Toshiba TF 631 User Manual Download

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114

Possible problems

TOSHIBA

TF 631

... and solutions

If the display gives an error message,
clear the fault and delete the display with
STOP.

Check there is power on the machine.
The machine must be switched on (

see

page 8

Use acceptable documents only (

see

page 31

Close the cover. It should be firmly locked
in place on both sides.

Try again. Replace the receiver only when
you have pressed START.

Use acceptable documents only (

see

page 31

Adjust the document guides accordingly.

Ask the receiver to put paper in his
machine.

Send your document again: the image
must be face-down on your document
feeder.

Make a copy of your document on your
fax machine (

see page 29

). If your copy is

also difficult to read, clean the document
reader.

Make a copy on your fax machine (

see

page 29

) and adjust the settings to your

document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (

see page 44/45

). Then send

again.

Redial. You may get a better
conncection.

Check and correct stored numbers (

see

page 70/75

Check that your telephone is connected
correctly to the socket (

see page 8

Plug the connecting cable of your fax
machine into the socket (

see page 8

Switch to the correct dialling procedure:
DTMF or pulse-dialling (

see page 14

Set the line types to EXTENSION (

see

page 15

Plug the connecting cable of your fax
machine into the socket (

see page 8

Problem

Your document is not automatically pulled
into the feeder.

The text ”transmission” is not displayed
when you press the START key.

The document is damaged during sending
or copying.

Your fax machine performed transmission
correctly but the message was not
received by the receiver.

The receiver received a blank sheet
instead of the document sent.

The receiver reports: The document
transmitted is difficult to read.

Abbreviated or one-touch dialling do not
work.

No dial tone is heard when handset is off-
hook.

Your call does not arrive although you
have dialled the correct number.

Possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not
acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing
START.

Document format or paper thickness not as
specified.

The document guides are not properly adjusted
to the paper size.

The other machine is out of paper.

You loaded your document in the machine with
the image face-up.

Your machine’s document reader is dirty or
damaged.

RESOLUTION and CONTRAST are not set
correctly.

The telephone connection is poor.

Abbreviated or one-touch dialling number is not
correctly stored.

The telephone is not correctly connected.

The fax machine is not correctly connected.

Your fax machine has been set to the wrong
dialling mode.

If you are connected to a PABX: You have set
the wrong line type.

Your fax machine is not connected to the
PSTN.

Transmission problems

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

Summary of Contents for TF 631

Page 1: ...21 19 14 16 18 1 A C D B E G K H I J 1 2 3 4 5 6 7 8 9 10 11 12 13 15 20 F 17 ...

Page 2: ... number a name or a group Line lamp Indicates transmission on the telephone line PC COMM lamp If this lamp flashes it indicates that data are being transmitted form the PC to the interface the PC interface is optional One touch dial cover for one touch dial keys 36 69 and func tion keys ONE TOUCH DIAL KEYS Sends documents at the push of a button JOB STATUS KEY You can use this key to query the sta...

Page 3: ... infobox 58 Reserve polling append documents 59 Cancel polling reservation 60 Single polling 61 Multiple polling 62 Cancel polling 64 Program Continous Polling 65 Reverse direction 67 Store numbers Alphabet dial memory 69 Alphabet dial options 71 Modify ABB numbers 72 Delete ABB numbers 73 One touch dial keys 74 Cancel one touch dial keys 76 Define groups 77 Edit groups 79 Cancel groups 80 Report ...

Page 4: ...is mains supply AC power You will find the mains connection on the back of the machine The ON OFF switch is situated above the mains jack Now switch your machine on Please protect your machine from vibration direct sunlight dust humidity heat 1 Fax machine 2 Phone line cord 3 Document exit tray 4 Recording paper exit tray 5 Recording paper size label 6 Fuser cleaner 7 Developer assembly Unpacking ...

Page 5: ...ouching the metal roller 3 Hold the developer assembly securely in one hand and use your other hand to peel the protective film off from the toner cartridge Avoid touching the protective film as there may be toner residues on the film 4 Take the drum unit and insert it into the developer assembly as detailed in the drawing Any damage to the printer drum will impair the image quality You must there...

Page 6: ...ed out If toner is not replenished incoming fax documents are saved in memory 7 Take the fixing roller cleaner out of its packaging and install it as detailed in the drawings 8 Insert the ozone filter 9 Close the cover of the fax machine which must audibly click into place 1 Pull the release button to open the fax machine 2 Hold the green handles and remove the printer unit 3 Remove the drum unit ...

Page 7: ...ide it under the four guides 7 Then proceed as detailed on page 5 Caution In case you come into contact with toner If any toner dust comes into contact with a textile fabric remove only by tapping the fabric if necessary brush out or use a vacuum cleaner Never rub Wash hands in cold water and clean thoroughly with soap Wash eyes with plenty of water If you have inhaled toner breath deeply in the o...

Page 8: ...t the fax machine will not print out any more documents If the drum unit is not replaced incoming fax documents are saved in memory 1 Pull the release button to open the fax machine 2 Hold the green handles and remove the printer unit 3 Remove the drum unit from the developer assembly Do not touch the developer roller the black roller with a toner coating 4 Take the new drum unit and insert it int...

Page 9: ...in the cassette with the side to be printed facedown and don t forget The paper cassette holds a maximum 250 sheets 80 g sm The paper is never stacked above the limit mark as shown on the left Then Slide the cassette into the slot until you hear it lock in place Do not use damp wrinkled on torn paper Install exit paper trays Install the exit paper tray fits in the slots on the left side of the fax...

Page 10: ...memory expansion is inserted Please ensure that before the memory expansion is inserted the memory display is 100 in order to prevent the transmission job being lost 2 Remove the cover for the memory modules 3 Insert the memory expansion card so that the soldered side is pointing upwards Close the cover for the memory modules ...

Page 11: ...display which provides you with infor mation concerning all operating modes This display makes it more easy for you to work with the various functions of your fax machine and everything is set out in a clear menu Up to four menu items are displayed on each occasion and a number is assigned to each of these items A special group of keys is used for activat ing the menu as well as for control activi...

Page 12: ...C2abcÀÁÂÃÄÅÆßàáâãäåæç DEF3defÈÉÊËèéêë GHI4ghiÌÍÎÏ JKL5jkl MNO6mnoÑñòóôõö PQRS7pqrs TUV8tuvÙÚÛÜùúûü WXYZ9wxyz 0 space Øø S Place character The character of your choice is placed wherever the flashing cursor is located Please use the O P keys to control the highlighted input Cancel characters Move the highlighting to the appropriate position and press the DELETE key on the one touch dial key field T...

Page 13: ...ountry code here Germany Plus symbol for the international form In Germany it is obligatory to enter the terminal ID Continued from Enter user name Option for selecting the national or international form Please always select the international form Select a menu item Make your selection Now enter the code Insert a pause with pause button Code is complete Confirm with START Press STOP return to stan...

Page 14: ...od There are two dialling methods The pulse dialling method is normally used in the public switched telephone network If your fax machine is connected to a PABX the DTMF dialling method may also be used As the public network is modernised this dialling method may also be used in the public network If you are in any doubt first try the pulse dialling method basic setting If the dialling procedure f...

Page 15: ...ning a public line Digital PABXs The TF 631 can be connected not only to the public switched telephone network public line but also to a PABX In this case additional parameters have to be entered With PABXs the public line is obtained in various ways Number Dial one digit or several digits in order to obtain the public line Earth key Earth potential is con nected to the line in order to obtain the...

Page 16: ...ndby mode Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Press STOP return to standby mode 03 DEUTSCH 02 ITALIANO STOP Set language Your fax machine is set to English Please carry out the following menu steps if you wish to use another language for the menu and the list prints 01 ENGLISH LANGUAGE ...

Page 17: ... selection for 12 or 24 hour format Select a menu item Example 24 hour format Enter the date and the time Confirm with START Make your selection for the date format Select a menu item Make your selection for the month using figures or the name Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS SET TIME FORMA...

Page 18: ...affic The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted by an additional telephone If you wish to transmit a document you must press the START key of the fax machine Ensure that any fax calls can be accepted by means of the external telephone Press...

Page 19: ...e activate the discard facility to suppress printout on the second page Receptionreduction ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception reduction ON 2 Reception reduction OFF Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS RX RE...

Page 20: ...e fax machine is still able to receive documents outside normal business hours e g at weekend or during the night When the memory capacity is full no further calls will be accepted If the memory regularly proves to be too small you can purchase a memory expansion from your dealer Memory reception ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your s...

Page 21: ... and further documents are received without any restriction Secure RX can only be activated if memory reception has been activated see page 20 Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Enter edit security code see A 2 Activate Secure RX only possible if security code is used see B Select a menu item 1 SECURITY CODE 2 ACTIVITY MODE Ent...

Page 22: ...lection for new security code Enter the new security code Confirm with START Make your selection 1 Enter edit security code 2 Activate Secure RX only possible if security code is used SECURITY CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE SECURITY CODE ENTRY SECURITY CODE nnnn NEW CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE 9876 START START 1 SECURITY CODE 2 ACTIVITY MODE SECURE RX Security ...

Page 23: ...period in which Secure RX is active Move the cursor with the F E keys Enter the period Confirm with START Make your selection for Secure RX 1 Settings for day menu 2 Same setting for all days Select a menu item Example Menu item 1 Make your selection Is set period applicable for Monday 1 YES 2 NO Select a menu item All days of the week up to Sunday can be set individually Press STOP return to stan...

Page 24: ... corresponding function key Make your selection 1 Activate Secure RX mode 2 Deactivate Secure Rx mode Select a menu item The Secure RX mode is activated for the rest of the day This mode can be set only if Secure Rx Secure Rx Secure Rx Secure Rx Secure Rx has been configured see page 21 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 STOP 1 START Deactivate Secure RX for the rest of the day Standby mode ...

Page 25: ...ope with this factor Please note that the entire reception procedure is first stored in memory before it is subsequently printed out If the ca pacity of the memory is not sufficient there will be a delay in printing out the documents in the correct sequence If you find that the memory is frequently too small ask your dealer for a memory expansion Standby mode Start the menu The first 4 menu items ...

Page 26: ...rease the number of copies and if several jobs are received simultaneously If you find that the memory is frequently too small ask your dealer for a memory expansion Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection Number of incoming copies Select the required quantity Example 8 copies Confirm with START Press STOP return to standby mode 15 03...

Page 27: ...y identify that a document is being received after you press the JOB STATUS key Standby mode The LINE lamp lights up and indicates activity on the line Press the JOB STATUS key The current status is displayed RECEPTION is displayed Press the JOB CANCEL key Confirmation prompt Confirm with START Current reception is terminated RESIDUAL MEMORY 77 15 03 98 SUN 19 56 P001 EC 14400 BPS 44 2131 123456 J...

Page 28: ...ption protection facility has been activated If you have not stored any fax numbers If you have not stored any fax numbers If you have not stored any fax numbers If you have not stored any fax numbers If you have not stored any fax numbers no further fax documents can be no further fax documents can be no further fax documents can be no further fax documents can be no further fax documents can be ...

Page 29: ...L MEMORY 100 COPY COPY PAPER A4 COLLATE ON OFF COPIES 1 99 n START 2 3 2 3 1 1 2 3 1 3 3 2 2 2 3 1 1 1 Copies are sorted manually Not much memory required The copying procedure is shorter The copy is also reduced see page 30 The copy is always made with fine resolution see page 44 Depending on the equipping and basic setting see page 44 on your fax machine you can set resolution to superfine or ul...

Page 30: ...ivate the copy reduction facility In this case the copy is reduced to max 90 If the reduction scale is not sufficient a second page is automatically printed 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Copy reduction ON 2 Copy reduction OFF Select a ...

Page 31: ... Carrier sheets can be used like normal documents except for one restriction only one carrier sheet can be fed at one time How to load documents correctly Remove any paper clips staples and similar objects before transmitting the document If you intend to load documents which are longer than A4 format you should pull out the exten sion of the document support Push the side paper guide up against t...

Page 32: ...oes not have any effect on the subsequent trans mission or reception mode of the fax machine To clear this error message from the display press the STOP key Please refer to page 110 for trouble shooting 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready To remove the document from the docu ment feed press the STOP key again Enter the fa...

Page 33: ...ne is able to manage 99 such jobs Each of these jobs is placed on a stack from where they are processed in sequence Your fax machine accepts jobs even while it is transmitting or receiving documents this means that the docu ment tray is always ready The fax machine allocates a number to each job and this number can be viewed via the job list reservation list s page 88 The stack memory is protected...

Page 34: ...e to be transmitted to the same fax number As a fax connection is used more economically if more data are transmitted it would make sense to transmit all of these jobs in a single proc ess Whenever it handles a new job your fax machine therefore checks the stack to establish whether there are additional jobs with the same fax number If this is the case these jobs are handled together irrespective ...

Page 35: ...sion transmission transmission function is available for such situations If this function is selected the current job is given top priority This job is carried out immediately after the last action irrespective of the position in stack memory Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding functi...

Page 36: ...ry is frequently too small ask your dealer for a memory expansion 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for direct transmission Select a menu item Enter the fax number or Select alphabet dial one touch dial or telep...

Page 37: ...llocated to this memory position The document is read into memory see page 32 Transmission using alpha dial The alphabetic dialling facility enables you to enter a brief address instead of the frequently long fax number of your partner The real fax number is then permanently stored under this address The alphabetic dialling facility thus enables you to save time with frequently used fax numbers Pl...

Page 38: ...ialling key on your fax machine A further 34 number places are available as soon as you use the one touch dialling cover Please refer to page 74 for details of how to store one touch dialling numbers Standby mode Load original Remember Printed side face down Document ready Press the one touch dial key Example one touch 35 The machine displays the selected one touch dial key and the fax partner ass...

Page 39: ...ate the dialling key Make your selection for the dialling mode 1 Dialling with abbreviated numbers 2 Dialling with telephone directory 3 Group dialling via group numbers Select a menu item Make your selection for the initial letter Please refer to page 12 for entering letters Enter the alphabet dial number Example B use the control keys to select the required name Confirm with START The fax machin...

Page 40: ...XNO FAXNO or or or ABB ABB ABB or or or ONE TOUCH USER DEFINED GROUP or or or GROUP GROUP GROUP 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Press the MULTI key Make your selection for fax number page 32 alphabet dial page 70 one touch dial page 75 telephone directory page 39 group page 78 Confirm with START depending on selected ...

Page 41: ...numbers Select a menu item Make your selection for group number Enter group number Confirm with START The document is read into memory see page 32 START 15 03 98 SUN 19 56 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER RESIDUAL MEMORY 100 COMM RESERVATION GROUP NBR 1 1999 n COMM RESERVATION GROUP NBR 1 1999 0007 Broadcast via one touch dial key Standby mode Load original Remember Printed ...

Page 42: ...ve With the listening in alternative the document is not read into the memory it is retained on the tray until the receiving fax machine has been contacted 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Activate monitoring Make your selection for the fax number Enter the fax number Dialling sta...

Page 43: ... is linked to the job as an additional option Please follow the descriptions of page 94 if all all all all all outgoing fax transmissions are to be played back via the loudspeaker Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Make your selection for fax number alphabet dial one tou...

Page 44: ...ents For the grey stages you can choose between fine and super fine U FINE If the resolution is increased or if the grey stage mode is selected the transmission time is length ened this involves additional costs as more lines or more information are trans mitted Please refer to page 106 if you wish to change the BASIC SETTING for resolution Standby mode Load original Remember Printed side face dow...

Page 45: ... mission by using the self copy facility see page 29 Please refer to page 106 if you wish to change the basic setting of the con trast Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for the contrast setting Select a menu item The setting which has now been select...

Page 46: ... is disabled in the basic setting see page 107 ECM is tempo rarily enabled using the adjacent method Please refer to page 107 if you wish to change the basic setting of the error correction mode Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu i...

Page 47: ...mber of pages Enter the number of pages to be transmitted before the transmission procedure commences in the mode Direct transmission see page 36 Before sending a document you can use this option to enter the number of pages being sent The until will compare the number of pages actually sent with the number you entered Because the ratio of transmitted pages is automatically displayed when a docume...

Page 48: ...transmission protection Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu item The selected setting is applicable only for the current job When the document has been read in transmission protection is reset 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ...

Page 49: ...o meet the specific circumstances Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for transmission speed 1 Maximum speed Select a menu item The selected setting is applicable only for the current job Dialling the fax partner 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ...

Page 50: ... 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for sending cover sheet Select a menu item Enter the addressee refer to page 12 for the procedure Confirm with START Enter the sender refer to page 12 for the procedure Confirm with ...

Page 51: ...ing via the numeric keypad Dialling pause using the PAUSE key Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection the fax number can be made up of vari ous items of input Enter the number s when you are ready Confirm with START Dialling the fax partner 15 03 98 SUN 19...

Page 52: ...ally select the redial procedure see adjacent diagram Manual call redial does not have any influence on the preset number of call redial attempts see page 95 Manual call redial from memory Standby mode Requirement There must be at least one job which has already been dialled and not transmitted Press the REDIAL PAUSE key Make your selection for selecting the required job The first available job is...

Page 53: ...ct the job which you wish to activate Confirm with START Make your selection 1 Job is reactivated unchanged 2 Fax number can be changed Select a menu item Example Change the fax number Current fax number is displayed Enter new fax number Confirm with START The selected job is used again If no job is retained the following error message is display If the retained job function is not activated the f...

Page 54: ...t to retain job see page 103 you can use the following steps to cancel the retained job Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for selecting the required job The first available retained job is dis played Please refer to page 55 for details of the job format Select the job which you want to cancel Press the JOB CAN...

Page 55: ...r is dialled via the numeric keypad or if no name has been entered the machine displays the fax number Type of job In addition to cancelling a specific job from the stack you can also cancel the current transmission For this purpose please refer to page 104 query job status Cancel job during direct transmission Fax machine is dialled in direct mode transmission Press STOP Confirmation prompt Selec...

Page 56: ...ws traffic jam predictions etc For the polling facility to be used it must be reserved beforehand 333335 3 3 5 Reserve polling Other fax partners can poll information from your fax machine if you set up this facility with this function Your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked There are two types of reservation ...

Page 57: ...orm of polling reserva tion is possible at any time Please refer to page 60 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory up grade The choice of resolution see page 44 also has an effect on memory behaviour The higher the resolution the higher is the strain placed on memory volume Reserve single polling Standby mode Load original ...

Page 58: ...e of memory overflow your dealer is able to offer a memory upgrade The choice of resolution see page 44 also has an effect on the memory behaviour The higher the resolution the greater the strain on the memory volume 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL Reserve permanent polling Infobox S...

Page 59: ...POLLING 1 POLLING 2 PUBLIC FAX M BOX ALREADY ASSIGNED 1 CANCEL 2 ADD 3 RETAIN Add documents Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for reservation type Select a menu item Documents can be added only...

Page 60: ...lecting the required job The first available job is displayed Please refer to page 55 for details of the job format Select the job which you wish to cancel Confirm with START Confirmation prompt Select a menu item The job is cancelled 15 03 98 SUN 19 56 RESIDUAL MEMORY 77 JOB CANCEL JOB CANCEL 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START G PREVIOUS SCREEN H NEXT SCREEN after 5 seconds POLLING RESE...

Page 61: ...g as follows START START Standby mode Enter the fax number of the fax machine from which you wish to poll Confirm with START Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B The polling procedure is stored as a job and carried out Enter the TOSHIBA code Confirm with START The p...

Page 62: ...sponding function key Make your selection for polling modes Select a menu item Press the MULTI key Make your selection for fax number page 32 Alphabet dialling page 70 One touch dialling page 75 Telephone directory page 39 Group page 78 Confirm with START depending on selected action Make your selection for further group elements or Confirm with START Make your selection for polling protection 1 w...

Page 63: ...TF 631 A B WITH TOSHIBA CODE START nnnn SECURITY CODE Multiple polling is stored and carried out as a job Enter the TOSHIBA code Confirm with START Multiple polling is stored and carried out as a job MULTI POLLING WITHOUT PROTECTION ...

Page 64: ...ection for selecting the required polling job The first available polling job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START Selected polling job is cancelled JOB CANCEL JOB CANCEL 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START G PREVIOUS SCREEN H NEXT SCREEN after 5 seconds 21 03 97 19 45 JOB CANCEL 1 YES 2 NO START POLLING 12345...

Page 65: ... FRI START Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for the period after which the polling attempt is to be repeated enter data in steps of 10 minutes Enter the periods Confirm with START Make your selection for the period during which program continuous pollin...

Page 66: ...lling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B PROG CONT POLL ENTER TEL NUMBER ONE TOUCH KEY SPEED DIAL KEY OR START MULTI POLLING SECURITY CODE 1 YES 2 NO Go to A Go to B WITHOUT PROTECTION WITH TOSHIBA CODE A B START nnnn SECURITY CODE Program continous polling is stored and carried out as a job Enter the TOSHIBA code...

Page 67: ...d original Remember Printed side face down Document ready Enter the menu The first 4 menu items are displayed Select a menu item Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Go to A Go to B WITHOUT PROTECTION WITH TOSHIBA CODE A RESIDUAL MEMORY 100 ENTER TEL NUMBER COMM RESERVATION START Make...

Page 68: ...ON START Enter the TOSHIBA codes Confirm with START Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the other document is then polled WITH TOSHIBA CODE ...

Page 69: ...x number An error message is displayed if the user attempts to store an identical fax number in the alphabetic dialling memory This facility prevents identical fax numbers from being stored not applicable for alternative numbers 999 998 422 421 420 5 4 3 2 1 Fax number 128 1234567890 0987654321 2 Fax number 128 Name 20 BLUME Options 2 Delayed Comm 3 TX REPORT 4 LINE MONITOR 5 LOW SPEED TX 6 SUB AD...

Page 70: ...em Assign the alphabet dial number to the one touch dial key see page 75 For further procedure see under one touch dial keys or Confirm with START Make your selection further alphabet dial numbers or Press STOP return to standby mode ID NAME MAX20 ABB NBR 007 ID NAME MAX20 ABB NBR 007 Toshiba n START COMM OPTION 1 YES 2 NO ABB NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER ABB N...

Page 71: ...The cause is frequently an incorrect number or a fax machine which is not ready to receive Low Speed TX 5 When sending documents overseas or if an increased error ratio is encountered you should lower the transmission speed in order to reduce the number of errors Similar to a situation in traffic where speed is adjusted to the given conditions Please note that when lower transmission speeds are us...

Page 72: ...mber already exists Select a menu item Option for editing the first fax number and or Confirm with START Option for editing the second fax number and or Confirm with START Option for editing the name and or Confirm with START Option for editing Options YES See alphabet dial options NO See below Select a menu item Assign the alphabet dial number to the one touch dial key see page 75 Confirm with ST...

Page 73: ...er alphabet dial number Display message for existing alphabet dial number Menu displayed with existing alphabet dial number Select a menu item Make your selection for further alphabet dial numbers or Press STOP return to standby mode ABB NUMBER ENTRY ALREADY ASSIGNED Toshiba ABB NBR 007 after 2 seconds ABB NUMBER ENTRY 1 CANCEL 2 MODIFY 3 RETAIN ABB NBR 007 ABB NUMBER ENTRY CANCELLED after 2 secon...

Page 74: ...a which can be assigned to a one touch dial key 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 DIAL ENTRY 1 ABB NUMBERS 3 ONE TOUCH KEYS 2 GROUP NUMBERS OR PRESS BACK TO PREVIOUS STOP TO COMPLETE 01 69 ONE TOUCH 40 TEL NUMBER MAX128 n ONE TOUCH 40 TEL NUMBER MAX128 1234567890 START START ONE TOUCH 40 2nd TEL NBR MAX128 n Save fax number directly on one touch dial key Standby mode Open the one touch dial c...

Page 75: ...Select a menu item Make your selection for further one touch dial keys or Press STOP return to standby mode 33335 333335 333335 333335 33335 2 Assign alphabet dial number to a one touch dial key When the fax number has been stored in an alphabet dial memory it can be additionally assigned to a one touch dial key This assignation is not subject to any restrictions i e any one touch dial key can be ...

Page 76: ...BA Refer to page 75 for procedure as describedunder One touchdial keys Display message for existing one touch dial key Menu displayed if one touch dial key already exists Select a menu item Programming of one touch dial key is cancelled Make your selection for further one touch dial keys or Press STOP return to standby mode ALREADY ASSIGNED Toshiba after 2 seconds 1 CANCEL CANCELLED after 2 second...

Page 77: ...e one touch dial keys 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 DIAL ENTRY 1 ABB NUMBERS 3 ONE TOUCH KEYS 2 GROUP NUMBERS OR PRESS BACK TO PREVIOUS STOP TO COMPLETE ENTER GROUP NUMBER START GROUP NBR 0444 GROUP NAME MAX20 n GROUP NBR 0444 GROUP NAME MAX20 SUPERGROUP START GROUP NBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE Define groups Standby mode Open the one touch dial cover Press the Shift key and...

Page 78: ... TO SKIP TO ENTER OR START ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Confirm with START Make your selection for further group partner or Confirm with START Make your selection for one touch dial key to which the group is assigned or Confirm with START Make your selection for further groups or Press STOP return to standby mode ...

Page 79: ...oup partners they can be cancelled see following example Enter an alphabet dial number Make your selection Cancel the selected group partner 1 YES 2 NO Select a menu item Make your selection for further group partners and or Confirm with START Make your selection for one touch dial key to which the group is assigned or Confirm with START Make your selection for further groups or Press STOP return ...

Page 80: ... to page 77 for procedure as describedunder Definegroups Display message for existing group number Menu displayed if group number already exists Select a menu item Group is cancelled Make your selection for further groups or Press STOP return to standby mode GROUP NBR 0444 SUPERGROUP GROUP NBR ENTRY ALREADY ASSIGNED 1 CANCEL 3 RETAIN 2 MODIFY GROUP NBR ENTRY GROUP NBR 0444 CANCELLED after 2 second...

Page 81: ...ine You can use a special menu to adjust the appearance of these reports to meet your specific require ments The transmission report is always printed after every transmission The transmission report is printed out only if a transmission error occurs The transmission report is never printed out The first page of the document can be printed in reduced form on the transmission report This means that...

Page 82: ...hine This list contains the settings of the originator Always printed out Printed out only if transmission is errored This list is generated by the relay machine relay machine relay machine relay machine relay machine as soon as the document has been transmitted to the end machines This list is equivalent to a group transmission report Always printed out Printed out only if transmission is errored...

Page 83: ...TICE The entries and their meanings FILE NUMBER Corresponds to the job number This job number is displayed in the transmission journal q v and also under the entry F xxx in the transmission header on the inbound copy DATE The date and the time when the job was placed in the fax machine TO FROM Fax number entered on the transmitted fax DOCUMENT PAGES Number of document pages scanned into the machin...

Page 84: ...the Shift key and then the corresponding function key Make your selection for selecting the required entry The most recent available entry is dis played Select the entry which you wish to print Press the COPY key The required transmission report is printed out PREVIEW TX REPORT COPY PRINT REPORT G PREVIOUS SCREEN H NEXT SCREEN after 5 seconds FILE NBR 091 44 2131 123456 21 03 19 33 OK 01 44 2131 1...

Page 85: ... TOUCH NUMBER 01 GROUP 0001 ALLE ABB 005 1500 Multi polling report When the multi polling procedure has been completed the machine lists the fax partners for whom the polling procedure was successful and the fax partners for whom the polling procedure was not successful This list is always printed out when the multi polling procedure has been completed MULTI POLLING REPORT TIME 03 03 98 14 23 TEL ...

Page 86: ...h your requirements 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST JOURNAL 1 MANUAL 2 AUTO MANUAL OUTPUT 1 TX RX JOURNAL 2 TX JOURNAL 3 RX JOURNAL Standby mode Start the menu The first 4 menu items are displayed Select a menu item The journal options are displayed 1 Printed out only if the JOURNAL key is pressed 2 Printed out automatically every 40 jobs Se...

Page 87: ...ages x10 in relation to the current drum unit Meaning of the items in the journal NBR Every job in the transmission and reception journal is given a sequential number 001 999 The number in the transmission journal is displayed under the entry T xxx in the transmission header on the inbound copy Where transmission jobs are grouped together see page 34 these positions are displayed under an identica...

Page 88: ...RKETING TF631 TX RX FILE NBR FUNCTION PGS MAIL DATE TIME TO 003 MULTI TX 01 03 03 13 32 OT NBR01 POLL FAX MAILBOX FILE NBR FUNCTION PGS DATE TIME TO RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO SHIFT RESERVATION LIST The function list This list provides information concerning all settings of the fax machine They correspond with the settings which you have made Keep this list for any service...

Page 89: ...ide line 5 Call ringing volume 96 6 Setting Super Power Saver 97 7 Setting printer Power Saver 97 8 Time interval for printer Power Saver 97 9 Status of cost centre mode 98 10 Status of cover sheet function 50 102 11 Max document length 105 12 Status of receive reduction 19 13 Discard off 19 14 Status of copy reduction 30 15 Setting of max printer resolution 108 16 Basic setting of scanning resolu...

Page 90: ...31 ABB NBR NAME TEL NUMBER TIME MON BPS REPORT LINE STAMP 001 FIRST 11 002 601 12 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 The dial number lists The dial number lists are made up of the following lists Alphabet dial numbers Group numbers One touch dial numbers Relay numbers Select a specific list or all lists in order to obtain an overview of the stored numbers Standby mode Open the one touch dial c...

Page 91: ...code is stored and entered a five digit departement code will appear additionally Mains failure report This list is printed out if memory is lost due to a lengthy power failure Memory may be lost approx one hour after a power failure depending on the charge status of the internal back up battery and the size of image memory 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATI...

Page 92: ... to the following fax jobs Single transmission Broadcast transmission Single polling Multiple polling Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for start time HH MM and day DD Enter the start time Example 22 33 hours on the 18th If the delayed fax job is to ...

Page 93: ...n order to prevent this from happening you are able to displace the transmission header Accordingly the transmission header is first printed before the copy is printed The effect is that the length of the incoming copy is extended by approx 5 mm Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for transmission header position Select a menu ite...

Page 94: ...Make your selection for reception trailer Select a menu item Press STOP return to standby mode Permanent monitoring When a fax transmission is monitored the call establishment attempt is played back via the built in speaker This means that you have an additional acoustic check for monitoring the call establishment procedure This facility is useful whenever a connection is not established This is f...

Page 95: ...e first 4 menu items are displayed Select a menu item Make your selection Select a menu item 1 see part A 2 see part B REDIAL MODE 1 INTERVAL 2 COUNTER Go to A Go to B INTERVAL COUNTER A INTERVAL Period between call redial at tempts Make your selection call redial interval default setting 1 minute Enter the required figure Confirm with START Press STOP return to standby mode REDIAL MODE 01 INTERVA...

Page 96: ...START STOP Set ringer volume An incoming call sets off the ringer via the speaker You can adjust the volume of this signal Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for ringer volume Enter the required figure confirm with START Press STOP return to standby mode SET VOLUME 3 VOLUME 1 7 ...

Page 97: ...OWER SAVER key The Super Power Saver mode cannot be activated when the memory is full memory display 100 and when a fault lamp is lit Printer Power Saver The printer Power Save mode only switches off the heating facility for the fixing roller and the fan All other functions are retained The power consumption in this mode is approx 15 VA Watt You can use a menu for specifying the period during whic...

Page 98: ... for ACCOUNT CODE 1 Activate cost centre management 2 Deactivate mode Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 1 ON 2 OFF STOP ACCOUNT CODE Divider sheet A divider sheet is automatically added after every transmission in order to enable the individual fax documents received to be distinguished more...

Page 99: ...is conceivable that this code can be used for setting up a cost centre management system The fax machine can now only be enabled by entering the relevant depart ment code The five digit code is entered and confirmed with the START key If a fax is transmitted after being released by the department code the name of the corresponding department is displayed in the transmission header of the fax partn...

Page 100: ...your selection for required department Enter the department number confirm with START Make your selection Department 1 cannot be can celled as it is permanently linked to the master code Select a menu item Proceed as indicated in the menu Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 1 YES 2 NO DEPT CODE ENTRY START DEPT ...

Page 101: ...epartment code is disabled the previously entered departments cannot be accessed by entering the master code again Standby mode Enter master code confirm with START Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code this menu can only be accessed by entering the mas ter code Select a menu item The fax machine is permanently enabled DE...

Page 102: ...on the cover sheet All white areas are omitted Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for cover sheet function 1 Cover sheet is activated 2 Cover sheet is cancelled Select a menu item Make your selection for cover sheet character 1 Cover sheet with diagram and text 2 Cover sheet only with text Example cover sheet with diagram Select ...

Page 103: ...ax prints out a transmission report see page 83 to inform you how long this job will be retained in memory To send retained jobs see page 53 Depending on setting see page 95 If too many documents are retained in memory the fax memory will become full since every retained job requires memory If you find that the memory is frequently too small ask your dealer for a memory expansion 15 03 98 SUN 19 5...

Page 104: ... Speed Indication of transmission speed 14400 BPS etc Indication of the ID of your partner fax TRANSMIT P 001 FILE NBR 123 EC 14400 BPS 44 2131 123456 JOB STATUS TRANSMIT FILE NBR 123 EC 14400 BPS 44 2131 123456 Standby mode The LINE lamp lights up and indi cates activity on the line Press the JOB STATUS key The current status is displayed Do you wish to cancel the current status Cancel current st...

Page 105: ...he menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP Basic setting transmis sion memory The transmission memory is activated in the basic setting of your fax machine This enables transmission jobs to be stacked as jo...

Page 106: ...The first 4 menu items are displayed Select a menu item Display the basic setting for resolution Select a menu item Display the basic setting for contrast 1 for normal documents 2 for mainly light documents 3 for mainly dark documents Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP SET RESOLUTION 1 S...

Page 107: ...ay the basic setting Select a menu item Press STOP return to standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP SET ECM 1 ON 2 OFF 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP 1 ON 2 OFF Basic setting protected transmission The transmission of documents is re stricted You can now only send docu...

Page 108: ... you also use your fax machine as a If you also use your fax machine as a If you also use your fax machine as a printer the settings correspond to the printer the settings correspond to the printer the settings correspond to the printer the settings correspond to the printer the settings correspond to the maximum possible printer resolution maximum possible printer resolution maximum possible prin...

Page 109: ...er the number of the fax server in the network as well as the polling address of the workstation in the network from which a fax document is to be polled must be entered The polling address is entered in the form of a number with max 20 digits PWD Password The password is used as additional security for actions in the PC network This enables transmission and polling procedures in PC networks to be...

Page 110: ...llowed for error messages in the display 1 Analyse error message 2 Rectify cause of error 3 Press STOP key to cancel error message in display 4 If necessary switch off fax machine for 10 seconds and press STOP key again All error messages are re tained in the display until they are acknowledged with the STOP key If this error message does not disappear the cause of the error has still not been rec...

Page 111: ...unction which is blocked How to correct Replace the process unit see page 5 Install the process unit correctly Activate the lock facility Contact your TOSHIBA dealer and notify him of the code in the display message The action requires a document Consult the transmission report see page 81 and try to establish the cause of the error with the following pages Read the operating instructions for any ...

Page 112: ... Replace the toner see page 6 A power failure has occurred Try to remedy the printer fault yourself otherwise contact the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer Start the transmission process again or request your fax p...

Page 113: ...t your document again to be safe A function which is not a TOSHIBA fea ture or an ITU T standard feature is used during a transmission procedure Bad line Before the documents are transmitted the fax machines check the line quality with test signals If this error occurs the document is not transmitted No images were transmitted after handshaking between the fax machines If this error occurs the doc...

Page 114: ... transmission is not displayed when you press the START key The document is damaged during sending or copying Your fax machine performed transmission correctly but the message was not received by the receiver The receiver received a blank sheet instead of the document sent The receiver reports The document transmitted is difficult to read Abbreviated or one touch dialling do not work No dial tone ...

Page 115: ... the photocopy darker enlarging or reducing Then have it send again Ask the sender to transmit the document again see page 31 Check whether the sender loaded in the correct manner Close the cover Both sides of the cover must be firmly locked in place Switch off receiving protection see page 28 Possible causes Your have an error displayed The fax machine is not correctly connected The display is bl...

Page 116: ...g a soft cloth wipe the movable white roller and the glass pane underneath If these parts are very dirty you can also use a slightly moist cloth and then wipe off with a dry cloth Before closing the operator control panel return the white roller to its former position Switch your fax machine on again Document jam How to clear a document jam Press the release button to open the control panel cover ...

Page 117: ...e the covers by pressing down lightly until they lock into place Now delete the error message by pressing STOP If toner inadvertently enters the interior of the fax machine it may be necessary for the charge corona to be cleaned The charge corona consists of a very thin wire which stretches along the entire length of the image drum in a metal cage The supplied special tool enables you to clean the...

Page 118: ...rarily enable REMOTE ACCESS 3 REMOTE ACCESS not possible Select a menu item Press STOP return to standby mode 2 LISTS 3 INSTALLATION 4 MENU LIST STOP Connection to PABX If your fax machine is connected to a PABX additional sources of errors are possible In the event of any problems you should work through the following items and compare them against the current installation of your fax machine Whe...

Page 119: ...sent UK Connection information Any other usage will invalidate the approval of the apparatus if as a result it then ceases to conform to the standards against which approval was granted EPA ENERGY STAR Addendum to the TF631 Operator s Manual The United States Environmental Protection Agency EPA has introduced a voluntary program the ENERGY STAR Program to encourage the widespread and voluntary use...

Page 120: ... 53 Reserve polling 56 58 Resolution printer resolution 108 Resolution superfine 108 Ringer volume 96 RTI 94 Secure RX 21 SEP 109 Separator Page 98 Stack memory 33 Stand by 97 STD 44 SUB 109 Sub addressing 71 SUPERFINE 44 Telephone directory function 39 Telephone network connection to 8 Time 74 Toner 7 TOSHIBA code 57 Transmission header 93 Transmission report 71 83 112 Transmission reports 81 Tra...

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Toshiba TF 631, User Manual

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