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Xerox Document Centre 220/230/332/340 Setup Guide

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About This Guide

This document is a Setup Guide for the Owner, Key
Operator and System Administrator of the machine. It
contains step by step instructions for customizing the
various product defaults.

This chapter contains an introduction to the machine and an
orientation to the conventions used in this Guide.

NOTE: The graphic representations of the user interface
screens are based on a fully configured Document Centre
332/340 and the appearance of these interface screens
may differ slightly on other models or configurations.
However, feature descriptions and functionality remain the
same as described.

Related Documentation

In addition to this Setup Guide, the following documentation
is available for the Document Centre 220/230/332/340.

- Document Centre 220/230/332/340 User Guide -

provides an in-depth understanding of each feature.

- Document Centre 220/230/332/340 On-Line Help -

provides context-sensitive help about the settings
being modified or the features being used.

- Document Centre 220/230/332/340 System

Administration Guide - provides information and
instructions for network installation.

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Summary of Contents for 220

Page 1: ...About This Guide Xerox Document Centre 220 230 332 340 Setup Guide 602p35412 July 1999...

Page 2: ...judicial law or hereinafter granted including without limitation material generated from the software programmesprograms that are displayed on the screen such as icons screen display looks etc Xerox a...

Page 3: ...rientation 1 4 Italic typeface 1 5 Quick Pathway 1 5 Notes 1 5 Hints 1 6 Cautions 1 6 Warnings 1 6 ABOUT SETUPS 2 1 Setup Procedures 2 2 Key Operator Tools 2 2 System Administrator Tools 2 3 Auditron...

Page 4: ...3 12 Customer Support Number 3 12 Paper Sizes 3 13 Machine Serial Number 3 13 Xerox Supplies Number Supplies Tel Number 3 14 Fault Override 3 15 Accessing Fault Override 3 16 Unavailable Features 3 17...

Page 5: ...ptions 5 9 Receive Reduction 5 9 Page Margin 5 10 Duplex Printing 5 11 Paper Attributes 5 11 Output Selection 5 12 A3 11 x 17 5 13 Fax Report Options 5 14 Activity Report 5 14 Broadcast and Multi Poll...

Page 6: ...ive Header Print DC332 340 5 31 Secure Fax Receive DC332 340 5 31 Line Use Restriction DC332 340 5 31 AUDITRON SETUPS 6 1 Access Auditron Setups 6 2 Internal Auditron DC332 340 6 3 Auditron Enable Set...

Page 7: ...ox Document Centre 220 230 332 340 Setup Guide Page v Table of Contents Foreign Interface Device 6 15 ACCESS RIGHTS 7 1 Assign Privileges 7 4 Add Pin 7 5 Set User Privileges 7 5 Delete PIN 7 6 INDEX 8...

Page 8: ...Page vi Table of Contents...

Page 9: ...y configured Document Centre 332 340 and the appearance of these interface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same...

Page 10: ...Left Front Cover under the Copy Print Cartridge Record the serial number in the space below and in the front of the User Guide Serial number If difficulty is experienced when operating the Document Ce...

Page 11: ...ded at the time of product installation For future reference record the telephone number in the space below Welcome Center Telephone Number Canada 800 939 3769 United States 800 821 2797 When telephon...

Page 12: ...mage is upright the paper or other media can be one of two ways Long Edge Feed LEF Portrait When paper is loaded LEF into the Document Feeder or a paper tray place the paper with one of the long edges...

Page 13: ...ns step by step instructions for programming setups In addition a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section After becoming familiar with the setup...

Page 14: ...n cleaning the Document Centre 220 230 332 340 do not use organic solvents or aerosol cleaners Do not pour fluids directly onto any area Avoid supplies that are not specifically listed as approved in...

Page 15: ...e default settings to be customized to meet local requirements This chapter contains an explanation of Setups and general information regarding the Setup procedures NOTE The graphic representations of...

Page 16: ...For further information about assigning PINs refer to Access Rights on Page 7 1 Key Operator Tools If a PIN is entered that has been assigned Key Operator access rights the user can set up or change...

Page 17: ...ss rights the user can set up or change the settings for the Scan to File and Print features Refer to the System Administration Guide for further information Auditron Administrator Tools If a PIN is e...

Page 18: ...that has been assigned Owner access rights the user can set up or change Access Rights the allocation of Key Operator System Administrator Auditron Administrator DC332 340 and Owner Access Rights Refe...

Page 19: ...ge to the machine after switching OFF allow at least 10 seconds before switching the power ON again The first time the machine is switched ON a message is displayed Follow the instructions in the pop...

Page 20: ...the same as described For Scan to File and Print Setup instructions and information please refer to the Document Centre 220 230 332 340 System Administrator Guide Press the Access button on the Contro...

Page 21: ...only be made when a PIN Personal Identification Number which has been assigned Key Operator access rights is entered The default password is 22222 which may be used if PINs have not yet been assigned...

Page 22: ...erface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same as described Touch the Machine Setups button The Machine Setups scre...

Page 23: ...inals Tray Priority Select the order in which the machine searches the trays for available media To change the settings assign a priority to each tray Number 1 is the highest priority and depending on...

Page 24: ...e preferred display format for example the mm dd yy format would display 06 10 01 for a current date of 10th June 2001 Use the scroll buttons to select the current month mm day dd and year yy Touch Sa...

Page 25: ...utton Select the preferred display format 12 or 24 Hour for example eleven o clock at night would either be displayed as 11 or 23 hours Use the scroll buttons to select the current time in hours and m...

Page 26: ...Clear With the Auto Clear feature enabled the machine returns to the default settings after the specified time To change the default display for the Touch Screen Select the preferred default screen T...

Page 27: ...nds within 1 second All features are available within 30 seconds NOTE If the Low Power timeout is set higher than the timeout for Power Save or Auto Off depending on system configuration the machine d...

Page 28: ...y stored jobs remain in the memory and the Document Centre 220 230 returns to an operational condition when powered on NOTE If Low Power is set higher than Power Save Auto Off the machine displays a m...

Page 29: ...e Priority Program the machine to complete Print or Fax jobs in a specified order Number 3 is the highest priority and number 5 is the lowest priority Copy jobs are always priority 3 they have job pri...

Page 30: ...Page 3 10 Machine Setup Localization Touch the Localization button Select the preferred measurement display format Inches or Millimeters Touch Save to continue...

Page 31: ...onality remain the same as described HINT This screen may have a different appearance depending on machine configuration Report Languages Various language options can be made available for printed rep...

Page 32: ...st installed If it is not on the screen or if it is incorrect follow the instructions below to enter the correct number Touch the Report Languages button Select the language to use for printed reports...

Page 33: ...al number when the Machine Status button is pressed This number is required when calling for customer support Touch the Customer Support Number button Use the numeric keypad on the screen to enter the...

Page 34: ...button is pressed Touch the Machine Serial Number button Use the keypad on the screen to enter the Machine Serial number if necessary touch the More Characters button on the screen to display an alter...

Page 35: ...faulty component After the component is disabled all features will be available except those that require the disabled component This then enables other machine features to be used until the disabled...

Page 36: ...he Access button on the Control Panel Touch the and enter a PIN Personal identification Number with Key Operator access rights see NOTE below Select confirm to delete the current job and or disable th...

Page 37: ...a prompt to check the setups The following table contains details about specific features that are unavailable when a component is disabled Disabled Component Service Feature Disabled Feature Result D...

Page 38: ...rminal Setups Fax Printing Options Duplex Printing All 2 Sided and 1 2 2 The machine will not print fax jobs if the Duplex Module is disabled and if the default settings are Duplex Printing All 2 Side...

Page 39: ...s disabled and the default is Stapled Finisher In Fax Setups Fax Terminal Setups Fax Printing Options Output Selection Left Tray The machine will not print Fax jobs if the Finisher is disabled and the...

Page 40: ...Fax Setups Fax Terminal Setups Fax Printing Options Output Selection Left Tray The machine will not print Fax jobs if the Finisher is disabled and the default output is the Left Tray Finisher In Print...

Page 41: ...default output is the Left Tray The Output button will not be displayed on the Copy screen Finisher and Stapler In Copy Setups Output Stapled The machine will not print Copy jobs if Stapled is disabl...

Page 42: ...ge Control or Monitor with or without limits For Copy with a Foreign InterfaceDevice the machine will not copy if Foreign Interface Device is disabled and External Control Device is selected For Copy...

Page 43: ...bs if the disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Print Engine In Scan Setups Filing Setups Proof Before Send Proof Before Sending might be e...

Page 44: ...ps Tray Settings Destination Tray Tower Mailbox Bins 1 10 The machine will not print Print jobs if the Tower Mailbox is disabled and the default is any Bin 1 10 Paper Tray 1 In Machine setups Paper Tr...

Page 45: ...Copy screen Paper Tray 3 In Machine Setups Paper Trays Default Tray The machine will not print Copy or Fax jobs if the disabled tray is the default tray The Paper Supply button will not be displayed...

Page 46: ...Page 3 26 Machine Setup...

Page 47: ...duce Enlarge Image Quality Output Sides Imaged Expert Image Quality Margin Shift DC332 340 Erase DC332 340 NOTE These changes can only be made when a PIN Personal Identification Number which has been...

Page 48: ...criptions and functionality remain the same as described Press the Access button on the Control Panel A pop up window will be displayed on the Touch Screen Press the button on the Control Panel and us...

Page 49: ...etups Reduce Enlarge Defaults Touch the Reduce Enlarge button Touch the Defaults button Use the arrow buttons to select the default magnification setting The default magnification will be selected whe...

Page 50: ...through 8 1 2 x 14 3 8 1 2 x 11 through 11 x 17 4 8 1 2 x 14 through 8 1 2 x 11 5 11 x 17 through 8 1 2 x 11 inches Custom The Custom settings are used to reduce or enlarge non standard document size...

Page 51: ...ocuments that contain text photo and graphic combinations Colored backgrounds are automatically suppressed and line edges and text sharpened Photo for documents that contain photographs This setting i...

Page 52: ...guration will be available HINT Typically the Center Tray is used for copy output and the Left Tray is used for fax output Use the scroll buttons to select the default output option required Stapled U...

Page 53: ...lect the orientation Head to Head the top of the document on each side is at the top of the page This is the factory default setting Head to Toe the image on the second side of each page is rotated 18...

Page 54: ...pness of the image select the preferred setting Grayscale Copying DC220 230 provides improved reproduction of gray levels select On or Off B B Head to Head Head to Head A A Head to Toe Head to Toe for...

Page 55: ...ge Access Copy Setups as described at the beginning of this chapter Touch the Margin Shift button Erase DC332 340 Programs the default settings for the Edge Erase and Border Erase features The factory...

Page 56: ...escription of each follows or touch Off to turn this feature off Make changes as required Touch Save to continue Touch the Border Erase button Use the scroll buttons to set the default measurement for...

Page 57: ...ent Centre 220 230 332 340 Setup Guide Page 4 11 Copy Setups Copy Setups Copy Setups Edge Erase DC332 340 Use the scroll buttons to set the default Edge Erase settings Touch Save Touch Close to exit C...

Page 58: ...Page 4 12 Copy Setups...

Page 59: ...ax Communication Setups to set options that affect incoming and outgoing fax documents such as redialing and preventing the receipt of junk fax documents NOTE These changes can only be made when a PIN...

Page 60: ...other models or configurations However feature descriptions and functionality remain the same as described Press the Access button on the Control Panel A pop up window will be displayed on the Touch S...

Page 61: ...l Defaults Fax Mailboxes Fax File Management NOTE The default password is 22222 which may be used if PINs have not yet been assigned Access Fax Terminal Setups NOTE Only those selections relevant to t...

Page 62: ...ent Centre 220 230 332 340 If the identification number has not been programmed the Document Centre 220 230 332 340 displays a pop up message instructing users to enter the ID number before completing...

Page 63: ...d indicate the location of the machine for example Copier West or be the Company name Touch the Local ID button on the right of the screen If more than 1 line is connected touch the line number button...

Page 64: ...etter for fax documents to identify the organization sending the fax Touch the second Local Name button on the right of the screen Use the keypad on the screen to enter the Local Name of the Document...

Page 65: ...do not specify the delayed start time the machine uses the default delayed start time that is entered here Touch the second Company Logo button on the right of the screen Use the keypad on the screen...

Page 66: ...one number are displayed on reports and headers Touch the second Delayed Start Time button on the right of the screen Use the scroll buttons on the screen to select the default transmission start time...

Page 67: ...nal Setups as described on Page 5 3 Touch the Fax Printing Options button Receive Reduction With this feature enabled the Document Centre 220 230 332 340 automatically determines the required reduce e...

Page 68: ...length of the paper on which the fax is to be printed The Page Margin setting affects the bottom of the page It avoids image loss if users are printing onto a smaller size paper Touch the Receive Red...

Page 69: ...ble sided 1 2 2 prints fax documents with the first page single sided and the rest of the pages double sided Reports are printed all double sided Paper Attributes Programs the default types colors and...

Page 70: ...ptions will include Finisher Stapled Touch the Paper Attributes button Touch the buttons on the right of the screen to select the types colors and sizes of paper on which incoming fax documents and re...

Page 71: ...documents to be printed on a different size paper For example an incoming A3 size European standard fax can be trimmed to print on 11 x 17 paper Alternatively choose to have the machine reduce the ima...

Page 72: ...port only when it is manually selected and includes only calls that were not printed on the last report Broadcast and Multi Poll Reports Programs the machine to print a report of each broadcast send a...

Page 73: ...ent after each transmission is completed Touch the Broadcast and Multi Poll Reports button Select Auto Print to have this report print automatically or Off to turn the feature off Auto Print is the fa...

Page 74: ...tups as described on Page 5 3 Touch the Fax Panel Defaults button Resolution Sets one of three resolutions as the default setting for outgoing fax documents The default selected depends on the types o...

Page 75: ...ves image quality and rendition use for photos halftones and images with grey tones Lighter Darker Original Type Auto separates images into text and photo areas automatically and implements image proc...

Page 76: ...e fax machine Super G3 automatically determines the communication mode to be used based on the maximum capabilities of the remote fax machine This mode minimizes the data transmission errors by using...

Page 77: ...ed manually The lower the speed the less chance errors will occur during transmission The speeds available are 14 4Kbps 12 0Kbps 9600 bps and 7200 bps Forced 4800 bps used when fax communications are...

Page 78: ...oll buttons to move up and down the list Follow the instructions below to delete edit or add a mailbox Touch the Delete Mailbox button Touch Confirm to delete the selected mailbox and its contents In...

Page 79: ...Password button Use the keypad on the Control Panel to enter a four digit password 0000 9999 Touch Save to continue Touch the Mailbox Name button Use the keypad on the Touch Screen to enter a name of...

Page 80: ...letes all failed fax documents after 24 hours Keep keeps all failed fax documents until they are manually deleted Files for Polling Files Stored for Polling Contains data for documents scanned and sto...

Page 81: ...lete automatically deletes stored fax files after they have been transmitted Keep keeps stored fax files after they have been transmitted until they are manually deleted Touch the Files Stored for Pol...

Page 82: ...2222 which may be used if PINs have not yet been assigned Access Fax Communication Setups Access Fax Setups as described on Page 5 2 NOTE Only those selections relevant to the machine configuration wi...

Page 83: ...s setting programs a tone or pulse dialing NOTE This feature might be restricted in some areas Tone 10 PPS pulse per second for a rotary dial 20 PPS pulse per second for a rotary dial Touch any button...

Page 84: ...r of times the machine will automatically attempt a redial if a connection cannot be made Redial Interval sets the time intervals in minutes between redials NOTE This feature might be restricted in so...

Page 85: ...moved Line Monitor Volume sets a default volume for line monitoring as High Normal or Low Touch the Redial Count button Touch the scroll buttons to select the number of redial attempts Touch Save to c...

Page 86: ...ge error occurs If the Line Monitor feature is set to On touch the Line Monitor Volume button Select the volume setting required Touch Save to continue Touch the Batch Send button Select On to enable...

Page 87: ...Fax Options button Auto Answer Delay Sets the delay in seconds before incoming calls are automatically answered NOTE This feature might be restricted in some areas Touch any button to change the sett...

Page 88: ...programmed into the Dial Directory All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received Touch the Ring Volume button Select H...

Page 89: ...332 340 Secure Fax Receive DC332 340 Line Use Restriction DC332 340 Where more than one line is connected to the Document Centre 332 340 this feature enables one line to be reserved for incoming fax d...

Page 90: ...on button Touch the Line 1 or Line 2 button Select Receive only to reserve this line for incoming fax documents Alternatively select Transmit and Receive to enable the chosen line to accept incoming a...

Page 91: ...User Interface screen by a user with Auditron Administrator privileges The Foreign Interface feature enables an external control device such as a coin operated device a bill acceptor a card reader or...

Page 92: ...d use the number keypad to enter an Auditron Administrator PIN see NOTE Touch Enter in the pop up window NOTE The default password is 22222 which may be used if PINs have not yet been assigned Touch t...

Page 93: ...t reaches its account limit 4 Account Summary reviews all the auditron accounts NOTE The default password is 22222 which may be used if PINs have not yet been assigned Auditron Enable Setups DC332 340...

Page 94: ...e Fax option will not be displayed Account Setups DC332 340 This setup is used to create delete or modify the accounts Depending on local requirements for tracking usage one account number can be assi...

Page 95: ...ired see below for a description of each Touch Save to continue To add an account Touch the Add Account button Enter the account number between 4 and 16 digits long using the screen keypad To modify a...

Page 96: ...unt for each service selected No Limit select this button to assign no restriction on the number of prints for this account for each service selected Not Allowed a value of 0 will be displayed No prin...

Page 97: ...COUNTS to zero touch the Reset All Counters button at the top of the screen Touch Confirm Touch Close to continue To reset the limits for ALL ACCOUNTS to zero touch the Reset All Limits button at the...

Page 98: ...ll be allowed to print Therefore the account limit may be exceeded The maximum number of pages allowed after the limit has been reached is three pages For Scan and Fax jobs no extra pages are allowed...

Page 99: ...ch the Search button enter the account number and touch Save Counters and Limits Display this display provides the current value and limit of the counters for each service associated with the selected...

Page 100: ...achine should behave when an account reaches its account limit NOTE The default password is 22222 which may be used if PINs have not yet been assigned Service Access Setup DC220 230 This setup enables...

Page 101: ...is for example if the machine does not have Fax capability then the Fax option will not be displayed Account Setup DC220 230 This setup is used to create delete or modify the accounts Depending on lo...

Page 102: ...Touch the Internal Auditron button Touch the Account Setup button Make selections as required see below for a description of each Touch Save to continue Touch the Add Account button Enter the new acco...

Page 103: ...anel Auditron is on the Reports Counters tab Delete Account the selected account will be deleted Modify Account displays the services and copy limits for the selected account Clear Counters resets cou...

Page 104: ...ed to print will be allowed to print Delete Pending Jobs if set to On when an account limit is reached all pending jobs assigned to this account will be deleted Access Auditron Setups as described on...

Page 105: ...Interface button Make selections as required a description of each follows Off to specify that a Foreign Interface Device is not connected Per Page Control to set the device for tracking each page in...

Page 106: ...Page 6 16 Auditron Setups...

Page 107: ...s depending on machine configuration Key Operator System Administrator Auditron Administrator DC332 340 Owner NOTE The factory default password is 22222 This password is used initially prior to new PI...

Page 108: ...erence determines whether individual privileges are assigned to various users or all privileges assigned to only ONE user Key Operator System Administrator Auditron Administrator Owner Machine Setups...

Page 109: ...p Tools and access the Machine Setups Copy Setups and Fax Setups This user cannot access any other Setups PIN 3456 enables its assigned user to enter the Setup Tools and access the Print Setups and th...

Page 110: ...and enter a PIN with Owner Privileges see NOTE below Touch Enter in the pop up window NOTE The factory default password is 22222 This password is used initially prior to new PINs being assigned To pr...

Page 111: ...hts button Touch Add Pin Using the pop up keypad enter a number between 4 and 16 digits Touch Save Use the search facility or scroll buttons to select the user pin number for the user whose privileges...

Page 112: ...Page 7 6 Access Rights Delete PIN Use the search facility or scroll buttons to select the User PIN number to be deleted Touch Delete PIN Touch Confirm...

Page 113: ...ator tools 2 3 auditron enable 6 10 auditron enable DC332 340 6 3 auditron setups 6 1 auto answer delay 5 29 auto clear 3 6 auto off mode 3 8 auto tray switching 3 3 Auto paper tray 3 3 B batch send 5...

Page 114: ...3 10 incoming fax options 5 29 Internal Auditron 6 1 internal auditron DC220 230 6 10 internal auditron DC332 340 6 3 interrupt button 3 9 J job limit policy DC220 230 6 13 job limit policy DC332 340...

Page 115: ...5 24 fax setups 5 1 fax terminal setups 5 3 foreign interface DC332 340 6 15 internal auditron DC220 230 6 10 internal auditron DC332 340 6 3 Machine Setups 3 1 quick pathway using 1 5 R Receive Head...

Page 116: ...me setup 3 4 timers 3 6 tone 5 25 tools auditron administrator 2 3 key operator 2 2 owner 2 3 system administrator 2 3 touch screen contrast 3 12 transmission report 5 15 U User Privileges 7 5 V volum...

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