysis advance...

Page 21: ...uch 4 0 software to link to Microsoft s SharePoint application This Mini Guide explains how to setup the SharePoint link in One Touch The One Touch VRS Mini Guide has information about a feature in th...

Page 22: ...eck for Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is locat...

Page 23: ...Panel is the same as pressing a scanner button except you click an icon that represents the scanner button See Scan from the One Touch Button Panel on page 23 TWAIN Interface The TWAIN interface is fo...

Page 24: ...or the length of the paper 3 Load the stack of documents face up with their tops into the Automatic Document Feeder NOTE Always remove any staples or paper clips from documents before inserting them i...

Page 25: ...ic Document Feeder and will scan pages in it You must remove these pages prior to scanning if you want to scan from the Flatbed 2 Lift the scanner cover and place the document face down on the glass 3...

Page 26: ...internet options of Internet Explorer The Copy button is set up to send the scanned image directly to your computer s printer without opening the scanned image in an application This essentially mean...

Page 27: ...function is determined by the selected settings shown in the One Touch Properties window 1 Load a stack of documents face up in the Automatic Document Feeder or place a single page face down on the Fl...

Page 28: ...ck of documents in the Automatic Document Feeder or place a document face down on the Flatbed glass 2 Now click on the One Touch icon in the Windows Notification Area at the bottom right corner of the...

Page 29: ...ed X click to close the One Touch panel The Button View Left click on a Destination Application icon to start scanning Right click on a Destination Application icon to open the One Touch Properties Th...

Page 30: ...tination list 3 Select a file format in the Select Format panel 4 Select a scanning configuration in the Select Configuration list 5 Click on OK to save the changes 6 Press the button on the scanner t...

Page 31: ...ions that One Touch can send a scanned image to so that this application opens immediately after scanning is complete The Destination Application This is the application that opens when you are finish...

Page 32: ...he scanned image See Selecting Options for a Button on page 42 for instructions on configuring the list of available destinations Properties button Displays a window for selecting properties for each...

Page 33: ...nd a number of other settings To create a new configuration 1 Open the One Touch Properties window and click the tab of the button that you want to have a new configuration 2 Scroll through the applic...

Page 34: ...e longer to scan and produce larger files for the scanned images Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast s...

Page 35: ...nal Select this option to let the scanner automatically determine the size of the item being scanned When scanning from Flatbed glass make sure to align the top left corner of the item with the arrows...

Page 36: ...White Mode this option reverses the black and whites of an image Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are sc...

Page 37: ...ht to change the color settings As you do the image changes to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image...

Page 38: ...cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the l...

Page 39: ...k the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month...

Page 40: ...Properties window NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre...

Page 41: ...u want to set to configure before scanning 3 Select the scan configuration Configure Before Scan 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning T...

Page 42: ...he Picture Type of Color Grayscale or Black White Resolution in DPI and Page Size 5 Click the Scan button on the TWAIN Interface 6 Your document will be scanned and sent to the Destination Application...

Page 43: ...over but select the correct Picture Type before scanning No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new...

Page 44: ...cted a format that only supports single pages such as BMP or JPG Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standa...

Page 45: ...image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Format are not affected 4 Click OK or...

Page 46: ...Pad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format Used for database or spreadsheets with data fields when the document is converted into editabl...

Page 47: ...ge Pro software installed on your computer For details refer to the One Touch OmniPage Mini Guide located in the User Guides section on installation disc Note that the OCR Options settings apply to al...

Page 48: ...scanned documents Fax and Print is for sending your scanned documents directly to your printer or fax software Sti event forwarding is for using another application s interface for scanning 4 Click A...

Page 49: ...ication 2 Click the Properties button PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items 1 Select the PaperPort folder where you...

Page 50: ...R settings boxes for the options you want Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text Show message if te...

Page 51: ...button 7 Click OK on the Link Properties window 8 Click Refresh on the One Touch Properties window Image Documents Properties These properties apply to Microsoft Paint and other image processing appl...

Page 52: ...into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders 2 Click the Browse button to specify the locatio...

Page 53: ...need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client f...

Page 54: ...age Module or OmniPage Pro software installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth To scan with O...

Page 55: ...the destination applications PaperPort Transfer to Storage Burn to CD eMail and Adobe Acrobat 3 Right click on the text format icon 4 Choose the Searchable PDF or Normal PDF option for the format 5 C...

Page 56: ...rn to a CD 3 Select Burn to CD as the Destination Application 4 Choose a Format and a Scan Configuration 5 Click OK 6 Now start scanning using the Scan button or other button if you ve set it up to sc...

Page 57: ...plication You cannot choose a page format for this option because the Destination Application is not selected until after scanning begins 3 Choose a Scan Configuration Click OK 4 Start scanning using...

Page 58: ...L page 5 Click OK 6 Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then...

Page 59: ...ditable text and numbers before being stored 1 Open the One Touch Properties window 2 Select Transfer to Storage as the Destination Application 3 Choose a file format for your document 4 Choose a Scan...

Page 60: ...another scan configuration and scan the next set of documents to store them in their folder Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you w...

Page 61: ...b This is where you set the different folder locations for the new configurations 8 Click the Browse button and select the folder you created for storing the scanned documents 9 Click OK The selected...

Page 62: ...cuments 3 Select one of the configurations you created for storage 4 Click OK The One Touch Properties window closes 5 Now either press the button on the scanner or click it on the One Touch Button Pa...

Page 63: ...de Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu 2 The Hardware Properties dialog box opens and shows inform...

Page 64: ...nge the time before the scanner powers down from 1 minute to a maximum of 4 hours 4 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without...

Page 65: ...en it you can still use the instructions in this User s Guide for scanning with your Xerox DocuMate 515 scanner To access the TWAIN interface from other software please refer to their user s guides th...

Page 66: ...on on your scanner will bring up the TWAIN interface Open the TWAIN interface from an application Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but t...

Page 67: ...sic Interface on page 63 Advanced Interface The Advanced Interface includes all the settings of the Basic Interface plus a wide range of more advanced settings such as color saturation gamma and hue S...

Page 68: ...Resolution menu 4 Choose a page size from the Page Size menu 5 Click the Scan button 6 When you re finished scanning items click Done to close the Basic Interface 7 The scanned images will appear in...

Page 69: ...other higher quality black and white images You can also scan a color photo with this setting to turn its colors into grey shades Black White is for letters memos pen and ink drawings and other black...

Page 70: ...f the Advanced Interface NOTE If you want to preview a document before scanning from the ADF make sure only one page is loaded into the scanner 1 Click the Preview button 2 The scanner scans the item...

Page 71: ...would use a higher dpi setting to enlarge a picture from the original size To adjust the resolution 1 To use one of the preset resolutions for typical scanned items click one of the options in the li...

Page 72: ...lable for Color and Gray Scale configurations To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag the...

Page 73: ...dtones Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to...

Page 74: ...scan To manually set the image size 1 Place an item on the scanner glass and click Preview in the TWAIN interface 2 In the previewed image click and drag a box around the area you want to scan 3 The d...

Page 75: ...s and pixels The Scan Info Box The following figure shows the information on the Scan Info box The Scan Info box shows the size and position of the area The selected scan area This is the image that a...

Page 76: ...t be at least two characters long To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want...

Page 77: ...1 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera 3 The WIA scanning window opens Use this window to...

Page 78: ...orners of the previewed image Then drag the box to increase or decrease the size of the image 8 Preview the image again When you are satisfied with the image click the Scan button 9 The scanned images...

Page 79: ...ity of the scanned picture 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image Resolution DPI Cli...

Page 80: ...n scanning the ISIS interface The QuickScan User s Guide is available on the installation disc that you received with the scanner Accessing the ISIS Interface in QuickScan Open the QuickScan software...

Page 81: ...h with some Isopropyl alcohol rubbing alcohol 2 Open the ADF cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the ADF pad from top to bottom Be caref...

Page 82: ...eder a warning dialog box opens after a few moments Open the Automatic Document Feeder cover Remove the jammed paper and close the cover To reduce the number of paper jams smooth and straighten paper...

Page 83: ...eived a replacement pad in the original scanner box and you can also order a new one See the Xerox DocuMate 515 Parts List on page 85 for ordering information To replace the ADF Pad assembly 1 Open th...

Page 84: ...ting your computer Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Start the PaperPort sof...

Page 85: ...blem the pad assembly may need to be replaced See Replacing the ADF Pad Assembly on page 78 for the steps to replace the pad Problem The paper jams about halfway through the scan Check the Flatbed gla...

Page 86: ...the back of the computer If the USB cable is already plugged to the computer try another USB port on the computer If the problem persists replace the USB cable The maximum length of the USB cable is...

Page 87: ...to remove these software programs 5 Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list 6 The One...

Page 88: ...ne Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is r...

Page 89: ...10 0 inches 25 4 cm Width 11 69 inches 29 69 cm Length 19 63 inches 49 86 cm Weight 11 1 pounds 5 03 kg Operating temperature 50 95 F 10 35 C without condensation Relative humidity 20 80 35 C without...

Page 90: ...mes and numbers when ordering replacements for your DocuMate 515 scanner Part Name Part Number Paper Guide 57 0097 000 Paper Guide Extension 57 0098 000 Paper Stop 57 0099 000 ADF Pad 57 0100 000 Roll...

Page 91: ...Maintenance 86 DocuMate 515 Scanner User s Guide...

Page 92: ...pact the product certification Please contact your Xerox representative for more information Section 2 EMC This equipment has been tested and found to comply with the limits for a Class B digital devi...

Page 93: ...Service Department to arrange relocation of the copier to a location outside of your building Always locate the machine on a solid support surface that has adequate strength to support the weight of t...

Page 94: ...ot place objects on the power cable 8 Do not override or disable electrical or mechanical interlock devices 9 Do not push objects into slots or openings on the machine Electrical shock or fire may res...

Page 95: ...ct 2 Do not carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor perfor...

Page 96: ...ut Xerox environmental programs visit www xerox com environment html If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain le...

Page 97: ...Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Some equipment may be used in bo...

Page 98: ...ar dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomi...

Page 99: ...3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appo...

Page 100: ...notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable inst...

Page 101: ...96 DocuMate 515 Scanner User s Guide...

Page 102: ...OM drive 3 Color 29 64 color hue 68 options 68 color filter 31 Comma Delimited 41 computer specifications 3 Configure Before Scan 36 cancel 38 Contrast 29 67 74 csv file format 41 D Destination Applic...

Page 103: ...uch Properties window 24 P page format options 39 page settings 30 Page Settings Tab 30 page size 30 paper guide 2 6 paper jam 77 81 paper stop 2 6 PaperPort Properties 44 PDF 40 43 PDF file size 40 P...

Page 104: ...ghten Image 31 system requirements 3 T technical support 79 Text Documents Properties 45 Text Editors 43 text file format 40 Text Formats 40 TIFF 39 Transfer to Storage 54 TWAIN 36 52 access from One...

Page 105: ...05 0728 000...

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