Toshiba e-STUDIO455 Series Scanning Manual Download

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CONTENTS 3

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1

OVERVIEW

Scan Features ........................................................................................................................... 6

Scan functions ....................................................................................................................... 6
Scan speed ........................................................................................................................... 8
Templates.............................................................................................................................. 8

Internet Fax Features ............................................................................................................... 9

Chapter 2

BASIC OPERATION

Viewing Touch Panel for Scan Menu.................................................................................... 12

Default Settings ...................................................................................................................... 14

Scan to e-Filing....................................................................................................................... 15

Scan to File or USB ................................................................................................................ 16

Scan to E-mail......................................................................................................................... 22

Web Service (WS) Scan ......................................................................................................... 27

Using Saved Scan Data.......................................................................................................... 29

Using scan data saved as e-Filing documents .................................................................... 29
Using scan data saved as files ............................................................................................ 29

Viewing the Scan Job Status and Log.................................................................................. 31

Viewing the scan job status ................................................................................................. 31
Viewing the scan job log...................................................................................................... 31

Chapter 3

USEFUL FUNCTIONS

Changing Common Settings ................................................................................................. 34

Previewing Scans ................................................................................................................... 44

Specifying E-mail Addresses ................................................................................................ 46

Scanning with Dual Functions (Dual Agents)...................................................................... 58

Encrypting PDF Files ............................................................................................................. 61

Summary of Contents for e-STUDIO455 Series

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide ...

Page 2: ...ION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC No patent liability is assumed however with respect to the use of the information contained herein ...

Page 3: ...the touch panel of the e STUDIO6530C Series differ from those of other series however the names and functions of the buttons and parts are the same y The details on the touch panel menus may differ depending on the operating environment such as whether options are installed y The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display ...

Page 4: ...s are trademarks of Microsoft Corporation in the US and other countries y Apple AppleTalk Macintosh Mac Mac OS Safari TrueType and LaserWriter are trademarks of Apple Inc in the US and other countries y Adobe Adobe Acrobat Adobe Reader Adobe Acrobat Reader and PostScript are trademarks of Adobe Systems Incorporated y Mozilla Firefox and the Firefox logo are trademarks or registered trademarks of M...

Page 5: ...Status and Log 31 Viewing the scan job status 31 Viewing the scan job log 31 Chapter 3 USEFUL FUNCTIONS Changing Common Settings 34 Specifying color mode 34 Specifying resolution 35 Selecting original mode 35 Scanning 2 sided originals 36 Specifying original size 37 Changing orientation 37 Changing compression ratio 38 Removing blank pages 39 Erasing black frames around images 40 Adjusting exposur...

Page 6: ...net Fax Transmissions 84 Viewing Touch Panel for Fax Menu 85 Sending Internet Faxes 87 Sending Internet Faxes 87 Saving sent data as a file Internet Fax and File 90 Setting advanced functions 94 Receiving Internet Faxes 98 Available file formats 98 Receiving Internet Faxes 98 Viewing the Internet Fax Job Status and Log 99 Viewing the Internet Fax job status 99 Viewing the Send Log for Internet Fax...

Page 7: ...1 OVERVIEW This chapter provides an overview of the scan and Internet Fax features Scan Features 6 Scan functions 6 Scan speed 8 Templates 8 Internet Fax Features 9 ...

Page 8: ... computer Up to 14 GB of data can be stored in the e Filing boxes The remaining data capacity can be viewed on the TopAccess Device tab For the e STUDIO6530C Series and the e STUDIO4520C Series up to 14 GB for the e STUDIO855 Series up to 7 GB and for the e STUDIO455 Series up to 9 5 GB of data can be stored in their e Filing boxes y Delete documents stored in e Filing when they are no longer need...

Page 9: ... up to 10 GB for the e STUDIO855 Series up to 7 GB and for the e STUDIO455 Series up to 9 5 GB of data can be stored in their shared folders Delete documents stored in the shared folder when they are no longer needed To learn more about Scan to File or USB see the following section P 16 Scan to File or USB Scan to E mail Scan to E mail allows you to send your scans to specified e mail addresses Th...

Page 10: ...uipment s shared folder For instructions on how to register and use templates for scanning see the following sections P 63 USING TEMPLATES Perform scanning from the control panel or through remote operation using a WIA compliant application Load a scanned image into the WIA compliant application Install the driver in advance Windows Vista Originals Color Mode Resolution Scan Speed 4520C Series 653...

Page 11: ...uipment The equipment can send a copy of a document to other Internet Fax equipment via Internet or Intranet The copy of the document is sent as an e mail y Internet Fax Machine to from Client Computers The equipment can send a copy of a document as an e mail to client computers via Internet or Intranet The client computers can send an e mail to the equipment as well For instructions on Internet f...

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Page 13: ... Default Settings 14 Scan to e Filing 15 Scan to File or USB 16 Scan to E mail 22 Web Service WS Scan 27 Using Saved Scan Data 29 Using scan data saved as e Filing documents 29 Using scan data saved as files 29 Viewing the Scan Job Status and Log 31 Viewing the scan job status 31 Viewing the scan job log 31 ...

Page 14: ...eshooting Guide 4 Imaging Acceleration Board Icon e STUDIO4520C Series and e STUDIO6530C Series This icon appears when the Imaging Acceleration Board GE 1170 optional is installed into this equipment P 20 FILE FORMAT 5 Date and Time 6 JOB STATUS Press this button when you want to monitor your copy fax scan and or print jobs or view the job logs P 31 Viewing the scan job status P 31 Viewing the sca...

Page 15: ... Scan to e Filing Scan to File or USB and Scan to E mail functions P 34 Changing Common Settings 10 Color Mode Resolution Original Mode Display Area The selected options for the color mode resolution and original mode settings are displayed 11 Help Button Press this button for descriptions on each function or button on the touch panel 12 TEMPLATE Press this button when you want to use a template P...

Page 16: ...e settings in the scan mode and their factory defaults are listed in the table below The default settings can be changed using the USER FUNCTIONS button on the control panel For details refer to the MFP Management Guide Settings Factory Defaults e STUDIO4520C Series e STUDIO6530C Series e STUDIO455 Series e STUDIO855 Series Color Mode BLACK Resolution 200 dpi 200 dpi Original Mode TEXT TEXT Single...

Page 17: ... the correct password to access it The stored data can be printed out any time from the touch panel You can also manage the data using the e Filing web utility With the e Filing web utility you can create user boxes and folders print documents and even merge several documents to create a new one For instructions on how to store your scans with Scan to e Filing create user boxes and print e Filing ...

Page 18: ...end that you back up the data stored in the shared folder y Delete documents stored in the shared folder when they are no longer needed y To store data in a USB storage device the Save to USB Media setting must be enabled by the administrator For details refer to the TopAccess Guide y The USB storage device must meet the following requirements However some of the devices may not be used in this eq...

Page 19: ...ect MFP LOCAL When you want to select MFP LOCAL press USB MEDIA to cancel the selection y If saving data in a network folder is enabled by the administrator you can select 2 file destinations from MFP LOCAL or USB MEDIA REMOTE 1 and REMOTE 2 If you select MFP LOCAL you can specify a network folder REMOTE 1 or 2 as a remote destination To set a network folder as a remote destination proceed to Step...

Page 20: ...pecify a network folder REMOTE 1 or 2 as a remote destination To set a network folder as a remote destination proceed to Step 7 y Storing scans to a USB storage device may take a long time depending on the number of pages 7 To store the scan in a network folder press REMOTE 1 or REMOTE 2 y If the selected remote destination REMOTE 1 or 2 is configured by the administrator so that you can specify a...

Page 21: ...e scanned data When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the scanned data For example to transfer the scanned data to the sys scan folder in the NetWare file server enter sys scan in this box y LOGIN USER NAME When you select FTP Enter the login user name for the FTP server if required When you select SMB Enter the user ...

Page 22: ...TUDIO6530C Series the scanned data are stored as a slim PDF file at a higher speed with the Imaging Acceleration Board GE 1170 optional installed TIFF Press this button to store your scan as a TIFF file JPEG Press this button to store your scan as a JPEG file This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting XPS Press this button to store your scan ...

Page 23: ... scan additional originals A scan preview is displayed y To cancel the operation press JOB CANCEL y To change the common settings press COMMON SETTING P 34 Changing Common Settings The Reversing Automatic Document Feeder is optional for the e STUDIO4520C Series and the e STUDIO455 Series y When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits W...

Page 24: ...trator on TopAccess the AUTHENTICATION screen is displayed In this case proceed to Step 4 y If the User Authentication for Scan to E mail setting is disabled by the administrator on TopAccess the ADDRESS BOOK screen is displayed In this case proceed to Step 5 If the equipment is either the e STUDIO4520C Series or the e STUDIO6530C Series press PREVIEW here and then select the scanning function in ...

Page 25: ... your user name and password to log in to the SCAN TO E MAIL screen For the user name and password ask your network administrator 5 Specify the e mail address es that you want to send to 1 Press INPUT 2 Enter an e mail address using the keyboard and digital keys 3 Finally press OK You can specify e mail addresses in various ways For details see the following section P 46 Specifying E mail Addresse...

Page 26: ...mail is sent the date and time are automatically added to the subject y The administrator can change the body text from TopAccess For details refer to the TopAccess Guide 7 If necessary make the following settings for the attached file 1 Press FILE NAME and change the file name 2 Select an option for each of the FILE FORMAT MULTI SINGLE PAGE and or SECURITY settings 3 Finally press y FILE NAME Pre...

Page 27: ...r scan as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages the equipment stores each page as a separate file y SECURITY When PDF is selected for the file format you can decide whether or not to encrypt the PDF file To encrypt the PDF file press ...

Page 28: ...n is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed y To cancel the operation press JOB CANCEL y To change the common settings press COMMON SETTING P 34 Changing Common Settings The Reversing Automatic Document Feeder is optional for the e STUDIO4520C ...

Page 29: ... Service Scan setting must be enabled by the administrator on TopAccess For details refer to the TopAccess Guide y If the User Authentication and the Department Management features are enabled the WIA Scan Driver cannot be operated from a client computer To operate them from a client computer disable the User Authentication and the Department Management feature The Client Utilities CD ROM includes...

Page 30: ...that fits your needs and then press SCAN If the desired client name is not shown on the screen use and to switch between pages The following screen is displayed To cancel the operation press CANCEL If the above screen does not appear make sure that the selected client is running ...

Page 31: ...er your user name and password in the dialog box as required Whether your scans are stored directly in the shared folder or in a sub folder is controlled by the Local Storage Path setting on TopAccess The administrator can change this setting from the Setup page by clicking the Save as file submenu For details refer to the TopAccess Guide When scans are sent to a sub folder When the Local Storage ...

Page 32: ... files created by the Scan to File or USB function y 000 PUBLIC_TEMPLATE_GROUP Template Name This sub folder contains files created using a scan template in the Public Template group y Group No Group Name Template Name This sub folder contains files created using a scan template in the User Template group Using scans saved in network folders REMOTE 1 2 When you select REMOTE 1 or REMOTE 2 to store...

Page 33: ... page press or The number of jobs displayed on a page varies depending on the equipment used To delete jobs select one on the list and press DELETE To exit from the JOB STATUS screen press CLOSE Viewing the scan job log A record of scan jobs can be displayed on the LOG tab of the JOB STATUS screen To display the record on the touch panel press JOB STATUS LOG SCAN On the LOG tab you can view each j...

Page 34: ...ax and File Documents are faxed and saved in the equipment s shared folder y Internet Fax and File Documents are sent with Internet Fax and saved in the equipment s shared folder y E mails sent or faxes stored to the e Filing box or the shared folder Fax Received Forward function y E mails sent or InternetFaxes stored to the e Filing box or the shared folder InternetFax Received Forward function F...

Page 35: ... 2 sided originals 36 Specifying original size 37 Changing orientation 37 Changing compression ratio 38 Removing blank pages 39 Erasing black frames around images 40 Adjusting exposure 41 Adjusting contrast 41 Adjusting background density 42 Adjusting sharpness 42 Adjusting color balance 43 Previewing Scans 44 Specifying E mail Addresses 46 Scanning with Dual Functions Dual Agents 58 Encrypting PD...

Page 36: ...djusting contrast P 42 Adjusting background density P 42 Adjusting sharpness y Page 4 4 P 43 Adjusting color balance If you finish changing the desired settings press OK to set your selections and continue the scan operation P 16 Scan to File or USB P 22 Scan to E mail For instructions on how to store your scans with Scan to e Filing refer to the e Filing Guide Specifying color mode Select the col...

Page 37: ...ith Scan to File or USB A5 A6 ST R 8K or 16K size originals scanned at 100 dpi may be handled as non standard size depending on your applications To print your scans select a resolution other than 100 dpi y With Scan to File or USB or Scan to E mail the resolution setting is not available if SLIM PDF is selected for the file format setting y 100 is not selectable for the e STUDIO855 Series Selecti...

Page 38: ...le only when FULL COLOR or AUTO COLOR is selected for the color mode setting PRTD IMAGE is not available for the e STUDIO855 Series GRAY SCALE Select this option to scan originals as a gray scale image This is available only for the e STUDIO855 Series Scanning 2 sided originals With the Single 2 sided Scan setting you can choose whether to scan originals on both sides Select from the following opt...

Page 39: ...riginals of different sizes in the Reversing Automatic Document Feeder The Reversing Automatic Document Feeder is optional for the e STUDIO4520C Series and the e STUDIO455 Series Changing orientation With the rotation setting you can change the orientation of your scans If necessary select the desired rotation pattern from the following options Select this option to scan originals without a change...

Page 40: ...ion ratio for the scanned image data In general the higher the compression ratio the lower the image quality Select from the following options LOW Select this option to apply a low compression ratio and enhance the image quality MID Select this option to compress the data with a moderate compression ratio and obtain an average image quality HIGH Select this option for a high compression ratio This...

Page 41: ...ption when you want to enable the feature and remove blank pages from the scan result OFF Select this option when you want to disable the feature and include blank pages in your scans y The Omit Blank Page setting is not available for the e STUDIO855 Series y The equipment may not detect blank pages correctly in the following cases The original consists of half tone pages Pages contain small text ...

Page 42: ... sensitivity level for detecting images and the outer frame can be changed for each job using the control panel y The Outside Erase feature is not available for the e STUDIO855 Series y Regardless of the settings this feature is disabled under the following conditions The Document Cover is closed at the time of scanning The originals are scanned from the Reversing Automatic Document Feeder y Set t...

Page 43: ...s enabled automatically setting the exposure best suited to your originals e STUDIO4520C Series e STUDIO6530C Series e STUDIO455 Series e STUDIO855 Series Adjusting contrast Use and to select the preferable contrast setting from 9 levels y The contrast setting is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting y The contrast setting is not available for the e ST...

Page 44: ...ur scans Use and to select the preferable background density from 9 levels e STUDIO4520C Series e STUDIO6530C Series e STUDIO455 Series e STUDIO855 Series Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry Use and to select the preferable setting from 9 levels e STUDIO4520C Series e STUDIO6530C Series e STUDIO455 Series ...

Page 45: ...own in the above figure is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting y The color balance setting is not available for the e STUDIO855 Series Saturation Use and to manually specify the saturation level RGB adjustment Use and to manually specify the density level for each color red R green G and blue B To reset all of the color balance settings back to the d...

Page 46: ...r USB P 22 Scanning to e mail For instructions on how to scan your documents with Scan to e Filing refer to the e Filing Guide The preview feature is not available with the WS Scan function 3 Carefully check the displayed preview of your scans To save or e mail your scans press OK y If you want to scan another original place it on the original glass or in the Reversing Automatic Document Feeder an...

Page 47: ...croll the displayed image y If multiple pages are scanned you can switch between the pages using the following navigation buttons Press this button to display the very first page Press this button to display the previous page Press this button to display the following page Press this button to display the very last page ...

Page 48: ...oups P 54 Searching for groups with ID numbers P 55 Searching for groups by name P 57 Viewing Deleting specified e mail addresses The screen displays in the following procedures are examples of the Scan to E mail function The appearance of the screens differs slightly from those of Internet faxes Keying in e mail addresses 1 Press INPUT The on screen keyboard appears 2 Enter an e mail address usin...

Page 49: ... press MULTI and repeat Steps 1 and 2 y If you press INPUT without pressing MULTI you can edit the e mail address you have just entered 3 Press OK y Before pressing OK you can specify additional e mail addresses y If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses ...

Page 50: ...mail address is specified Continue the Internet faxing operation P 87 Sending Internet Faxes y You can select multiple contacts y Selected contacts are highlighted y To cancel your selection press again 2 Press OK If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Searching the address book with ID numbers 1 Press KNOWN I...

Page 51: ... specified ID number is displayed 3 Press for the desired contacts For Scan to E mail press OK at the end y Before pressing OK you can specify additional e mail addresses y If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Searching the address book with search strings 1 Press SEARCH The ADDRESS SEARCH screen appears ...

Page 52: ...ERVICE is selected and marked with an orange line the equipment searches the LDAP server for the contacts In this case press DIR SERVICE to display the Directory Search Name screen and then cancel the selection Finally press OK 3 Press for the desired contacts and then press OK y For Scan to E mail proceed to Step 4 y For Internet faxing the e mail addresses are specified To specify additional e m...

Page 53: ...he specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Searching the LDAP server with search strings To search an LDAP server for e mail addresses the network administrator must register the directory service on TopAccess 1 Press SEARCH The ADDRESS SEARCH screen appears ...

Page 54: ...he directory service name that you want to search and then press OK The ADDRESS SEARCH screen appears again 4 Press the corresponding button s for the desired search category and enter the search string Finally press SEARCH Pressing each button displays an on screen keyboard Enter a search string using the keyboard and digital keys and then press OK to set the entry The contacts are searched for b...

Page 55: ...f you have pressed a wrong button press the FUNCTION CLEAR button and start over again P 22 Scan to E mail P 87 Sending Internet Faxes y For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings 6 Press OK If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting...

Page 56: ... addresses registered in a group press CONTENTS y Before pressing OK you can specify additional e mail addresses y If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Searching for groups with ID numbers 1 Press GROUP to display the GROUP tab 2 Press KNOWN ID ...

Page 57: ...ber is displayed 4 Select the desired group For Scan to E mail press OK at the end y To view e mail addresses registered in a group press CONTENTS y Before pressing OK you can specify additional e mail addresses y If you want to view or delete the specified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Searching for groups by name 1 Press GROUP to display the ...

Page 58: ...tal keys and then press OK to set the entry The groups are searched for based on the entered search string 4 Press the corresponding button s for the desired group s and then press OK y For Scan to E mail proceed to Step 5 y For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP...

Page 59: ...ified e mail addresses press DESTINATION P 57 Viewing Deleting specified e mail addresses Viewing Deleting specified e mail addresses You can view the specified e mail addresses contacts and groups and delete them from the list 1 Press DESTINATION Currently selected e mail addresses contacts and groups are listed on the screen 2 To delete an e mail address contact and or group from the list select...

Page 60: ...evice or a network folder E MAIL Your scans are sent to specified e mail addresses The WS Scan function cannot be selected with other scan functions 4 Make the settings required for the selected scan function and then press OK y The required settings vary depending on the selected scan function For instructions on how to perform settings for each scan function see the following sections P 16 Scan ...

Page 61: ... original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button y The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed y To cancel the operat...

Page 62: ... equipment s hard disk the Not enough Work Space to store originals Will you save original s message appears If you want to save the scans press YES The available workspace can be viewed on the TopAccess Device tab y If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until ...

Page 63: ...PDF files 1 On the SCAN menu press FILE USB or E MAIL for the desired scan function For help see the following sections P 16 Scanning to files or USB P 22 Scanning to e mail 2 Select PDF for the file format and then ON for the security setting The PDF SECURITY SETTINGS screen appears If the forced encryption setting is enabled ON is always selected for the security setting To learn more about the ...

Page 64: ...ryption level or authorization settings described below To reset these passwords ask your network administrator y Encryption Level 128bit AES Press this button to set to an encryption level compatible with Acrobat 7 0 PDF version 1 6 128bit RC4 Press this button to set to an encryption level compatible with Acrobat 5 0 PDF version 1 4 40bit RC4 Press this button to set to an encryption level compa...

Page 65: ...4 USING TEMPLATES This chapter describes how to scan documents using templates Registering Scan Templates 64 Using Scan Templates 69 Using Meta Scan Templates 76 ...

Page 66: ...es useful for various situations Use can be restricted by setting a password for each group Up to 200 groups can be registered each of which can contain a maximum of 60 templates y To register a template to the public template group the administrator s password must be entered y Before registering a template to a private template group other than the group 001 you need to create your own private t...

Page 67: ...UBLIC TEMPLATE GROUP the ADMINISTRATOR PASSWORD screen appears In this case proceed to Step 6 y If you select a private template group for which a password has been set the password input screen appears In this case proceed to Step 8 y If you select a private template group for which no password has been set the template buttons are displayed for the selected group In this case proceed to Step 9 I...

Page 68: ...dministrator password using the keyboard and digital keys and then press OK The template buttons are displayed for the selected group Proceed to Step 9 8 Using the digital keys enter the password for the selected private template group and then press OK The template buttons are displayed for the selected group ...

Page 69: ... button This name can consist of a maximum of 11 alphanumeric characters The following symbols cannot be used for NAME 1 and NAME 2 y USER NAME Press this button to enter the user name of the template The user name can consist of a maximum of 30 alphanumeric characters y PASSWORD Press this button to set a 5 digit password for the template When you use a template for which a password has been set ...

Page 70: ...4 USING TEMPLATES 68 Registering Scan Templates 11 On the control panel press the FUNCTION CLEAR button to return to the SCAN menu ...

Page 71: ...P 72 Using templates for Scan to E mail When SMTP is selected for authentication method Using scan templates 1 Place the original s For help refer to the Copying Guide 2 On the touch panel press TEMPLATE to display the TEMPLATE menu 3 On the RECALL tab select a group containing the template that you want to use y If you select a private template group for which a password has been set the password...

Page 72: ... starts the scanning operation End of procedure y If you select a password free template for which the automatic start function is disabled the SCAN menu appears In this case proceed to Step 7 y If you select a template for which a password is set you need to enter the password In this case proceed to Step 6 6 On the password input screen enter the 5 digit template password using the digital keys ...

Page 73: ...on press JOB CANCEL y To change the common settings press COMMON SETTING P 34 Changing Common Settings The Reversing Automatic Document Feeder is optional for the e STUDIO4520C Series and the e STUDIO455 Series y When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans pr...

Page 74: ...n the touch panel press TEMPLATE to display the TEMPLATE menu 4 On the RECALL tab select a group containing the template that you want to use y If you select a private template group for which a password has been set the password input screen appears In this case proceed to Step 5 y If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template butt...

Page 75: ...the selected group 6 Select a SCAN TO E MAIL template that you want to use y If you select a template for which a password is set you need to enter the password In this case proceed to Step 7 y If you select a password free template the AUTHENTICATION screen appears In this case proceed to Step 8 7 On the password input screen enter the 5 digit template password using the digital keys and then pre...

Page 76: ...on End of procedure y If you select a template for which the automatic start function is disabled the SCAN menu appears In this case proceed to Step 9 Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry Ask the administrator for the user name and password 9 Press SCAN For the e STUDIO4520C Series and the e STUDI...

Page 77: ... Document Feeder is optional for the e STUDIO4520C Series and the e STUDIO455 Series y When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES y When the temporary workspace is full on the equipment s hard disk the Not enough Work Space to store originals Will ...

Page 78: ...ate created for meta scan y Meta Scan Enabler GS 1010 optional is required to enable the meta scan feature y Before scanning you may need to enter various types of information depending on the template used To learn more about the meta scan feature refer to the TopAccess Guide Using meta scan templates 1 Place the original s For help refer to the Copying Guide 2 On the touch panel press TEMPLATE t...

Page 79: ... In this case proceed to Step 6 y If you select a template for which the automatic start function is enabled is shown on the button and if the selected template requires no information to be entered the equipment automatically starts scanning In this case proceed to Step 7 6 Enter information in each box as required and then press SCAN 1 Press the button for each item and enter information as requ...

Page 80: ... optional for the e STUDIO4520C Series and the e STUDIO455 Series y When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES y When the temporary workspace is full on the equipment s hard disk the Not enough Work Space to store originals Will you save original s...

Page 81: ...This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD ROM Scanning Images Using the TOSHIBA e STUDIO Remote Scan Driver 80 Scanning Images Using the TOSHIBA e STUDIO WIA Driver 81 ...

Page 82: ...rom your Windows computer over the TCP IP network Your scans can be loaded to your Windows computer running a TWAIN compliant application You can also make various scan settings to obtain scans that suit your preferences For details refer to the Operator s Manual for Remote Scan Driver Windows 2000 Windows XP Windows Vista Windows Server 2003 Windows Server 2008 Connecting over TCP IP Network Impo...

Page 83: ...partment Management feature For instructions on how to install the driver refer to the Software Installation Guide For instructions on how to scan and acquire images to your computer refer to the documentation that comes with your WIA compliant application If you are using Windows XP or Windows Server 2003 follow the procedure below to register this equipment to the TOSHIBA e STUDIO WIA Driver aft...

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Page 85: ... Saving sent data as a file Internet Fax and File 90 Setting advanced functions 94 Receiving Internet Faxes 98 Available file formats 98 Receiving Internet Faxes 98 Viewing the Internet Fax Job Status and Log 99 Viewing the Internet Fax job status 99 Viewing the Send Log for Internet Fax jobs 100 Viewing the Receive Log for Internet Fax jobs 101 Saving contact information to the address book 101 ...

Page 86: ...nt copy of the document reaches your e mail server y The security level of Internet transmissions is low We recommend traditional faxing when sending confidential documents y Due to heavy line traffic Internet transmissions may take a while to arrive y The configuration of the e mail server may prevent successful transmission if the data size of the sent document exceeds set limits y When you send...

Page 87: ...ss book and displays the information on the SINGLE and the GROUP tab 5 ADVANCED Tab On this tab various kinds of advanced functions are available for you P 94 Setting advanced functions 6 Alert Message Display Area Alert messages are displayed when the equipment needs a toner cartridge replacement the waste toner box needs cleaning etc For details on these messages refer to the Troubleshooting Gui...

Page 88: ...rnet Fax job status P 100 Viewing the Send Log for Internet Fax jobs P 101 Viewing the Receive Log for Internet Fax jobs 9 SEND Press this button to send a copy of your document placed on the equipment 10 STORAGE Press this button when you want to both send a copy of your document and store the sent data in the equipment s hard disk P 90 Saving sent data as a file Internet Fax and File ...

Page 89: ...ices With a few additional steps you can also save the sent data or set advanced functions for each transmission P 87 Sending Internet Faxes P 90 Saving sent data as a file Internet Fax and File P 94 Setting advanced functions To use the Internet Fax feature the network administrator must set the equipment configuration Sending Internet Faxes Sending Internet Faxes 1 Place the original s For help ...

Page 90: ...en sending an Internet Fax you can only select MEMORY TX This button can be selected only when the FAX Unit optional is installed on the equipment y EXPOSURE Select the appropriate exposure for scanning the original Pressing AUTO automatically sets the exposure best suited to your originals To set the exposure manually use and to select the appropriate exposure 5 Specify the original size as requi...

Page 91: ...n change the body message from TopAccess For details refer to the TopAccess Guide All the settings required for Internet faxing are mentioned in the above steps Settings other than the above apply only to fax transmissions 7 Specify the e mail addresses that you want to send to and then press SEND or the START button You can specify e mail addresses in various ways For details see the following se...

Page 92: ...l for the e STUDIO4520C Series and the e STUDIO455 Series Saving sent data as a file Internet Fax and File When sending an Internet fax you can also save the sent data in the equipment s shared folder and or a network folder REMOTE1 or 2 y To save the data in a network folder the administrator needs to set the equipment configuration For details refer to the TopAccess Guide y Internet Fax and File...

Page 93: ... folder press REMOTE 1 or REMOTE 2 y If the selected remote destination REMOTE 1 or 2 is configured by the administrator so that you can specify a desired network folder the screen for setting up the remote destination is displayed Proceed to Step 5 y If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that your scans are saved in a specified network folder ...

Page 94: ...a When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the data For example to transfer the data to the sys internetfax folder in the NetWare file server enter sys internetfax in this box y LOGIN USER NAME When you select FTP Enter the login user name for the FTP server if required When you select SMB Enter the user name to access ...

Page 95: ...Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed y MULTI SINGLE PAGE MULTI Press this button to store your scan as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages the equipment stores each page as a separate file 7 Ref...

Page 96: ...ng Priority Reserve The Reversing Automatic Document Feeder is optional for the e STUDIO4520C Series and the e STUDIO455 Series Setting 2 sided scan Use this function when you want to send 2 sided originals from the Reversing Automatic Document Feeder The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function The...

Page 97: ...TERNET FAX 2 Press 2 SIDED SCAN The 2 SIDED SCAN screen appears 3 Select either BOOK or TABLET for the original type and then press OK 4 Press ADDRESS to return to the ADDRESS tab Continue the Internet faxing operation P 87 Sending Internet Faxes ...

Page 98: ...queue The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function You can specify the e mail addresses by keying in them or searching the address book Setting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 2 Press PRIORITY RESERVE The PRIORITY RESERVE screen appears 3 Press OK ...

Page 99: ...6 INTERNET FAX Sending Internet Faxes 97 6 INTERNET FAX 4 Press ADDRESS to return to the ADDRESS tab Continue the Internet faxing operation P 87 Sending Internet Faxes ...

Page 100: ...er to the TopAccess Guide Receiving Internet Faxes The equipment accesses the e mail server at specified intervals to check whether any e mail has been delivered New e mail is automatically received and printed out unless you check manually Receiving Internet Faxes automatically The administrator can set up the equipment configuration on TopAccess to automatically receive Internet faxes from the e...

Page 101: ... fax optional and Network Fax jobs in progress or in wait for transmission The jobs can be deleted if needed In the list you can view each job s file number chronological order of jobs recipient s e mail address or fax number date and time number of pages and current status Up to 1000 jobs can be listed To display the previous or next page press or The number of jobs displayed on a page varies dep...

Page 102: ...result Up to 1000 jobs can be listed To display the previous or next page press or The number of jobs displayed on a page varies depending on the equipment model To print out the displayed information press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 101 Saving contact information to the address book To exit from the ...

Page 103: ...pending on the equipment model To print out the displayed information press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 101 Saving contact information to the address book To exit from the RECEIVE LOG screen press RETURN Besides Internet Fax receptions fax optional and e mail receptions are recorded and displayed on th...

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Page 105: ...RAGMENT MESSAGE SIZE 25 FROM ADDRESS 25 FROM NAME 25 Function Buttons 12 G Green G 14 GROUP Tab 85 Groups 53 54 H Help Button 13 I ID numbers 48 54 Imaging Acceleration Board Icon 12 Internet Fax precautions 84 receiving 98 sending 87 Internet Fax and File 90 J JOB STATUS 12 86 L LDAP server 51 Log Internet Fax 99 receive 101 scan 31 send 100 LOGIN USER NAME 19 92 M MASTER PASSWORD 62 Menu Interne...

Page 106: ...Single 2 sided Scan 14 36 Status Internet Fax job 99 scan job 31 STORAGE 86 Sub folder 29 SUBJECT 24 89 T TEMPLATE 13 Template meta scan 76 registering 64 SMTP authentication 72 using 69 TOSHIBA e STUDIO Remote Scan Driver 80 TOSHIBA e STUDIO WIA Driver 27 81 Touch panel Internet Fax 85 Scan 12 TWAIN Driver File Downloader 6 TX TYPE 88 U USB MEDIA 18 USB storage device 16 17 30 USER NAME 67 USER P...

Page 107: ...FC 5520C 6520C 6530C FC 2330C 2820C 2830C 3520C 3530C 4520C DP 2090 2520 3000 3570 4570 DP 5550 6550 7550 8550 OME080023C0 ...

Page 108: ...2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide 2008 2009 TOSHIBA TEC CORPORATION All rights reserved R071220F0603 TTEC Ver03 2009 03 ...

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