Toshiba GD-1170 Operator'S Manual Download Page 121 | Manualshive

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6. PRINTING LISTS AND REPORTS

1. Manually Printing Lists & Reports ......................................................................................120
2. Automatically Printing Lists & Reports ...............................................................................124

• Automatically printing lists & reports ...............................................................................................124
• Setting the lists and reports output..................................................................................................125

3. Lists/Reports Samples .......................................................................................................133

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Summary of Contents for GD-1170

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1170 ...

Page 2: ......

Page 3: ...arching address using LDAP server 45 Multi address transmission 47 Confirming the destinations 48 6 Sending Originals 49 Direct transmission 49 Memory transmission 51 Other transmissions 53 Sending a Tone 55 3 RECEIVING A FAX 57 1 Reception Modes 58 2 Reception Settings 59 3 Relationship between Original and Paper 62 4 CHECKING AND CANCELING THE COMMUNICATIONS 65 1 Checking Transmission Result 66 ...

Page 4: ...tering the Terminal ID 150 3 Setting the Reception Mode 155 4 Setting RX Printing 158 Setting RX printing 158 Setting duplex printing 161 Setting the rotate sort Alternation 164 5 Setting Recovery Transmission 166 8 TROUBLESHOOTING 169 1 When The Following Messages Appear 170 2 Transmission Trouble 171 3 Reception Trouble 172 9 SPECIFICATIONS 173 1 Main Specifications 174 ...

Page 5: ...REN is used to determine the number of devices that may be connected to a telephone line Exces sive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone compa...

Page 6: ...he local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equip...

Page 7: ...ue dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface La terminaison d une interface télépho nique peut consister en une combinaison de quelques dispositifs à la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excède pas 5 ATTENTION Pour réduire les risques d incendie utiliser uniquement des conducteur...

Page 8: ...lts Service This device is intended for Stand alone connection and not in parallel with other telephone devices The call log incorporated in this equipment does not record all answered calls The call log therefore may not agree with the Telecom account which may include calls not shown on the log If a charge for local calls is unacceptable the Dial button should NOT be used for local calls Only th...

Page 9: ...ity of TOSHIBA TEC The consequences of the use of this product in restricted working environments may be an electro magnetic interference with other devices or machines in the nearby surrounding area This can result into malfunction including data loss data error pertaining to this product or the other devices machines involved in the electromagnetic interference Furthermore for general safety rea...

Page 10: ...l words These words are classified in the following three levels Warning Indicates a potentially hazardous situation which if not avoided could result in death serious injury seri ous damage or fire in the equipment or surrounding assets Caution Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surrounding ass...

Page 11: ... transmission Receiving data while copying Receiving data while printing other received data Receiving data while printing a list Transmitting data in the memory during printing a report High Resolution U FINE Mode Detailed technical drawings fine text and photographs can be clearly reproduced in transmitted docu ments with a resolution of 16 dots mm X 15 4 lines mm Multi Address Transmission This...

Page 12: ...ate and time or the address book data will not be deleted All data pertaining to time and destinations set in a certain function such as a delayed communication or polling reception may be deleted If a power failure has occurred during the scanning of an original or while printing a list the message POWER FAILURE appears on the touch panel In this case the job in progress might have been deleted d...

Page 13: ...acts omissions events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God war riot civil commotion malicious or deliberate damage fire flood or storm natural calamity earthquakes abnormal volt age or other disasters additions modifications disassembly transportation or repairs by any person other than service technicians authorized by TOSH...

Page 14: ...12 General Precautions Cont ...

Page 15: ...13 1 1 BEFORE USING FAX 1 Description of Each Component 14 Main components 14 Configuration of options 15 Control panel 16 Touch panel 18 Connecting cables 20 ...

Page 16: ... cover 14 Power switch 4 Drawers 15 Toner cartridge 5 Reversing Automatic Document Feeder RADF 16 Exit cover 6 Operator s Manual pocket Back side 17 Original glass 7 Bypass cover 18 Touch panel 8 Bypass tray 19 Control panel 9 Paper feed cover 20 Toner cartridge holder 10 Paper size indicator 21 Transfer Transport unit 11 Original cover 2 11 13 12 14 15 16 17 20 19 18 21 5 3 4 6 8 7 9 10 1 ...

Page 17: ...AX Unit GD 1170 This unit enables you to transmit and receive FAX data 2 Printer Kit GM 1050 and Scanner Kit GM 4010 or Printer Scanner Kit GM 2040 Enables Internet FAX function and Save as File function for e STUDIO520 600 720 850 1 2 ...

Page 18: ...This button is to extend functions in the future 4 MEMORY RX FAX communication lamps These lamps show the status of FAX data reception and FAX communication 5 FAX button Use this button to use the FAX Internet FAX function 6 e FILING button Use this button to access saved image data 7 SCAN button Use this button to use the scanning function 8 COPY button Use this button to use the copier function ...

Page 19: ...d copying operations in progress 15 START button Use this button to start copying scanning and FAX operations 16 CLEAR button Use this button to correct numbers keyed in such as the copy quantity 17 ERROR lamp This lamp lights when an error occurs and the equipment needs some actions to be taken 18 PRINT DATA lamp This lamp lights when print data are being received 19 MONITOR PAUSE button Use this...

Page 20: ...ror 1 Message area 3 Index buttons 2 Touch button area 4 Function setting area Message area The following information is shown here Equipment status Operation instruction Cautionary messages Transmission resolution Number of destinations set Date and time Touch button area The function fields shown here are selectable with a direct touch on the panel Press the desired button lightly with your fing...

Page 21: ...ded again the function selected with this button is cleared To quit cancel the setting press the CANCEL button at the bottom of the touch panel or the ALL CLEAR button on the address book menu Buttons on the touch panel which are grayed out denote that functions for these buttons are not select able ...

Page 22: ... is turned OFF before connecting the cables Do not connect this equipment and a telephone to a telephone connector in parallel e STUDIO520 600 720 850 1 LINE Connect a telephone line 2 TEL Connect an external telephone for a remote reception An optional external telephone handset is not available for this version 2 1 2 ...

Page 23: ...ons 31 Sending different width originals 33 Setting the scanning conditions for each page 35 5 Specifying the Remote Fax 37 Direct entry with digital keys 37 Address book entry 38 Group entry 39 Searching by ID number 40 Searching by address Search address 42 Searching address using LDAP server 45 Multi address transmission 47 Confirming the destinations 48 6 Sending Originals 49 Direct transmissi...

Page 24: ...g up the handset of the exter nal telephone When the line is connected to the remote Fax and a dial tone short high pitched tone is heard press the START button to send the original You can also use keypad digital keys dialing and address dialing Off hook Transmission Only available if an external telephone is attached Pick up the external telephone make a telephone call and then send the original...

Page 25: ...ime This function can reduce the communication cost by sending multiple originals to the same destination at one time This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job When the use of the equipment is managed under the department management or the user man agement the batch transmiss...

Page 26: ...anagement each user needs to enter the department code user ID password etc For these operations see the Operator s Manual for Basic Function 1 Press the FAX button on the control panel to select the Fax function Be sure to switch over to the Fax mode before carrying out Fax operations If you leave the equipment for about 45 seconds it automatically returns to the copy mode You can also switch to ...

Page 27: ...ype Original Size Maximum Number that Can be Set Remarks Original Glass Sheets Three dimensional objects Books Letter format North American version LD LG LT LT R ST ST R COMP A B format European version A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Do not place any heavy object 8 8 lb or 4 kg or over on the glass Reversing Automatic Document Feeder Plain paper original with filing holes 2 3 and 4 holes 13 3...

Page 28: ...ferent size originals can also be sent in one transmission When LD LG LT R ST COMP A3 A4 R A5 B4 B5 or FOLIO originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown B in the figure and sent to the remote Fax Entering the sender information P 150 2 Registering the Ter minal ID When transmitting non standard sized originals ...

Page 29: ...d may fail to be correctly fed 2 Originals with carbon paper 3 Taped pasted or clipped cut out originals 4 Clipped or stapled originals 5 Originals with holes or tears 6 Damp originals 7 OHP film originals 8 Others tracing paper permeable paper coating paper coating with wax etc 9 Multiple originals when pinched between 2 fingers cannot be moved or originals which are sur face treated may fail to ...

Page 30: ... A3 and A4 or B4 and B5 originals are placed they are sent in their original sizes To set the originals with different width see P 33 Sending dif ferent width originals When LD LG LT R COMP A3 and B4 A4 R B5 originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown A in the figure and sent to the remote Fax Entering the send...

Page 31: ... variations In the automatic exposure mode the equipment automatically judges the contrast of the origi nal and selects the ideal contrast In the manual exposure mode you can adjust the contrast manually with 11 variations Transmission Type Set the transmission type MEMORY TX Send the original after it is scanned into memory DIRECT TX Send the original directly as it is being scanned Original Size...

Page 32: ...Password for SEP Up to 20 digits of information can be stored for each of these sub addresses When you send documents you can specify a sub address or password compatible with ITU T International Telecommunications Union Telecommunications standards To use this function the remote Fax must be capable of setting an ITU T compatible sub address or password For details contact your nearest Toshiba Se...

Page 33: ...inals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 4 Press the desired buttons to set the transmission conditions and then press the ENTER button Press the Prev or Next button to switch the screens ...

Page 34: ...32 2 SENDING A FAX 4 Setting the Transmission Conditions Cont 2 5 Specify the remote Fax and press the START button ...

Page 35: ...ombination of LT format and A B format LT format LD LT COMP LG LT R A B format A3 A4 B4 B5 A4 R FOLIO 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 4 Press the DIFFERENT WIDTH button And press the ENTER button to complete the setting Set the other transmission condition as required P 31 Setting the transmission con...

Page 36: ...34 2 SENDING A FAX 4 Setting the Transmission Conditions Cont 2 5 Specify the remote Fax and press the START button ...

Page 37: ...the transmission conditions And press the ENTER button to complete the setting P 29 4 Setting the Transmission Conditions 4 Specify the remote Fax Specifying by digital keys P 37 Direct entry with digital keys Specifying by address book P 38 Address book entry Specifying by group P 39 Group entry Specifying by multi address transmission P 47 Multi address transmission 5 Press the START button The ...

Page 38: ...r original to be scanned repeat steps 5 through 7 Be sure to carry out the operations within 45 seconds after the To continue place document on glass and press START appears If the equipment is inactive for 45 seconds the scanned original is sent 9 When finished scanning of the last page press the JOB FINISH but ton The originals are sent ...

Page 39: ...Press this button to clear all values you have entered BACK SPACE button Press this button to delete each value you have When you are dialing to an outside line via a PBX there may be a pause before the connection is made causing a transmission error To avoid this error press the MONITOR PAUSE button after the number that designates an outside line to enter a pause This automatically enters a thee...

Page 40: ... Functions Guide 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the button designating the remote Fax to which you wish to send your transmission You can searc...

Page 41: ...ESS button to enter the address menu then Press the GROUP button Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the remote Fax group to send originals If you want to see the specified group members press the CONTENTS button You can search for groups by ID number and by group P 40 Searching by ID numbe...

Page 42: ...he ID number immediately displays the screen including the searched for ID number 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu then the KNOWN ID button 4 Key in the desired ID number and press the ENTER button You can key in the number within the range of 1 to 1000 ...

Page 43: ...ations To view destinations not displayed on the screen press the Prev or Next button to switch the screens To continue searching by ID number press the KNOWN ID button To continue searching by address P 42 Searching by address Search address press the SEARCH ADDRESS button 6 Press the START button ...

Page 44: ...ing a letter button leads to display the remote Faxes whose names start with the letter and or numbers which makes it easy to choose the desired remote Faxes 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu Press the SEARCH ADDRESS button 4 Press the button you want to search ...

Page 45: ...43 2 5 Enter the ideal button or number and then press the ENTER button 6 Press the SEARCH button ...

Page 46: ...v or Next button to switch the screens To continue searching by the address press the SEARCH ADDRESS button To continue searching by the ID number P 40 Searching by ID number press the KNOWN ID button 8 To perform the memory transmission press the START button to complete the operation To perform the direct transmission follow the procedure from step 9 9 To perform the On hook transmission press t...

Page 47: ...d to register the directory search name using TopAccess via network beforehand You can also set the default LDAP server that you want to select Ask your network administrator for details 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter address menu and then press the SEARCH ADDRESS button If the LDAP server has already be...

Page 48: ... directory search name that you want to search and then press the ENTER button 6 Search the remote Fax and then send it Follow the procedure from step 4 in P 42 Searching by address Search address Searching using the LDAP server is available for Fax number and E mail ...

Page 49: ...al s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Specify the remote Fax numbers To continuously enter remote Fax numbers after having specified them by means of the digital keys press the MULTI button then enter the next number You do not need to press the MULTI button ...

Page 50: ...ddresses in the list by pressing the DESTINATION button You can also delete the addresses by pressing the DELETE button 1 Press the DESTINATION button Each screen displays 8 destinations To view destinations which are not displayed on the screen press the Prev or Next button to switch the screens 2 Select the destination that you wish to delete and then press the DELETE button ...

Page 51: ...next page is scanned It takes longer to scan all pages If an original is placed on the original glass only one page can be sent Memory transmission is set as the initial setting Changing the initial setting to direct transmission P 148 1 Setting the Initial Transmission Mode Direct transmission by optional setting 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control ...

Page 52: ...g by digital keys P 37 Direct entry with digital keys Specifying by address book P 38 Address book entry 6 Press the START button The remote Fax is dialed immediately and communication is initiated Canceling the direct transmission P 76 Canceling direct transmission during scanning ...

Page 53: ...s Press the YES button to send the originals which have been scanned Press the NO button to delete the scanned originals In this case reduce the number of originals you are sending or try sending in the direct transmission mode P 49 Direct transmission If an original is placed on the original glass the scanning conditions can be changed for each page P 35 Setting the scanning conditions for each p...

Page 54: ...ntry with digital keys Specifying by address book P 38 Address book entry Specifying by group P 39 Group entry Specifying by multi address transmission P 47 Multi address transmission 6 Press the START button The original will be scanned and stored in memory Canceling transmissions P 72 2 Canceling Transmissions ...

Page 55: ...th digital keys Specifying by address book P 38 Address book entry Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number press the MONITOR PAUSE button to cut the line and then press the MONITOR PAUSE button again to redial 6 When you hear the answer tone short high pitched tone through the built in speaker indicating the connection has been made with ...

Page 56: ...el 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Pick up the handset of the external telephone 5 Dial the remote FAX number with the external telephone Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number put the handset down to cut the line and then pick up the handset again to redial 6 Whe...

Page 57: ...l lines This function can be used when a user uses Pulse Dial line 1 To receive a tone service press the button of the digital key to switch over to tone transmission For details of services and how to receive Fax information ser vices contact your service provider ...

Page 58: ...2 56 2 SENDING A FAX ...

Page 59: ...57 3 3 RECEIVING A FAX 1 Reception Modes 58 2 Reception Settings 59 3 Relationship between Original and Paper 62 ...

Page 60: ...curs during reception and prevents the originals from being printed After the trouble has been cleared printing is automatically resumed Memory Reception works in the following conditions During copying During printing of received originals During printing of lists and reports When the equipment has run out of paper When a paper jam occurs When the equipment has run out of toner Mailbox Reception ...

Page 61: ...es incoming originals MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls Setting of the reception mode 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 1 Press the USER FUNCTIONS button on the control panel ...

Page 62: ...60 3 RECEIVING A FAX 2 Reception Settings Cont 3 4 Press the FAX button 5 Press the INITIAL SETUP button 6 Press the AUTO or MANUAL button to select the reception mode and then press the ENTER button ...

Page 63: ...rnal telephone If the incoming call is a telephone call start talking with the other party 3 Press the ADVANCED button to enter the advanced menu and then press the MANUAL RECEIVE button 4 Make sure that OFF HOOK RECEIVE appears press the START button and replace the handset 2 If you hear a tone Fax signal press the FAX button on the control panel ...

Page 64: ...Setting RX printing during default setup The received data are printed on paper which fits the incoming original size When the incoming original is shorter or the same length as the paper printing area it is printed in the original size When the incoming original is larger than the paper printing area it is printed according to the following priority Initial setting Discard printing ON Reduction p...

Page 65: ...ntation but larger than the received original American Size When the correct paper size is not available the scanned original will be reduced by remote fax to fit an available size paper such as LD to LT in addition to printing a received document on a larger size paper Size of Original being Received Priority Ledger Legal Letter Letter Statement COMP Ledger Legal Letter Letter Statement COMP COMP...

Page 66: ...s according to the RX reduction printing and discard printing settings For details contact your service technician Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 B4 A4 A4 A4 A5 FOLIO A3 A3 A3 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1 2 3 4 5 6 7 8 A4 Reduced to 75 A4 Reduced to 75 ...

Page 67: ...G AND CANCELING THE COMMUNICATIONS 1 Checking Transmission Result 66 Checking reserved transmissions 66 Checking communication status log 68 Address registration from send receive log 70 2 Canceling Transmissions 72 ...

Page 68: ...n Wait Communication is in the standby queue Invalid Under standby due to an invalid department code N W Fax For N W Fax function see the Network Fax Guide 4 jobs are listed on each screen page The job display for 100 jobs 25 pages are available 2 Press the FAX button If the desired file columns are not displayed press the Prev or Next button to switch the screens Files are displayed in order begi...

Page 69: ...ear In this case release the invalid job as follows Enter user information required to use the equipment from the control panel Select the file with the invalid code and press the RELEASE button on Fax Internet FAX JOB list The INVALID job is sent as a job of the department which the user who performed user authentication belongs to ...

Page 70: ...cation result OK Transmission or reception succeeded 4 digit error code Transmission or reception failed P 122 Error code table 4 jobs are listed on each screen page The job display for 40 jobs 10 pages are available The setting can be changed to display the list for 120 jobs 30 pages P 125 Setting the transmis sion reception journal output and its number 1 Press the JOB STATUS button on the contr...

Page 71: ...esired file columns are not displayed press the Prev or Next button to switch the screens To output the list with the transmission or reception result press the JOURNAL button P 120 1 Manually Printing Lists Reports ...

Page 72: ...or which was searched for by the LDAP server E mail address which was manually entered or which was searched for by the LDAP server The following information can be registered from the Receive log Remote FAX number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server for a Polling Reception E mail address of the sender 1 Press the JOB STATUS button o...

Page 73: ... then enter the recipi ent s or sender s information See the Operator s Manual for Basic Function for entering letters ID number is automatically numbered See the User Functions Guide for registering and correcting the address book 5 Press the ENTER button ...

Page 74: ...button or do nothing for about 45 seconds after finishing the scanning the scanned data of the original start to be transmitted To change the setting of the scanning conditions press the OPTION button P 35 Setting the scanning conditions for each page 2 Press the Yes button When originals are being scanned using the Reversing Automatic Document Feeder 1 Press the STOP button while the multi ple or...

Page 75: ... is pressed the scanned data of the original s start to be transmitted To change the setting of the scanning conditions press the OPTION button P 35 Setting the scanning conditions for each page If you do nothing for about 45 seconds after the pause of the transmission the transmission that is currently being scanned is cleared from the memory 3 Press the YES button ...

Page 76: ...erved memory transmissions that are currently stored in the memory and waiting to be sent including Delayed Transmission Reservation and Poling Transmission Reception 1 Press the JOB STATUS button on the control panel 2 Press the FAX button 3 Press the file to be canceled from memory 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 77: ... the JOB STATUS button on the control panel 2 Press the FAX button 3 Select the file that is currently being transmitted Check that the status column indicates Line1 transmitting via line 1 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 78: ...rect transmission during scanning 1 Press the STOP button during transmis sion scanning The transmission scanning operation is stopped Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission was canceled will be sent to the remote Fax ...

Page 79: ...iginals 78 2 Priority Transmission 80 3 Polling Communication 81 4 Mailbox Communication 84 5 Chain Dial Communication 104 6 Delayed Transmission Reservation 106 7 Recovery Transmission 109 8 Onramp Gateway 111 9 Offramp Gateway 113 10 Save as File 115 ...

Page 80: ...t Feeder change the direction of the original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original Note that each setting will automatically return to its default setting when one transmission is com pleted 1 Place the original s P 26 Setting originals 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Tran...

Page 81: ...bound posi tion of the original s and then press the ENTER button 6 Specify the remote Fax Entering the Fax number P 37 Direct entry with digital keys Selecting from address book P 38 Address book entry Selecting by group registration P 39 Group entry Selecting using multi address transmission P 47 Multi address transmission 7 Press the START button ...

Page 82: ...ed per one transmission in this function 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the PRIORITY RESERVE button 5 Press the ENTER button 6 Specify the remote Fax Entering the Fax...

Page 83: ...e receiver by attaching a password and the receiver s Fax number so that any receiver not identified as the correct receiver with the password and Fax number will not receive the Fax Polling communication with a password can be used only with Toshiba Fax machines Polling transmission 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button...

Page 84: ...ED FUNCTIONS 3 Polling Communication Cont 5 6 Press the START button Scanning starts and the scanned data will be stored in a memory Canceling the polling transmission P 74 Canceling reserved memory transmissions ...

Page 85: ...ontrol panel 2 Press the ADVANCED button to enter the advanced menu and then press the POLLING button 3 Key in the password 4 digits if the password check is set for the remote Fax and then press the ENTER button 4 Specify the remote Fax Individual polling reception Entering the Fax number P 37 Direct entry with digital keys Selecting from address book P 38 Address book entry Multi polling recepti...

Page 86: ...new data will overwrite the existing data Multi address relay mailbox A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox and then the relay station forwards the Fax to the destination previously registered in the relay mailbox In this case the Fax machine of the original sender is called a relay originator the Fax machine which forwards the Fax is c...

Page 87: ...lbox or bulletin box mailbox on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 88: ...d is indicated with A password is required to Transmit to a Bulletin Board Mailbox from a remote fax A password is required to Poll a Confidential Mailbox from a remote fax 6 Confirm that the registered information is correct and then press the ENTER button If the entered box number has already been registered Already assigned appears Press the BOX NUMBER button to enter the next menu press the Ba...

Page 89: ...x on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 90: ...its and then press the ENTER button The password being entered is indicated with 6 Specify the relay destination to be registered from the address book or the group list Press the GROUP button to enter the group list menu Press the Prev or Next button to scroll through the menus You can search the desired destination by its ID number P 40 Searching by ID number and address P 42 Searching by addres...

Page 91: ...the relay destination transmission report from the address book or by a direct dialing with the digital keys Only one remote Fax can receive this report To correct the selected remote Fax Specifying from the address book Press the FAX button of the selected remote Fax the highlight will be cleared and then press the FAX but ton of the correct remote Fax Specifying by a direct dialing Press the Bac...

Page 92: ...5 ADVANCED FUNCTIONS 4 Mailbox Communication Cont 5 11Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay trans mission has failed ...

Page 93: ... button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD or RELAY button and then press the BOX DELETE button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 94: ...s the ENTER button You can delete the mailbox with the administrator password Ask the administrator about the administrator password 6 Press the ENTER button 7 Press the YES button In case of deleting a confidential mailbox or a bulletin board mailbox Not allowed now appears if the YES button is pressed while some data are still in these mailboxes If the box number keyed in is not correct No entry...

Page 95: ...ed here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the MODIFY button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 96: ...s If the password keyed in is not correct Invalid number appears Key in the correct box number or password 7 Correct the remote Fax The field of the remote Fax currently selected is highlighted You can add a remote Fax from the address book or the registered group To delete the remote Fax press the FAX button of the highlighted field again Press the GROUP button to enter the group list menu Press ...

Page 97: ...ive the relay destination transmission report from the address book or by a direct dialing with the digital keys Only one remote Fax can receive this report To change the selected remote Fax delete it and specify a new one 11Confirm that the registered information is correct and then press the ENTER button The mailbox has been set 12Press the ALWAYS button to always print out the received Fax or p...

Page 98: ...ard mailbox on the sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the PRINT button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 99: ...If the password keyed in is not correct Invalid number appears Key in the correct box number or password Inputting data in confidential bulletin board mailbox How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender s side is explained here 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and se...

Page 100: ...R but ton If a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button 8 Press the ENTER button If the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or password 9 Press the START button The original data is register...

Page 101: ... CANCEL button 4 Press the ENTER button If the selected mailbox has not been set No entry appears 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton If a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button You can delete a confidenti...

Page 102: ...n the correct box number or password Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver s side remote Fax is explained here 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the ...

Page 103: ...ing the Fax number P 37 Direct entry with digital keys Selecting from address book P 38 Address book entry Selecting by group registration P 39 Group entry Selecting using multi address transmission P 47 Multi address transmission 10Press the START button The original data is transmitted to the remote mailbox after it is scanned to memory If you want to cancel the transmission during scanning pres...

Page 104: ...ntial mailbox or a bulletin board mailbox on receiver s side remote Fax is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the POLLING button 4 Press the ENTER button ...

Page 105: ...polling out of a confidential mailbox 6 Press the ENTER button 7 Specify the remote Fax Entering the Fax number P 37 Direct entry with digital keys Selecting from address book P 38 Address book entry Selecting by group registration P 39 Group entry Selecting using multi address transmission P 47 Multi address transmission 8 Press the START button The data is polled retrieved out of the mailbox and...

Page 106: ...M button 128 digits of numbers in total can be set in this function 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the CHAIN DIAL COMM button 5 Specify the number to be dialed first ...

Page 107: ...dress book or by direct dialing e g Press the Italy 39 button in the address book as an international code and then press the Rome Office button in the address book 7 Press the START button The transmission will start in the order of the remote Fax machines entered ...

Page 108: ...t The date and time of reception can also be set in a polling reception Using delayed transmission reservation 1 Place the original s P 26 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 29 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the DELAYED TX RESERVE b...

Page 109: ...layed transmission reservation of which status is Wait P 74 Canceling reserved memory transmissions Canceling delayed transmission that is currently being transmitted P 75 Canceling transmissions during memory transmission Releasing delayed transmission reservation How to release a delayed transmission reservation and perform a memory transmission is explained here 2 Press the FAX button 3 Select ...

Page 110: ...s performed Canceling the delayed transmission reservation of which status is Wait P 74 Canceling reserved memory transmissions Canceling the delayed transmission that is currently being transmitted P 75 Canceling transmissions dur ing memory transmission To cancel the delayed transmission reservation of which status is Delayed press the DELETE button ...

Page 111: ...ion on the touch panel The retention period of the data needs to be set in advance P 166 5 Setting Recovery Transmission Using recovery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to retransmit You can change the Fax number only when the first transmission is perform...

Page 112: ...Canceling recovery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to cancel 4 Press the JOB CANCEL button 5 Press the YES button ...

Page 113: ...M 1050 and Scanner Kit GM 4010 or Printer Scanner Kit GM 2040 Relay Box e STUDIO Mail Server ITU T compatible G3 FAX Internet FAX machine Mail Server Personal Computer Mail Server Internet 1 A facsimile is sent to the Relay Box of the machine through the public switched telephone line 2 The E mail addresses are assigned to the end stations in the Relay Box 3 The facsimile is converted to an E mail...

Page 114: ...ess as a relay destination from the address book or group list when you set up a relay mailbox Register the desired E mail address into the address book before setting up the relay mailbox Fax numbers as well as E mail addresses can be registered as relay destinations in a relay mailbox See P 84 4 Mailbox Communication for the details of mailbox communication how to register a Fax number as a rela...

Page 115: ...nsmitting data in offramp gateway e STUDIO host1 toshiba com ifax host1 toshiba com Mail Server toshiba com G3 FAX Mail Server E mail E mail Personal Computer Mail Server Internet Intranet Internet FAX machine ITU T Mailbox Subaddress Destination 3 The mail server transfer the E mail to the machine in the SMTP transmission NOTE The mail server should be configured to retrieve the E mail with the f...

Page 116: ...an E mail to this equipment with offramp gateway function or when you want to set this equipment as a relay station to perform an offramp gateway transmission advise the sender of how to perform an offramp gateway transmission To set this equipment as a relay station to perform an offramp gateway transmission Send an E mail to this equipment with an E mail address including a Fax number of a relay...

Page 117: ...e some settings in advance See the TopAccess Guide for details The hard disk of this equipment may break down in rare cases Be sure to back up the data in the shared folder of this equipment To use this function for e STUDIO520 600 720 850 you need to install the following option Printer Kit GM 1050 and Scanner Kit GM 4010 or Printer Scanner Kit GM 2040 1 Place the original s P 26 Setting original...

Page 118: ...ect the location where the data is saved MFP LOCAL Select it when the data should be saved in the hard disk of this equipment The data will be saved under the directory path shown on the menu REMOTE 1 and REMOTE 2 Select them when the data should be saved in the hard disk of a client PC through a server The administrator has to make some settings in advance using the TopAccess function to select e...

Page 119: ...in this folder When TIFF SINGLE or PDF SINGLE is selected another folder with the file name entered in step 4 is automatically created and each page of the data is saved in this folder The client PC can access the saved data by opening the shared folder in the hard disk of this equipment on the network 7 Press the ENTER button after all the settings have been made 8 Specify the remote Fax Entering...

Page 120: ...5 118 5 ADVANCED FUNCTIONS ...

Page 121: ...TING LISTS AND REPORTS 1 Manually Printing Lists Reports 120 2 Automatically Printing Lists Reports 124 Automatically printing lists reports 124 Setting the lists and reports output 125 3 Lists Reports Samples 133 ...

Page 122: ... Switching the number of communications output P 125 Setting the transmission reception jour nal output and its number Reservation list List of the files in memory that are standing by to be sent Address book information List of names phone numbers of remote Faxes E mail address SUB SEP and SID PWD entered in the address book To print out the list see the User Functions Guide Group numbers informa...

Page 123: ...enter the log menu and then press the SEND or RECEIVE button 3 Press the JOURNAL button The journals will be output If the JOURNAL button is pressed with a file selected the journal of the selected file for one transmission is output ...

Page 124: ...ut ton The reservation list is output Error Code Description Remedy 0012 Original jam Clear the jammed original 0013 Door open Firmly close the open door 0020 Power interruption Check the power interruption report 0030 Reset Transmission is cancelled The transmission is terminated by the jammed print ing paper during the direct transmission 0033 Polling Error Check polling options setup Security c...

Page 125: ...23 6 Printing ITU mailbox list 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX LIST button The ITU mailbox list is output 1 Press the FAX button on the control panel ...

Page 126: ...d this report is output Relay transmission originator terminal report When this equipment is setup as a relay originator a status report concerning the initial transmission to the relay stations is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE Relay transmission relay station report When this equipment is setup as a relay station a status report of the transmi...

Page 127: ...0 Setting the number of communications on the transmission journal as 40 or 120 Reception journal 40 120 Setting the number of communications on the reception journal as 40 or 120 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 1 Press the USER FUNCTION...

Page 128: ...126 6 PRINTING LISTS AND REPORTS 2 Automatically Printing Lists Reports Cont 6 4 Press the LIST REPORT button 5 Press the REPORT SETTING button 6 Press the JOURNAL button ...

Page 129: ... ON ERROR DIRECT TX OFF ALWAYS ON ERROR MULTI TX OFF ALWAYS ON ERROR POLLING OFF ALWAYS ON ERROR RELAY ORIGINATOR OFF ALWAYS ON ERROR RELAY STATION OFF ALWAYS ON ERROR RELAY DESTINATION OFF ALWAYS ON ERROR If the ALWAYS button is selected The report is output after every communication is completed If the ON ERROR button is selected The report is output when a communication error has occurred If th...

Page 130: ...inting Lists Reports Cont 6 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 4 Press the LIST REPORT button ...

Page 131: ... switch screens The icons highlighted in the screen below are the default settings However the ALWAYS buttons are selected for all reports other than RELAY DESTINATION as a default setting for European versions If you select the ALWAYS or ON ERROR button for the MEMORY TX MULTI TX RELAY ORIGINATOR RELAY STATION and RELAY DESTINATION PRINT 1st PAGE IMAGE appears Press the YES or NO button ...

Page 132: ...cal mailbox REMOTE ON OFF Setting whether the mailbox reception report should be printed when the original is received from the remote Fax to the local mailbox RELAY STATION ON OFF Setting whether the mailbox reception report should be printed when the multi address relay transmis sion is received from the multi address relay originator 1 Press the USER FUNCTIONS button on the control panel 2 Pres...

Page 133: ...1 6 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 4 Press the LIST REPORT button 5 Press the REPORT SETTING button ...

Page 134: ...ont 6 6 Press the RECEPTION LIST button 7 Press the desired buttons for each item The icons highlighted in the screen below are the default settings However the default setting for European versions is as follows RELAY STATION ON LOCAL OFF REMOTE ON 8 Press the ENTER button ...

Page 135: ...s Output information for the last 40 or 120 communications can be confirmed Switching the number of communications output P 125 Setting the transmission reception journal output and its number The mark in the TO column is appended when the 2nd TEL NUMBER is used for transmission If any errors occur during transmission the error code is displayed under the STATUS column P 122 Error code table ...

Page 136: ...munication SB Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communication I N W Fax communication O Offramp Gateway communication The number of pages for the communication Fax name or telephone number Date and time when starting communication Communicating period of time Communication mode EC ECM communication G3 G3 communication ML Internet Fax communication Journal ...

Page 137: ... of communications output P 125 Setting the transmission reception journal output and its number If any errors occur during transmission the error code is displayed under the STATUS column P 122 Error code table NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 07 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 07 10 17 20 00 32 1 3109998888 EC 603 OK RECEPTION JOURNAL XXXXXXXXXXX XXX...

Page 138: ...nput telephone number The mark G on the TO refers to a pre programmed group TX RX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 017 07 10 18 41 MULTI TX 1 G ABC EXPRESS RESERVATION LIST TIME 07 10 05 18 41 FAX NO 1 2131234567 NAME Aaabbb L A RECOVERY TX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 013 07 10 18 01 MULTI TX 1 2153334444 PC JOB FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 003 07 10 17...

Page 139: ...OM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 07 10 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 07 10 05 18 00 FAX NO 1 2131234567 NAME Aaabbb L A RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD INBOUND FAX TSI BOX NO AGENT DESTINATION 22222 E MAIL To ADDRESS 001 GROUP 001 Cc ADDRESS 002 003 GROUP 002 ...

Page 140: ...FILE NO refers to a communication using a mailbox The STORED TIME on the END TIME shows the data storing time of when the recovery transmis sion has been set If an error occurs during memory transmission the error code will be indicated on the STATUS P 122 Error code table FILE NO 004 ITU MAILBOX 12345 DATE 07 10 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 07 10 17 13 END TIME 07 10 17 14 STO...

Page 141: ...tting the communication report output If an error occurs during direct transmission the error code will be indicated on the STATUS P 122 Error code table NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 07 10 17 20 00 32 1 3109998888 EC C03 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 07 10 05 17 55 FAX NO 1 2131234567 NAME Aaabbb L A ...

Page 142: ... mark on the TO is appended when the 2nd TEL NUMBER is used for transmission The mark on the FAX NUMBER refers to a manually input telephone number The STORED TIME next to the END TIME shows the data storing time of when the recovery trans mission has been set FILE NO 013 DATE 07 10 18 01 DOCUMENT PAGES 1 START TIME 07 10 18 01 END TIME 07 10 18 17 STORED TIME 07 11 00 17 SUCCESSFUL ADDRESS BOOK 0...

Page 143: ...27 Setting the communication report output The mark on the FAX NUMBER refers to a manually input telephone number FILE NO 014 DATE 07 10 18 02 START TIME 07 10 18 17 END TIME 07 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE POLLING REPORT TIME 07 10 05 18 18 FAX NO 1 2131234567 NAME Aaabbb L A ...

Page 144: ...utomatically output This report is output when an original is received in a relay mailbox FILE NO 016 DATE 07 10 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUMENT PAGES 1 TOTAL 2 FROM LOCAL MAILBOX RECEPTION REPORT TIME 07 10 05 18 22 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 734 DATE 07 10 13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 07 10 05 13 33 FAX NO 1 213123...

Page 145: ...utput This will be output ON ERROR or ALWAYS P 127 Setting the communication report output The mark on the TO refers to a manually input telephone number FILE NO 016 DATE 07 10 18 22 TO 2139998888 RELAY BOX 12345 DOCUMENT PAGES 1 START TIME 07 10 18 22 END TIME 07 10 18 22 PAGES SENT 1 STATUS OK RELAY TX ORIG TERMINAL REPORT TIME 07 10 05 18 22 FAX NO 1 2131234567 NAME Aaabbb L A ...

Page 146: ...ended on the report This will be output ON ERROR or ALWAYS P 127 Setting the communication report output The mark on the TO is appended when the 2nd TEL NUMBER is used for transmission FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE ...

Page 147: ...ge of the document transmitted is appended on the report This will be output ON ERROR or ALWAYS P 127 Setting the communication report output FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMIN 0 RELAY TX END TERMINAL REPORT TIME 07...

Page 148: ...if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication TX RX FILE NO FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME 07 10 05 17 53 FAX NO 1 2131234567 NAME Aaabbb L A MEMORY RECEPTION FILE NO 029 PC JOB FILE NO FUNCTION 049 SINGLE TX 050 MULTI TX ...

Page 149: ...e Initial Transmission Mode 148 2 Registering the Terminal ID 150 3 Setting the Reception Mode 155 4 Setting RX Printing 158 Setting RX printing 158 Setting duplex printing 161 Setting the rotate sort Alternation 164 5 Setting Recovery Transmission 166 ...

Page 150: ...TX DIRECT TX TTI recording Setting is not available in all product markets ON OFF You can send originals appended with a terminal ID preset to your equipment You can set this terminal ID in either of the memory TX or direct TX modes Entering the terminal ID 2 REGISTERING THE TERMINAL ID P 150 2 Registering the Terminal ID RTI recording ON OFF You can print the received originals appended with time...

Page 151: ...149 7 3 Press the desired buttons for each item The screen below shows the default setting Press the Next or Prev button to switch the screens as required 4 Press the ENTER button ...

Page 152: ...les remote parties to easily identify your documents and the time of transmission Example of how Sender Information is printed on originals received by the remote Fax Sender information is printed about 5 mm from the top edge of the transmitted original Example of how Receiver Information is printed on originals you receive Receiver information is printed about 5 mm from the bottom edge of the rec...

Page 153: ...ton on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button ...

Page 154: ...s the TERMINAL ID button 6 Press the ID NAME button and enter the ID name in the letter entry screen up to 20 characters When you have finished entering the let ters press the ENTER button Entering letters see the Operator s Manual for Basic Function 7 Press the FAX NUMBER button ...

Page 155: ...your country region when communicating overseas Example Registration by adding international code in the terminal ID 234 567 8901 9 Key in the terminal number and then press the ENTER button To enter a pause press the MONITOR PAUSE button 12345678901 If the area code starts from 0 0 will be omitted International code If you press the YES button in step 7 is added automatically ...

Page 156: ...STERING AND SETTING ITEMS 2 Registering the Terminal ID Cont 7 10Check the settings If they are correct press the ENTER button to complete entry To change the settings press the ID NAME or FAX NUMBER button again ...

Page 157: ...nting a Fax recep tion It will be heard after each Fax reception has printed Dial type Line 1 DP MF not available for the European version There are 2 types of telephone lines Dial pulse lines DP and multi frequency lines MF Change the telephone line setting to match the type of line you are using when you first install the system or you change the connected telephone line 1 Press the USER FUNCTIO...

Page 158: ...low shows the default settings With the monitor tone volume you can adjust the volume level used when the MONITOR PAUSE button on the control panel is pressed With the reception completion tone volume setting you can adjust the volume level of the Fax reception end of print tone To adjust the volume press the or buttons Pressing the button raises the volume while pressing the button lowers it When...

Page 159: ...the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide There is no second screen to display the dial types for the European version ...

Page 160: ...ontact your service technician RX reduction printing ON default setting If the received original is longer than the recording paper it will be vertically reduced to 90 to fit on the installed receiving paper LG size original is vertically reduced to 75 to fit on LT or LT R paper OFF The received original is printed on 2 sheets of paper if its length exceeds the paper printing area Drawers can be s...

Page 161: ...159 7 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button 5 Press the RX PRINT button ...

Page 162: ... Setting RX Printing Cont 7 6 Press the ON or OFF button of the DISCARD and or REDUC TION and then the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 163: ...is printed on 2 sheets of paper because it exceeds the printing area the duplex printing is not available Documents received using the batch transmission function are printed on both sides of the paper as one continuous document Pay attention to the separation of the individual documents particularly those consisting of an odd number pages 1 Press the USER FUNCTIONS button on the control panel 2 P...

Page 164: ...nt 7 4 Press the FAX button 5 Press the RX PRINT button 6 Press the ON button for the duplex print function and then press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 165: ...ge of direction 2 Received ST A5 or B5 sized originals are printed so that they can be bound along the short edge of direction Even when Duplex Printing is selected one sided printing will be applied to the following two items 1 Received fax documents which are relay transmitted 2 Received fax documents which are sent to forward mailboxes See the TopAccess Guide for details C C 2 1 ...

Page 166: ...ble only for LT A4 sized paper Set the LT and LT R or A4 and A4 R drawers If paper becomes empty during Rotate Sort the rest of the document is printed on the remaining paper 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the adm...

Page 167: ...X PRINT button 6 Press the ON button for the rotate sort function and then press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 168: ...ument in memory using the Recovery Transmission function 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button ...

Page 169: ...167 7 5 Press the RECOVERY TX button 6 Change the document stored time with the 1H or 24H button and press the ENTER button The document holding time can be changed in 1 hour increments ...

Page 170: ...7 168 7 REGISTERING AND SETTING ITEMS ...

Page 171: ...169 8 8 TROUBLESHOOTING 1 When The Following Messages Appear 170 2 Transmission Trouble 171 3 Reception Trouble 172 ...

Page 172: ...r of reserved jobs exceeded 100 Either wait for job reservations to be completed or check the jobs and delete reserved jobs Job memory full The total number of destinations for outgoing call jobs exceeded 1 000 Either wait for outgoing call jobs to be completed or check the jobs and delete reserved jobs Sorry not possible On hook or direct TX was attempted during communications Wait for communicat...

Page 173: ...nal that you are sending Does the original that you are sending match the conditions of the original that is available for sending 2 originals are fed together Have you placed more than the maximum number of originals that can be placed at one time Does the original that you are sending match the conditions of the original that is available for sending Have you pushed the originals into the feeder...

Page 174: ... the remote Fax Check this with the party try ing to send the original Paper is not output Is the equipment out of paper The received original is printed dark and is illegible or black stripes are printed on the origi nal Make a local copy and confirm proper printing Is the original being sent a dirty copy Check this with the party try ing to send the original Is the trouble due to a problem or op...

Page 175: ...173 9 9 SPECIFICATIONS 1 Main Specifications 174 ...

Page 176: ...MP Size of Original European A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Recording Paper Size North America 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 COMP Recording Paper Size European 297 mm x 420 mm A3 210 mm x 297 mm A4 148 mm x 210 mm A5 257 mm x 364 mm B4 182 mm x 257 mm B5 210 mm x 330 mm FOLIO Compatibility Com munication Modes Exclusive Mode ECM G3 Communication Resolution Horizo...

Page 177: ...mponent 14 Dial type Line 1 155 Digital keys 17 Direct entry with digital keys 22 37 Direct transmission 22 49 Direct transmission by optional setting 49 Direct transmission report 124 Discard Printing 158 Disclaimer Notice 11 Drawers 14 E ECM Error Correction Mode 29 148 e FILING button 16 ENERGY SAVER button 17 Error code table 122 ERROR lamp 17 Exit cover 14 Exposure 29 148 EXTENSION button 16 ...

Page 178: ...automatically output 135 Reception journal 120 124 125 Reception mode 58 155 Reception Settings 59 Recovery Transmission 22 109 Redialing 23 Registering the Terminal ID 150 Relationship between Original and Paper 62 Relay station report 124 Relay transmission end terminal report Automatically output 145 Relay transmission end terminal report 124 Relay transmission originator terminal report Automa...

Page 179: ...Transfer Transport unit 14 Transmission journal Manually and automatically output 133 Transmission journal 120 124 125 Transmission Mode 22 Transmission report Automatically output 139 Transmission type 29 148 Transmitting 2 Sided Originals 78 Transmitting data in offramp gateway 114 Transmitting Fax to mailbox 100 TTI recording Setting is not available in all product markets 148 U USER FUNCTIONS ...

Page 180: ...178 INDEX Cont ...

Page 181: ...Printed in Malaysia GD 1170 OME050083A0 ...

Page 182: ...l rights reserved 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN 6LE14718000 R05072089501 TTEC Ver01 2006 05 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1170 Percentage of Waste Paper pulp 100 ...

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